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Mission Statement.-
At Style Events Company, our priority is to
help you design your memorable event
with certified wedding and event
planners and a stress free environment.
From the smallest budget to the endless
budget, we are here to create your
dream come true.
The initial contact will be a phone conversation with the prospective client. As I explain how we work, this will also be a good opportunity to find out if we are a good fit for each other before proceeding to meeting face-to-face.
Once the relationship has been established, I will send her via email the bridal profile so that she will be able to think a little more about some aspects of her big day before our complementary meeting.
Our first face to face meeting will be in a
Starbucks Coffee to talk about their
budget, the number of guests, their
expectations and other details already
included in the Bridal Profile. Then we will
present our packages and we will discuss
what will better fit their needs.
“The Pearl Wedding” – The “Day-of”
Package.-
› This package is meant for the organized
couple who has the time and dedication to build every aspect of their wedding but just
need the presence of a Wedding
Coordinator to put all together for the Rehearsal, Ceremony and Reception.
› Package Price: $1,000.
“The Silver Wedding Package”- › This Package is for the couple who wants to
plan most of the details of their wedding but need just a little guidance.
› This package includes the Pearl Wedding Package plus we will revise together from our preferred vendor list some vendors and we will go with them to up to three vendors appointments of their choice. Later we will revise those contracts with them.
› Package Price: $1,500.
“The Gold Wedding” – The Full Service
Package.-
› This package is meant for the couple who
wants a stress-free wedding process and simply want to enjoy every aspect of it. You
will have the help of a Certified Wedding
Planner to take care of all the details of your dream wedding.
› Package Price: $3,000.
Complimentary initial consultation
3 detailed planning sessions
Completion of your bridal profile
Discuss your budget
Review:
› your ideas and vision for the wedding and reception
› desired locations
› style, theme, color choices and size of
wedding
› Desired vendors
Vendor recommendations for your style and budget
Customized task list provided after meeting
After chosen the venue, discuss floor plan, rain plan and layout
Review items included in Venue contract
Provide revised budget and payment worksheet
after meeting
Detailed timeline and floor plan
Discuss wedding ceremony, design and style as well as musical selections
Assign task for the ceremony
Design lineup of wedding party
Coordinate and execute of Rehearsal (Wedding
Consult will attend for one hour)
During the Wedding Day:
Wedding Consultant will arrive 2 to3 hours prior to
the wedding start time
Direct Wedding Ceremony and Reception
Organize vendors
Ensure all the details of the décor are in place
Direct reception flow according to timeline
Design, direct and plan bride and grooms exit
Deliver snacks and beverages to wedding party (additional fee for snacks and beverages)
Distribute any remaining payments or gratuities to vendors as needed
Pin flowers on family and attendants, distribute bouquets and oversee all other floral placements
Handle any discrepancies, last minute details, bridal party issues or tardy vendors as needed
Set-up items: toasting glasses, cake cutter, guest book, place cards, photo’s, etc.
Box up all remaining cake and prepare to go meal if needed, distribute favors to guests.
Help load gifts, personal items and keepsake items into designated vehicles and to assigned persons
Use of Bridal emergency kit
This package include the Pearl Wedding Package plus the next services:
Timely communication with you via telephone or email
Discussion of overall theme, color, style and event design
Assist with all tent, linen, and china orders
Access to our preferred vendor lists
Attend to up to three vendors appointments of their choice
Attend to up to three venues appointments of their choice
Revise their vendors contracts
Assist with design of Wedding and Grooms cakes
Provide information on obtaining marriage license on request
Discuss additional services needed, such as valet, security, lighting, beverage, entertainment, etc.
Development of a detailed timeline and floor plan for contracted vendors
Follow up telephone calls/communication to all contracted vendors
Coordinate vendor arrivals and oversee site set up before the event
Schedule and attend on-site planning meeting with Venue
Schedule and attend on-site planning meeting with Caterer, Florist and other vendors
Attend and assist at rehearsal dinner location for 1 ½ hour
On-site coordination and supervision at the event site during the event
Assist with cake cutting if not provided by caterer
Distribute final payments/gratuities to vendors
Gather and load all gifts at end of evening
Use of bridal emergency kit
Completion of your bridal profile in detail
Timely communication via telephone or email
High level discussion of your budget
Review:
› your ideas and vision for the wedding and reception
› desired locations options along with pro’s and con’s of each site
› style, theme, color choices and size of wedding
› Desired vendors
Share our creative ideas and suggestions to compliment your style
Customized task list provided after meeting
Determine your goals for the wedding
Create a personalized design concept
Planning, development and management of wedding budget
Monthly review of budget and revise as needed
Provide complete wedding planning checklist
Offer Guidance with proper etiquette if requested
Provide information on obtaining marriage license
Provide list of accommodations for out of town guests
Accompany bride and groom to choose attire for the wedding
Assistance with invitations
Vendor referrals that fit your needs and budget
Arrange all vendor meetings, and attend vendor meetings at your request
Provide you with suggestions and guidance in making your final selections, including negotiating on your behalf, providing proposals, and contract review of vendors
Set up and attend venue showings for venue selections
Review Venue selected and discuss floor plan, rain plan and layout
Coordinate and order all rentals – tables, tents, linens, and more
Development of a detailed timeline and floor plan for contracted vendors
Coordination with all vendors to develop a Day Of Timeline
Regular emails with updates to keep you on track
Transportation Arrangements
Coordinate a rehearsal dinner location
Plan and execute rehearsal dinner
Coordinate/Attend rehearsal dinner and walk through
Assist the bridal party in preparation of the ceremony (assist with flowers, dresses, etc.)
Assist with event flow during the ceremony and reception.
Work with DJ/Band to coordinate special toasts, dances, etc.
Assist with cake cutting if not provided by caterer
Distribute final payments/gratuities to vendors
Gather and load all gifts at end of evening
Use of Bridal Emergency Kit and more.
Contract for “Day Of” Services Deposit and Payment Policy
Name______________________________________Event Date____________________ Address_______________________________________________________________________________ Phone#________________________Cell Phone#____________E-Mail____________________________ City______________State__________________Zip____________Other #__________________________ (All above information must be provided for the responsible party) Brides Name__________________________________Grooms Name______________________________ Phone#______________________Cell#______________________E-Mail__________________________ Event Location/address___________________________________________________________________ Phone number and contact name at location: ___________________________________________________
Style Events Company, an event planning and wedding consultation company and the above named client have entered into a contract. Style Events Company
will supply consulting, coordinating and other services as specified in your Wedding Package for the date of___________________ for an event described as_______________________________________________________________________
The client hereby agrees to be individually and severally liable for all sums under this agreement and further agrees to save and hold harmless Style Events
Company from and against any acts of God, all claims, suits, proceedings, actions, causes of action, responsibility, or liability, judgment and executions, and fees of counsel arising from or in connection with the consulting and planning service for this event. The Client agrees to save and hold harmless all members and employees or vendors of Style Events Company. The client agrees to attend mediation in Travis County Texas prior to any legal action should it become necessary and they agree to be responsible for all fees associated with this mediation. Initial__________
Style Events Company requires a non-refundable deposit to hold your date. All package prices are designed for events with 150 guests or less, if your event is
larger there may be a charge for additional staff. The fee for an additional certified coordinator is $225 and the fee for each non-certified staff member will be $25/hour. ___________Initial
Deposit amount required: _______________$500 deposit for The Pearl Wedding Package at $1000 _______________$750 deposit for The Silver Wedding Package at $1500 _______________Deposit for Custom package priced at $
We agree to provide you with the utmost in professionalism and integrity. We will advise you as you plan the entire event, according to the package that you have purchased and will coordinate all the vendors that you have hired on the day of the wedding. Our availability to you is subject to our appointment schedule, workflow, hours of operation, etc. The fee for your package is for the planning meetings as listed in the package of your choice plus a maximum of 10 hours of on-site attendance at your event. The attendance at the rehearsal will be limited to 1.5 hour after which there is an additional charge of $100 per hour, billed by the ½ hour only. The consultant’s attendance on the wedding day will include three hours prior to the actual wedding ceremony, the ceremony, introduction of the bride and groom and will end at the time the bride and groom exit for a total of 10 hours, to include the supervision of final clean-up. If additional time is required to accomplish all tasks associated with the management of your event an hourly fee of $150 per hour, billed by the ½ hour only. If additional planning or coordinating staff is requested over and above what we are providing according to your package there will be an additional fee charged. If there is extensive set-up or the room requires a flip, you will be responsible for paying the extra staff that is required. A two week notice is required in order to adequately schedule any additional staff requested or required. Although we may name specific personnel to work with you and plan the wedding/event, you agree that we may assign other staff members that are qualified consultants and/or coordinators if necessary. ____________ Initial
Style Events Company has been hired to provide consulting at the meetings that are listed in the package of your choice along with coordination of your vendors plus assistance and direction at your event. We will produce your timeline and vendor list only after you have provided these details to us. Unless specifically listed in your package, the labor fees for any other service such as transportation from hotel to ceremony facility, moving of furniture or rentals, wait or bus staff, gift delivery, delivery or return of personal property, etc. will be billed in addition to the package price. We are happy to hire and schedule this for you. Coordinators of Style Events Company do not personally provide this service unless arranged in advance, fee to be determined. If additional meetings are needed above what is included in your package we will quote a price on request. __________Initial
The client understands that they have chosen to plan, design, interview and hire all vendors for their event and that Style Events Company has been hired as the event coordinator only. Although we will offer guidance and advice according to the package of your choice, the client is responsible for all the details including filling out the Bridal Profile provided, keeping their own budget, reading and signing all contracts. Style Events Company will recommend vendors that are known to be of the highest quality. Each vendor hired by the client will be responsible for providing the services they have been hired to perform. Style Events Company is not responsible for any action, service or lack of service for any vendor selected. When the client hires their own vendors with or without our recommendation it becomes the client’s responsibility to provide a copy of the Style Events Company contract to each vendor so that there are no vendors expecting Style Events Company to perform the job they have been hired to do or expecting Style Events Company to perform jobs that are being provided by another vendor. The client is responsible for providing copies of all signed contracts to the Style Events Company coordinator. __________initial
Style Events Company will provide proper gratuity etiquette and will distribute any gratuities to your vendors at your request on the day of your event.____________Initial
Your final Invoice will include the price of the package that you have chosen plus any other services that you have requested for Style Events Company to include such as rentals, invitations, favors, cakes, lighting, music, tenting, floral, photography, transportation, travel expenses, parking fees, delivery fees, furniture moving, waitressing and table bussing, etc. The fees for these services will be added as the client requests these services. The consultation package is not subject to sales tax or the administration fee. The total of all other services are subject to Texas State sales tax and to our 10% administration charge. Any discussion or explanation of any fees or charges must be addressed prior to your event. I have read and I understand the fee structure of Style Events Company.
The final price will be determined by the other services the client has requested. You will always be provided with an itemized bill for all charges. _______Initial
There are instances in which you will be billed for additional amounts over the estimated price of a service if a deposit has not been paid to secure the estimated price quoted. Style Events Company makes every effort to quote all prices exactly, however there are times that the price quoted is not available between the time we quote a price and the time we are given permission to actually place the order. The Client will be charged the actual price at the time of invoicing for all items, rentals, etc. that the client orders for their event. _____________Initial
For special requests and other services that the client may require, there may be additional deposits due prior to the event date in order to guarantee that those items will be available. (An example would be booking a band or other entertainment). Rental items may require a deposit to reserve certain items. In
situations where Style Events Company has ordered services for a client, Style Events Company requires that all changes and adjustments be made only through our office. ___________Initial
It is imperative that Style Events Company handle all tent orders and rental orders. These items require a great deal of responsibility, time and labor. Orders for tents and rental items may require a person to be at the event site when tents are installed and rentals are delivered. Rentals must have staff to set-up, distribute, pick-up, count back in and most often move or remove items from the venue at the end of the event. This is a labor intensive job and may require additional staffing depending on the size of your tent or rental order. We will not be responsible for your rental or tent order unless we have placed the order ourselves and staffed accordingly. If you choose to order these items yourself you must supply adequate staffing to handle all phases of this task. If Style Events Company coordinates the rental/tent order, all changes to tent or rental orders must be done through Style Events Company office. _______Initial
Style Events Company and any rental company used as a sub-contractor will charge for damaged linens and lost or broken items after each event. When this occurs this cost will be passed on to the client. ____________________Initial
Placing chair covers and tying chair ties are extremely labor intensive and time consuming tasks. It takes up to 1 minute and 30 seconds to place the cover and tie an average tie. For a 100 guest event, that is 2-and-a-half hours for one person to place the covers and tie the ties. If you have decided to rent chair covers and ties, we will need additional staff to make this happen within the three hour set-up time. In the event you have ordered chair ties to be tied, there is an extra labor charge of $1.00 per chair. If the tie desired is elaborate we will quote a custom price once we have seen your design. If you have ordered chair covers, the cost for putting them on is $.50 each. Placing linens on tables are considered part of decorating and there is no additional charge for this service unless there are more than 20 tables. The charge will be $3.50 per additional table to place the linens. _______Initial
If your event will be affected by weather, the planner for your event will design a rain plan for you. You will be asked prior to the event if you choose to use this alternate plan. You will be quoted a cost to produce this plan in case of foul weather. Style Events Company reserves the right to go to the rain plan in the event of threatening weather without consulting the client at the event. Any deposits paid to reserve this plan are non-refundable. ________Initial
Style Events Company reserves the rights to all photographs and Videography shot by Style Events Company or paid for by Style Events Company at your event to be used for promotional purposes.______Initial
For events where we have hired staffing personnel or additional wait staff to assist our event planners the price quoted for staff is an estimate. Staff is paid by the hour not by the job. You will be responsible for paying the actual cost for staffing your event. _____________Initial
Excessive clean-up will be billed to the Client. If there are any thrown items at or after the event such as rice, rose petals, confetti, etc. then you will be billed for additional clean-up. If bubbles are blown and cause any additional clean-up or repair or if any soap type material is found in any water fountains, ponds, sidewalks, driveways, etc. you will be billed for clean-up. ____________Initial
The clean-up of the venue is not the responsibility of Style Events Company. This duty will be the responsibility of the venue, hotel or caterer and needs to be addressed during the planning phase of this event. Style Events Company will not haul trash. The clean-up of the bride’s room and groom’s room (if provided by the venue) is solely the responsibility of the client unless you have agreed to pay Style Events Company $150 per room for this service. _____________Initial
When we order products and/or services on your behalf and at your request, you agree to reimburse us for same. You are responsible for paying any and all vendor charges and venue fees and for any miscellaneous costs which we incur in providing you with goods and services which you requested under this contract (i.e. hotels, rental cars, meals-in-transit, fuel, etc.) ____________Initial
All events contracted by Style Events Company are assumed to be within a 50 mile radius of the Style Events Company home office. If your event is outside this area we will quote a price for travel. Parking fees for Style Events Company vehicles during planning meetings and at the event must be paid by the client. All out of town travel for meetings, events, overnight stays and deliveries must be paid by the client at the standard mileage rate of .555 cents per mile. If there are deliveries included in your package you are still responsible for paying Style Events Company mileage. __________Initial
Style Events Company only recommends full service qualified catering companies. We do not recommend hiring restaurants or part time “hobby” caterers. These companies do not provide the “full service” required for off-premise events and will not assist with tasks that are imperative to a success of your event. We are well aware these companies will quote a lower price than a full service caterer but the savings are never worth the extra labor, headache and problems they cause. _________Initial
Style Events Company is not responsible for duties assigned to friends or family members that are not performed properly or on time. Style Events Company will not be held responsible for performing tasks not discussed or arranged during planning meetings. Style Events Company will not be responsible for keeping outdoor candles lit. Although we will make every effort, there is no guarantee. _______________Initial
Style Events Company staff will arrive dressed in clothing suitable for set-up, then will change to proper work clothes and not dressed as a guest. Staff must have access to restroom facilities to freshen up or change clothes prior to the event even if that requires use of the same facilities as the bridal party. _________Initial
Mutual Respect Clause - You agree to respect the skill and ability of Style Events Company planners and coordinators in their endeavor to achieve the desired results of your event. You and Style Events Company agree to act as a team, giving each respective party the human right of respect, dignity and being treated in a professional manner. Any issues in this regard shall be addressed immediately and openly. _________Initial
You are required to provide meals and non-alcoholic beverages to Style Events Company staff at your event. The meals do not need to be the same as guest meals. We encourage you to provide vendor meals for all vendors that are working on site for 8 or more hours on the day of the event. ________Initial
Both parties reserve the right to cancel this agreement at any time prior to the wedding/event due to unforeseen causes beyond our control (example; illness, death in the family, accident). If this contract is canceled by the client for unforeseen reasons, all deposits that are non-refundable cannot be returned, but all other payments will be reviewed and any fees that are available for return will be. Each amount previously paid will be reviewed on a case by case basis and subject to the contract signed by each individual vendor. If cancellation becomes necessary due to any reason caused by Style Events Company, we will refund your deposit and any other payments made to us in full and we will provide you with three qualified consultants to choose from to replace our service, or with your approval, we will contract a consulting service comparable to Style Events Company to take over your event and provide them with your files and information. _____Initial
Date Change Policy – A change of date is the cancelation of one date and movement to another. Style Events Company only contracts one event per day so once a date is no longer available, the odds of booking that date again go down substantially, especially in the high season wedding months of April, May, June, September, October and November. For this reason a date movement fee of $500 will be assessed for each date change to compensate for the loss of potential income. This fee will be due upon the date of the change request. The event must take place within 15 months of the original event date or it will be considered a cancelation and no coordination package deposit will be refunded. Initial
Style Events Company is not responsible for acts of God. If, due to any inclement weather, natural disaster or acts of war, this event or wedding is canceled after the client has secured a deposit with Style Events Company, the Client must re-schedule within six months in order to receive full credit for all payments made to date to Style Events Company. In addition, the Client will be responsible for payment for any services that cannot be canceled that are already ordered or prepared and any special orders made in the client’s behalf plus staff time already incurred. There is a re-scheduling fee of $500 if the event is re-scheduled after the six months grace period. Your re-scheduled event only needs to be re-scheduled within six months but does not need to occur or take place until the time it is scheduled. _____________Initial
The final balance will become due on_______________ (10 days before event). If this final balance due is not paid in full by the due date, an additional $75 late fee will be added. If the balance due is not paid 3 days past the due date Style Events Company will consider this contract to be canceled by the client and we will be relieved of all obligation under this agreement. Any fees or payments made prior to this date will be retained by Style Events Company. You are fully responsible for all charges and fees due for services you have ordered. __________Initial
This document is intended to protect the interests of both parties and represents a legal, binding contract between the Client and Style Events Company. By signing this document you are agreeing to utilize our services for your event. Coordinators of Style Events Company must make quick judgments and split second decisions at events on your behalf. Style Events Company reserves the right to utilize their best judgment regarding the execution of any event for which we are contracted and you agree to abide by our decisions._________Initial
I have read and understand the terms of this contract.
Clients Signature______________________________________________________Date_____________
Print Name_________________________________________ ____
Style Events Company
Representive____________________________________________ Date______________
Signature_____________________________________________________________Date_______________
Style Events wants to offer you with a variety of services so you can relax and enjoy more!
Wedding favors such as CD’s with the music selection of the couple
Vendor referrals and selection
Design concepts / Theme selection
Budget management
Destination wedding planning
Honeymoon arrangements
Invitations
Venue Search & Selection
Hotel Accommodations
Rehearsal dinner
Personalized wedding schedule
Engagement Party
Bridal Shower:
Bar Theme
Kitchen Shower
Gift Card Shower
New Home Shower
Garden Shower
The Round the Clock shower
All packages include:
Party timeline
Assistance with menu selection
Assistance with location selection
E-invitations
Themed party décor
Gift Ideas
4 hours onsite consultation + 1.5 hours set-up ($35/hour for each additional hour)
Packages price: $250
Destination Wedding: Prices beginning at $3500 plus travel expenses and a customized quote will be provided after your initial consultation.
What training or certification do you have? I am a Certificate Wedding and Event Planner through The Wedding
Planning.
Do you have a business license? Yes, I do.
Do you provide references, testimonials, and pictures? Yes, I do. I will email you my references and pictures from my past weddings.
What is the average size of the wedding you plan? The average size of the Weddings I plan is between 100-150, but we could
work with other numbers.
How much do you charge? I offer 3 different packages: The Peal Wedding - Day Of Package, The Silver
Wedding -Month Of Package, and The Gold Wedding - Full Service Package.
The package ranges from $1,000 - $3.000. I also offer A la Carte services that
can be added to any package.
Do you work within a limited budget? Yes, I do! As a wedding planner I will work to help you save money by
preparing a realistic budget, offering money-savings tips and referring you to
trustworthy vendors in your price range.
Will you make a checklist of all the items I need to accomplish? Yes. As part of the service I will give you and all your bridal party a
checklist of all the things that need to be accomplished before
the your wedding day.
Do you have a preferred vendors list? Yes, I do. I will provide you my preferred vendor list once the
contract is signed.
What payment methods do you accept? We accept Cash and Checks.
What's the most important piece of advice you can offer a bride? The best advice I could give you is to make every effort to enjoy
the planning process. Don't let the stress of planning cause you to
lose sight of the real meaning of marriage!
Maid of Honor
Attends as many prenuptial events as possible
Helps address invitations and place cards
Helps the bride select bridesmaids’ attire
Organizes bridesmaids’ gift to the bride. Usually gives an individual gift to the couple
Makes sure that all the bridesmaids, the flower girl, and the ring bearer are at fittings, the rehearsal, and the ceremony on time
Is expected to attend the rehearsal and is included at the rehearsal dinner
Walks in processional and recessional
Holds the groom’s wedding ring
Helps with the bride’s gown
Arranges the bride’s veil and train before the processional and recessional
Holds the bride’s bouquet during the ceremony
Witnesses the signing of the marriage certificate
Stands in the receiving line
Takes care of the bride’s gown and accessories after the reception
Best Man
Organizes a pre-wedding party for the groom
Coordinates the groomsmen’s and usher’s gift to the groom
Is expected to attend the rehearsal and is included in the rehearsal dinner
Gets the groom dresses and to the ceremony on time
Makes sure the groom’s wedding related expenses are prepared (Officiant fee, tips, etc.)
Makes sure the groom has the marriage license with him
Enters the sanctuary with the groom
Takes care of and holds the bride’s wedding ring
Walks in the recessional
Witnesses the signing of the marriage certificate
Drives the bride and groom to the reception, if no driver is hired
Helps welcome guests at reception
Offers first toast to bride and groom at reception
Gathers up and takes care of groom’s wedding clothes after he changes
Bridesmaids
Assist the Maid of Honor as requested
Possibly host or co-host a party or shower (optional)
Assist the bride with errands
Contribute to bridesmaids’ gift to the bride
Are expected to attend the rehearsal and are included at the rehearsal dinner
Walk in processional and recessional
Dance with ushers and single male guests
Help gather guests for the first dance, cake cutting, and bouquet toss
Participate in bouquet toss, if single
Look after the couple’s elderly relatives or friends
Groomsmen and Ushers
Participate in party for the groom, if there is one
Expected to attend the rehearsal and the rehearsal dinner
Greets guests as they arrive
Seat the eldest women first if a group of guests arrive simultaneously
Offer their right arm to female guests or ask couples to follow behind
Walk to the left side of a male guest
Hand each guest a program when they are seated
Dance with bridesmaids and other guests at the reception
Look after elderly relatives or friends
Participate in garter ceremony, if there is one, and encourage other single men to participate
Mother of the Bride
Hosts an engagement party
Helps couple to decide on sites or assists in making other big planning decision
Usually contributes to the wedding budget
Assists the bride in putting together the family’s guest list
May help bride to shop for wedding gown and accessories
Along with the maid of honor and bridesmaids, may plan and host bridal shower
Help bride to get ready on wedding day
Walk in recessional with husband following wedding party
Greet guests in receiving line
Sits in an honored place at parent’s table
May assist with coordinating vendors
may host a post-wedding brunch
Mother of the Groom
Contacts the mother of the bride if the families are not acquainted
Attends engagement party if the bride’s family hosts one
Along with husband, may host an additional engagement party for the groom’s side of the family
Usually contributes to wedding budget
May help bride shop for her wedding gown
Along with husband, plans and hosts the rehearsal dinner
Escorted out following the wedding party and the bride’s parents
Greets guests in the receiving line
Sits in a honored place at the parent’s table
Does mother-son dance with the groom
Attends post wedding brunch (if held)
Father of the Bride
Hosts an engagement party
Helps couple to decide on sites or assists in making other big planning decision
Usually contributes to the wedding budget
May select hotel for out of town guests and reserve a block of reduced rate room
Helps pick up out of town guests from airport
Typically travels to ceremony with the bride
Walks daughter down the aisle
Gives the bride away during the ceremony
Escorts the mother of the bride out following the wedding party
Greets guests in the receiving line
May make a welcoming speech
Toasts the newly weds after the best man makes his speech and the groom responds
Dances with the bride
May take care of vendor balances at the end of the reception
Father of the Groom
Attends engagement party, if the bride’s family hosts one
Along with wife, may host an additional engagement party for groom’s side of the family
Along with wife, plans a rehearsal dinner
May travel to ceremony with the groom and the best man
may escort wife to her seat right before the mother of the bride is seated
Escorts mother of the groom out after wedding party and bride’s parents
Greets guests in the receiving line
May make a welcoming speech
may toast to the newlyweds
May settle final bills with wedding vendors
Attends or hosts post-wedding brunch
The Travis County Clerk issues marriage licenses at the 5501 Airport Boulevard Office in Austin, Texas. Listed below are answers to some of the most commonly asked questions we receive from couples ready to take this important step. If you need additional assistance, please contact them at (512) 854-9188.
Marriage License Waiting Period
There is a required 3-day waiting period between the time a marriage license is obtained and the ceremony (Texas Family Code, Chapter 2, Section 2.204). The marriage ceremony may not take place during the 72-hour period immediately following the issuance of the marriage license unless an applicant:
Is a member of the armed forces of the United States and on active duty,
Performs work for the United States Department of Defense as an employee or contract worker,
Obtains a written waiver from a judge of a court with jurisdiction in family law cases, a justice of the supreme court, a judge of the court of criminal appeals, a county judge, or a judge of a court of appeals, or
Completes a premarital education course described by Texas Family Code Section 2.013 and provides the County Clerk with a course completion certificate indicating completion of the course within one year of the date the marriage license application is filed with the Clerk.
Marriage License Expiration
A marriage license is valid for 30 days from the date it is issued. A marriage license expires if it has not been used before the 31st day after it was issued. If a couple wishes to marry after the expiration date, a new license must be purchased.
Steps in Obtaining a Marriage License
The bride and groom must bring the following to the Travis County Clerk’s Airport Boulevard location (not the Travis County Courthouse):
Proof of identity and age using documents approved by state law. These may include an official copy of the applicant’s birth certificate, a driver’s license or state-issued identification card, or an approved document issued by Texas or another state, the United States, or a foreign government (i.e., passport, visa, military identification, etc.). For more proof of identity and age options, please call their office at (512) 854-9188.
The Social Security Number of each applicant (if the applicant has one). Applicants do not need to show a Social Security Card.
If divorced, and the divorce was finalized in Texas within the previous 30 days, an applicant must provide a certified copy of the divorce decree which states that the 30-day waiting period has been waived. This does not apply to out-of-state divorcees.
If a previously-divorced applicant wishes to use her maiden name, she will need to provide identification showing that maiden name (such as a certified copy of her birth certificate or a certified copy of her divorce decree that states her name is to be changed).
At the Clerk’s Office, the bride and groom will complete the marriage license application and pay the $71.00 license fee.
Note: The Texas Twogether Program allows applicants to waive a portion of the marriage license fee if they complete a premarital education course and provide a certificate that the course was completed not more than one year before the date of the marriage license.
Additionally, a member of the National Guard on federal active duty, or a member of the armed forces of the United States on active duty, who is preparing to be deployed to serve in a hostile fire zone as designated by the United States Secretary of Defense is exempt from marriage license fees.
Following the ceremony, the person authorized to conduct the service must date, sign, and note the county where the ceremony occurred on the certificate. The marriage license must then be returned to the Travis County Clerk’s Office within 30 days from the ceremony date. Once the office receives the license, it will be copied and filed and the original will be returned to you.
Special Circumstances Proxy Marriage or Absent Applicant Texas law does allow certain exceptions to the requirement that both applicants appear before the County Clerk to apply for a marriage license. In such situations, another adult may apply on behalf of the absent applicant. The adult present needs to provide some form of ID for the absent applicant. In most cases, this will require the completion of one of the following affidavits: Affidavit of Absent Applicant
Affidavit of Absent Applicant Who Is Incarcerated
If you have questions regarding these forms or a situation not described above (such as the inability of both applicants to appear), please contact their office at (512) 854-9188. Underage Applicants If an applicant is under the age of 18, Texas law states that the County Clerk shall issue the license if that person presents an applicable court order or if the person is 16 years of age or older but under 18 and provides prescribed documentation establishing parental consent and that any prior marriage of the person has been dissolved. Please contact our office at (512) 854-9188 for more information.
To apply for a marriage license in Williamson County:
Both perspective Bride and Groom should appear at the Justice Center (basement)
405 MLK Street, Georgetown, TX.
Hours: Monday through Friday, 8:00 a.m. to 4:30 p.m.
Each applicant will need proper identification:
› Driver’s license
› Certified copy of birth certificate (not a hospital record), or passport.
› Social security numbers
› Fee: $67.00
They prefer you bring cash although we accept credit/debit cards.
Once you purchase the license you have to wait 72 hours before you can marry unless either of you
happen to be on active duty in the military. You have to married within 30 days from the date
that you purchased the license.
If you are 16 years or older but under 18 years of age a parent will have to sign the consent form.
The parent will also need to bring a drivers license or I.D. card for proper identification. If the
natural parents are divorced, the parent given custody must give the written consent. The parent
will need to bring the custody papers and proper identification.
In the state of Texas, there is a 30 day waiting period after a divorce is final. We can issue the
license on the 31st day from the final date. If the applicants are remarrying each other then it
does not apply.
You can purchase your license in any county in Texas and get married in any other county in
Texas.
The following are the procedures for obtaining a Marriage License in Hays County: Both Applicants should appear at the Government Center, 712 S. Stagecoach Trail, Ste. 2008 in San Marcos, Texas. Office hours are 8:00 A.M. to 4:30 P.M., however, it takes approximately 10-15 minutes to prepare the paperwork, therefore, we ask that you come in no later than 4:00 P.M. If one of the Applicants is unable to appear at the Clerk's Office, you may submit an "Affidavit of Absent Applicant" for that person. Each Applicant will need proper identification such as a Driver License, Certified Copy of Birth Certificate (not a hospital record), or a Passport and their Social Security Number. The Fee for the License is $72.00 "Cash only". The Marriage License is good for 30 days from the date it is issued and there is a 72 hour waiting period from date of issuance. If you present a "Premarital Education Course Certificate" - approved by the State - the fee will be $12.00 and the 72 hour waiting period is waived. All fees are waived if you are a member of the National Guard on federal active duty, or a member of the armed forces of the United States on active duty, who is preparing to be deployed to serve in a hostile fire zone. You will need to provide documentation of your deployment. If an Applicant is 16 - 17 years of age, a Parent or Legal Guardian must sign a "Parental Consent to Marriage" form [must present proper identification such as a Driver's License]. If the Natural Parents are divorced, the parent given custody must sign the consent form and bring with them the custody papers. If an Applicant is divorced, there is a 30 day waiting period after the divorce decree before they can marry another person. If this waiting period is waived in your divorce decree you will need to produce a copy of the decree. If Applicants are remarrying each other, there is no waiting period.
Bride's Family
All Reception Costs
Church Fees
Groom's Rings
Invitations
Flowers for Church, Bridesmaids and Reception
Music for Ceremony
Transportation for Bridal Party
Gifts for Bridal Party
Groom's Gift
Lodging for Bridesmaids, if necessary
Bridal Party
Your Attire
The Shower
If you're from out-of-town, Transportation to the Town the wedding is in
Gift for the Couple
Groom's Family
Bride's Ring
Clergy Fees
Bride's Bouquet, Corsages and Boutonnieres
Rehearsal Dinner
Transportation for Groomsmen
Gifts for Groomsmen
Bride's Gift
Lodging for Groomsmen, if necessary
Groomsmen
Your Attire
The Stag
If you're from out-of-town, Transportation to the Town the wedding is in
Gift for the Couple
Style Events Company
Wedding Date__03/23/2013
Name of Bride__Fiorella Berrocal
Groom Andrés Vasquez
Address B: 2801Howard ln. Apt 1027. Austin, Tx 78728
Address G: 1710 Braker ln. Austin Tx 78758
Bride Home Phone (512)910-5670 Cell (512)961-5670 Work Phone (___) _________
Groom Home Phone (512)764-4336 Cell (512)943-6968 Work Phone (___) _________
E-Mail: [email protected] E-Mail [email protected]
**************************************************************************************
What are the concerns that led you to seek a consultant’s assistance? I would like to have
assistance choosing well known providers and have assistance with all the
details for my wedding.
Estimated wedding budget: $ 15,000
Rate the following in order of importance to you (1 being most important / 11 least important). These rankings will be used to create your wedding budget spreadsheet:
5 Food
10 Service
9 Liquor
2 Apparel
6 Entertainment
4 Décor (Aesthetics/ Appearance / Flowers /
Decorations / Centerpieces / Ambiance)
11 Convenience
3 Spirituality
7 Photography
8 Friends and Family
1 Venue
When you look back you want the most important memory to be:
_2__ How exciting everything was_1 How romantic it was__8_ How elegant it was
_3_ How beautiful it was_7__ How proper everything was
_5_ How smooth and easy everything went__4_ How much fun everyone has
_6_ How happy my parents and family were
Event Mood (highlight as many as you like): Casual & Easy Simple & Elegant Lavish Contemporary Traditional Unique Understated Uplifting Modern Romantic Old-fashioned Classy Funky Solemn/Religious Shabby-Chic Vintage-Modern Retro-Industrial
Wedding Theme Rustic Romantic Cocktail
Colors off white, ivory, wood Flowers off white or ivory .
Favors
Estimated number of guests: __50
Wedding Ceremony Location_ House on the hill
Address / City / Zip 319 Addie Roy Road Austin, TX 78746
Phone Number (512) 327-5377 Name of Contact_Heather
Reception Location__same
WEDDING PARTY:
Maid / Matron of Honor_Maria Alejandra Yepez
Number of Bridal Attendants__2 Names_Cinthia Chavez, Luciana Berrocal
Junior Bridesmaids__0__ Names____NONE
Flower Girl (s) _____1___ Names_ Sofia Stolk. Ages_3
Best Man _Roberto Freyre
Number of Grooms Men_2 Names_Ives Barcelli, Jorge Armando Vidal.
Ring Bearer_Sebastian Berrocal Bell Ringer Mateo Berrocal_
Other Persons in Ceremony (Singers, Scripture reading, etc) ____________________________________ Special Guests of the Bride__-______________________________________________________________ Special Guests of the Groom _-_____________________________________________________________ A NOTE ABOUT NAMES: It is a general invitation policy to list parents as Mr. and Mrs. With the father’s name. If the bride’s or groom’s parents are divorced, separated, or one or more are deceased, please indicate the circumstances clearly so that we can use the appropriate wording. We will also use military ranks, active or retired, if indicated. (Please specify how these persons are to be introduced at the wedding)
Parents of Bride_ Mr. and Mrs. José Berrocal.
Step Mother ______________________________ Step Father____________________________________
Parents of Groom_ Mr. and Mrs. Carlos Vasquez.
Step Mother_______________________________ Step Father___________________________________
Grandparents of Bride_ Mr. and Mrs. Juan Berrocal
_________________________________________________________________
Grandparents of Groom_Mr. Andres Vasquez
