MIU IV BUILDING PROJECT January 2008August 2008

Cecelia H. YaugerExecutive Director

February 4, 2008 (Original)Building Staff Meeting

UPDATE MARCH 10, 2008 (1st)UPDATE MARCH 31, 2008 (2nd)

MOVING SUGGESTIONS- Preparing for the TaC Project- March 31, 2008 If you are scheduled to move to the LGI area we will be

providing a table (2’ x 6’) for you to work at during the TAC project. Please plan to take your chair.

Your phone will be relocated and you will have network access.

We are planning to have 2 networked printers in each of the LGI’s that everyone will use for printing.

Please plan to take what ever you will need to perform your duties for the time that you will be relocated.

If you have a 2 drawer file cabinet it may be moved under your table for your use. Other larger file cabinets may need to be in the hall outside of the LGI’s. If you anticipate the need to move a large file cabinet please see Cecelia Yauger

MOVING SUGGESTIONS- Preparing for the TaC Project- March 31, 2008 For Safety reasons, access to your office area will be greatly restricted.

All areas will be covered with plastic sheets. You will not be able to return to your work area alone

When packing your area please remove ALL items from the top of your desk, countertops, any cabinets, and from your walls.

I would suggest that you take any personal items home for safe keeping during the renovation.

All flat surfaces must be cleared.

Do not store boxes, crates under your desk or counters as we will also be completing additional network wiring at your work stations during the project.

What a great time to spring clean!!!

Parking and Construction Equipment Arrival- March 31, 2008 A dumpster and trailer will be located in the 5

parking spots next to the island on Maple Street.

It should arrive on April 7, 2008.

If you park in this area you will need to plan accordingly for parking.

Sharing A Common Area Reminders…..March 31, 2008 1. When someone adjacent to you asks someone a

question for which you know the correct answer, resist the urge to volunteer this information.

2. Do not enter another common area unless you are invited. Refrain from standing outside a common area to conduct a conversation.

3. Do not use sign language or whisper to attract the attention of someone who is on the phone. Return later to carry out a conversation if you see someone dialing, checking e-mail or voice mail, or involved in another activity.

Sharing a Common Area Reminders…..March 31, 2008 4. Think twice before interrupting someone who appears to be

deep in thought.

5. Be aware of how your voice carries. Always use your "library voice" when speaking in a common area environment.

6. Avoid using your speakerphone for conversations and voicemail retrieval. Also if you listen to compact discs in your CD drive or to Internet radio, use your headphones.

7. Do not exchange confidential information in a common area. Try to find a private area, or take your conversation outside.

Sharing A Common Area Reminders….. March 31, 2008

8. The smell, noise, and mess of snack foods may be offensive to others.

9. Follow the practice of saying "Excuse me," or otherwise letting your presence be known before launching a discourse.

JOINT PURCHASING DELIVERY- March 31, 2008

REMINDER Mark your joint purchasing purchase order

with the following:

Delivery Due the week of August 25, 2008.

Deliveries will no be accepted before this date due to renovations.

 

Approval of Project- February 4, 2008

The MIUIV Board of Directors approved a 1.4 million dollar Renovation Program with the T.A.C Energy Solutions at the December 19, 2007 meeting.

The T.A.C. Firm will begin work on site in April 2008.

Scope of Work Prior to Project February 4, 2008

Building Modeling Data Loggers Placed and Data Analyzed TAC Engineer Site Visits Roofing Specialist Site Visits Building Envelope Specialist Site Visit Mid-Term Findings Review with Admin and Board

Members Contractor Site Visits Audit Finalized and Project Reviewed

Review Project February 4, 2008

Improve Building Infrastructure Update and Improve Building Systems Prepare Building for Future

Improve Environmental Quality Indoor Air Quality Lighting Quality Comfortable Space

Improve Energy and Operational Efficiency

Review Project February 4, 2008

ECM 1: HVAC System Upgrades and Improvements Current System Issues:

Nearing end of useful life Contributor of poor Indoor Air Quality (IAQ) Contributor to building comfort problems Inefficient system combined with no ventilation

Recommended Solution: Redesigned Variable Refrigerant Volume Heat Pump

System Result: Improved building comfort and indoor air quality as

well as reduced energy and maintenance costs

Review Project February 4, 2008

ECM 2: Centralized Digital Control System Current System Issues:

No central control system Contributor to high energy usage Contributor to building comfort problems

Recommended Solution: Install central, automatic temperature control system

integrated with new HVAC systems Result: Improved building comfort and indoor air quality as

well as reduced energy and maintenance costs

Review Project February 4, 2008

ECM 3: Lighting System and Ceiling Improvements Current Lighting Issues:

Poor lighting layout resulting in poor lighting quality Outdated and inefficient lighting technology Contributor to high energy usage Does not conform to the current energy code

Current Ceiling Issues: Inconsistent and difficult to maintain ceilings Occupied spaces without dropped ceiling

Review Project February 4, 2008

ECM 4.2: Air-sealing and Weather-stripping Current Issues:

Building has numerous points of air-infiltration Contributes to increased energy costs the building comfort

issues

Recommended Solution: Air-Seal and weather strip areas such as overhangs, soffits,

roof edges, duct and pipe penetrations, etc Will reduce energy consumption and allow HVAC system to

operate and maintain space temperature properly

Review Project February 4, 2008

ECM 4.1: Roofing System Improvements Current Issues:

Roof has leaks, primarily at the intersection of the west additions where there is elevation difference

Roof is out of warranty but in fair condition

Recommended Solution: Roof Refurbishment

Next Steps- March 10, 2008

Beginning April 7,2008 the work will be completed in 3 phases.

Relocation of offices will occur on or about the following 4 Target dates:

April 7, 2008

April 21-25, 2008

June 1, 2008

July 1, 2008

General Information February 4, 2008Main Entrance for visitors and staff of the

building will be Campbell Drive.

Main Entrance for workers will be Maple Street.

Temporary signage will be posted.

Temporary Signage February 4, 2008

Training/Meeting Relocation

April 25-August 31, 2008 February 4,2008 To: MIU Management Team Staff Special Education Supervisors Frew Mill Administration From: Cecelia H. Yauger Re: Facility Options Date: January 2, 2008

The MIU Board of Directors voted to authorize the TAC project at the December 19, 2008 board meeting.

As discussed at the staff meetings in October, November, and December the project will temporarily prohibit the use of the training and conference rooms in the MIUIU main office beginning on April 25, 2008. Most, if not all activates scheduled to be hosted at the MIUIV will need to be relocated.

May 2008 RelocationNeeds/Plans- March 10, 2008April 28- Network Mtg- SB- North Liberty Tac Mtg- SB North LibertyApril 29- Sail Mtg- SB- North Liberty April 30- PIL -KZ- Comfort Inn- MercerMay 1- PIL –KZ-Comfort Inn- MercerLICC Meeting CancelledMay 7- SAC- CY- Grove City Country ClubMay 8- MATH 3- SB- Moniteau HS LTF- FC- East Main ChurchMay 13- Math Core- SB- North Liberty Sail Core- SB- North Liberty Sped Staff Meeting -Franklin Ed CenterNonpublic Safe /Drug Free Schools & Communities Advisory Council andNonpublic Administrators Meeting---both at East Main ChurchMay 14- Emotional Support- SB- North Liberty Interviews – HRMay 15- Pupil Transpiration Cord. –Grove CityMay 16- Sped Contact Meeting – East MainMay 19- Network/TAC Mtg- SB- North LibertyAcademic Games- Grove City High SchoolMay 20 – PA Trust Meeting –BB- Eat Main ChurchArts/Humanities- Hoyt Institute of Fine ArtsSpec. Ed. Supervisors Mtg. - Franklin Ed CenterMay 21- Staff, L/M, - East Main Church Board- CY--- Grove City School District Board RoomMay 22- School Wide Behavior Support- SB- Grove City High School OT/PT Staff- JK- Franklin Ed Center

June 2008 Relocation Needs/Plans March 10, 2008June 2- Special Ed Staff Mtg. – Mercer Co. Cooperative Extension OfficeJune 5- LICC- AL- Lawrence Co. CAD Office EI Core- AL- FranklinJune 11- Emotional Support- SB- Clarence BrownJune 17- PANA- JM- WebinarJune 18- PIL –KZ- Comfort Inn- MercerJune 19- PIL –KZ- Comfort Inn- MercerJune 20- Special Ed Supervisors Mtg. – Franklin Ed CenterJune 24- PIL- KZ- Comfort Inn- Mercer Arts/Humanities- to be announcedJune 25- PIL- KZ- Comfort Inn- MercerJune 26-Strategic Plan Meeting Board- CY- Grove City School District Board Room

July 2008 Relocation Needs/Plans February 4, 2008

No meetings scheduled at this time.

August 2008 Relocation Needs/PlansAugust 4- Special Ed Staff Mtg. – Franklin Ed Center

August 13- Staff Meeting- CY- Grove City SD Board Room

MIU IV Board Meeting- CY- Grove City SD Board Room

August 15- New Employee Orientation- East Main Church

August 18- Special Ed Best Practice- Grove City High School

August 19- Best Practices/GCHS

August 20-22 Sped In-Service-FC- TBA

Group 1 Relocation-April 7, 2008 March 10, 2008 Charles Dumbaugh -149 (IMS) Brian Grossman -152 (Fingerprint Room)

Rick Magargee -152 (Fingerprint Room) Josh Thompson – 149 (IMS) Margaret King-Wilson -152 (Fingerprint Room)

Fingerprint Station Alcove of LGI

Group 1 ReturnsApril 21-25, 2008 March 10, 2008 Charles Dumbaugh -158 (Tech Room)

Brian Grossman - 158 (Tech Room) Rick Magargee - 158 (Tech Room) Josh Thompson - 158 (Tech Room)

Margaret King-Wilson - 158 (Tech Room)

Group 2 Relocation- April 21-25 2008 March 10, 2008

Teresa Beatty CCISJim Bennett 158 (Tech Room)Susan Black LGI 2PJ Burchfield CCISTerri Clark LGI 2Sally Conley 165 (Lobby of LGI)Olivia Exterovich CCISVeronica Gardner LGI 1Robert Ghering 158 (Tech Room)Dave Hofing 158 (Tech Room)Linda Howard 152 (Fingerprint Room)Cheryl Karns LGI 1Marilyn Kay LGI IJohn Kassi LGI 2Jacque Kendall 152 (Fingerprint Room)Liz Kingley 119 (TaC Room)Maggie Kishbaugh LGI 1Susie Lynn LGI 1Jill Mancka CCISLeeAnn McDowell LGI 1Bonnie Miller LGI 1Greg Merckle 158 ( Tech Room)Dennis Pack 152 (Fingerprint Room)Dianne Sederland 174 (Records Room)Cathy Shaw LGI 1Marlene Smith LGI 1Donna Volpe LGI 1Jim Warrender 158 (Tech Room)Toby Woodward Franklin

GROUP 3 RelocationJune 1, 2008 March 10, 2008 Nick Bernard- Tac Room Nancy Breese- LGI 1 Paula Bredl –Tac Room Judy Campagna- Tac Room Judy Dennis- LGI 2 Denise Ferguson- LGI 1 Rhett Fertig- Calendar Completed Carrie Fusco- LGI 1 Karen Gaggiano- LGI 1 Beth Glew- Franklin Dan Gomola- LGI 2 Marilyn Goodrich- Calendar Completed Karen Griffiths- LGI 1 Lorinda Hess- LGI 2 Marilyn Hillard – LGI 1 Tina Keller- Calendar Completed Wendy Kinnear- LGI 2 Ruth Klingensmith- LGI 1 Pat Kriley – LGI 2 Jane Martin- LGI 2 Jeff McCullough- LGI 2 Carolyn Moore- LGI 1 Becky Moore-LGI 1 Gail Myers- LGI 1 Kim Nicklin- LGI 1 Rosemarie Perrotta- LGI 2 Scott Powner- 144 (Computer Room) Nancy Power- (Computer Room) Nancy Richter- Calendar Completed Lois Roach- LGI 2 Melissa Wyllie- LGI 2 Kim Zippie- LGI 2

GROUP 4 Relocation July 1, 2008 March 10, 2008 Robert Barber- 102 Dawn Book – Computer Lab Frank Cloud- 103 Ken Davis- Computer Lab Kathy Fox- 101 April Kisamore- Computer Lab Shelly Kyko-Computer Lab Brenda Marino- 104 Crystal McFeely- 103 Kathy Molsky- Computer Lab Candi Surrena- Computer Lab Janine Welton- Computer Lab Donna Urey-101 Laura Urbach – 100A Cecelia Yauger- 100A

Questions February 4, 2008

REMEMBER….THE FUTURE IS NOW!!!!!MINOR INCONVENIENCE…..MAJOR IMPROVEMENT!!!!

POWERPOINT IS AVAILABLE ON THE WEBSITE.

QUESTIONS???

HAVE A GREAT DAY!!!!

Thanks for all you do always…..