MM Purchasing User Manual

8/11/2019 MM Purchasing User Manual

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MM COURSE: PURCHASING

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B S N L

U SE R M A N U A L : P u r c h a s i n g

Version:1.0

01/09/2010


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Table of Contents

FLOWCHART ................................................................................................................................................................... 41. Purchase requisition ................................................................................................................................................. 5

1. MM-ME51N-Create Purchase Requisition for Account Assignment .................................................................... 5

2. MM-ME51N-Create Purchase Requisition for Asset .......................................................................................... 12

3. MM-ME51N-Create Purchase Requisition for Non Valuated materials ............................................................. 18

4. MM-ME51N-Create Purchase Requisition for Stock materials .......................................................................... 23

5. MM-ME52N-Change Purchase Requisition ........................................................................................................ 306. MM-ME53N-Display Purchase Requisition ........................................................................................................ 37

7. MM-ME56-To assign source of supply to requisitions ....................................................................................... 41

8. MM-ZMMF_PR- PR Output ................................................................................................................................ 44

2. Request for Quotation ............................................................................................................................................. 471. MM-ME41-Create Quotation ............................................................................................................................. 47

2. MM-ME47-Maintain Quotation ......................................................................................................................... 68

3. MM-ME48-Display Quotation ............................................................................................................................ 77

4. MM-ME49-RFQ Comparison .............................................................................................................................. 82

5. MM-ZMMF_PC-Print Price Comparison Report ................................................................................................. 86

6. MM-ME9A-Message Output RFQ ....................................................................................................................... 89

3. Contract/APO .......................................................................................................................................................... 931. MM-ME31K-Create Contract with reference to PR............................................................................................ 93

2. MM-ME31K-Create Contract with reference to RFQ ....................................................................................... 106

3. MM-ME32K-Change Contract .......................................................................................................................... 118

4. MM-ME33K-Display Contract ........................................................................................................................... 125

5. MM-ME9K-Message Output Contracts ............................................................................................................ 133

6. MM-ZMMF_APO-Message output APO ........................................................................................................... 137

4. Purchase Order/Release Order ............................................................................................................................ 1411. MM-ME21N-Create Purchase Order-Account Assignment .............................................................................. 141

2. MM-ME21N-Create Purchase Order-Assets .................................................................................................... 160

3. MM-ME21N-Create Purchase Order-Non-Valuated Material .......................................................................... 181


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4. MM-ME21N-Create Purchase Order-Project Stock .......................................................................................... 199

5. MM-ME21N-Create Purchase Order-Stock Materials ...................................................................................... 218

6. MM-ME21N-Create Purchase Order-Subcontracting & Repair ....................................................................... 236

7. MM-ME21N-ZSTE-Stock Transfer PO External ................................................................................................. 243

8. MM-ME21N-ZSTI-Stock Transfer PO Internal................................................................................................... 247

9. MM-ME22N-Change Purchase Order ............................................................................................................... 251

10. MM-ME23N-Display Purchase Order ........................................................................................................... 256

11. MM-ZMMP_POTOL-PO Tolerance ............................................................................................................... 259

12. MM-ME9F-Message Output Purchase Orders ............................................................................................. 262

13. MM-ZMMP_SPO-Ultimate Consignee Details .............................................................................................. 266

14. MM-ZMMF_SPO-Ultimate Consignee Details Print ..................................................................................... 271

15. MM-ZMMP_POAMEND-Purchase Order Amendment ................................................................................ 275

16. MM-ZMMF_POAMEND-Print Purchase Order Amendment ........................................................................ 279

5. Approvals .................. ................. .................. ................. .................. ................. .................. ................. .................. 2831. MM-SBWP-PR_APO_PO_RFQ approval process .............................................................................................. 284

IMORTANT TRANSACTION CODES .......................................................................................................................... 295


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FLOWCHART


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1. Purchase requisition

1. MM-ME51N-Create Purchase Requisition for Account Assignment

Overview

Direct requirements from various departments for O&M materials to be directly charged to cost centre.

Business Process Description Overview A requisition defines the need for a material or service. It is the primary document in the purchasingcycle.

Purchase Requisition for materials whose cost will be directly charged to cost centre. The document will be used to provide material requirements of non valuated materials from all departments to the purchasing

department. The purpose of requisitioning should be expense in nature and the material requisitioned willnot be part of inventory at the plant. The requisition authorizes the Purchasing department to purchasematerials in specific quantities within a specified time frame. It is an internal document and is not usedoutside of the company.Note: A Requisition of this nature will be created for codified materials. Incase material code is notavailable; the field may be kept blank. But in that case a proper material text has to be filled along withthe material group so as to help classify the item.

-Such a requisition will lead to direct consumption at time of purchase, thus purchase will not affectmoving average price of the material as cost will be booked to the cost centre entered in requisition.


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Input - Required Fields Field Value / Comments Document Type Type of requisition

Material Code Click on the drop down button to select under any one of the optionsavailable Plant material by description or Material group orMaterial Type or Old material number

Account Assignment K for Cost Centre

Plant Plant code requiring material - Click on the drop down button to sele

Quantity Quantity to be requisitioned ( unit of measurement) will be defaulted

Valuation PriceEstimate Price per unit Will be defaulted if previous purchaseexists ,can be still changed by user

Requisitioner Initials of Requisitioner

Req Tracking Number A reference number for tracking this requisition

Cost Centre Cost Centre to which cost of purchase will be booked

Output - Results Comments

Requisition will be created The requisition is assigned a PR number which is now subject torelease in 2 steps Initiator and Competent Authority.

Tips and Tricks

Set up the user defaults for each user to force the system to plug in default data, i.e. Plant, Requisitioner andRequisition Tracking Number.


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Procedure Steps

Access transaction by:

Via Menu Logistics>Materials Management>Purchasing>PurchaseRequisition>Create

Via Transaction Code ME51N

On screen Create Purchase Requisition: enter header level information specified in thetable below:

Transaction


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Fields Description R/O/C User Action and Values Comments

DocumentType

Defines type of requisition R Please refer the attachedannexure

HeaderNote

Header Text O Any comments that are notare generic to all items

Will not appearin print out

Required For Required For Item Text O To be entered as text againstthe first Item only

Only if this textis maintainedagainst item 1will it appear in

print outProbable

Vendor List

Probable Vendor List Item

Text

O List of probable vendors

with complete relevantinformation to be entered astext against the first itemonly

Only if this text

is maintainedagainst item 1will it appear in

print outDelivery Text Delivery Text O Delivery related texts can be

maintained as text againstthe first item only


print outR = Required, O = Optional, C = Conditional

On the same screen, in Create Purchase Requisition: Item Overview: enter informationspecified in the table below:

Cost Centre

Acct assignment Category


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Fields Description R/O/C User Action and Values CommentsMaterial Material Code R Material code Click on the

drop down button to selectunder any oneof the optionsavailable Plantmaterial bydescription orMaterial groupor MaterialType or Old

material number Account AssignmentA

Account to book cost R K for Cost Centre

Short Text Description of material C Will be defaulted if materialcode is selected otherwisehas to be entered manually

MaterialGroup

Classification of materials on basis of nature

C Please refer the attachedannexure

Plant Plant requiring material basis R Enter plant where material isto be shipped

ValuationPrice

Estimated Price per unit C User to enter in the conditionwhen the purchase historyrecord is different from hisestimate.

In case it is afirst time

purchase, thenthis field isrequired to befilled.

Cost Centre Cost Centre R Cost Centre to which costwill be booked

Storagelocation

Key for determining storagelocation for a specific plant

O Can be entered from dropdown list

Delivery

date

Date on which the goods are

to be delivered. If deliverydate is sooner than thesystem calculated lead time,a warning will be issued

C This is defaulted as the date

90 days from present date. Itcan be changed if required.

PurchasingOrganizatio

n

The organization for whichthe procurement needs to bedone

C Please refer the attached annex


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PurchasingGroup

Nature of group preparingrequisition

CPlease refer the attached

annexureRequisitioner Indicates for whom the

material is orderedR Initials of requisitioner

Req. trackingnumber

This number can be used tofacilitate the monitoring ofmaterial procurement

R A reference number fortracking this requisition

Item Text Item text O Technical specifications ofthe item not covered by theexisting materialdescriptions

Its a text pageso there is nosystem check onits contents.This will be

printed in thePR.

Repeat above for each item in Purchase Requisition.

Click on the check button to check the document

System displays a message at the Bottom of the screen.

Click on the save folder to produce a numbered requisition, or hit Control + S.


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Input - Required Fields Field Value / Comments Document Type Type of requisition

Material Code Click on the drop down button to select under any one of theoptions available Plant material by description or Materialgroup or Material Type or Old material number

Account Assignment A A for Assest

Plant Plant code requiring material - Click on the drop down button to s

Quantity Quantity to be requisitioned ( unit of measurement) will bedefaulted

Valuation Price Estimate Price per unit Will be defaulted if previous purchaseexists ,can be still changed by user


Req Tracking Number A reference number for tracking this requisition , eg Mech/04/08 where Mech represents Mechanical department, 04for year 2004 and 08 could be a running serial no.

Internal Order Order in Projects to which cost of purchase will be booked

Output - Results Comments

Requisition will be created The requisition is assigned a PR number which is now subject torelease in 2 steps Initiator and Approver. Only after approval therequisition is available for processing at MM Cell.

Tips and Tricks

Set up the user defaults for each user to force the system to plug in default data, i.e. Plant, Requisitioner andReq Tracking Number.


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Procedure Steps




Transaction


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On screen Create Purchase Requisition: enter header level information specified in the

table below:

Fields Description R/O/C User Action and Values CommentsDocument

TypeDefines type of requisition R Please refer the attached

annexure

HeaderNote



Required For Required For Item Text R To be entered as text againstthe first Item only


print outProbableVendor List

Probable Vendor List ItemText

O List of probable vendorswith complete relevantinformation to be entered astext against the first itemonly







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On the same scree n Create Purchase Requisition: Item Overview: enter information

specified in the table below:


Material Material Code R Material code Click on thedrop down

button to selectunder any oneof the optionsavailable Plantmaterial bydescription orMaterial groupor MaterialType or Oldmaterial number

Account AssignmentA

Account to book cost R F Internal Order


MaterialGroup



Plant Plant requiring material basis R Enter plant where material isto be shipped

ValuationPrice




Order Internal Order R Order in Projects to whichcost of purchase will be

booked

Storagelocation Key for determining storagelocation for a specific plant O Can be entered from dropdown list

Deliverydate

Date on which the goods areto be delivered. If deliverydate is sooner than thesystem calculated lead time,a warning will be issued

C This is defaulted as the date90 days from present date. Itcan be changed if required.


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PurchasingOrganization

Organization for which procurement needs to be

done

C Please refer the attached anne

PurchasingGroup


CPlease refer the attachedannexure

Requisitioner Indicates for whom thematerial is ordered

R Initials of requisitioner

Req. trackingnumber




Its a text pageso there is nosystem check onits contents.This will be

printed in thePR.

Repeat above for each item in Purchase Requisition



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3. MM-ME51N-Create Purchase Requisition for Non Valuated materials

Overview

Direct requirements from various departments for O&M non valuated materials to be kept in Inventory.


Purchase Requisition for non valuated materials will be used to provide requirements of non valuatedmaterials from all departments to the purchasing department. The purpose of requisitioning should beexpense in nature and the material requisitioned should be part of inventory at the plant. The requisitionauthorizes the Purchasing department to purchase materials in specific quantities within a specified timeframe. It is an internal document and is not used outside of the company.Note :-A Requisition of this nature will be created for codified materials. Incase material code is not available;the field may be kept blank. But in that case a proper material text has to be filled along with the materialgroup so as to help classify the item.

-Such a requisition will lead to direct consumption at time of purchase thus subsequent tracking ofinventory will only be for the sake of quantity and not value as such items have nil stock value.

Input - Required Fields Field Value / Comments

Document Type Type of requisition


Account Assignment A K for Cost Centre






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Cost Centre Cost Centre to which cost of purchase will be booked

Output - Results Comments Requisition will be created The requisition is assigned a PR number which is now subject to

release in 2 steps Initiator and Final Approver. Only afterapproval the requisition is available for processing at MM Cell.

Procedure Steps




Transaction


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table below:

Fields Description R/O/C User Action and Values CommentsDocument

TypeDefines type of requisition R Please refer the attached

annexure

HeaderNote



Required For Required For Item Text R To be entered as text againstthe first Item only






print out


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Delivery Text Delivery Text O Delivery related texts can bemaintained as text against

the first item only

Only if this textis maintained

against item 1will it appear in


On the same screen, in Create Purchase Requisition: Item Overview: enter informationspecified in the table below:



button to selectunder any oneof the optionsavailable Plantmaterial bydescription orMaterial groupor Material

Type or Oldmaterial number

Account AssignmentA

Account to book cost R K for Cost Centre


MaterialGroup



Plant Plant requiring material basis R Enter plant where material is

to be shippedValuation

PriceEstimated Price per unit C User to enter in the condition

when the purchase historyrecord is different from hisestimate.



Cost Centre Cost Centre R Cost Centre to which costwill be booked


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Storagelocation



Deliverydate

Date on which the goods areto be delivered. If deliverydate is sooner than thesystem calculated lead time,a warning will be issued

C It can be changed if required.


Organization for which procurement is needs to bedone


PurchasingGroup



Requisitioner Indicates for whom thematerial is ordered R Initials of requisitioner

Req. trackingnumber




Its a text pageso there is nosystem check onits contents.

This will be printed in thePR.




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4. MM-ME51N-Create Purchase Requisition for Stock materials

Overview

Direct requirements from various departments for stock materials to be kept in Inventory.


Purchase Requisition for stock materials will be used to provide material requirements from alldepartments to the purchasing department. The purpose of requisitioning should be stocking in nature andthe material requisitioned should be part of valuated inventory at the plant. The requisition authorizes thePurchasing department to purchase materials in specific quantities within a specified time frame. It is aninternal document and is not used outside of the company.Note :-A Requisition of this nature will be created for codified materials only.-Such a requisition is not meant for direct consumption at time of purchase, it is for initiating purchase for

purpose of inventorying.Any consumption will be subsequent by means of a reservation.

- Since objective is to stock this material, no account at the time of requisition is to be assigned.


Document Type Type of requisition








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Output - Results Comments Requisition will be created The requisition is assigned a PR number which is now subject to

release in 2 steps Initiator and Final Approver. Only afterapproval the requisition is available for processing at MM Cell.

Tips and Tricks

Set up the user defaults for each user to force the system to plug in default data, i.e. Plant, Requisitioner andReq Tracking Number.

Procedure Steps




Transaction


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table below:


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DocumentType

Defines type of requisition R Please refer the attachedannexure

HeaderNote



Required For Required For Item Text O To be entered as text against

the first Item only

Only if this text

is maintainedagainst item 1will it appear in







Only if this textis maintainedagainst item 1

will it appear in print out


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button to selectunder any oneof the optionsavailable Plantmaterial bydescription orMaterial groupor MaterialType or Oldmaterial number

Plant Plant requiring material R Enter plant where material isto be shipped

Type the plantCode or select

drop down menu

ValuationPrice


In case if it isadopted frommaterial master,then this field isrequired to befilled.

Storagelocation



Delivery

date

Date on which the goods are

to be delivered. If deliverydate is sooner than thesystem calculated lead time,a warning will be issued

C It can be changed if required.


Organization for which procurement needs to bedone

R Please refer the attachedannexure

PurchasingGroup



Requisitioner Indicates for whom thematerial is ordered

R Initials of requisitioner

Req. trackingnumber This number can be used tofacilitate the monitoring ofmaterial procurement



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Item Text Item text O Technical specifications ofthe item not covered by the

existing materialdescriptions

Its a text pageso there is no

system check onits contents.This will be

printed in thePR.

R = Required, O = Optional, C = Conditional


Use the check button .

If the system does not generate any error message then Click on the save button or hitControl + S.

System will generate a number at the bottom of the screen


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5. MM-ME52N-Change Purchase Requisition

Overview

A purchase requisition needs to be changed. A change in quantity and/or required date is the primary triggers forthis transaction.

Business Process Description Overview Prior to changing or deleting a requisition, the requisitioner needs to know the status of the requisition. Ifthe requisition has been processed into a purchase order, any changes will not be reflected on the

purchase order. The requisitioned needs to contact the buyer directly. If someone else has deleted therequisition, a new requisition will have to be created, as it is not possible to change a deleted requisition.

Input - Required Fields Field Value / Comments Purchase requisition number Can be found using Display function or List display functionItem Details Identifies what can be changed or deleted

Output Results Comments Requisition changed or deleted If Requisition has status Not Edited then changes made will

reflect in RFQ and Purchase Order.

Tips and Tricks

If a requisition has been deleted, you can still use that requisition and create a new one using the canceledrequisition as a reference.

To save the document, you can click on the save folder.


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Procedural Steps


Via Menus Logistics>Materials Management>Purchase>PurchaseRequisition>Change


Transaction


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On screen Change Purchase Requisition, the last Requisition saved will be displayed as

default. To enter different number select the icon .System will display anotherwindow to select other document.

Then delete the document default one and type other PR number and select otherdocument tab.

System will display other Purchase document.

Field Name Description R/O/C User Action and Values CommentsRequisition

NumberRequisition Number R If you dont want to work with

the defaulted requisition, clickon the Other Requisition

button on the header bar (It has been shown with anarrow).Enter a uniquerequisition number thatrequires to be changed.

Requisition can be found usingthe Display orList Displayfunction.

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

Click on the Enter button.


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On the same screen, to delete requisition or item:

Click on the line of the item to be deleted


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Click on the Delete (trash can) icon.

Select Yes on the pop up box to de lete the item


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The item is now flagged for deletion (see the column labeled D; there will be a

checkmark).

On the same screen, to change quantity, price, date required, text etc., enter informationin the fields as specified in the table below:


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Field Name Description R/O/C User Action and Values CommentsItem

NumberItem number R Selects the item number that

needs to be changedVal. Price Price change O Change price if requiredDeliverydate

Date Change O Change date if required

Quantity Quantity Change O Change quantity if requiredText Text change O Change or add text if required This holds true

for all texts Required for,ProbableVendor list andDelivery Text


Finally use check button

System displays

Click on the Save button to save the changes.


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6. MM-ME53N-Display Purchase Requisition

Overview

User needs to view information regarding purchase requisitions, including item information and status ofrequisitions.

User may not have the authority to change, so they can only look in display mode.

Business Process Description Overview This BPP demonstrates a function that allows you to view/monitor the status of individual purchaserequisitions.

Input - Required Fields Field Value / Comments Purchase requisition number Can be found using Display function or List display function

Output - Results Comments View status of Requisition

Tips and Tricks

There are two methods for displaying requisitions - Display and List Display.

List display is a more comprehensive method of displaying requisitions, and is addressed in BPP MM -ME5A-ListDisplay- Purchase Requisitions


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Procedural Steps

Via Menus Logistics>Materials Management>Purchase>PurchaseRequisition>Display



Transaction


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On screen Display Purchase Requisition, the last Requisition saved will be shown. To

display other requisition select other purchase requisition icon . Type the respectivePR number and press enter.

Field Name Description R/O/C User Action and Values CommentsRequisition

NumberRequisition Number R If you dont want to work with

the defaulted requisition, clickon the Other Requisition

button on the header bar (It has been shown with anarrow).Enter a uniquerequisition number thatrequires to be displayed.

Requisition can be found usingthe Display orList Displayfunction.



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Click on the Enter button.

Menu Name

Description R/O/C User Action and Values Comments

Details Item Details O Displays every detail from theitem overview screen such asmaterial, qty, material masterdata, plant etc.

TextOverview

Text Overview O Displays any text fields in thePurchaser requisition

Releasestrategy

Purchase requisition approval O Displays strategy for purchaseapproval

Status Item history statistics O Displays statistics on status ofPR and also the changes madeto the requisition

AccountAssignments

Account assignments foritems

C Displays the G/L account towhich the items are charged , ifit is an account assigned PR

Services Service items C This is only possible in the caseservice items

ValueLimits

C This is only possible in the caseservice items



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7. MM-ME56-To assign source of supply to requisitions

Overview

To assign source of supply to requisitions

BUSINESS PROCESS PROCEDURE OVERVIEWWhen you make any contract you need to assign it to a source of supply/vendor to close the transaction orthe requisition processing cycle.

Input Required Fields Field Values/Comments Purchase requisition number

Purchasing group

If the number is known, enter it. If not, search for it.

Enter the purchasing group.

Output - Results Displays the screen showing the requisition number and the contract number.


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Procedural Steps


Via Menus (a) Logistics Material Management Purchasing Purchase requisition Follow on functions Assign-ME56

Via Transaction Code ME56

On screen Assign source of supply to requisitions, enter information in the fields as

shown in the table below.Press

Enter the Purchase


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Field Name Description R/O/C

User Action and Values Comments

Purchaserequisition

Numeric key that uniquelyidentifies the purchaserequisition document.

O If unknown, conduct a match-code search

Purchasinggroup

Purchasing group for therequisition.

O

Press

Screen showing the contract number and the requisition number.

Click the CHECK BOX and press ASSIGN AUTOMATICALLY tab.

The following screen shows the output. Click on SAVE button .


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8. MM-ZMMF_PR- PR Output

Overview

A Purchase requisition needs to be printed.

Business Process Procedure Overview This procedure details how to print a Purchase requisition in R/3.

Input Required Fields Field Value/Comments Purchase Requisition Number Enter the number of the purchase requisition document which

needs to be printed.

Output - Results Comments A successfully printed Request forQuotation


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Procedural Steps


Via Transaction Code ZMMF_PR

On screen Purchase requisition output, enter information in the fields as specified inthe table below:

Field Name Description R/O/C User Action and Values Comments

Purchaserequisitionnumber

Takes the document number. C Enter the required requisitiondocument number.

Press (Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

The output screen shows the document as displayed below.

Enter the purchase requisition number.


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Click on PRINT PREVIEW tab .The print preview screen .

Click on the P RINT tab button.


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2. Request for Quotation

1. MM-ME41-Create Quotation

Overview

Purchasing determines that a quotation is required from vendors.

Business Process Procedure Overview SAP provides the capability of creating and issuing single or multiple items Request for Quotes (RFQs).Vendors must have master records created or be categorized as one time vendors The Request for quotation may be created w.r.t a Purchase Requisition incase requirement has come fromuser department else it can be created without any reference also. Both cases have been discussed in thisdocument.

Input - Required Fields Field Value / Comments RFQ Type Default is Z RFQ for Material Language Default is EN for English RFQ Date Default is creation dateQuotation Deadline Must be prior to required delivery date specifiedPurchasing Org Enter Purchasing Organization identifierPurchasing group Enter Purchasing group number

Output - Results Comments Saved RFQ Each RFQ per vendor will receive a separate document number.

Tips and Tricks

The collective number in the header screen of the RFQ is an important method to link the copies of the RFQ issuedto the different vendors. SAP treats each issuance to a different vendor as a separate RFQ document and thiscollective number can be used to search and provide comparison reporting.


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Procedural Steps

CASE 1: CREATION OF RFQ W.R.T PURCHASE REQUISITION

Via Menu (a) Logistics > Material Management > Purchasing >RFQ/quotation > Request for Quotation> Create


Access Transaction by:


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On screen Create RFQ: Initial Screen, enter information in the fields as specified in the

table below:


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Now select the tab Reference to PReq Tab and fill the all required field as mentioned inthe table below.


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RFQ Type Default is AN R Please refer the attachedannexure

Language Default is EN - English R Not to be changedRFQ Date Default is creation date R May be changed if required The RFQ can

be created forfuture issuance.

QuotationDeadline

The due date for vendorquotations

R Enter the due date in the dateformat assigned in the system

If the deadlineis stated as adate after therequireddelivery date,the user will begiven an errormessage whenthe deliverydate is entered.

PurchasingOrg.

Purchasing Organizationresponsible for RFQ


Referenceto Preq

Field to allow PurchaseRequisition reference

R Click on this field

PurchaseRequisition

Purchase Requisition field forentry

R Enter Requisition No. againstwhich RFQ is being floated

RequisnItem

Requisition Item number O Enter only if all requisitionitems are not to be taken toRFQ

Note: On the above table, in column R/O/C; R = required, O = Optional, C = Conditional)

Note: The Default Data for Items fields will carry these values against all items on the RFQ. Although carried ontothe Item screens, these values may be changed within the transaction. Useful if the majority of the items havecommon data (delivery date, plant, etc.). Enter the appropriate data if desired. (Optional)

After entering above values press enter to move to next screen - Create RFQ: Header Data.


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On screen Create RFQ: Header Data, enter information in the fields as specified in thetable below:


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Field Name


Coll. No. Collective number R Enter a number to trackvendors of the same RFQ

This will be a10 digit codeidentifying theBID/ RFQ

Validitystart

Validity start O Enter date quotation will start

Validityend

Validity end O Enter date quotation will end.

Applic. By Application date O Enter closing date of BidsBindg.Per.

Binding period O Enter date period is binding

TargetValue

Displays the target value O Enter the target value

BSNL Number

BSNL Document number R Enter any alphanumeric value It is a 50 digitalphanumerickey

After entering above values press enter to move to next screen - Create RFQ: Selection List: Purchase Requisitions

On screen Create RFQ: Selection List: Purchase Requisitions, enter information in the

fields as specified in the table below:


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Field Name Description R/O/C User Action and Values CommentsSloc Storage Location where

material will be delivered and stored ifordered

O Enter or select StorageLocation fromtable

Strictlyoptional.StorageLocation may

be enteredlater at thetime of P.O.creation orGoodsReceipt.

Select Requisition line items for processing and click on the button to copy requisition details to

RFQ. System will take you to the next screen Create RFQ: Item 00001

On screen Create RFQ: Item 0001 0, enter information in the fields as specified in thetable below:


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Field Name Description R/O/C User Action and Values CommentsVendor Vendor number R Enter valid vendor number and

press enterIf vendormaster doesnot exist, usea one-timevendornumber (ifallowed)

Name Vendor Name C Up to 4 lines available Onlyrequired ifOne-timevendor.Defaultedfrom vendormaster.

Street &House #

Street address and/or House # C Onlyrequired ifOne-timevendor.Defaultedfrom vendormaster.

Postal Code& City

Postal code and city / town / vil C Onlyrequired ifOne-timevendor.Defaultedfrom vendormaster.

Country Name of country C Table validated / selection Onlyrequired ifOne-timevendor.Defaultedfrom vendormaster.

Region In some countries, the regionforms part of the address. Themeaning depends on thecountry.

C Table validated / selection Onlyrequired ifOne-timevendor.Defaultedfrom vendormaster.

Postal Code Zip Code / Postal Code C Onlyrequired ifOne-timevendor.


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Defaultedfrom vendor

master.Telephone Telephone # C Only

required ifOne-timevendor.Defaultedfrom vendormaster.

Fax Fax # C Onlyrequired ifOne-timevendor.Defaultedfrom vendormaster.

E-mail E-Mail address C Onlyrequired ifOne-timevendor.Defaultedfrom vendormaster.

After entering all vendor details, save the RFQ. This will refresh the Create RFQ: Vendor Address screen to allowcreation of the same RFQ data to a new vendor by following the steps outlined in 1.5 above. The system will displaythe message RFQ Created under the number ___________.

Return to Main Purchasing Menu. (Select Yellow up Pointing Arrow, Shift F3)

Refer to Business Process Procedure Display a RFQ - to verify this result.


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CASE 2: CREATION OF RFQ WITHOUT PURCHASE REQUISITION

Access Transaction by:

Via Menu (a) Logistics > Material Management > Purchasing >RFQ/quotation > Request for Quotation> Create


On screen Create RFQ: Initial Screen, enter information in the fields as specified in the

table below:


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Field Name Description R/O/C User Action and Values CommentsRFQ Type Default is AN' R Please refer the attached

annexure

Language Default is EN - English R Not to be changedRFQ Date Default is creation date R May be changed if required The RFQ can

be created forfuture issuance.

QuotationDeadline

The due date for vendorquotations

R Enter the due date in the dateformat assigned in the system

If the deadlineis stated as adate after therequireddelivery date,the user will begiven an errormessage whenthe deliverydate is entered.

PurchasingOrg.

Purchasing Organizationresponsible for RFQ


Purchasinggroup

Requisitioning groupIdentifier


If RFQ is beingcreated w.r.tPurchaseRequisitionthen systemwill pick fromRequisition,user need notenter

ItemCategory

Key defining how the procurement of a material orservice item is controlled.

O Enter Item Category if required

DeliveryDate

Date on which the goods areto be delivered or the serviceis to be performed.

O Enter delivery date

Plant Key for location within thecompany code where goodsare required.

O Enter Plant

StorageLocation

Number of the storagelocation where the material isstored. A plant may containone or more storage locations.

O Enter Storage Location

MaterialGroup

Key that you use to grouptogether several materials orservices with the sameattributes, and to assign themto a particular material group.

O Please refer the attachedannexure


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On screen Create RFQ: Header Data, enter information in the fields as specified in the

table below:


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Field Name


Companycode

Company code R Needs to be entered

Coll. No. Collective number R Enter a number to trackvendors of the same RFQ

This will be a10 digit codeidentifying theBID/ RFQ

Validitystart

Validity start O Enter date quotation will start

Validityend

Validity end O Enter date quotation will end.

Applic. By Application date O Enter closing date of BidsBindg.Per.

Binding period O Enter date period is binding

After entering above values press enter to move to next screen - Create RFQ: Item overview

On screen Create RFQ: Item Overview, enter information in the fields as specified in thetable below:


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Item Number that uniquelyidentifies an item within theRFQ

R Defaults - Line items aredefined by the system inincrements of 10.

No UserAction

I Item Category - determines ifstandard

purchase or other such as 3 rd paorder, etc.

O Default is blank - standard purchase

Typically nouser actionrequired

Material Material Number R Enter material number All stockmaterial musthave materialnumbers

RFQQuantity

Quantity of Materialrequested for quotation

R Must be numeric

DeliveryDate

Date required if ordered R Must be in correct date format

MaterialGroup

Group of material which thismaterial belongs

N/A Please refer the attachedannexure

Needs to beentered incase of noncodifiedmaterials

Plant Plant where material isrequired

R Enter or select Plant fromtable.

Note: the material master mustexist for that plant.

Sloc Storage Location wherematerial will

be delivered and stored ifordered



be enteredlater at thetime of P.O.creation orGoodsreceipt


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Now specify the vendors invited to quote by clicking on the Vendor address button or F7 key.

On screen Create RFQ: Vendor Address, enter information in the fields as specified inthe table below:


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Field Name Description R/O/C User Action and Values CommentsVendor Vendor number R Enter valid vendor number and

press enterIf vendormaster doesnot exist, usea one-timevendornumber (ifallowed)

Name Vendor Name C Up to 4 lines available Onlyrequired ifOne-timevendor.Defaultedfrom vendormaster.

Street &House #

Street address and/or House # C Onlyrequired ifOne-timevendor.Defaultedfrom vendormaster.

Postal Code& City

Postal code and city / town / vil C Onlyrequired ifOne-timevendor.Defaultedfrom vendormaster.

Country Name of country C Table validated / selection Onlyrequired ifOne-timevendor.Defaultedfrom vendormaster.

Region In some countries, the regionforms part of the address. Themeaning depends on thecountry.

C Table validated / selection Onlyrequired ifOne-timevendor.Defaultedfrom vendormaster.

Postal Code Zip Code / Postal Code C Onlyrequired ifOne-timevendor.


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2. MM-ME47-Maintain Quotation

Overview

Vendor communicates price for material and as a result the RFQ (Request for Quotation) needs to be updated.

Business Process Procedure Overview In Purchasing, the RFQ and the quotation form a single document. Prices and conditions quoted byvendors areentered in the original RFQ. If you have issued an RFQ to several vendors, you can have the systemdisplay the

most favorable quotation submitted. You can also store the prices and terms of delivery from certainquotations in an info recordfor future accessing. A quotation is legally binding on the vendor for a certain period. The quotation is thevendors response to a request for quotation issued by a purchasing organization. A quotation consists of items in which thetotal quantityand delivery date of an offered material or service is specified.

Input Required Fields Field Value/Comments RFQ Enter RFQ No. for which a price or prices need to be entered.

Output - Results Comments Quotation entered Enter all relevant data received by vendor, price, date available,

etc.

Tips and Tricks

If you are simply entering a price against a RFQ, you can follow these easy steps:

Choose RFQ/quotation Quotation Maintain .

(The initial screen for maintaining quotations appears.)

Enter the number of the RFQ and press ENTER.

(The RFQ item overview screen appears.)

You can enter the vendor's price per item on the item detail screen (see steps 4 and 5) or directly on the itemoverview screen.


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Choose Item ils to enter quotation data on the item detail screen.

Enter the vendors quotation.

Save your data.

Procedural Steps


Via Menu (a) Logistics > Materials Management > Purchasing >RFQ/quotation > Quotation > Maintain


On screen Maintain Quotation: Initial Screen, enter information in the fields asspecified in the table below:

Field Name Description R/O/C User Action and Values CommentsRFQ RFQ Number R Enter RFQ Number for

which price entries are to bemade.

Search help can be used to locatethe appropriatevalue.



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Press the Enter key, or click on the green Enter icon to proceed.

View the screen Maintain Quotation: Header Data by clicking on the Header data icon in the toolbar.


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Enter information in the fields as specified in the table below. Some fields will not beavailable for input, as they are reference fields only.

Field Name Description R/O/C User Action and Values CommentsAdministrativeFields :Qout. Dead. Quotation deadline R Supplied from initial screenValidity start Validity start O Enter date quotation will startValidity end Validity end O Enter date quotation will end.Applic. By Application date O Enter closing date of Bids

Bindg. Per. Binding period O Enter date period is bindingTerms ofPayment &Delivery:Payment terms Key for defining

payment termscomposed of cashdiscount percentagesand payment periods.

O Enter appropriate value ifnecessary.

(F4) search help can be used to locate theappropriate value.

ReferenceData:Quotation Date Date quotation

submittedO Enter date if desired.



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Once all necessary header data has been maintained, the user can then enter the price

information in one of two fashions:


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Enter the price in the Net Price field on the Maintain Quotation: Item Overview

screen. This price should be the basic price exclusive of discounts/surcharges.

To enter more detailed information in addition to the net price, select the line item and

click on the Item conditions icon.

Here various conditions as per vendor quotation will be maintained.

Drop down on the open field of Condition type and choose the type of condition to be levied for this

basic price. Please note that basic price is referred to as Gross price in this screen since Net will becalculated after taking into account all conditions.

Examples could be Discount (start with -), Surcharge (start with +), Freight charges, Inspection charges etc. Mostconditions are either in % or per unit or Absolute value basis.


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1.6.3.2 If CST/LST or Excise duty is applicable, the same has to be entered via the tax code. To choose this code, goback to Item overview screen. Select the material item line and go to Item Details screen. Enter the tax code

here. If a purchase order is created by referencing an RFQ, this code facilitates the determination of the taxamount when the invoice is entered in the system. The tax code has to be entered for each item in theQuotation.


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Header Conditions There may be some conditions that are applicable on the total amount of the Quotation. Theseheader conditions can be maintained at header level so that item wise repetition is not required. To enter theseconditions, goto Item overview screen and Choose Header Conditions. The value of these conditions will beapportioned to individual items.


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Click on the green Back arrow to return to the Overview screen once data has been

maintained.There is a field for quotation comments that will segregate quotations as per their status, Comments such as NotResponded, Regret case, Technically Unqualified, Commercially Unqualified, Techno-commercially Accepted,Unsuccessful bid, Lowest Technocomm. Accepted are available to choose from. These comments are to be enteredin the Item details screen under Quotation comments.

Once all quotation information has been successfully entered, save the data by clickingon the Save button, or press the < Ctrl + S> keys. A message will be displayed that the datahas been saved.


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3. MM-ME48-Display Quotation

Overview

The need arises to display a quotation already maintained for an RFQ (Request for Quotation) in the system.

Business Process Description Overview This BPP will discuss the procedure to display a quotation in the R/3 system.

Input - Required Fields Field Value / Comments RFQ number RFQ number for which you want to display quotation information.

Output - Results Comments Quotation is displayed. Display Only format.

Tips and Tricks

By consistently using the collective number field on RFQs, the search for the required RFQ number is muchsimpler.

Changes can not be made in this mode. If changes are required, transaction ME47can be used to maintainquotation data. See BPP MM-ME47-Maintain Quotation.doc for reference.


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Procedural Steps


Via Menu Logistics > Materials Management > Purchasing > RFQ/Quotation >Quotation > Display


On the Display Quotation: Initial Screen screen, enter information in the fields as

specified in the table below:

Field Name Description R/O/C User Action and Values CommentsRFQ RFQ number R Enter RFQ number (typically a

non-intelligent systemgenerated number).

Matchcode (F4)search functions can

be used to find anappropriate RFQ inthe system.


Press the Enter key or click on the green Enter icon.

On the Display Quotation: Item Overview screen the following data will be returned indisplay-only format:


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Field Name DescriptionItem Number Item within RFQMaterial Material master numberShort Text Description of the material or service to be procuredRFQ quantity The quantity of material requiredOuN Order UnitDelivery Date Date that the material will be duePrice The price that the vendor has quoted for this item

Material Group Material group that the item most closely belongs toPlant Plant numberStorage Location Storage location numberD Deletion indicatorR Rejection indicator specifying that the vendor is to receive a rejection letter in

respect of his quotation.Texts Text associated with a line item. An icon will appear in the text field if text has

been entered. Simply click on the icon to view the associated text


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More detailed information can be viewed by clicking on any one of the following toolbaricons.

Button Name Information ReturnedHeader details (F6) Administrative field values and Reference data.Vendor address (F7) Vendor name, address, search terms, communication data, etc.Partners (Ctrl-Shift-F5) Partner Schema (if applicable)Messages (Shift-F1) Printing informationItem details (F2) Line item specific data (select line on RFQ and click on icon)

Example: In the event that the header data needs to be displayed, use the menu path Header Details, or click on theDisplay Header icon. On the Display Quotation: Header Data screen the following data will be returned in display only forma t:


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Field Name DescriptionRFQ RFQ numberRFQ Type Type of RFQVendor Vendor numberCompany Code Company codePurchasing Group Purchasing group codePurchasing Organization Purchasing organization numberRFQ date Date of RFQ creation.Validity start Start of the period in which the RFQ may be submittedValidity end End of the period in which the RFQ may be submittedPayment terms Terms stipulated by vendor

Collective number Number used to collectively group RFQs Quot. dead. Date by which the vendor is to submit the quotationApplic. by Date by which the bidder is to express an interest in submitting a bid.Bindg. per. Date for which the quotation is valid and bindingTarget val Target value of the contract.Quotation date Date quote submitted by vendor

To r etur n , cli ck on the green Back button , the yel low Exit button or press the < Shift + F3 >keys.


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4. MM-ME49-RFQ Comparison

Overview

The need arises to make a price based comparison of the different quotations sent by vendors to select the mostsuitable vendor.

BUSINESS PROCESS PROCEDURE OVERVIEWThis BPP will discuss the procedure to compare different quotations to select the most suitable vendor forthe material.

Input Required Fields Field Values/Comments Purchasing Organization Enter the number of the purchasing organization under which the

procurement will be done.Collective RFQ number Enter the Collective RFQ number for the quotations to be

compared.

Output - Results A comparative analysis of the different quotations.

Procedural Steps


Via Menu

Via Transaction Code

Logistics>Materialmanagement>Purchasing>RFQ/Quotation>Quotation>ME49Price Comparison

ME49


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On screen Price Comparison List,enter information in the fields as specified in the below table:

Field Name Description R/O/C User Action and Values CommentsPurchasingOrganizationCollectiveRFQnumber

MeanValueQuotation

MinimumValueQuotation

Includediscounts

Purchasing Organizationnumber

Collective RFQ number forthe quotations to becompared

Select this indicator if the

basis for comparison is to

be the average price from

all quotations.

Select this indicator if the

R

R

O

Enter Purchasing Organizationnumber

Enter the collective RFQnumber

Click on

Match code (F4)

Enter the PurchasingOrganization and the


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Includedeliverycosts

Determineeffective

price

basis for comparison is to

be the lowest price from allquotations.

Specifies whether the

percentage discount

granted on the purchase

price in accordance with

the terms of payment is to

be taken into account in

determining the price.

Select the field if the

delivery osts are to be

taken into account in

calculating the price.

Select the field if the

effective price is to be

computed.

O

O

O

O

Tick the check box.

Tick the check box.

Tick the check box.

Tick the check box.


Comparati ve analysis of the dif ferent quotations displayin g the ranki ng of the diff erent quotations.


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Now the user can select the most suitable quotation and r eject the others (in th e above case rank2 and r ank3).

Double cli ck on the pri ce of the quotati on to be rejected and tick the check box.

Click on SAVE button .

Repeat the same process for other quotations /items to be rejected.

Double click on therice to be re ected.

Check the REJECTION

Click on the

SAVE button


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5. MM-ZMMF_PC-Print Price Comparison Report

Overview

Once we have maintained the quotation received from vendor in the system then we will compare them

Prerequisite:

1. Quotations to be compared should be maintained in the system

Business Process:

1. Print or Price Comparison ReportSr. No. Activity T Code Remarks1 Price Comparison Report ZMMF_PC

Procedural Steps:

In the Screen Driver Programme for Price Comparison Smart form(MM014) enter the following Data:


PurchasingOrganization Enter Purchasing Organization R Enter Purchasing Organization

Quotation No.

Enter Quotation Number O Enter Quotation Number

CollectiveRFQ

Enter Collective RFQ number R Enter Collective RFQ number

Vendor Enter Vendor Code O Enter Vendor CodeMaterial Enter Material Number O Enter Material Number


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After entering the Selection Parameter, press Execute button

Enter Printer

Click here for Print Preview

lick here for Print


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6. MM-ME9A-Message Output RFQ

Overview

A Request for Quotation needs to be printed

Business Process Procedure Overview This procedure details how to print a Request for Quotation created in R/3

Input Required Fields Field Value/Comments Message Data Details the type of message to print.

Output - Results Comments A successfully printed Request forQuotation

Tips and Tricks

The more search parameters that are entered the more efficient the search and the less unnecessary information that isdisplayed.


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Procedural Steps

Access transaction by:Via Menu Logistics>Materials Management>Purchasing

>RFQ/Quotation>Request forQuotation>Messages>Print/Transmit

Via Transaction Code ME9A

On screen Message Output, enter information in the fields as specified in the tablebelow:


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Field Name Description R/O/C User Action and Values Comment

sPurch.Doc. DataDocument

NumberPO Number O Choose from drop down menu

Vendor Vendor # O Choose from drop down menuPurchasingOrganization

Purchasing Organization # O Please refer the attached annexure

PurchasingGroup

Purchasing Group # O Please refer the attached annexure

DocumentType

Identifier allowingdifferentiation between thevarious kinds of purchasingdocument in the SAP system

O Please refer the attached annexure

DocumentDate

Date on which the purchasingdocument was created.

O Enter Document date or choosefrom drop down menu

MessageDataApplication Subdivides the usage of a

condition for the use indifferent application areas

R EA defaults for RFQ

Messagetype

Specifies the kind of output O Choose from drop down menu

Processingstatus

Indicates the status-1 indicates the process wassuccessful.2 indicates an error0 indicates the process hasnot yet started

C Default is 0

Creationdate

Date the message is create O Enter date or choose the dropdown menu

Timecreated

Displays the time the messagewas created

C Defaults to time started


Click on the Execute button.


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On screen Message Output select the appropriate Request for Quotation and perform

the following:

Select the check box and

Click on and/ or


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3. Contract/APO

1. MM-ME31K-Create Contract with reference to PR

Overview

Business needs should be defined through a requisition. If the requisition needs to be converted into a contract,then it can either be created w.r.t the requisition or a quotation maintained for a particular vendor.

Here we will find how to create contract with reference to PR

Business Process Description Overview

A contract establishes a long-term agreement with a vendor to supply a material or service. Contractsmay either be value contracts or quantity contracts. Value contracts have a ceiling that is a monetaryamount that should not be exceeded. A quantity contact specifies a ceiling of goods or services that the

vendor will provide to us.

This procedure outlines the steps involved in creating a standard quantity or value contract in R/3 forstock material. Contracts do not specify delivery dates; this is determined when release orders areissued against the contract.


Purchase requisition Select from drop down list


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Procedural Steps

Access Create Contract by;

Via Menu (a) Logistics>Materials Management>Purchasing>Outlineagreement>Contract >Create

Via Transaction Code ME31K

In the Create Contract: Initial Screen, Select the Reference to the PReq

Click on Reference to PReq


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Enter the Proper PReq number .

Field Name Description R/O/C User Action and Values CommentsVendor Vendor for which the contract

is forC Vendor number known or via

searchIf notmentioned inPreq

Agreementtype

Specify what kind of outlineagreement

R Please refer the attachedannexure ZAED, ZANB,ZAPO, ZARC, ZASR.

Picked fromPreq.

AgreementDate

Date of the contract R Defaults todays date into thisfield

Agreement Agreement number C Leave blank, if the system isconfigured to assign numbersinternally or enter desirednumber

This numberwill bedeterminedinternally

Purch. Organization for which the con R Please refer the attached annexur Picked from

Enter the Proper PReq


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Organization

is valid PReq

Press

Enter the vendor


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On the Create Contract: Header Data screen, enter information as specified in the fields

in the table below:

Field Name Description R/O/C User Action and Values CommentsAgreementdate

Date the agreement wascreated

R Supplied from initial screen Grayed out

Validitystart

Beginning date of contract period.

R Defaults todays date into thefield. Change if necessary

Validityend

Date that the contract expires. R Enter the date until the contractwill be valid

Paymentterms

Terms stipulated by vendor O Defaults from vendor master.Change if necessary

Target val Target value of the contract. R Required for value contractsExch. rate Exchange rate of the currency O Change if necessary

Enter the validity end date

Enter target value

Enter BSNL APO


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Ex. Rate fx. Fixing of exchange rate.Indicates the purchase order

currency and the exchangerate cannot be changed duringinvoice verification.

O

Incoterms Freight terms stipulated byvendor

O Defaults from vendor master.Change if necessary

BSNL APOnumber

BSNL Number R Required for value

Press

On screen Create Contract: Overview: Reference Document Items, enter information in

the fields as specified in the table below:

1. Enter the storage location3. Click on Adopt2. Select the line item


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Sloc Storage Location wherematerial will

be delivered and stored ifordered




Select line items of reference document and click on the button to copy details to Contract. System will

take you to the next screen Create Contract: Item 000010


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On the Create Contract: Item 0001 0 screen, enter information as specified in the fields

in the table below:

1.Enter the Net orderprice

2.Press OK


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A Account AssignmentCategory. Key to determinewho will be paying for theconsumable material orservice.

O Will default from originalscreen if information has beenentered.

Short Text Description of the material orservice to be procured

C Defaults from material master.Enter a text for material notmaintained in the materialmaster (ex. Non stockmaterials)

Targ. qty. The quantity for which thecontract is valid

O forWK R forMK

Enter the number of pieces oramount of service for thecontract.

Oun Order Unit C Defaults from material master. Net OrderPrice

Basic price to be entered R Required when Preq is used asreference document

Tax code Tax Code O Will be defaulted fromreference document, ifavailable

Can be enteredfroED,CST,LSTcapture

Tracking No.

Will be defaulted fromreference document

O Can be changed if required

Press


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Upon entering all of this information, the user have the option to use the radio buttons /

icons on the menu bar to update or view more information that pertains to the contract.

1. Enter the continue

2. Click on vendor address


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Press icon , contract will be created and contract number will be displayed

APO number will beenerated


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2. MM-ME31K-Create Contract with reference to RFQ

Overview

Business needs should be defined through a requisition. If the requisition needs to be converted into a contract,then it can either be created w.r.t the requisition or a quotation maintained for a particular vendor.

Here we will find how to create contract with reference to RFQ

Business Process Description Overview

A contract establishes a long-term agreement with a vendor to supply a material or service. Contractsmay either be value contracts or quantity contracts. Value contracts have a ceiling that is a monetaryamount that should not be exceeded. A quantity contact specifies a ceiling of goods or services that thevendor will provide to us.

This procedure outlines the steps involved in creating a standard quantity or value contract in R/3 forstock material. Contracts do not specify delivery dates; this is determined when release orders areissued against the contract.


Request for quotation Select from drop down list

Output - Results Comments Contract document Document Created.


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Tips and Tricks

By providing as much input information as possible when creating contracts, the user can save time by minimizingthe inputs at the time of the order release.

By selecting the RFQ all data will gate copied over to the screen.


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Procedural Steps

Access Create Contract by;

Via Menu (a) Logistics>Materials Management>Purchasing>Outlineagreement>Contract >Create

Via Transaction Code ME31K

In the Create Contract: Initial Screen, Select the Reference to the RFQ

Click on Reference to RFQ


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Enter the Proper RFQ number .

Field Name Description R/O/C User Action and Values CommentsVendor Vendor for which the contract

is forC Vendor number known or via

searchIf notmentioned inRFQ

Agreementtype

Specify what kind of outlineagreement

R Please refer the attachedannexure ZAED, ZANB,ZAPO, ZARC, ZASR.

Picked fromRFQ

AgreementDate

Date of the contract R Defaults todays date into thisfield

Agreement Agreement number C Leave blank, if the system isconfigured to assign numbersinternally or enter desirednumber

This numberwill bedeterminedinternally

Purch. Organization for which the con R Please refer the attached annexur Picked from

Enter the Proper RFQ


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Agreementdate

Date the agreement wascreated

R Supplied from initial screen Grayed out

Validitystart

Beginning date of contract period.

R Defaults todays date into thefield. Change if necessary

Validityend

Date that the contract expires. R Enter the date until the contractwill be valid

Paymentterms

Terms stipulated by vendor O Defaults from vendor master.Change if necessary

Target val Target value of the contract. R Required for value contractsExch. rate Exchange rate of the currency O Change if necessaryEx. Rate fx. Fixing of exchange rate.

Indicates the purchase ordercurrency and the exchangerate cannot be changed duringinvoice verification.

O

Incoterms Freight terms stipulated byvendor

O Defaults from vendor master.Change if necessary

BSNL APOnumber

BSNL Number R Required for value

Press


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On screen Create Contract: Overview: Reference Document Items, enter information in

the fields as specified in the table below:

Field Name Description R/O/C User Action and Values CommentsSloc Storage Location where

material will be delivered and stored ifordered




1. Enter the storage location3. Click on Adopt2. Select the line item


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A Account AssignmentCategory. Key to determinewho will be paying for theconsumable material orservice.

O Will default from originalscreen if information has beenentered.

Short Text Description of the material orservice to be procured

C Defaults from material master.Enter a text for material notmaintained in the materialmaster (ex. Non stockmaterials)

Targ. qty. The quantity for which thecontract is valid

O forWK R forMK

Enter the number of pieces oramount of service for thecontract.

Oun Order Unit C Defaults from material master. Net OrderPrice

Basic price to be entered R Required when Preq is used asreference document

Tax code Tax Code O Will be defaulted fromreference document, ifavailable

Can be enteredfroED,CST,LSTcapture

Tracking No.

Will be defaulted fromreference document

O Can be changed if req

Documents

MM Purchasing User Manual