MNPS DISTRICT AND SCHOOL-LEVEL BUDGET OVERVIEWCUBE PresentationSeptember 29, 2017

Agenda

1. MNPS Budget Overview & Timeline

2. Student-Based Budgeting1. SBB Overview2. School-Level Flexibility and Non-Negotiables3. Principal Feedback

3. Capital Improvement Budget

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MNPS BUDGET OVERVIEW & TIMELINE2017-18

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2017-18 Budget Overview• Approved Operating Budget

• $879,299,700 to serve ~87,000 PreK-12 students• 4.3% increase over 2016-17 (Metro Gov. budget increased 5.86%)• Includes investments in:

• 3% COLA, plus step increase• Middle school STEAM Initiative• Literacy support• Student-based budgeting• English Language Learners• Advanced Academics

• Federal Programs & Grants• $78,000,000 (est.)• Represents a decrease of $3 million from 2016-17

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Funding by Revenue Source

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41%

47%

12%

State of Tennessee

Local FundingState FundingFederal Funding 60%

29%

11%

Davidson County

Local FundingState FundingFederal Funding

Davidson County significantly supplements state funding with local revenue.

MNPS Budget Timeline• November 2017 – Budget preparation meetings begin w/

Finance Team• January – February 2018 – Budget presentation

meetings to district leadership• Early March – Present budget proposal to Board Finance

Committee• Early April – Board votes on proposed budget• Mid-April – Board approved budget presented to Mayor• By May 1st – Mayor presents budget to Metro Council• May – Budget hearing with Metro Council• June – Metro Council votes on city budget

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How MNPS’ $879M Operating Budget Gets to Schools

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$879

$8$111

$760

$302

$458

$32

$426

$0

$100

$200

$300

$400

$500

$600

$700

$800

$900

$1,000

Total OperatingBudget

Property TaxFlow-Through

Charter Schools District RunSchools

Untilities,Custodial,

Departments

School Budgets DirectAllocations

SBB Formula

Ope

ratin

g Bu

dget

in M

illio

ns o

f Dol

lars

How the $302M in Non-SBB is Budgeted

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$302.0

$42.2

$42.1

$38.0

$28.4$23.3

$21.4$20.1

$18.3$16.5

$13.0 $9.8 $9.5 $9.2 $8.5 $1.5 $0.1$0.0

$50.0

$100.0

$150.0

$200.0

$250.0

$300.0

$350.0

OPE

RAT

ING

BUD

GET

IN M

ILLI

ONS

OF

DOLL

ARS

STUDENT-BASED BUDGETING2017-18

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Our SBB Approach has Three Overarching Goals

Expand Flexibility School leaders

have the flexibility and accountability to design their schools to best meet student need

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Improve Equity

Funding is based on differentiated student needs

Students are funded equitably regardless of which school they attend

Increase Transparency

Visibility to school allocations, principal choices, and achievement results

SBB has Two Central Components

1. School-level Flexibility

• Principals are empowered with the flexibility and discretion to make individual school design and resource choices.

2. Needs-based Allocations

• Resources ($s) are allocated to schools according to the unique needs of students.

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Our goal is to give principals and school leadership teams control over resources they can use to help

improve the educational experience of our students, and hold them accountable for managing these resources.

MNPS Student-Based Budgeting Phase-In

2013-1415 schools$62M10,000 students

2014-1555 schools$222M42,000 students

2015-16121 schools$440M+78,000 students

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School-Level Flexibility

School-Level Flexibility

School-Level Flexibility & Needs-

Based Allocation

Our SBB Model is Reviewed Annually

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Jan Feb March April MayOct Nov Dec

SBB Review Team• 8 Teachers & Principals• 12 Central Office Staff

Finalize Budget Parameters and Begin Budgeting• Final Decisions from Executive Leadership Team• Cluster-Based Principal Training Sessions• Principal Peer Collaboration Meetings• Budget Meetings with Central Office Departments –

L&L, ELL, SPED, etc.

Our Weights

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Weights ES MS HS Total Allocation

Base Weight (1.0)* $4,425 $317.8MGrade Weight .10 .05 $18.1MPrior Academic Performance(Poverty as a proxy in ES) .10 .10 .05 $14.7M

English Learners .21 $12.6MPoverty .05 $7.2M

Special Education Varies by Option Type(Range from 0.5 to 7.24) $40.0M

Adjustments Small Schools/Hold-Harmless $16.0M$426.4M

How SBB Works in Practice

1.0 = $4,425

Mark Maria

Base Weight - the $s that all students receive

Poverty0.05 = $221

1.0 = $4,425

Non-Proficient0.05 = $221

SPED Option 20.5 = $2,213 ELL

0.21 = $929

1.60 = $6,859 1.15 = $5,575

Additional Weight - the additional $s given to certain students to reflect the increased cost to meet their needs

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SCHOOL-LEVEL FLEXIBILITY AND NON-NEGOTIABLES

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Principal Choices: Areas of Investment

53.74

18.32

21.17

2.91

2.31

6.55 Certified Roles

Certified Administrators

Support Roles

120 Day Roles

Other - Other Personnel

Other - Non-Staff Expenses

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Budget Planning Non-NegotiablesElementary Middle High

Class Size Averages and Maximums

Avg. class size in K-3 = 20 (max 25)Avg. class size grade 4 = 25 (max 30)

Avg. class size 5-6 = 25 (max 30)Avg. class size 7-8 = 30 (max 35)

Avg. class size CTE = 20 (max 25) for non-waiver classes

Maximum class size = 30 for Business, Marketing, Family Consumer Sciences and Agriscience areas

School Counselors350:1 (Student:Coun.); at least 80% of time must be in direct services to students

350:1 (Student:Coun.); at least 80% of time must be in direct services to students

350:1 (Student:Coun.); at least 80% of time must be in direct services to students; 1 per academy

Library Services Staffing: 1.0 FTE librarian if <1,500 students; 2.0 FTE if 1,500+ studentsBooks/Materials: Ensure 12 items/student and invest $7.50/student per year on books.

Literacy Teacher Development Specialist

Each school is required to have at least 1.0 FTE teacher in this position. The principal must hire from the approved applicant pool.

Related Arts Teachers Each school must have a minimum of 3.0 FTE positions.Secretary Every school must have a minimum of 1.0 FTE Secretary (formerly Secretary/Clerk)School Financial and Payroll Records Administrator

The School Financial and Payroll Records Administrator (formerly Secretary/Bookkeeper) position has been redesigned and each school is required to have 1.0 FTE Bookkeeper.

Advanced Academics Resource Teacher

Every school must have a minimum 0.5 FTE Advanced

Academics Resource Teacher

Every school must have a minimum 0.5 FTE

Advanced Academics Resource Teacher

N/A

EL Teachers

The method for ensuring that schools are providing the needed services for EL students will remain embedded in the budget tool as the LEP Tool Tab and must be completed. Once approved, the planned program cannot be changed without approval from the Office of English Learners.

EE Teachers Once approved, the current staffing for Exceptional Education may not be changed without approval from the Office of Exceptional Education.

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Centralized Services • There are numerous centralized services and resources that

are not allocated directly to schools. Such services and resources can be divided into two categories:

• Direct Student and School Services• Textbooks, Athletic Coaching Stipends, Substitutes, Transportation,

Custodial Services, Special Education Disability Identification, etc.

• Central Office Functions• Human Capital, Finance, Purchasing, Information Technology, Central Office

Leadership, Director of Schools, and School Board

• We will identify the cost of these centralized services in order to continually assess which additional resources could be allocated directly to schools.

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PRINCIPAL FEEDBACKPrincipal Survey 2017

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Principal Survey Feedback

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45%

95%

79%

95%

91%

87%

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

I ENGAGED OTHER COMMUNITY MEMBERS IN THE BUDGET PLANNING PROCESS

I ENGAGED PARENTS IN THE BUDGET PLANNING PROCESS.

I HAD ADEQUATE FLEXIBILITY TO MAKE MEANINGFUL IMPROVEMENTS AND INVESTMENTS TO MEET THE

UNIQUE NEEDS OF MY STUDENTS.

I FELT ADEQUATELY PREPARED DURING THE BUDGET PROCESS.

I UNDERSTAND HOW MY SCHOOL'S ALLOCATION WAS CALCULATED.

SBB BENEFITS MY SCHOOL AND MY STUDENTS.

Percent of Principals that Agree or Strongly Agree

CAPITAL IMPROVEMENT BUDGET

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Metro Nashville Public SchoolsFY 2017-2018 Capital Budget REQUEST

School ProjectsBellshire Elementary Renovation $ 13,530,000Land - Cane Ridge/Antioch Cluster Elementary School(Una, Cole, Paragon Mills) $ 1,250,000

Goodlettsville Elementary Renovation and Addition $ 13,020,000Haywood Elementary Renovation $ 17,570,000Hillsboro High Renovation and Addition (Phase 2) $ 48,830,000Land - Hillwood High (Hope Park) $ 4,000,000J E Moss Elementary Addition/Partial Renovation $ 8,470,000Lakeview Elementary Renovation $ 17,350,000Land - Nashville School of the Arts $ 10,000,000Percy Priest Elementary Addition/Partial Renovation $ 10,440,000Robert Lillard Elementary Renovation $ 14,950,000Thomas Edison Elementary Addition $ 9,340,000

Sub Total: $168,750,000

District – Wide Projects $109,305,000Includes: Deferred Building Maintenance (HVAC, Electrical,

Plumbing, Roof Replacement, etc.)Technology Infrastructure and DevicesBus and Fleet Vehicle Replacement __________________________________

Capital Budget Request: $278,055,000

Metro Nashville Public SchoolsFY 2017-2018 Capital Budget FUNDED

School ProjectsBellshire Elementary RenovationLand - Cane Ridge/Antioch Cluster Elementary School (Una, Cole, Paragon Mills)Goodlettsville Elementary Renovation and AdditionHaywood Elementary RenovationHillsboro High Renovation and Addition (Phase 2) $ 48,000,000Land - Hillwood High (Hope Park) $ 10,200,000J E Moss Elementary Addition/Partial RenovationLakeview Elementary RenovationLand - Nashville School of the Arts $ 9,000,000Percy Priest Elementary Addition/Partial RenovationRobert Lillard Elementary RenovationThomas Edison Elementary Addition _____________

Sub Total: $ 67,200,000

District – Wide Projects $ 14,800,000Includes: Deferred Building Maintenance (HVAC, Electrical,

Plumbing, Roof Replacement, etc.)Technology Infrastructure and DevicesBus and Fleet Vehicle Replacement

____________________________________ Capital Budget Request $ 82,000,000

Capital Improvement Budget23

Questions?

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