Model Request for Proposals · Web viewHistoric Hudson – Hoosic Rivers Partnership Request for Proposals for Rough Carpentry & Finish Carpentry Responses must be received no later

Gateway Visitor Center

Historic Hudson – Hoosic Rivers Partnership

Request for Proposalsfor

Rough Carpentry&

Finish Carpentry

Responses must be received no later than

March 29, 2017

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Table of Contents

Section Description Page Number

Section I: Introduction……………………………………………………….. 3

Section II: Project Sponsors……………………………………………………3

Section III: Project Description…………………………………………………4

Section IV: Scope of Services…………………………………………………..6

Section V: Form of Proposal…………………………………………………...13

Section VI: Review & Selection Process / Evaluation Criteria…………………13

Section VII: Schedule…………………………………………………………….13

Section VIII: Detailed Requirements / Specifications………………………….…13

Section IX: Submission Requirements…………………………………………..14

Section X: Additional Requirements……………………………………………14

Section XI: List of Attachments………………………………………………….15

The following documents are available at http://www.hudsonhoosicpartnership.org/

Addendum A: Cost Worksheet

Addendum B: Non-Collusive Bidding Certification

Addendum C: Affirmation / Procurement Lobbying

Addendum D: M/WBE Utilization Plan

Appendix A: Standard Clauses for New York State Contracts

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http://www.hudsonhoosicpartnership.org/


Notice to Bidders:Funding for this project comes in part through an EPF grant administered by the NYS Office of Parks, Recreation and Historic Preservation (OPRHP). Under Article 15A, Executive Law, the State of New York is committed to providing Minority and Woman Owned Business (MWBE) equal opportunity to participate in government contracts. The following goals have been set for this project: 8% of the contract value for MBEs and 12% of the contract value for WBEs. The successful bidder may be required to furnish an EEO policy statement, staffing plan, and reports showing the participation of various business enterprises of subcontractors and suppliers on the contract.

I. Introduction

The Historic Hudson-Hoosic Rivers Partnership (the Partnership) is seeking proposals for rough and finish carpentry in connection with the construction of a multifaceted visitor center to promote tourism opportunities in the region. The Partnership is soliciting proposals from qualified firms to provide carpentry services in compliance with the specifications described herein. This project will be located in the Village of Schuylerville, in the town of Saratoga in Saratoga County, New York.

II. Project Sponsor

Historic Hudson-Hoosic Rivers Partnership: In recent years, municipalities and non-profit organizations along the Upper Hudson River have independently initiated local projects that foster the areas rich natural and cultural heritage, as well as provide for sustainable economic growth. The Historic Saratoga-Washington on the Hudson Partnership was established through an act of legislation in 2006 initiated by Assembly members Roy McDonald and Steven Englebright to comprehensively support the local efforts through an innovative and voluntary framework of public and private groups, including local and state government. Municipalities may opt into the partnership at any time through a local resolution. In 2012, legislation passed that expanded the Partnership and changed its name to the Historic Hudson-Hoosic Rivers Partnership. The Partnership’s mission is to preserve, enhance and develop the historic, agricultural, scenic, natural and recreational resources and the significant waterways within the Partnership region. Through the tradition of municipal home rule, the Partnership will foster collaborative projects with pertinent non-profit and governmental entities with an emphasis on both agricultural and open space protection, economic and tourism development, and the protection and interpretation of our natural and cultural heritage. The Chairman of the Partnership is Thomas Richardson, Supervisor, The City of Mechanicville, Mechanicville, NY.

The primary point of contact for the Gateway Visitor Center Project is Joseph Finan, Director of Special Projects, in collaboration with Flatley Read, LLC as Compliance & Construction Manager.

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III. Project Description

THE SUBJECT PROPERTY is located at 30 Ferry Street in the Village of Schuylerville. Itconsists of approximately 2 acres on the North side of NYS Route 29 East, bordered on the Westby Fort Hardy Park. The plot once housed the Town Hall of the Town of Saratoga. The existingstructure was demolished.

PROJECT BACKGROUND

The Historic Hudson Hoosic Rivers Partnership (Partnership) has approved the construction of a visitor center which will showcase the natural, cultural, and historic attractions in the area. The visitor center will be a multi-story building with exhibit and group meeting/demonstrationareas. The building will be designed to be built in a phased manner with the main section of thebuilding constructed first and in such a way as to allow for the addition of two wings in thefuture. The scope of this contract will include installation of windows doors, exterior wood siding and trim interior partitions, and miscellaneous carpentry as prescribed below.

This project is unique in its complexity with a phased construction schedule and the incorporation of the Timber Framers Guild (TFG) in the design and construction process. The TFG will review structural drawings and provide input on design reviews. The TFG will also provide shop drawings of the structural members and their connections. During construction, the TFG will oversee the erection of the framing members by a large community volunteer work force. These details, provided in attachments, shall be included in scheduling and cost estimates.

Carpentry Provisions

The intent of this contract is to provide the labor and equipment to complete portions of the carpentry work associated with the construction of the Historic Hudson Hoosic Rivers Partnership, Gateway Visitor Center. Specifically, the exterior envelope of the timber frame structure including siding, windows, doors, soffits, facia, and associated exterior trim, it also includes roof shingle installation over sheathing installed by others (TFG). Interior carpentry is limited to all interior partition framing, blocking for the Exhibit Lobby (main floor), as described below. All windows, doors, siding and associated dimensional lumber and other materials will be provided on site

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Conditions

It is essential that the contractor is familiar with Timber Framing and associated rough and finish carpentry. The Timber Framing erection of the building will be performed as a Training Workshop for the Timber Frame Guild (TFG). The building’s structurally insulated panels will also be installed as a training workshop coordinated by the TFG. The carpentry contractor must be prepared to coordinate their work with the Guild Master Framer and at times receive direction from them.

Current plans are to conduct the Bottom Floor Walkout Framing Workshop the week of May 22, 2017, the final Framing Workshop (building raising) will occur June 15, 16, 17. The carpentry contractor should be prepared to participate in these workshops. Sequencing and coordinating their work as directed by the construction manager. Availability to participate in the May and June workshop is required.

Scope of WorkA. Structural dimension lumber framing – (at stairs)B. Non-structural dimension lumber framing.C. Window and Door installation exteriorD. Structural floor decking (May Workshop)E. Enclosing soffit spacesF. Preservative treated wood materials.G. Fascia, frieze board, window, door and miscellaneous exterior trim H. Miscellaneous partition framing and sheathing (lobby Bathrooms).I. Concealed wood blocking, nailers, and supports.J. Miscellaneous wood nailers, furring, and grounds.K. Roof shingles, ice & snow shield

Sections 06 2000 and Section 06 1000 of the Gateway Visitor Project Manual dated March 30 2016 will serve as the specifications reference for all work along with the associated construction drawings. The following Gateway Visitor Center Project Manual Sections serve as specifications along with the cited construction drawings and references.

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IV. Scope of Services

Note to respondents: please refer to the full plans and specifications, located in the RFP/RFQ section of the Hudson-Hoosic Rivers Partnership website:


Rough CarpentryA Structural dimension lumber framing - at stairsB Non-structural dimension lumber framing.C Rough opening framing for doors, windows, and roof openings.D Preservative treated wood materials. E Miscellaneous framing and sheathing. F Concealed wood blocking, nailers, and supports. G Miscellaneous wood nailers, furring, and grounds.

1.2 RELATED REQUIREMENTSA. Section 03 3000 - Cast-in-Place Concrete: Setting anchors in concrete.B. Section 06 1324 - Heavy Timber Framing.C. Section 06 1500 - Wood Decking.D. Section 07 3113 - Asphalt ShinglesE. Section 09 2116 - Gypsum Board Assemblies: Gypsum-based sheathing.

1.3 REFERENCE STANDARDSA. ASTM A153/A153M - Standard Specification for Zinc Coating (Hot-Dip) on

Iron and Steel Hardware; 2009.B. ASTM E84 - Standard Test Method for Surface Burning Characteristics of

Building Materials; 2015a.C. AWPA U1 - Use Category System: User Specification for Treated Wood;

American Wood Protection Association; 2012.D. PS 1 - Structural Plywood; 2009.E. PS 2 - Performance Standard for Wood-Based Structural-Use Panels; National

Institute of Standards and Technology, U.S. Department of Commerce; 2010.F. PS 20 - American Softwood Lumber Standard; National Institute of Standards and

Technology, Department of Commerce; 2010.G. WCLIB (GR) - Standard Grading Rules for West Coast Lumber No. 17; West

Coast Lumber Inspection Bureau; 2004, and supplements.1.4 SUBMITTALS

A. Product Data: Provide technical data on each type of wood product. Include wood preservative materials and application instructions.

B. Samples: For rough carpentry members that will be exposed to view, submit two samples, 6 by 12 inch in size illustrating wood grain, color, and general appearance

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C. Manufacturer's Certificate: Certify that wood products supplied for rough carpentry meet or exceed specified requirements.

1.5 DELIVERY, STORAGE, AND HANDLINGA. General: Cover wood products to protect against moisture. Support stacked products

to prevent deformation and to allow air circulation.PART 2 PRODUCTS2.1 GENERAL REQUIREMENTS

A. Dimension Lumber: Comply with PS 20 and requirements of specified grading agencies.1. Species: Spruce - Pine - Fir No. 1 / 2, unless otherwise indicated.2. If no species is specified, provide any species graded by the agency

specified; if no grading agency is specified, provide lumber graded by any grading agency meeting the specified requirements.

3. Grading Agency: Any grading agency whose rules are approved by the Board of Review, American Lumber Standard Committee (www.alsc.org) and who provides grading service for the species and grade specified; provide lumber stamped with grade mark unless otherwise indicated.

4. Lumber of other species or grades might be acceptable provided structural and appearance characteristics are equivalent to or better than products specified. Submit substitution per procedure outlined in specifications.

B. Lumber fabricated from old growth timber is not permitted.2.2 DIMENSION LUMBER FOR CONCEALED APPLICATIONS

A. Sizes: Nominal sizes as indicated on drawings, S4S.B. Moisture Content: S-dry or MC19.C. Stud Framing (2 by 2 through 2 by 6 ):

1. Species: Spruce - Pine - Fir .2. Grade: No. 2.

D. Miscellaneous Framing, Blocking, Nailers, Grounds, and Furring:1. Lumber: S4S, No. 2 or Standard Grade.2. Boards: Standard or No. 3.

2.3 EXPOSED DIMENSION LUMBERA. Sizes: Nominal sizes as indicated on drawings.B. Surfacing: S4S.C. Moisture Content: S-dry or MC19.D. Joist, Rafter, and Small Beam Framing (2 by 6 through 4 by 16 ), at stairs and

other exposed locations:1. Species: Hem-Fir.2. Grade: Select.

2.4 CONSTRUCTION PANELSA. Floor sheathing, For upper level restrooms and entry room: type ACX plywood

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sheathing. Refer to drawings for thickness.B. Communications and Electrical Room Mounting Boards: PS 1 A-D plywood, or

medium density fiberboard; 3/4 inch thick; flame spread index of 25 or less, smoke developed index of 450 or less, when tested in accordance with ASTM E84.

2.5 ACCESSORIESA. Fasteners, Joist hangers, and Anchors:

1. Metal and Finish: Hot-dipped galvanized steel per ASTM A 153/A 153M for high humidity and preservative-treated wood locations, painted steel elsewhere.

B. Sill Gasket on Top of Foundation Wall: 1/4 inch thick, plate width, closed cell plastic foam from continuous rolls.

C. Subfloor Glue: Waterproof, air cure type, cartridge dispensed.2.6 FACTORY WOOD TREATMENT

A. Treated Lumber and Plywood: Comply with requirements of AWPA U1 - Use Category System for wood treatments determined by use categories, expected service conditions, and specific applications.1. Preservative-Treated Wood: Provide lumber and plywood marked or stamped

by an ALSC-accredited testing agency, certifying level and type of treatment in accordance with AWPA standards.

B. Preservative Treatment:1. Preservative Pressure Treatment of Lumber Above Grade: AWPA U1, Use

Category UC3B, Commodity Specification A using waterborne preservative to 0.25 lb/cu ft retention.a. Kiln dry lumber after treatment to maximum moisture content of 19 percent.b. Treat lumber exposed to weather.c. Treat lumber in contact with roofing, flashing, or waterproofing.d. Treat lumber in contact with masonry or concrete.

PART 3 EXECUTION3.1 PREPARATION

A. Install sill gasket under sill plate of framed walls bearing on foundations; puncture gasket cleanly to fit tightly around protruding anchor bolts.

B. Coordinate installation of rough carpentry members specified in other sections.3.2 INSTALLATION - GENERAL

A. Select material sizes to minimize waste.B. Reuse scrap to the greatest extent possible; clearly separate scrap for use on site as

accessory components, including: shims, bracing, and blocking.C. Where treated wood is used on interior, provide temporary ventilation during and

immediately after installation sufficient to remove indoor air contaminants.3.3 FRAMING INSTALLATION

A. Set structural members level, plumb, and true to line. Discard pieces with defects that would lower required strength or result in unacceptable appearance of

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exposed members.B. Make provisions for temporary construction loads, and provide temporary bracing

sufficient to maintain structure in true alignment and safe condition until completion of erection and installation of permanent bracing.

C. Install structural members’ full length without splices unless otherwise specifically detailed.

D. Comply with member sizes, spacing, and configurations indicated, and fastener size and spacing indicated, but not less than required by applicable codes and AFPA Wood Frame Construction Manual.

E. Construct double joist headers at floor and ceiling openings and under wall stud partitions that are parallel to floor joists; use metal joist hangers unless otherwise detailed.

F. Frame wall openings with two or more studs at each jamb; support headers on cripple studs.

3.4 BLOCKING, NAILERS, AND SUPPORTSA. Provide framing and blocking members as indicated or as required to support

finishes, fixtures, specialty items, and trim.B. In framed assemblies that have concealed spaces, provide solid wood fireblocking

as required by applicable local code, to close concealed draft openings between floors and between top story and roof/attic space; other material acceptable to code authorities may be used in lieu of solid wood blocking.

C. In walls, provide blocking attached to studs as backing and support for wall-mounted items, unless item can be securely fastened to two or more studs or other method of support is explicitly indicated.

D. Where ceiling-mounting is indicated, provide blocking and supplementary supports above ceiling, unless other method of support is explicitly indicated.

3.5 INSTALLATION OF CONSTRUCTION PANELSA. Subflooring: Glue and nail to framing; staples are not permitted.B. Floor Sheathing: Secure panels with long dimension perpendicular to framing

members, with ends staggered and over firm bearing.1. Nail panels to framing; staples are not permitted.

C. Communications and Electrical Room Mounting Boards: Secure with screws to studs with edges over firm bearing; space fasteners at maximum 24 inches on center on all edges and into studs in field of board.1. At fire-rated walls, install board over wall board indicated as part of the fire-rated

assembly.2. Where boards are indicated as full floor-to-ceiling height, install with long

edge of board parallel to studs.3. Install adjacent boards without gaps.

3.6 TOLERANCESA. Framing Members: 1/4 inch from true position, maximum.

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B. Variation from Plane (Other than Floors): 1/4 inch in 10 feet maximum, and 1/4 inch in 30 feet maximum.

3.7 CLEANINGA. Waste Disposal:

1. Comply with applicable regulations.2. Do not burn scrap on project site.3. Do not burn scraps that have been pressure treated.

B. Do not leave any wood, shavings, sawdust, etc. on the ground or buried in fill.C. Prevent sawdust and wood shavings from entering the storm drainage system.

END OF SECTION

FINISH CARPENTRY1.1 SECTION INCLUDES

A. Exterior soffits, trim boards, and handrails.B. Wood casings, moldings (doors and windows).

1.2 RELATED REQUIREMENTSA. Section 06 1000 - Rough Carpentry: Support framing, grounds, and concealed

blocking.B. Section 09 9000 - Painting and Coating

1.3 REFERENCE STANDARDSA. AWI/AWMAC/WI (AWS) - Architectural Woodwork Standards; 2014.B. AWPA U1 - Use Category System: User Specification for Treated

Wood; American Wood-Preservers' Association; 2012.C. BHMA A156.9 - American National Standard for Cabinet Hardware;

Builders Hardware Manufacturers Association; 2010 (ANSI/BHMA A156.9).

D. NEMA LD 3 - High-Pressure Decorative Laminates; National Electrical Manufacturers Association; 2005.

E. PS 20 - American Softwood Lumber Standard; National Institute of Standards and Technology (Department of Commerce); 2010.

F. WI (CCP) - Certified Compliance Program (CCP); current edition at www.woodworkinstitute.com/certification.

1.4 SUBMITTALSA. Product Data:

1. Provide data on fire retardant treatment materials and application instructions.B. Shop Drawings: Indicate materials, component profiles, fastening methods, jointing

details, and accessories.1. Provide the information required by AWI/AWMAC/WI (AWS).

1.5 DELIVERY, STORAGE, AND HANDLINGA. Protect work from moisture damage.

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PART 2 PRODUCTS2.1 FINISH CARPENTRY ITEMS

A. Quality Grade: Unless otherwise indicated provide products of quality specified by AWI/AWMAC/WI (AWS) for Premium Grade.

B. Finish: Prepare surfaces for stain finish.C. Exterior Woodwork Items:

1. Species: Unless otherwise indicated provide Red Cedar2. Refer to drawings for information on the following woodwork items:

a. Enclosing Soffit Spacesb. Fascia, frieze board, window and door trim, and other exterior trim.c. Guardrail cap, trim and handrail.

D. Interior Woodwork Items:1. Species: To match hardwood floor2. Refer to drawings for information on the following woodwork items:

a. Base Molding and Door and Window Trimb. Wall cap and trim

2.2 WOOD-BASED COMPONENTSA. Wood fabricated from old growth timber is not permitted.

2.3 LUMBER MATERIALSA. Softwood Lumber: species listed above, Quarter sawn, maximum moisture

content of 6 percent; with vertical grain, of quality suitable for transparent finish.

2.4 FASTENINGSA. Fasteners: Of size and type to suit application; galvanized finish in concealed

locations and stainless steel finish in exposed locations.B. Concealed Joint Fasteners: Threaded steel.

2.5 ACCESSORIESA. Wood Filler: Solvent base, tinted to match surface finish color.

2.6 FABRICATIONA. Shop assemble work for delivery to site, permitting passage through building

openings.B. When necessary to cut and fit on site, provide materials with ample allowance

for cutting. Provide trim for scribing and site cutting.

2.7 SHOP FINISHING11


A. Apply wood filler in exposed nail and screw indentations.B. On items to receive transparent finishes, use wood filler that matches surrounding

surfaces and is of type recommended for the applicable finish.C. Finish work in accordance with AWI/AWMAC/WI (AWS), Section 5 -

Finishing for grade specified in Section 09 9000 Painting and Coating:D. Back prime woodwork items to be field finished, prior to installation.

PART 3 EXECUTION3.1 EXAMINATION

A. Verify adequacy of backing and support framing.B. Verify mechanical, electrical, and building items affecting work of this section

are placed and ready to receive this work.

3.2 INSTALLATIONA. Install work in accordance with AWI/AWMAC/WI (AWS) requirements for grade

indicated.B. Set and secure materials and components in place, plumb and level.C. Carefully scribe work abutting other components, with maximum gaps of 1/32 inch.

Do not use additional overlay trim to conceal larger gaps.3.3 PREPARATION FOR SITE FINISHING

A. Set exposed fasteners. Apply wood filler in exposed fastener indentations. Sand work smooth.

B. Site Finishing: See Section 09 9000.3.4 TOLERANCES

A. Maximum Variation from True Position: 1/16 inch.B. Maximum Offset from True Alignment with Abutting Materials: 1/32 inch.

END OF SECTION

NOTE: ALL CONTRACTS SHALL MEET MBWE REQUIREMENTS AND ALL OTHER CRITERIA REQUIRED FOR PROJECTS UTILIZING PUBLIC FUNDS IN THE STATE OF NEW YORK

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V. Form of Proposal

Respondents must provide a brief description of the firm, emphasizing areas of expertise or focus of practice. Please include a list of recent relevant projects. Proposals must identify all members of the proposed project team, including sub-consultants with primary work responsibility. Proposals must include a minimum of three client references for similar, recent projects. Provide the name, land address and telephone number of a client representative for each project.

VI. Review and Selection Process / Evaluation Criteria

Proposals, submitted pursuant to this RFP, will be evaluated on the following criteria:

1. Price: 30%2. Knowledge of Timer Frame Construction: 15%3. Experience with wood exterior siding and trim: 15%4. Ability to meet workshop schedule: 40%

Quotes received in response to this request will be reviewed within 1 week of the submission date. The review will be conducted by the executive board of the Partnership.

Selection of the qualified respondent will be on a non-discriminatory basis without regard to race, color, national origin, gender, sexual orientation, or age.

VII. Anticipated Schedule

Deadline for Submission of Proposals: March 29, 2017 Projected start date: May 24, 2017 Completion date: August 2017

VIII. Detailed Requirements / Specifications

To facilitate the comparison of proposals for the financial component of the overall scoring, fees and expenses must be presented on the enclosed Cost Worksheet. Proposals that do not include a fully completed Cost Worksheet or that alter the form may be disqualified.

Proposals shall remain in effect for a minimum of 90 days following the proposal due date.

The Partnership reserves the right to: reject any bid, request for assignment, renewal or extension for an entity that

appears on the Prohibited Entities List prior to the award, assignment, renewal or extension of a contract, and to pursue a responsibility review with respect to any

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entity that is awarded a contract and appears on the Prohibited Entities list after contract award.

request clarification of bid details following submission of bids. withdraw this Request for Proposals without awarding a contract.

IX. Submission Requirements

Responses may be submitted electronically to [email protected] Hard copies should be mailed or hand delivered to:

Historic Hudson Hoosic Rivers PartnershipPO Box 59Schuylerville, NY 12871

Questions regarding the project or provision of insurance coverage should be addressed to:

Joe [email protected]

All Bids Must Be Received No Later Than March 10 2017

X. Additional Requirements

A. Non-Collusive Bidding: All bids must be accompanied by the attached Non-Collusive Bidding Certification (Addendum B, Attached).

B. Procurement Lobbying Law: All bids must be accompanied by the attached Affirmation of Understanding and Agreement (Addendum C, attached)

C. M/WBE Participation: All responses must include a statement to actively and affirmatively utilize subcontractors from qualified NYS Certified Minority and Woman Owned Business Enterprises.

D. Equal Employment Opportunity Policy (EEO): All responses must include a statement that the Contractor will not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, or marital status, will undertake or continue existing programs of affirmative action to ensure that minority group members are afforded equal employment opportunities without discrimination, and shall make and document its conscientious and active efforts to employ and utilize minority group members and women in its work force if awarded all or part of this contract.

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mailto:[email protected]


E. Prevailing Wage: Contractor shall comply with all applicable prevailing wage requirements in accordance with Article 8 (Construction) of the NYS Department of Labor. Successful bidder will be required to submit certified payroll documents.

F. Insurance: Contractor shall maintain and provide the following insurance: Commercial General Liability insurance of $1 million per occurrence and $3 million in the aggregate; Commercial Automobile Liability with a limit of $1 million for both bodily injury and property damage; Excess/Umbrella Liability of $5 million; Errors and Omission insurance as necessary with a limit of $1 million and evidence of Workers Compensation/Employers' Liability insurance providing statutory NYS coverage. Policies must add the Town of Saratoga, State of New York, and Historic Hudson-Hoosic Rivers Partnership as additionally insured.

G. In addition to the requirements listed above, all respondents shall comply with Appendix A: Standard Clauses for New York State Contracts (attached).

XI. List of Attachments

Appendix A: Standard Clauses for New York State Contracts

Forms Required with Submittal: Addendum A - Cost Worksheet Addendum B - Non-Collusive Bidding Certification Addendum C - Procurement Lobbying Law, Affirmation of Understanding and

Agreement Addendum D – M/WBE Utilization

The following documents are available in the RFP/RFQ section of the Hudson-Hoosic Rivers Partnership website: http://www.hudsonhoosicpartnership.org/

Design documents with full project specifications manual Site drawings of existing municipal utilities

All other required responses are in a format determined by the bidder

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Documents

Model Request for Proposals · Web viewHistoric Hudson – Hoosic Rivers Partnership Request for Proposals for Rough Carpentry & Finish Carpentry Responses must be received no later