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MODERN APPRENTICESHIP PROGRAMME
Management Accounts Finance Assistant
Dykebar Hospital
Closing date: Noon 7TH September 2020
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Contents
About the Modern Apprenticeship Programme
2
Timetable
7
The Selection Process
8
How to Complete your Application Form
Please read the summary information as you will be required to refer to
the information on skills and personal qualities required in your
supporting statement.
10
Terms and Conditions of Employment
13
Summary Information, Job Description & Person Specification
16
Submitting you application via the NHS Scotland Online Application
System
Please ensure that when completing your supporting statement you
address the questions posed on page 12 and refer to the skills and
personal qualities required outline in the summary information
24
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THE MODERN APPRENTICESHIP PROGRAMME
The current vacancy for the apprentice Management Accounts Finance Assistant is open only
to applicants aged 16 to 24 , or 16 to 29 years for disabled applicants or applicants who are
care experienced*, in line with NHS Greater Glasgow and Clyde Youth Employment Plan and
workforce projections. You must include your date of birth in your application.
* Care experienced applicants are people who live/have lived with foster parents/kinship
carers or who live/have lived in a residential children's setting/secure unit. If this describes
you please tell us in question 3 in the application assessment section. See page 11.
In order to apply you must have a minimum of:
• 3 Higher Qualifications at Grades A to C, two of which must be in Maths and a
Business/IT/Science subjects and National 5 at grade A to C in English.
During the MA programme you will be working towards achieving an Association of
Accounting Technicians (AAT) Level 3 Advanced Diploma in Accounting.
If you already hold this qualification please consider applying for our non-apprenticeship
posts - click here.
• Applications are considered on a competitive basis which means not all
candidates who submit an application will be guaranteed an interview.
Shortlisting will include meeting the minimum educational qualifications for
application along with evaluation of the Supporting Statement within your
application form.
• Please ensure that you read the guidance carefully on completing the
application form and your supporting statement BEFORE you submit your
application. See Page 12
• You should complete and submit your application via the NHS Scotland online
Recruitment system Jobtrain.
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THE MODERN APPRENTICESHIP PROGRAMME
What is a Modern Apprenticeship?
Modern Apprenticeships offer the opportunity of gaining skills and qualifications that will
help to start your career. A modern apprentice has the chance to be in paid employment
and work towards a recognised vocational qualification at the same time1.
How long will it last?
If successful in your application to NHS Greater Glasgow and Clyde you will be employed on
a Fixed Term two year contract.
During your apprenticeship you are expected to attend regular reviews to discuss your
progress and development needs, and are expected to stick to the agreed training plan. This
includes attending training and taking responsibility, with support, to collect the evidence
required that proves your competence in the job role.
Will I be attending college?
You will attend South Lanarkshire College on a day release basis to obtain (AAT) Level 3
Advanced Diploma in Accounting.
Successful completion of workplace competencies and training, college attendance and
satisfactory course progression is mandatory to successfully complete the programme.
Will I be working to a Job Description?
Yes. You will work to the apprentice Management Accounts Finance Assistant job description
with the expectation that you will be supported and trained to carry out all of the duties and
responsibilities outlined. You would not be expected to perform at the Management
Accounts Finance Assistant level on appointment.
You will also receive an outline of the apprenticeship programme which highlights the key
areas which you are expected to complete before your apprenticeship will end.
Where will I be working?
Situated on the outskirts of Paisley on the site of Dykebar Hospital. The Finance
Department, Management Accounts is located in Ward 16 & Ward 17.
What does the Management Accounts Team do?
Management Accounts is a Board wide function responsible for the provision of financial
information and advice to managers to support budgetary control and decision making.
The Department deals with a budget of £1.3 billion per annum within an overall NHS GGC
budget of £3 billion per annum. There are a number of challenges regarding funding
including political influence and savings requirements.
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We are currently reviewing reporting requirements and post would be involved in assisting
in developing new ways of reporting, for example, using dashboards (web pages), and
developing more user friendly reports for non-finance users.
What hours will I work?
You will work a standard 37.5 hour working week from Monday to Friday between 9 am to
5 pm, (30 minutes unpaid lunch)
What will I be doing?
A full outline of the duties is provided in the full job description (attached). The duties will
change regularly depending on what work and projects are required within the service.
This is a busy and fast paced role, particularly around month end deadlines. The majority of
time is spent using PC inputting and analysing figures.
Your duties will include, but are not limited to some or all of the following:
• Assist in the production of monthly management accounts and assist in investigation
of reports.
• Creation of financial spreadsheets in excel.
• Input of financial data into spreadsheets and databases
• Assist the management accountant in preparation and distribution of monthly
management reports.
• Respond to routine financial queries via email, telephone calls and face to face
conversations.
A comprehensive list of all duties and responsibilities is given in the full job description
Who else works within the team?
We are a department of circa 60 staff providing financial information and analysis to
Directorate management and teams. The Finance department is split into two areas Acute
and Corporate.
Acute is then split into into various Sectors – North, South, Clyde, Regional, Diagnostics, and
Woman & Children. The Corporate area covers Estates & Facilities, Research &
Development, Finance, Human Resources, Board Medical Director, ehealth, Corporate
Planning & Policy, Public Health, Centre for Population Health, Corporate Communications,
Corporate Affairs, Public Health and Director of Nursing.
You’ll work closely with dynamic and enthusiast professionals who are committed to
making a difference. You will get to see how a complex organisation works, solve problems,
and get to add value to key health services. You will also be able to build a range of
transferable skills
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What type of person are you hoping to recruit?
As well as meeting the academic criteria you must also demonstrate in your application that
you possess good attention to detail, problem solving skills and the ability to multi
task. Good interpersonal and communication skills are essential.
We are looking for someone who is enthusiastic to learn and to develop within an
apprenticeship. It is important that you take pride in doing your best and are not scared to
take on new challenges as part of a team.
We are looking to recruit someone who is interested in finance and also has an interest in
working with numbers to provide interesting and meaningful information.
The most important personal qualities you will have is the ability to communicate
effectively with colleagues and public, a willingness to be flexible, help your colleagues and
be willing to learn new skills.
This apprenticeship posts will last for two years. By the end of the apprenticeship you will
be expected to:
• Complete NHS GGC organisational induction and Mandatory Healthcare Support
Worker Induction Standards & Code of Conduct
• Complete role specific induction
• Evidence the knowledge and skills required for the job role via the Knowledge & Skills
Framework Review & Personal Development Planning Process
• Attend any training sessions and meetings arranged through the wider NHS GGC
Modern Apprenticeship. This may include attendance at sessions at South
Lanarkshire College.
• Adhere to NHS GGC Policies & Procedures
• Complete Association of Accounting Technicians (AAT) Advanced Diploma in
Accounting
A modern apprenticeship isn’t just about working; you need to be committed to learning too.
During this period you would be expected to work as a member of our staff but also work
towards an Association of Accounting Technicians (AAT) Advanced Diploma in Accounting.
As well as working you will be required to agree to a training / development plan and attend
classes, meetings with trainers, assessors and verifiers as required. It should be noted that
additional sessions at college may be arranged during the apprenticeship and attendance at
these sessions is mandatory.
Engagement with the workplace training and education process, attendance at arranged
training sessions and satisfactory progression is a mandatory requirement of the
apprenticeship programme.
You will be an employee of NHS Greater Glasgow and Clyde and therefore also expected to
observe the same Terms and Conditions of employment that all our staff do, and be subject
to the same policies and procedures.
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What are the benefits of this kind of job?
It is important to know that the role is not only administration based. You will gain valuable
finance experience which will link with the Association of Accounting Technicians (AAT)
Advanced Diploma in Accounting qualification.
You will be able to see the value of the accounting aspect of the National Health Service by
working on data required to be sent to managers, directors and on occasion to Scottish
Government.
You will gain knowledge and experience of working in a busy finance team, working for senior
managers and using an array of NHS systems.
Will I be paid?
Yes. NHS Greater Glasgow and Clyde is a Living Wage Employer. This Modern Apprenticeship
will pay you a minimum £18,181 per annum.
What qualifications will I hold when I complete the Modern Apprenticeship?
• Association of Accounting Technicians (AAT) Advanced Diploma
Visit https://www.aat.org.uk/find-a-course/aat-accounting-courses/advanced-diploma-in-
accounting or click the link.
What happens at the end of the Modern Apprenticeship?
On successful completion of your Modern Apprenticeship we will support your transition into
permanent employment within the organisation.
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Selection Timetable
Recruitment Stage Date
Information Sessions –your opportunity to find out more
about Management Accounts and the MA Programme.
Places are limited – please click here to book a space or
at
https://link.webropolsurveys.com/S/E76FC50F8BF40EAA
Online session - 09:30 am on
Friday 28th August.
Closing date for application submission
12 Noon Monday 7th
September 2020
Applications assessed and candidates selected for
Interview
Process completed by
15th September 2020
Interview Preparation Session for short-listed candidates
TBC
Interviews
It is anticipated that
interviews will take place on
Wednesday 23rd September
Anticipated start date for the successful candidate to
commence employment subject to the satisfactory
completion of pre employment checks
October 2020
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THE MODERN APPRENTICESHIP SELECTION PROCESS
How do I apply for this position?
All applications need to be made through the NHS Scotland on line system.
When you first register you can create an account which you can access at all stages of the
process.
When completing your application please ensure that:
• You provide us with full contact details
• You provide us with your full education history. If including Standard Grades or
Intermediate or GCSE please make sure you include the level.
• You provide details of any employment history. You should also include any
volunteering or work experience placements in this section.
• You include your date of birth.
• You need to complete the application form in full – please do not upload a CV as this
will not be available to the selection panel.
• Please do not send any other inclusions e.g. copies of qualification certificates, other
award letters or CVs etc. If you are selected for interview we will let you know what
evidence we need you to provide regarding your educational qualifications.
I’ve never worked in finance before so how do you know I have the skills you are looking
for?
As well as the educational qualifications, skills, knowledge/experience you must have to be
able to do the job we will also ask you to provide supporting information in your application
form that will help us assess your suitability. See page 6
The Assessment Section of the application form plays a significant part in our decision to
select your application for shortlisting. Please ensure you read the guidance on
completing the Assessment Section carefully and ensure you address all the questions
posed. See Page 12
Draft your answers before you type into the text box in the application form and check your
spelling and grammar.
How do you decide who to interview?
We base our decision on who to interview by assessing the information you have provided
and your responses to the questions you have been asked to address in the Assessment
Section of the Application Form.
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THE MODERN APPRENTICESHIP SELECTION PROCESS
Can I get help to complete the application form?
If you feel that you need some help to decide what would be useful to include in your
application you should make contact with your local Skills Development Scotland office.
One of the advisers there will be able to support you through the application process. You
can find out more at https://www.skillsdevelopmentscotland.co.uk/
You can also find information on the My World of Work website
https://www.myworldofwork.co.uk/getting-job/application-forms
Who should I ask to be a referee?
We know it might be hard for applicants to provide us with two referees if they have not
worked before so that is why we will accept educational references from teachers at your
school/college. However, if you do have a current part-time job or have volunteered or
worked before please also give us details of someone who can provide a reference for this.
It is important that you give us full contact details including an email address for this person
AND that you ask the person for permission to use them as a referee before you submit the
application form.
We will only contact your referees if we decide to make a conditional offer of employment.
All our offers of employment are conditional and subject to you satisfactorily completing
pre employment checks which include reference and an occupational health assessment.
When is the closing date for applications?
Your application must be submitted on or before 12 Noon Monday 7th September at the
latest.
We will NOT accept late applications.
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THE MODERN APPRENTICESHIP SELECTION PROCESS
Who will assess my application?
Your application will firstly be assessed by recruitment professionals who will ensure that you
meet the minimum selection criteria (3 Higher Qualifications at Grades A to C, two of which
must be in Maths and a Business/IT/Science subjects and National 5 at grade A to C in
English). Applications that meet the minimum criteria are then passed to a shortlisting panel.
This panel will include at least two managers from the department hiring staff. They will be
judging how well your application matches the selection criteria for the post see page 6. They
will review the information you provide in relation to the educational qualifications,
knowledge, skills and experience required for the post. The shortlisting panel will be looking
for well presented, clear, concise information and any additional information that is
interesting and highlights any additional skills and qualities you have over and above your
educational qualifications.
When will interviews be held?
We anticipate that interviews will be scheduled for Wednesday 23rd September. Interviews
will be online using MS Teams and you will be invited to participate in an interview
preparation session prior to your interview time.
Disability
The Equality Act defines Disability as follows “any physical or mental impairment which has
a substantial adverse effect on a person’s ability to carry out normal day to day activities”.
NHS Scotland is “Positive about Disabled People” as part of our continued commitment to
extend job opportunities for people who are disabled. All candidates who indicate they have
a disability and meet the minimum criteria for selection will be guaranteed an interview.
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THE MODERN APPRENTICESHIP APPLICATION FORM
What should I put in my application?
You should take time reading the guidance on completing the application form and ensure
you do not leave it to the last minute. One standard application form means that everyone
who applies is considered on the same basis. The Equal Opportunities Monitoring form is
required for monitoring purposes only and will not be made available to the interview panel
during any part of the recruitment process, however to be considered for shortlisting it is
essential that you include your Date of Birth in the equal opportunities monitoring section
of the application form.
It’s a good idea to gather all the necessary information e.g. your educational qualifications
before you start to complete the application form. Plan what information to include in each
section of the application form and take note of the space provided which will give you an
indication of how much information is required.
Completing the Assessment Section of the Application form.
To stand the best chance of getting an interview you need to ensure that you carefully
address each of the following areas in your assessment. You will be asked three questions
in the application form and we would like to answer them as follows:
1 System Question - Why do you think you are suitable for this role? Max of 500 Words
• What we want to know: In the summary information on page 6 we have told what
kind of person we are hoping to recruit. Can you tell us what skills or personal
qualities you will bring to this job? Tell us which of these skills you have and how you
have developed them e.g. through work, volunteering, school/college practical subject
based tasks and any after school/college groups/other interests that demonstrate the
communication skills and personal qualities we are seeking.
2 Why do you want to work for the NHS? Maximum of 500 Words
• What we want to know: Why are you interested in a becoming an Accounts
Assistant? We have told you what the job involves so tell us why you think you would
be good applicant. Tell us about your interest in working in Finance and why this is the
career path for you. What is it about this job that appeals to you and why did you apply
for this Apprenticeship programme?
3 Is there any other relevant information that will assist us in shortlisting your application?
Maximum of 250 Words –
• What we want to know: Please tell us a bit more about you. How do your family,
friends, teachers/employers describe you? Tell us about your achievements (e.g. Duke
of Edinburgh or other awards, hobbies and interests), any talents or aspirations or
anything else you think might be relevant to your application. If you are a Care
Experienced Applicant as defined on page 3 please tell us here.
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THE MODERN APPRENTICESHIP APPLICATION FORM
Final Check
• Make sure you have included details of all your qualifications (including dates
awarded)
• Make sure you include contact details for your Educational Reference(s) and
Work/Character Reference, including email address for them. Don’t forget to ask
their permission to use their details on your application form
• Make sure you check that your responses are checked for spelling and grammar and
provide detail we have asked you for. It might be useful to get someone else to look
over your application
• And finally before you submit it check it one last time
How to submit your Application Form:
Applications should be completed electronically submitted via the NHS Scotland Online
Recruitment System – Jobtrain.
If you have any problems submitting your application form please call NHS Greater Glasgow
and Clyde Recruitment Service on 0845 3000 831
Applications should be returned by the closing date of 12 Noon on Monday 7th September
2020
Late applications cannot be considered.
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THE MODERN APPRENTICESHIP TERMS AND CONDITIONS
Starting Salary
£18,181 per annum.
Fixed Term Contract Duration
The duration of the post is fixed term for two years
Hours of Duty
37.50 Hours per week
Annual Leave
The annual leave entitlement in a full year commencing 1st April to 31st March is :
27 days (202.5 hours), rising to 29 days (217.5 hours) after 5 years’ service and 33
(247.5 hours) days after 10 years’ service. There are 8 (60 hours) Statutory and Public
Holidays in each leave year (pro rata where applicable ) .
Superannuation Pension Scheme
If appointed you will be automatically enrolled in the NHS Superannuation Scheme however
on appointment you can chose to opt out of the scheme. Employee’s contributions to the
NHS Scheme are tiered based on your earnings and the employer’s contribution equates to
13.5 % of salary. Employees in the NHS Scheme are “Contracted-out” of the State Earnings
Related Pension Scheme and pay a lower rate of National Insurance contributions. You can
find out more at www.sppa.gov.uk
Right to Work in the UK
We are required to check the entitlement to work in the UK of all prospective employees,
regardless of nationality or job category. Candidates appointed to a post will be required
provide appropriate documentation verifying right to work in the UK prior to any
commencing employment
Healthcare Support Workers
You will be expected to comply with the new NHS Scotland Mandatory Induction Standards
and Code of Conduct for Healthcare Support Workers NHS Greater Glasgow and Clyde has in
place an Induction Programme which new employees will be expected to complete in the
first few months of starting the new post. As part of the Induction Process, you will be
required to achieve Mandatory Induction Standards and Code of Conduct for Health Care
Support Workers and these standards will be met through on the job induction programmes
within NHS Greater Glasgow and Clyde that are core in supporting new staff.
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THE MODERN APPRENTICESHIP TERMS AND CONDITIONS
Smoking Free Policy
NHS Greater Glasgow and Clyde operates a NO SMOKING Policy on all premises and grounds
for staff and visitors.
Pre employment Checks
All offers of employment will be subject to the receipt of satisfactory References,
Occupational Health Screening, Criminal Records Check (Disclosure Scotland) where
applicable, Eligibility to Work in the United Kingdom and Verification of Qualifications.
Car parking and travel to NHSGGC Sites
Like other NHS Boards across the country, demand for car parking on our hospital sites far
outweighs availability. As a result, access to on-site parking is extremely limited and you will
therefore need to find alternative ways of travelling to work if you are selected for the post.
All staff are entitled to apply for the following benefits on appointment:
• Interest free loan to purchase Zonecard’s - a flexible season ticket for unlimited travel
by rail, subway, most buses and even some ferries (details on public transport routes
to NHS Greater Glasgow and Clyde’s sites can be found by visiting www.nhsggc.org.uk
and select Transport and Parking on the home page or visit www.spt.co.uk/travelinfo
• Cycle to Work Scheme, for staff to purchase a bicycle and any equipment needed and
then repay those costs through their salary.
Learning and education
NHSGGC has an on-going commitment to learning and development through competency
based training and individual personal development plans informed by the Knowledge and
Skills Framework (summary guidance can be accessed via www.nhsggc.org.uk go to Career
and Jobs, click Agenda for Change and select Knowledge and Skills Framework).
For more information about the benefits and discounts available to NHS Greater
Glasgow and Clyde staff, visit www.nhsstaffbenefits.co.uk and
www.nhsdiscounts.com
P a g e | 16
MODERN APPRENTICESHIP –
Management Accounts Finance Assistant
Summary Information
Full Job Description on Page 19
Where will the apprentice be working?
Situated on the outskirts of Paisley on the site of Dykebar Hospital. The Finance
Department, Management Accounts is located in Ward 16 & Ward 17.
What are the working hours and shift pattern?
You will work a standard 37.5 hour working week from Monday to Friday between 9 am to
5 pm, (30 minutes unpaid lunch). We also operate a flexi time system.
What does the Management Accounts Department Do?
Management Accounts is a Board wide function responsible for the provision of financial
information and advice to managers to support budgetary control and decision making.
The Department deals with a budget of £1.5 billion per annum within an overall NHS GGC
budget of £3 billion per annum. There are a number of challenges regarding funding
including political influence and savings requirements.
We are currently reviewing reporting requirements and post would be involved in assisting
in developing new ways of reporting, for example, using dashboards (web pages), and
developing more user friendly reports for non-finance users.
What are the common duties of this role?
This is a busy and fast paced role, particularly around month end deadlines. The majority of
time is spent using PC inputting and analysing figures.
Your duties will include, but are not limited to some or all of the following:
• Assist in the production of monthly management accounts and assist in
investigation of reports.
• Creation of financial spreadsheets in excel.
• Input of financial data into spreadsheets and databases
• Assist the management accountant in preparation and distribution of monthly
management reports.
• Respond to routine financial queries via email, telephone calls and face to face
conversations.
A comprehensive list of all duties and responsibilities is given in the full job description.
P a g e | 17
Who else works in the team?
You’ll work closely with dynamic and enthusiast professionals who are committed to
making a difference. You will get to see how a complex organisation works, solve problems,
and get to add value to key health services. You will also be able to build a range of
transferable skills.
We are a department of circa 60 staff providing financial information and analysis to
Directorate management and teams. The Finance department is split into two areas Acute
and Corporate.
Acute is then split into into various Sectors – North, South, Clyde, Regional, Diagnostics, and
Woman & Children. The Corporate area covers Estates & Facilities, Research &
Development, Finance, Human Resources, Board Medical Director, ehealth, Corporate
Planning & Policy, Public Health, Centre for Population Health, Corporate Communications,
Corporate Affairs, Public Health and Director of Nursing.
What are the most important skills required for this role?
A high level of accuracy and attention to detail required with proficiency, or the ability to
develop proficiency in all Microsoft Office packages, particularly MS Excel and ability to
prioritise workload.
What are the most important personal qualities required for the role?
As well as meeting the academic criteria you must also demonstrate in your application that
you possess good attention to detail, good IT skills and the ability to multi task.
The most important personal qualities you will have is the ability to communicate
effectively with colleagues and service users, a willingness to be flexible and be willing to
learn new skills.
What is the most challenging part of this role?
The most challenging aspect of this role is prioritising workload to ensure completion whilst
experiencing regular interruptions.
Longer term, how could this apprenticeship support career progress/ a career in the NHS?
New employees will undertake an induction/training programme and will participate in the
NHS Knowledge and Skills Framework (KSF) Personal Development Planning and Review.
The NHS KSF defines and describes the knowledge and skills which staff need to apply in their
work in order to deliver quality services. It provides a single, consistent, comprehensive and
explicit framework on which to base review and development for all staff.
The NHS KSF and its associated development review process lie at the heart of the career and
pay progression strand of Agenda for Change.
P a g e | 18
Job Description You will work to the standard Management Accounts Finance Assistant Job Description
with the expectation that you will be supported and trained to carry out all the duties and
responsibilities outlined. You would not be expected to perform at Finance Assistant level
on appointment.
JOB DETAILS
Job Title: Modern Apprentice Finance Assistant
Department: Finance – Acute & Corporate Management Accounts
Directorate: Finance
JOB PURPOSE AND DIMENSIONS
The post holder supports the management accounts team in the provision of financial
information and advice to managers to support budgetary control and decision making.
ORGANISATIONAL POSITION
Reports directly to the Management Accountant.
Senior Management Accountant
Management Accountant
Finance Assistant (this
post)
P a g e | 19
MAIN TASKS, DUTIES AND RESPONSIBILITIES
Assist the Management Accountant with the preparation and distribution of monthly
management reports to agreed timescales and in line with the organisations policies
and procedures.
Assists the Management Accountant in investigating and reporting of significant
variances and trends contained in the monthly management reports.
Assist the Management Accountant with ensuring the integrity of the budgetary control
system through reconciliation, the identification of errors and the taking corrective
action.
Inputs financial data into computer databases, designs and creates financial
spreadsheets using excel and business objects.
Analysis of discrete expenditure e.g. locum medical staff, agency nursing staff, utilities,
non-pay spend and ensure all expenditure is correct.
Maintain clear and accurate records for pays analysis, staff movements affecting
payroll.
Any other duties as specified by the Management Accountant or other Senior Finance
Staff.
20
EQUIPMENT AND MACHINERY
Please describe any machinery and/or
equipment used in the job:
Personal Computer
Telephone
Photocopier
Scanner
Give brief description of use of each item
used:
A majority of the workload is conducted
using the personal computer. The
telephone is used extensively. The
photocopier and scanner are used as and
when required.
SYSTEMS
Please describe any system used in the job:
Financial Management System (CedAR e-
Financials).
Business Objects
Excel
Intranet
Internet
Access
Word
Power Point
Give brief description of use of job holder’s
role in relation to each system:
Extensive use of each of the systems is
required to create, update and report
meaningful, accurate and timeous
information. Creates management reports,
financial spreadsheets and databases.
Inputs financial data into computerised
databases. Communicates through e-mail
to all levels within the organisation.
DECISIONS AND JUDGEMENTS
Post holder works within a set routine to agreed timescales, directly supervised by the
Management Accountant.
21
COMMUNICATIONS AND RELATIONSHIPS
Who post holder
communicates with:
Finance staff at all levels and
from all sections
(Management Accounting,
Ledgers, Creditors, Debtors,
Capital, Endowments, Cash
Office)
Budget Managers and
Project Managers.
Supplies Pharmacy and
Payroll staff.
HR, IT and external agencies
What communication is
about:
Discusses routine financial
queries with the Management
Accountant, budget managers
other financial staff, and staff
of other departments within
the organisation.
Highlights issues
Reporting financial
information verbally and in
print in a meaningful way.
Promoting effective working
relationships with other
members of the finance team
and budget managers.
Any difficulties
encountered:
Time constraints
Complexity of financial
structures and the ledger
system.
Continuing Changing
structures throughout the
organisation.
PHYSICAL, MENTAL AND EMOTIONAL DEMANDS OF THE JOB
Physical skills:
Requires Microsoft Office skills and competence, particularly excel.
Inputting financial data into computer databases and spreadsheets,
where speed and accuracy are essential.
Physical effort:
Light physical effort. Frequent requirement for sitting in a restricted
position when working at keyboard for significant parts of the day.
Driving
Mental demands:
Concentration required for analysing data, ensuring its accuracy and
undertaking reconciliations.
Analytical skills required in making calculations, dealing with
questions, and problem solving.
22
MOST CHALLENGING/DIFFICULT PARTS OF THE JOB
Working to specific timescales and ensuring data keyed into/ extracted from the financial
system is accurate.
Workload prioritisation and multi-tasking constantly required.
Emotional
demands:
Work pressures due to timescales.
Dealing with colleagues under stress.
KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB
Please refer to the Person Specification
23
PERSON SPECIFICATION FORM Job Title:- Modern Apprentice – Finance Assistant Department:- Management Accounts Qualifications Essential
(√√√√)
Desirable
(√√√√)
3 Higher Qualifications, or equivalent, at Grades A to C ,
two of which must be in Maths and a Business/IT/Science
subjects
National 5 at grade A to C in English or equivalent.
√√√√
√√√√
Experience Essential (√√√√) Desirable (√√√√)
Keyboard experience. √√√√
Microsoft Office Experience √√√√
Behavioural Competencies Essential (√√√√) Desirable (√√√√)
Good communication skills: verbal and written. √√√√
Demonstrates the ability to work on own initiative. √√√√
Demonstrates the ability to work as part of a team. √√√√
Demonstrates the ability to cope with pressure and work to
deadlines.
√√√√
To be motivated, enthusiastic and flexible. √√√√
Other Essential (√√√√) Desirable (√√√√)
Awareness of Data Protection Act. √√√√
Awareness of Freedom of Information (Scotland) Act. √√√√
24
The NHS Scotland Application form
This is a standard electronic application form used to apply for jobs in NHS Scotland
If this is the first time you have applied to NHS Greater Glasgow and Clyde for a vacancy via our
online application system, you will be asked to create an account in our eRecruitment system.
You can do this via an email address or social media account. Please make sure the email
address submitted is correct as this will be our primary method of contact.
If you are a returning candidate, you will be asked if you wish to copy your application from a
previous post or create a new one. Simply select the application you wish to copy from and then
you can go through and edit/update the information. Please ensure that your responses to the
assessment section reflect what we have asked you to provide on page 11.
You are able to save your form at any time and come back to it to complete later if you wish.
Just remember your password so you can log back into our eRecruitment system. Please note
the application will timeout after 30 minutes of inactivity. Please save your application
regularly.
If you are not able to enter information on all the sections, for example Education or
employment details. To show that you have not missed a section by mistake you can enter not
applicable or N/A.
If you are unable to complete online application forms due to a disability, please contact the
NHS Greater Glasgow and Clyde Recruitment Service on to discuss your requirements.
Personal details
All our communication to candidates will be made via the email address provided on the
application form. Please ensure that the email address provided is an account that you will have
regular access to.
• Insert your surname, forename, title and full home address. Please note, our primary
method of communication will be email. This section should be fully completed so
we know who you are and how to contact you. It is important that your e-mail address
is included as all our correspondence with you will be via email during each stage of
the Recruitment process. We will also contact you by telephone so please ensure you
provide us with your telephone number.
USING THE NHS ONLINE JOB APPLICATION SYSTEM - JOBTRAIN
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Recruitment Advert Details
Please indicate where you saw the advertisement for the post you are applying for as this will
help us to monitor our methods of recruitment and selection.
Education and Qualification details
This section is about your qualifications gained or currently working towards. This section should
include, school, college and/or university qualifications as well as any other qualifications,
training or continued professional development (CPD).
Membership of Professional Regulatory Bodies
Some posts in the NHS require that you have membership of a specified Professional Body such
as the Nursing and Midwifery Council (NMC). Please include the name and type of membership
you hold, along with your registration number and renewal/expiry date.
Employment
Please complete each part of this section fully. If you have not previously been employed, please
use the “Present or Most Recent Post” section to detail what you have been doing for example
full time student/parent/carer.
• You can list unpaid work including work placements, work experience and volunteer work
in your employment history.
• Please start with your current/most recent employer and work back through your
employment history. Please also include any part-time or temporary jobs.
• Please give the job title, the job grade, the date of starting on this grade, and the full name
and address of your present/previous employer. Please also note if this is your
current employer.
Role Purpose/Summary of Responsibilities
Please tell us about the main duties and responsibilities of your current job.
Employment History
Tell us about your work history, including job titles, grades, your employers’ names and
the dates of your employment.
• Please include information on any career breaks that you may have had.
• Please save all periods of employment before continuing to the next page.
26
Assessment
Please answer all three questions in this section of the application form as this will
allow you an opportunity to detail how your skills, qualities and experience make you a
suitable candidate for the job. Please refer to page 11 for guidance on how to complete these 3
questions.
References
References will only be taken up if we propose to offer you the job which will be after
the interview but we do need you to provide us with reference details at the point of application.
This is to ensure that should you be made a conditional offer of employment, pre employment
checks can commence shortly thereafter.
Where possible you should advise your referee that you have provided their details as your
referee and if you are made a conditional offer of employment they will be receiving a reference
request from NHS Greater Glasgow and Clyde.
Email addresses for all referees are crucial and you will be unable to submit
your application without this information. If you are having difficulty obtaining an email
address for your referee please email [email protected] for guidance.
• The referee details you provide should cover the last 3 years of your employment history
and you should not use family members or friends.
• If you have been in full-time education and/or you do not have 3 years of employment
history please provide other suitable character referees such as someone of standing in
the community who has known you for at least 3 years (for instance a teacher, doctor,
lawyer, police officer, MP etc). If you are including a teacher or lecturer please ensure you
provide the full name and contact details for the school or the academic institution
• If you are having difficulty in providing us with reference details please email
[email protected] for guidance.
• If you have been receiving benefits or have been self-employed in the last 3 years should
provide details of two personal referees as outlined above and where possible
evidence to confirm your status (i.e. name of your Job Centre Plus Work Coach or
evidence from HM Revenue & Customs)
27
Appendix 1
Right to work in the UK
Any one of the documents listed below will provide the necessary evidence of the right to
work in the UK.
If selected for interview and appointment you will be asked to produce evidence of our right
to work the UK.
The document provided must be the original.
• A passport showing that the holder is a British citizen, or has the right of abode in the
United Kingdom.
• A document showing that the holder is a national of a European Economic Area country*
or Switzerland. This must be a national passport or national identity card.
• A residence permit issued by the United Kingdom to a national from the European
Economic Area country or Switzerland.
• A passport or other document issued by the Home Office which has an endorsement
stating that the holder has a current right of residence in the United Kingdom as the
family member of a national from a European Economic Area country or Switzerland.
• A passport or other travel document endorsed to show that the holder can stay
indefinitely in the United Kingdom, or has no time limit on their stay.
• A passport or other travel document endorsed to show that the holder can stay in the
United Kingdom; and that this endorsement allows the holder to do the type of work the
employer is offering if they do not have a work permit.
• An Application Registration Card issued by the Home Office to an asylum seeker stating
that the holder is permitted to take employment
OR
Two of the documents in the combinations listed below will provide evidence of the right to
work in the UK. The documents provided must be the originals.
First Combination
• A document giving a person’s permanent National Insurance number and name. This
could be a: P45, P60, National Insurance card, or a letter from a Government agency
AND one of the following documents
• A full birth certificate issued in the United Kingdom, which includes the names of the
holder’s parents or
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• A birth certificate issued in the Channel Islands, the Isle of Man or Ireland or
• A certificate of registration or naturalisation stating that the holder is a British citizen or
• A letter issued by the Home Office which indicates that the person named in it can stay
indefinitely in the United Kingdom or has no time limit on their stay or
• An Immigration Status Document issued by the Home Office with an endorsement
indicating that the person named in it can stay indefinitely in the United Kingdom or has
no time limit on their stay or
• A letter issued by the Home Office which indicates that the person named in it can stay in
the United Kingdom; and this allows them to do the type of work that the employer is
offering or
• An Immigration Status Document issued by the Home Office with an endorsement
indicating that the person named in it can stay in the United Kingdom; and this allows
them to do the type of work that the employer is offering.
Second combination
• A work permit or other approval to take employment that has been issued by Work
Permits UK
AND one of the following documents
• A passport or other travel document endorsed to show that the holder is able to stay in
the United Kingdom and can take the work permit employment in question or
• A letter issued by the Home Office confirming that the person named in it is able to stay in
the United Kingdom and can take the work permit employment in question.
