Monitoring & evaluation presentation

Monitoring & Evaluation

By

Sam Lubasi

Monitoring and Evaluation (M&E)Monitoring and Evaluation (M&E)

• Day-to-day follow up of activit ies during Day-to-day follow up of activit ies during implementation to measure progress and implementation to measure progress and identify deviat ionsidentify deviat ions

• Routine fol low up to ensure activit ies are Routine fol low up to ensure activit ies are proceeding as planned and are on scheduleproceeding as planned and are on schedule

• Routine assessment of activit ies and resultsRoutine assessment of activit ies and results• Answers the question, “what are we doing?”Answers the question, “what are we doing?”

What is monitoring?


• Tracks inputs and outputs and compares them Tracks inputs and outputs and compares them to plan to plan

• Identif ies and addresses problemsIdentif ies and addresses problems• Ensures effective use of resourcesEnsures effective use of resources• Ensures quality and learning to improve Ensures quality and learning to improve

activit ies and servicesactivit ies and services• Strengthens accountabil i tyStrengthens accountabil i ty• Program management toolProgram management tool

Why monitor activities?


• Episodic assessment of overall Episodic assessment of overall achievement and impacts achievement and impacts

• Systematic way of learning from Systematic way of learning from experience experience to IMPROVE to IMPROVE currentcurrent activit ies and promote better planning activit ies and promote better planning for for future actionfuture action

• Designed specif ically with intention to Designed specif ically with intention to attribute changes to intervention itselfattribute changes to intervention itself

• Answers the question, “what have we Answers the question, “what have we achieved and what impact have we achieved and what impact have we made”made”

What is evaluation?


• Determines program effectivenessDetermines program effectiveness • Shows impactShows impact• Strengthens financial responses and Strengthens financial responses and

accountabil i tyaccountabil i ty• Promotes a learning culture focused on Promotes a learning culture focused on

service improvementservice improvement• Promotes replication of successful Promotes replication of successful

interventionsinterventions

Why evaluate activities?

M & E Process

INPUTS PROCESS OUTPUT OUTCOME IMPACT

Monitoring Evaluation

Monitoring and Evaluation (M&E)

TypeType PurposePurpose

Formative/ Formative/ BaselineBaseline

Initial assessment of the target populations and Initial assessment of the target populations and contextual environment. Determines concept and contextual environment. Determines concept and design design

Process /Mid-Process /Mid-termterm

Seeks to identify the extent to which planned Seeks to identify the extent to which planned activities have been achieved and assesses the activities have been achieved and assesses the quality of the activities/services quality of the activities/services

Outcome Outcome /Endline/Endline

Examines specific program outcomes and Examines specific program outcomes and accomplishments. What changes were accomplishments. What changes were observed, what does it mean, and if changes are observed, what does it mean, and if changes are a result of the interventions? a result of the interventions?

Impact Impact /Endline/Expo/Endline/Expostst

Gauges the program’s overall impact and Gauges the program’s overall impact and effectiveness. Aims to strengthen design and effectiveness. Aims to strengthen design and replication of effective programs and strategies replication of effective programs and strategies

Types of evaluation


MonitoringMonitoring EvaluationEvaluationContinuous: day-to-Continuous: day-to-dayday

Periodic: important Periodic: important milestonesmilestones

Documents progressDocuments progress In-depth analysis of In-depth analysis of achievementsachievements

Focuses on inputs and Focuses on inputs and outputsoutputs

Focuses on outcomes Focuses on outcomes and impactsand impacts

Alerts managers to Alerts managers to problemsproblems

Provides managers Provides managers with strategy and with strategy and policy optionspolicy options

Self-assessmentSelf-assessment External analysisExternal analysis

Monitoring vs evaluation


LevelLevel DescriptionDescription FrequencyFrequencyInputsInputs Resources that are put into the project. Resources that are put into the project.

Lead to the achievement of the Lead to the achievement of the outputs outputs

Continuous Continuous

OutputsOutputs Activities or services that the project is Activities or services that the project is providing. Outputs lead to outcomes providing. Outputs lead to outcomes

Quarterly Quarterly

OutcomeOutcomes s

Changes in behaviors or skills as a Changes in behaviors or skills as a result of the implemented project. result of the implemented project. Outcomes are anticipated to lead to Outcomes are anticipated to lead to impacts impacts

2-3 years 2-3 years (short to (short to medium term)medium term)

ImpactsImpacts Measurable changes in health status, Measurable changes in health status, particularly reduced STI/HIV particularly reduced STI/HIV transmission and reduced AIDS transmission and reduced AIDS impact. Impact results are effects of impact. Impact results are effects of the intervention the intervention

3-5 years3-5 years(long term)(long term)

M&E Framework


M&E should be part of the design of a program Ensures systematic reporting Communicates results and accountability Measures efficiency and effectiveness Provides information for improved decision

making Ensures effective allocation of resources Promotes continuous learning and improvement

Conclusion: Why M&E?

The End