Monitoring System of Health Infrastructure Developmentnhmssd.assam.gov.in/civil_works_new/docs/user_manual_civil_work… · Monitoring System of Health Infrastructure Development

User Manual

For

Monitoring System of Health InfrastructureDevelopment

(Civil Works)

Under

Integrated MIS-GIS System

(Version 1.0)

(Date of Publication: 22nd Dec 2017)

National Health Mission

Monitoring System of Health Infrastructure Development

Department of Health & Family Welfare

Govt. of Assam

About Monitoring System of Health Infrastructure Development:

It is an online web based application to track the progress of health infrastructure developmentprojects going on throughout the State. The system provides the facility to monitor the progress ofthe civil works going in different Health Institutions of Assam. It keeps the record of various works,their approval and sanction amounts, contractor and agency details and status of the works.

The modules of the System:

Master Entry

Scheme

Executing Agency

Contractor

Monitoring Officer

Key Performance Indicator

Architect Consultant Agency

Sub Soil Investigating Agency

ROP Approval

Project Management

Project Entry

Project Edit

National Health Mission, Assam Page 2

Monitoring System of Health Infrastructure Development Physical Progress Management

Physical Progress Entry

Financial Progress Management

Financial Progress Entry

Reports

Summary

Projects

ROP Approval Detail

Contractor Wise

How to access the online system:

URL : http://nrhmassam.info/


http://nrhmassam.info/


How to Login:



Use username and password assigned by MIS Cell, NHM, State Head Quarter, Assam to login.

After clicking the “Civil Works” icon, following screen will be appeared with a login form:

Login using the username and password provided by MIS Cell, NHM, State HQ, Assam.

After successful login, user will be landed in the following page:





How to access the system:

The menu has the following options:

Then the following modules will be seen in the form of sub menus:

1. Masters:

1.1: Scheme

1.2: Executing Agency

1.3: Contractor

1.4: Monitoring Officer

1.5: Key Performance Indicator

1.6: Architect Consultant Agency

1.7: Sub oil Investigation Agency


Monitoring System of Health Infrastructure Development1.8: ROP Approval

2. Entry Forms

2.1: Project Entry

2.2: Physical Progress

2.3: Financial Progress

3. Reports

3.1: Summary

3.2: Projects

3.3: ROP Approval Details



1. Masters

Some data is used throughout the projects. For example Scheme Name, Executing Agency etc. So it is necessary to add them once only in master pages so that we can save them in ourmaster database. Master pages include the master data of the projects. It is one time entry form for each master data. Only authorized user can add new data, delete data and edit data.

The section has following menus:

Scheme

Executing Agency

Contractor

Monitoring Officer

Key Performance Indicator

Architect Consultant Agency

Sub oil Investigation Agency

ROP Approval



Following are the master forms:

1.1 Scheme

To go to “Scheme” page, go to “Masters->Scheme”. In the page, user can view schemes. Ifuser has required authorization, he can add new “Scheme”, edit scheme and delete scheme.



1.2 Executing Agency:

To go to the “Executing Agency” page, go to “Masters->Executing Agency”. In the page, user can view list of Executing Agencies. If user has authorization, he can add new “Executing Agency”, edit executing agency and delete executing agency.



1.3 Contractor

To go to the “Contractor” page, go to the “Masters->Contractor” fro menu. In the page, user canview list of Contractor. If user has authorization, he can add new “Contractor”, edit contractor and delete contractor.



1.4 Monitoring Officer:

Monitoring officers will monitor the progress of the projects. He will update the physical progress of the projects. For this module, data from HR-MIS System is used. User can add new monitoring officer, edit and delete monitorinbg officer in the page. Monitoring officer is an existing employee


Monitoring System of Health Infrastructure Developmentin the HR database of National Helath Mission. There are different designation level present in the form. District and state level designations are present in the form.

To go to the “Monitoring Officer” page, go to “Masters->Monitoring Officer”.

1.5 Key Performance Indicator(KPI):

Key Performance Indicator(KPI) is the stages of the projects. It describes the stage of a project.


Monitoring System of Health Infrastructure DevelopmentTo go to the “Key Performance Indicator(KPI)” page, go to “Masters->Key Performance Indicator”. In the page user can view list of KPIs. Every KPI has its order. Only authorized user can add new KPI,edit and delete KPI data.

1.6 Architect Consultant Agency


Monitoring System of Health Infrastructure DevelopmentTo go to the “Architect Consultant Agency” page, go to “Masters->Architect Consultant Agency” page. In the page, we can view the list of Architect Consultant Agencies. Authorized user can add new Architect Consultant Agency, edit and delete new architect consultant agency.

1.7 Sub Soil Investigating Agency


Monitoring System of Health Infrastructure DevelopmentTo go to the “Sub Soil Investigating Agency” page, go to “Masters->Sub Soil Investigating Agency” page. In the page, we can view the list of Sub Soil Investigating Agencies. Authorized user can add new Sub Soil Investigating Agency, edit and delete Sub Soil Investigating Agencies.



1.8 ROP Approval

To go to the “ROP Approval” entry form, go to “Masters->ROP Approval” from menu. It is form where we can make data about ROP approval. ROP approval data can be entered for different schemes.



2. Entry Forms:

Entry forms are found under the menu “entry Forms”.

2.1 Project Entry:

For project entry, go to menu “Entry Forms->Project Entry” and make entry of projects with their data.







In the above project entry form, only a few fields(scheme, executing agency, project id, project name, district name, BPHC name, hi name and project KPI status) are mandatory. After entering the mandatory fields, you can save the data by clicking “Submit” button.

“Project ID” : enter the file name assigned for the project like “NHM/C-CW/RHP/ ANM & MPW

Qtr/2014-15/ 2398/14”.

Project Name: enter the name of the project like “Construction of RHP/ANM Quarters at Sub-centres”.

Scheme: Select scheme to which the project is belongs to.

Excecuting Agency: Select the executing agency who executes the project.

Project KPI Status: Select the stage of the project.

Example:



After clicking “Submit” button, the following page will be displayed:

Success page:





2.2 Edit Project:

We can edit data for projects in the “Edit Project”. To go to the page, click “Entry FormsEdit Projects”.


Monitoring System of Health Infrastructure DevelopmentThen the following page will be displayed with list of projects.

The following page will be displayed with all projects:


Monitoring System of Health Infrastructure DevelopmentIn the page, we can filter projects by selecting “scheme” and “district”. Then click search. Then projects against the search conditions will be displayed.

Then following project edit page will be displayed. Here we can edit value of the fields and need to click “edit” to update the data.



2.3 Physical Progress:

For physical progress entry of the project, go to “Entry Forms->Physical Progress”.

To go to physical progress entry form, we need to search projects.



After clicking search button, the list of the projects against the search criteria will be shown. To go to the “Physical Progress Entry Form”, we need to click on the “Project Code”.



In the form, enter the necessary data and submit the form.



2.3 Financial Progress Entry Form:

For Financial Progress entry of the project, go to “Entry Forms->Financial Progress”.

To go to financial progress entry form, we need to search projects.



After clicking search button, the list of the projects against the search criteria will be shown. To go to the “Financial Progress Entry Form”, we need to click on the “Project Code”.



In the form, enter the necessary data and submit the form.

3. Reports

In the “Reports” module, there are three sections:

1) Summary:

2) Projects

3) ROP Approval

4) Contractor Wise


Monitoring System of Health Infrastructure Development3.1 Summary:

The “Summary” section contains reports in the following structure:

Summary-District Wise ReportProject Wise ReportProject Detail Report

Here, first we can view summary of projects scheme wise. To enter into to the page, go to “Reports->Summary”.

Then following page will be displayed.



After clicking on the “Scheme”, following “District Wise Report” will be displayed.


Monitoring System of Health Infrastructure DevelopmentAfter clicking on a District name, following “Project Wise Report” will be displayed:


Monitoring System of Health Infrastructure DevelopmentAfter clicking on “Project Name”, Project Detail Report will be shown:



3.2 Projects:

The section has following facilities:

1) List of projects

2) Link to go to the “Project Details” page.

3) Link to go to “Physical Progress” detail page.

4) Link to go to “Financial Progress” detail page.

5) Link to go to “Edit Project” page.



To go to the “Projects” page, go to Reports->Projects.



After clicking “Projects”, we will see a page containing list of projects. If the user is authorized, he will see a “edit” button in the right side of every projects.



3.3 ROP Approval

The page shows the list of ROP approvals for the schemes. To go to the page, go to “Reports->ROP Approval Detail”.

The page will show the list of ROP Approvals.



3.4 Contractor Wise

The page will show the list of contractors with projects.



After clicking on the contractor name, the following page will be displayed. The page will show the

list of projects under a contractor.



The End.


Documents

Monitoring System of Health Infrastructure Developmentnhmssd.assam.gov.in/civil_works_new/docs/user_manual_civil_work… · Monitoring System of Health Infrastructure Development