MINUTES OF THE MOUNTSORREL PARISH COUNCIL MEETING HELD ON MONDAY 12 FEBRUARY 2018 IN THE PARISH ROOM,

LEICESTER ROAD MOUNTSORREL AT 7.00 PM

PRESENT

Councillors: S. Haywood (Chairman)B. Allard, N. Asher, A. Duffy, D. Emmins, L. Harper-Davies,

P. Harris, M. Lemon, F. Newitt, M. Pirt, B. Wilson

IN ATTENDANCE

Mrs L Davies – Parish ClerkMr W Antill – Planning Consultant

Councillor R. Shepherd – Charnwood Borough Council

Members of the public x 7

The Chairman announced that this meeting is being recorded and passed on the Parish Council’s condolences to Councillor L. Haper-Davies on the recent loss.

123. APOLOGIES FOR ABSENCE

An apology for absence was received from Councillor P Maguire

124. MINUTES

The minutes of the meeting held on 8 January 2018 (copies of which had previously been circulated to Members) were confirmed as being a true record of the meetings and were signed as such by the Chairman.

125. PUBLIC PARTICIPATION

The current situation regarding the Paper Company at Rothley Lodge particularly in relation to the health hazard being created by the lorry drivers was raised by Mr Chaplin.

The Chairman advised that this situation had already been discussed at the meeting of the Planning and Highways Committee held on 5 February 2018 at which it was agreed that a letter would be sent to the Company and Charnwood Borough Council’s Environmental Health Officer expressing the Parish Council’s concerns

The Chairman agreed to include in the letter the suggestion that portable toilets be provided for use by the lorry drivers.

(Councillor N. Asher entered the meeting during the preceding discussion).

126. POLICE REPORT

The Clerk circulated the latest Police Report for January 2018. Members expressed concern that it had been some time since there had been a Police presence at a Parish Meeting.

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RESOLVED that the Police report be noted and that the Clerk contact the Police raising the concern of the Parish Council regarding the non-attendance at meetings by a representative of the local Police and report back to the next meeting.

127. BOROUGH COUNCILLOR REPORTS

Councillor R. Shepherd advised the Parish Council that an appeal had been lodged by Rothley to the outcome of Charnwood Borough Council’s Community Governance Review in relation to the recommendations that affected Rothley and Mountsorrel.

RESOLVED that the report be noted.

128. CASUAL VACANCY – MOUNTSORREL WARD

The Chairman welcomed Councillor David Wilson to the Parish Council following his successful co-option.

Councillor David Wilson here signed his Declaration of Acceptance of Office.

129. INCOME AND EXPENDITURE - 8 JANUARY 2018 – 12 FEBRUARY 2018

The Clerk submitted, for approval, the list of income and expenditure for the period 8 January to 12 February 2018 (copies of which had previously been circulated to Members.

RESOLVED that the following list of expenditure be approved for payment and the list of income be noted:

DATE METHOD INVOICE NO PAYEE AMOUNT

DESCRIPTION

08.01.18 BACS 99809 Wilson Alarm Systems £390.00 Annual Maint & Monitoring Fees05.01.18 Chq 7620 4704164 ESPO £19.16 Stationery15.01.18 DD 954315645 British Gas £346.16 Gas – Parish Rooms24.01.18 BACS 0152467 Beaver Treework 250.00 Tree Work in Cemetery31.01.18 BACS 1020116 Brighter Bills 42.00 Internet 05.02.18 BACS 2204 Sportsground Maintenance £1,737.00 Grounds Maintenance Contract07.02.18 BACS 31088 Hypergalaxy £39.00 Webhosting 29.01.18 BACS 32130 Edge IT Systems £1146.84 Annual Contract 2018/1919.01.18 Chq 7620 4722652 ESPO £84.65 Cleaning Supplies – Mem Centre19.01.18 Chq 7620 4722649 ESPO £23.10 Cleaning Supplies – Parish Room29.01.18 DD 691426851009 Vodaphone £94.23 Mobile Phone Contract25.01.18 BACS 1135574869 Konica Minolta £68.09 Oct to Jan – Copying Charges26.01.18 BACS 1135606416 Konica Minolta £99.97 Photocopier Lease Payment31.01.18 BACS 303734 A.E. Burgess £45.38 Waste Collection – Mem Centre02.02.18 DD 10160215 World Pay £23.94 Service Charges04.02.18 DD Q058R5 British Telecom £351.07 Telephone Charges – Office06.02.18 BACS 59046779 Charnwood B.C. £968.32 District Valuer’s Fees30.01.18 BACS 854 WDA Planning £1107.60 Planning Consultant Fees

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30.01.18 BACS 855 WDA Planning £1126.80 Planning Consultant Fees06.02.18 BACS 1093508 PPL £165.97 Licence Fees – Mem Centre03.02.18 DD Credit Card Natwest Bank £303.00 Various07.02.18 DD QO95JR British Telecom £1,066.70 Telephone – Memorial Centre07.02.18 DD Q058MC British Telecom £84.25 Telephone – Internet07.02.18 DD Q058F& British Telecom £101.16 Telephone – Alarm08.02.18 BACS 7049 Soar Valley Bar Supplies £1,174.19 Bar Supplies – Memorial Centre10.02.18 DD 164604962/18 Total Gas & Power £41.71 Electric – Cemetery10.02.18 DD 164605061/18 Total Gas & Power £16.59 Electric – War Memorial10.02.18 DD 164604984/18 Total Gas & Power £45.52 Electric – Halstead Rd Pavilion10.02.18 DD 164605039/18 Total Gas & Power £70.18 Electric – Parish Rooms12.02.18 BACS 0369 Atic Group £11,484.93 Furniture – Memorial Centre08.02.18 BACS 1135858938 Konica Minolta £67.63 Photocopier – Parish Office 01.02.18 DD 0525198 Worldpay £26.52 Card Charges – Feb 201801.02.18 DD 0525193 Worldpay £78.05 Terminal Hire Charge – Feb 201801.02.18 DD 0527268 Worldpay £0.05 Transaction Charges

STAFF PAYMENTS

DATE METHOD INVOICE NO

PAYEE AMOUNT

DESCRIPTION

24.02.18 BACS Salary Parish Clerk £1890.47 Salary24.02.18 BACS Salary Admin Assistant £729.99 Salary24.02.18 BACS Salary Cemetery Gardener £363.60 Salary24.02.18 BACS Salary Pavilion Caretaker £1050.10 Salary24.02.18 BACS Salary Caretaker — Offices £729.99 Salary24.02.18 BACS Salary Premises Officer £1832.16 Salary24.02.18 BACS Salary Receptionist (1) £1163.30 Salary24.02.18 BACS Salary Receptionist (2) £1,102.30 Salary24.02.18 BACS Salary Cleaner £390.00 Salary

24.02.18

DD Pension NEST £61.73 Pension Payments

24.02.18 Chq 7622 HMRC £2325.54 NI and Tax Payment24.02.18 BACS Pension Leicestershire CC £608.85 Pension Payments

PAYMENTS MADE AFTER 8.1.18 BUT BEFORE 12.2.18

DATE METHOD INVOICE NO PAYEE AMOUNT

DESCRIPTION

12.01.18 DD 163248497/18 Total Gas & Power £16.09 Electric – War Memorial12.01.18 DD 163248410/18 Total Gas & Power £44.63 Electric – Halstead Rd Pavilion12.01.18 DD 163248464/18 Total Gas & Power £66.18 Electric – Parish Rooms12.01.18 DD 16328398/18 Total Gas & Power £39.57 Electric - Cemetery01.01.18 DD 0302884 Worldpay £21.54 Terminal Rental Charges01.01.18 DD 0302879 Worldpay £0.05 Authorisation Charge01.01.18 DD 0302877 Worldpay £78.00 Business Hub Rental Charge

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01.01.18 DD 10117872 Worldpay £11.94 Subscription Fees – January 2018130. ANNUAL LEAVE POLICY

The Clerk submitted a draft Annual Leave Policy (copies of which had previously been circulated to Members) and advised that staff contracts needed to be aligned in terms of annual leave particularly in relation to the carry forward of untaken leave from one year to the next as some members of staff were able to do this but others were not.

RESOLVED that the Annual Leave Policy be approved subject to the deletion of paragraph 5.

131. LOCATION OF PARISH COUNCIL MEETINGS

(a) The Clerk submitted an email received from Councillor F. Newitt dated 4 January 2018 (copies of which had previously been circulated to Members) raising concerns regarding the proposal to relocate the meetings of the Parish Council to the Memorial Centre and the use of the Parish Rooms by local groups.

(b) The Chairman reminded Members of the decision taken by Council at its meeting in April 2017 to support the creation of a heritage museum at the Parish Rooms subject to appropriate lease terms and funding from a lottery grant.

(c) Members discussed the issues raised by Councillor F. Newitt in detail.

Following which it was proposed by Councillor M. Lemon, seconded by Councillor D. Emmins that no further action be taken in respect of Councillor F. Newitt’s email.

RESOLVED that no further action be taken.

132. PARISH ROOM LEASE TO MOUNTSORREL HERITAGE GROUP

(a) The Chairman advised that in order for the Heritage Group to progress its bid for lottery funding it needed to be established the lease period for the Parish Rooms and suggested that this term should be aligned to that proposed for Church House (Library), namely 18 years

(b) Councillor Lemon reported on his meeting with the new Tarmac representative Mr C Pink particularly in relation to the Heritage Centre and Museum project but also in relation to the Halstead Road Project and the Memorial Centre.

(c) Members discussed possible rental income for the Parish Rooms. Mr W Antill on behalf of the new Charity being set up to administer Church House advised that any commercial advantage achieved from rental of the parish rooms would be subject to a similar arrangement in respect of Church House in terms of the Parish Council’s occupation.

RESOLVED that an 18-year term for the proposed Lease for the Parish Rooms to the Mountsorrel Heritage Group be agreed, in principle and that a meeting of the Major Projects Working Party be organised as soon as possible to progress the project.

(Councillor M. Pirt declared a pecuniary interest in the following item and here left the meeting)

133. LOUGHBOROUGH ROAD PLAYING AREA

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The Chairman advised that the quotations for the removal of the playing equipment had not yet been received and recommended that this matter be referred to the next meeting of the Recreation and Amenities Committee.

RESOLVED that this matter be deferred to the next meeting of the Council’s Recreation and Amenities Committee scheduled to take place on Monday 26 February 2018.

(Councillor M. Pirt here re-entered the meeting).

134. NON-DOMESTIC RATE RECOVERY – PARISH COUNCIL CEMETERY

Further to the meeting of the Council’s Cemetery, Conservation and Environment Committee held on 29 January 2018, the Clerk outlined the proposal received from Goodman Nash to reclaim potential overpayments made by the Parish Council in respect of its Non-Domestic Rates for the Cemetery.

RESOLVED that the Clerk contact Charnwood Borough Council to ascertain whether there has been any overpayment of Non-Domestic Rates and, if so, to reclaim any monies due.

135. REVIVAL 2018

The Chairman reported on the outcome of the meeting held between representatives of the Parish Council and the Mountsorrel Community Team regarding Revival 2018 held on Thursday 18 January 2018 and requested Council approval for the Revival Team to use all the Council’s recreation facilities as well as the Parish Rooms and the Memorial Centre.

RESOLVED that approval be given for the Mountsorrel Community Team to use all of the Parish Council’s recreational facilities as well as the Parish Rooms and the Memorial Centre for the Revival 2018 event in August 2018.

136. MOUNTSORREL CHARITY FAIR – 9 JUNE 2018

The Clerk reported the receipt of a request from the Mountsorrel Scout Group to use The Green on Saturday 9 June 2018 for its Charity Fair.

RESOLVED that permission be granted to the Mountsorrel Scout Group to use The Green for its Charity Fair on Saturday 9 June 2018 subject to The Green being left in a clean and tidy state.

137. MEMORIAL CENTRE WORKING PARTY

The Clerk submitted, for information, the following minutes of the meetings of the Memorial Centre Working Party held on 11 and 24 January 2018 (copies of which had previously been circulated to Members):

MINUTES OF THE MEETING OF THE MEMORIAL CENTRE WORKING PARTY HELD ON THURSDAY 11 JANUARY 2018 AT 7 PM AT THE MEMORIAL CENTRE, LEICESTER ROAD, MOUNTSORREL

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PRESENT

Councillors: S. Haywood (Chairman)D. Emmins, L. Harper-Davies, P.Harris, M. Lemon,

P. Maguire

Mr W Antill – War Memorial Trust

Parish ClerkPremises OfficerReception Staff

89. APOLOGIES FOR ABSENCE

An apology for absence was received from Councillor A. Duffy.

90. DECLARATIONS OF INTEREST

None

91. MINUTES OF THE MEETING – 4 JANUARY 2018

Noted and approved as a true record.

92. MATTERS ARISING – UPDATE PHASE 2

Mr W Antill

(a) confirmed that orders had now been for the tables for the auditorium and a meeting was being held with the prospective tenant of the café unit to discuss the furniture requirements on Friday 12 January 2018

(b) the lighting columns would need to be ordered via Stepnell because of warranty issues and a site meeting was being arranged to progress this

(c) Access to the site off the mini roundabout – Leicestershire County Council had confirmed that the work to re-instate the mini roundabout would not be progressed until Virgin Media had completed its works. Stepnell had confirmed that it was still waiting for confirmation from Virgin Media on when the work would be commenced.

(d) Tree guards and grills could now be ordered and this would be progressed.

93. THANK YOU EVENT AND OFFICIAL OPENING

IT WAS AGREED that this planned event would be deferred in view of the current budget and time restrictions. Mr W Antill on behalf of the War Memorials Trust and the Clerk on behalf of Mountsorrel Parish Council would draft a joint “thank you” letter to be sent to the parties involved with the project.

94. WWI ARMISTICE CENTENARY

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The Clerk submitted the request received from Mr J Doyle on behalf of the Royal British Legion regarding proposals to commemorate the Armistice Centenary (copies of which had previously been circulated to Members).

Mr W Antill confirmed that a meeting had been organised with interested parties on Friday 19th January 2018.

IT WAS AGREED that representatives of the Parish Council would attend the meeting on Friday 19 January 2018 at 7 pm being organised by the Heritage Group to discuss the project.

95. CHARNWOOD VILLAGE PROJECT

Further to the Council meeting held on 8 January 2018,

(1) the Clerk submitted details of the proposed Charnwood Arts - Community Arts and Education Project (copies of which had previously been circulated to Members).

(2) the Premises Officer confirmed that a meeting was due to be held with Charnwood Arts week commencing 15 January 2018.

IT WAS AGREED to defer discussion of this matter until the next meeting on 24 January 2018 to enable the Premises Officer to report the outcome of his meeting.

96. FEES AND CHARGES

Following concerns regarding some of the fees and charges that had been set by the Parish Council,

IT WAS AGREED that the following hourly fees and charges would be applicable until April 2019:

ROOM NON-COMMERCIALHIRE PERIODS8 AM TO 6 PM(VAT inclusive)

COMMERCIALHIRE PERIODS8 AM TO 6 PM

All subject to VATWeekdays

Weekends Weekdays Weekends

Sanderson £15.00 £18.60 £30.00 £50.00Committee Room £12.00 £15.00 £25.00 £37.50Billson Room £18.00 £22.50 £30.00 £37.50Small ½ Auditorium * £21.00 £26.40 £40.00 £50.00Large ½ Auditorium £25.80 £36.00 £70.00 £90.00Whole Auditorium * £45.00 £62.00 £100.00 £150.00

Children’s Party (up to the age of 12) inclusive of VATSmall Auditorium plus kitchen £25.00All Auditorium plus kitchen £40.00

Children’s Party (aged 13 – 18) inclusive of VATSmall Auditorium plus kitchen £35.00All Auditorium plus kitchen £50.00

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Extra ChargesProvision of staff for bar service will be £10.00 per hour per member of staff Bookings after 6 pm will be subject to an additional 25% on the above charges except for the children’s party charge.

97. ANY OTHER BUSINESS

The following items were discussed:

staffing building snagging list Centre booking policy Bar Policy Banking and Petty Cash Suppliers and Delivery of Goods Premises Officer Expenditure Limit and Delegation

IT WAS AGREED

(1) Minimum staffing in the building should be 2 so that lunch time breaks can be covered(2) Premises Officer agreed to meet with Stepnell site foreman to discuss snagging list(3) The clerk to draft a Booking Policy for submission to the next meeting(4) The clerk/premises officer to investigate current practice re: bar policy(5) Petty cash float to be provided (6) Banking of receipts remains the responsibility of the Clerk(7) Premises Officer to order operational supplies but all delivery notes to be send to the

Parish Office. Any additional expenditure must be referred to the Clerk(8) Premises Officer is responsible for the day to day operation of the building. (9) The Premises Officer is the line manager for the staff employed at the Memorial Centre,

e.g. Receptionists and Cleaning Staff and the Premises Officer’s line manager is the Parish Clerk.

98. DATE AND TIME OF NEXT MEETING

The next meeting of the Committee would be held on the 24 January 2018 at 7pm at the Memorial Centre, Leicester Road, Mountsorrel.

The meeting closed at 9.30 pm

Chairman

MINUTES OF THE MEETING OF THE MEMORIAL CENTRE WORKING PARTY HELD ON WEDNESDAY 24 JANUARY 2018 AT 7 PM AT THE MEMORIAL CENTRE, LEICESTER ROAD, MOUNTSORREL

PRESENT

Councillors: S. Haywood (Chairman)D. Emmins, P.Harris, M. Lemon,

P. Maguire

Mr W Antill – War Memorial Trust

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Parish ClerkPremises OfficerReception Staff

99. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillors A. Duffy and L. Harper-Davies

100. DECLARATIONS OF INTEREST

Councillor M. Lemon declared a prejudicial interest in item 7 on the agenda.

101. MINUTES OF THE MEETING – 11 JANUARY 2018

Noted and approved as a true record.

102. UPDATE PHASE 2

Mr W Antill advised

(e) that orders had now been placed for the tables for the auditorium but no delivery dates had been advised. He confirmed he would chase this up as the tables were needed for an event on 10 February 2018.

(f) the specification for the lighting columns was awaited from Stepnell(g) Access to the site off the mini roundabout – Virgin Media were now on site and it was

anticipated that completion of the access would take place within the course of the next two weeks

(h) Tree guards and grills were now on order. As soon as these were installed Tarmac would need to be contacted to arrange for the white lining of the car park

(i) The wall is being progressed but this was not able to commence until the access had been completed.

IT WAS AGREED to note the progress

103. WEBSITE – VIDEO WALK ROUND PROPOSALS

The Clerk set up the demonstration of the contactor’s portfolio.

IT WAS AGREED that that this work could now be commenced as soon as possible and that the contractor liaise with the Premises Officer to arrange suitable dates.

104. FEES AND CHARGES

IT WAS AGREED that the 25% surcharge for weekend and evening hire would be removed.

105. BAR POLICY

IT WAS AGREED to defer this matter to enable the Premises Officer and Soar Valley Bar Supplies to discuss the bar supplies and to produce relevant costings.

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106. HIRE AGREEMENT AND POLICY

The Clerk submitted a draft hire agreement and policy (copies of which had previously been circulated to Members) and confirmed that the Premises Officer was in agreement with its contents.

IT WAS AGREED that the subject to the inclusion of security personnel and a damage bond of £250 for appropriate events, the hire agreement and policy be approved for use with immediate effect.

107. CHARNWOOD ARTS PROJECT – UP-DATE

The Premises Officer confirmed that the meeting had not yet taken place. This matter was therefore deferred until such time as the meeting had taken place.

108. ANY OTHER BUSINESS

The following items were discussed:

Office noticeboard Information Carousel/Mobile Noticeboard Trainee/Volunteer Memorial Centre Logo Bar Float Café Payments Playground Agreement Baby Changing Facilities Insurance WWI Celebrations – verbal update following meeting held on 19 January 2018

IT WAS AGREED that

(10) A notice board for the office be obtained(11) The Premises Officer investigate the provision of a mobile noticeboard/information

carousel and report back on costings(12) A meeting be organised with the proposed volunteer to discuss the proposed duties(13) The Memorial Centre logo be approved and forwarded to Edge for setting up to

enable invoice generation from the facilities software and costs be obtained for the provision of business cards and stationery

(14) A Bar float of £500 be agreed(15) The current situation regarding the withdrawal of the potential tenant for the café

unit and the new potential tenants be noted.(16) The following schedule of payments be approved:

Music Junkie – Upgrade to Sound System £1,322.96Boyes Window Valeting – Window Cleaning £200.00Performing Rights Society – Licence Fees £1,348.85Edge IT Systems – Staff Training £518.40DR Electrics – Table Top Fridge £80.00The Range – Microwave & Kitchen Equipment £61.96Wilko – Staff Kettle £12.00Hilltop Garage – Extension Cables £7.98R C Porter Construction – Office Work Station £432.00

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Petty Cash Float £200.00

(17) The Clerk contact the playgroup regarding its rental agreement with the Parish Council.

(18) The Clerk would order baby changing facilities for two disabled toilets, one of each floor.

(19) The Clerk to investigate the current level of insurance in respect of monies held overnight on the premises

(20) The report from the meeting held on 19 January 2018 be noted.

109. DATE AND TIME OF NEXT MEETING

The next meeting of the Committee would be held when necessary

The meeting closed at 9.40 pmChairman

RESOLVED that the Minutes and resolutions contained therein be noted.

138. CEMETERY, CONSERVATION AND ENVIRONMENT COMMITTEE

The Clerk submitted the following minutes of the meeting of the Cemetery, Conservation and Environment Committee held on 29 January 2018 (copies of which had previously been circulated to Members);

MINUTES OF THE MOUNTSORREL CEMETERY, CONSERVATION AND ENVIRONMENT COMMITTEE MEETING HELD ON MONDAY 29 JANUARY 2018 IN

THE PARISH ROOMS, LEICESTER ROAD MOUNTSORREL AT 7 PM

PRESENT

Councillors: T Duffin (Chairman),A Duffy, P. HarrisF Newitt, M Pirt

IN ATTENDANCE

Ms J Wainwright – Assistant

1 member of the public

16. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillors P. Maguire and S. Haywood.

17. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 30 OCTOBER 2017

The minutes of the meeting held on 30.10.2017 were approved as a true record.

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18. DECLARATION OF INTEREST

There were no declarations of interest.

19. PUBLIC PARTICIPATION

(1) A Member of the Mountsorrel Heritage Group

(a) raised concerns regarding the Council’s Mowing Contract in respect of The Peace Garden

(b) raised concerns regarding the condition of trees in the Peace Garden(c) raised concerns regarding the lack of ‘NO DOGS’ notice at the Peace Garden

(2) The Chairman advised that the issue of the Mowing Contract would be added to the agenda of the next CCE meeting and that the trees in the Peace Garden was an item for discussion on this evening’s agenda and agreed to allow the representative of the Heritage Group to speak at the appropriate time.

20. CEMETERY

(a) Non-Domestic Rates Recovery – the Parish Council had been approached by a company offering to work to secure a recovery of rates (for the Cemetery).

(b) Cemetery Gardener’s report – trees and bushes by the babies’ graves need pruning to keep at a manageable height.

(c) Cemetery Gardener’s report – the gravel in the area where ashes are scattered needs to be topped up.

A MEMBER OF THE PUBLIC COMMENDED THE CEMETERY GARDENER FOR HER DEDICATION TO THE CEMETERY WHICH HAD RESULTED IN A GREAT IMPROVEMENT – THE COMMITTEE UNANIMOUSLY SUPPORTED THESE COMMENTS

RESOLVED that

(1) Item 20 (a) above be added to the agenda for the Parish Council meeting on 12.02.2018 for consideration by the full Parish Council and that the figures for the full rates bill (for the Cemetery) and the charges of the proposed company be made available for such meeting.

(2) A quote be requested from Beaver Tree Work to prune the bushes and trees by the babies’ graves.

(3) Tarmac be approached for a ton of bagged Mountsorrel granite to top up the scattered ashes area.

21. CONSERVATION

(a) Tree work on The Green and Peace Garden – a report from Nola O’Donnell, Senior Landscape Officer to CBC, was circulated. The committee noted that all the

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recommended works to the trees would need to be approved by the Local Planning Authority as both sites are located within the Conservation Area.

RESOLVED that tree surgeons be requested to quote to ascertain the work that would be required and to quote to carry out such work. Tree surgeons to be approached are George Walker, Page at Quorn and Roecliffe Tree Surgery. The report from Nola O’Donnell is to be made available to each of the tree surgeons.

22. ENVIRONMENT

(a) Provision of Grit Bins at the Parish car park and Memorial Centre car park – costs for the provision of bins, grit and spreader were referred to.

(b) Provision of Additional Bins on Kingfisher Estate/Speedwell Road – request circulated.

(c) Defibrillator Kiosk, Danvers Road, Mountsorrel – action is currently being taken to decommission the kiosk outside 217 Loughborough Road in readiness for the Community Heartbeat Team to remove the defibrillator from the kiosk at Danvers Road/Rothley Road and relocate to the kiosk outside 217 Loughborough Road.

RESOLVED that

(1) 20kg bags of rock salt (x 10 for Memorial Centre, x 5 for Parish car park), a shovel for each of the Memorial Centre and Parish car park plus a builders’ tub for each of the Memorial Centre and Parish car park be purchased - a committee member volunteered to do this.

(2) Provision of additional bins – deferred to next CCE meeting (the area referred to on the map supplied by the complainant appears to be within Rothley Parish).

23. DATE AND TIME OF NEXT MEETING

The date of the next meeting was agreed for Monday 19 February 2018 at 7 pm. Items for agenda to include mowing contracts/trees in Peace Garden and on The Green/request for additional dog bins

The Chairman closed the meeting at 7.50 pm.

Chairman

RESOLVED that the Minutes and the decisions therein be noted.

139. PLANNING AND HIGHWAYS COMMITTEE

The Clerk submitted the following minutes of the meeting of the Planning and Highways Committee held on 5 February 2018 (copies of which had previously been circulated to Members);

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MOUNTSORREL PARISH COUNCIL

MINUTES OF THE MOUNTSORREL PLANNING AND HIGHWAYS COMMITTEE MEETING HELD ON MONDAY 5 FEBRUARY 2018 IN THE PARISH ROOM,

LEICESTER ROAD, MOUNTSORREL COMMENCING AT 7.00PM.

PRESENT

Councillors: P Harris (Chairman)D Emmins, S. Haywood, M Lemon, P Maguire

IN ATTENDANCE

Ms J Wainwright – AssistantMembers of the public x 2

Mr W Antill – Parish Council Planning Adviser

54. APOLOGIES FOR ABSENCE

Cllrs Duffy and Harper-Davies

55. DECLARATION OF INTERESTS

There were no declarations of interests.

56. PUBLIC PARTICIPATION

There was no public participation.

57. PLANNING

P/17/2579/2 – Cadeby Homes Ltd, 223 Mountsorrel Lane, Rothley – Demolition and replacement of existing dwelling with detached garage and associated works.

It was unanimously resolved to object to the application on the following grounds:- Overbearing on properties backing on to the proposed development such

as in Whatton Oaks – more should be done to prevent neighbours being overlooked e.g. install frosted glass in windows that overlook neighbouring properties

- Clarification is needed from CBC as to exactly where the land, the subject of the planning application, is situated i.e. is the land in Mountsorrel or Rothley or is part in Mountsorrel and part in Rothley? The post code (LE7

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7PU) is a Rothley post code but maps indicate that the property is in Mountsorrel.

P/17/2580/2 – Cadeby Homes Ltd, Land to the rear of 217 – 223 Mountsorrel Lane, Rothley – proposed erection of 9 dwellings including garages, parking and associated works

It was unanimously resolved to object to the application on the following grounds:- Overbearing on properties backing on to the proposed development such

as in Whatton Oaks – more should be done to prevent neighbours being overlooked e.g. install frosted glass in windows that overlook neighbouring properties

- Clarification is needed from CBC as to exactly where the land, the subject of the planning application, is situated i.e. is the land in Mountsorrel or Rothley or is part in Mountsorrel and part in Rothley? The post code (LE7 7PU) is a Rothley post code but maps indicate that the property is in Mountsorrel.

P/17/2156/2 – Gavin Tonks, 1 Watling Street – Various internal works, some retrospective and the installation of four windows (one retrospective)

It was unanimously resolved to object to this application as the (proposed) work needs to be in keeping with other properties in this Conservation Area – ALL windows should be timber framed.

P/17/2480/2 – Simon Hargraves, 161 Loughborough Road – Creation of dropped kerb to front of property.

It was unanimously resolved that the Parish Council does not object to this planning application.

P/18/0005/2 – Joy Wood, 23 Windsor Close – Single storey side and rear extension.

It was unanimously resolved that the Parish Council does not object to this planning application.

58. OTHER PLANS RECEIVED SINCE PREPARATION OF THIS AGENDA WHERE DEADLINE FOR COMMENTS PRECLUDES DEFERMENT

P/18/0022/2 – Miss Georgie Fowle, 1 Hawcliffe Road – Erection of single storey extension to rear, first floor extension to rear of dwelling and porch to front.

It was unanimously resolved to object to this application on the grounds of overdevelopment and overlooking neighbouring properties.

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59. STRATEGIC GROWTH PLAN FOR LEICESTER & LEICESTERSHIRE CONSULTATION DRAFT PLAN

It was unanimously resolved that the Planning Adviser should draft a response to the Consultation document and for such response to be circulated to other villages (Quorn/Rothley/Sileby/Barrow) and to propose that a joint response be submitted.

60. DECISIONS OF CHARNWOOD BOROUGH COUNCIL – 5 DECEMBER 2017 TO 5 FEBRUARY 2018

Granted

P/16/1229/2 – Black Hawk Ltd, Wishbone Lane – Erection of eight dwellings - Grant Conditionally

N.B. This application for the development of 8 houses has been considered by the Borough of Charnwood to count towards calculations for infrastructure contributions and the provision of affordable housing. Any further additional dwellings receiving planning permission after the date of this permission will be cumulatively combined with these 2 dwellings and the previously permitted 12 dwellings (Permission ref P/09/P/11/2051/2 and P/11/2168/2, P/14/0071/2 and P/14 0098/2 for which education and civic amenities contributions have been paid) and the applicant will be required to enter into Section 106 agreements in order to deliver the appropriate infrastructure contributions and affordable housing in accordance with Policy CS3 and CS24 of the Core Strategy and the CIL Regulations.

P/17/1987/2 – Ahmad Choudhary, 32 Laurel Close – Erection of one dwelling – Grant Conditionally

P/17/1818/2 – Mr D White, 22 Rothley Road - Alterations and extensions to 22 Rothley Road to change from 5 bedroom dwelling to 2 x 3 bedroom dwelling and 1 x 2 bedroom dwelling. – Grant Conditionally

P/17/2423/2 – Charnwood Developments, Mountsorrel Day Centre, 16 Watterson Road - Redesign of plot 7 attached to P/13/2164/2 including position of dwelling and minor alterations – Grant Conditionally

The Committee noted the report

61. HIGHWAYS

61.1 Provision of a late-night bus service from Leicester The Chairman referred to a request from a member of the transport sub-group for the NPAC for assistance regarding this provision.It was unanimously resolved to take no action.

61.2 It was reported that the speed table on Market Place at the top of Sileby Road is in need of remedial work as it is falling to pieces. ACTION: Report to Highways

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61.3 Concerns were raised regarding the Paper Company at Rothley Lodge i.e. the Number of vehicles and the manner in which the vehicles are parking on the publichighway while waiting to access the site; the behaviour of lorry drivers regarding their ‘toilet habits’ which are creating a health hazard.It was unanimously resolved to write to the Paper Company expressing the above concerns and to copy the letter to Highways, CBC, County Councillor and Borough Councillors.61.4 Temporary Traffic Regulation Order – Rothley Road, Mountsorrel Lane andThe Green will be closed on Monday 12th February 2018 (Half term) for up to 3 days. The roads will be closed from the junction of Walton Way to The Green. The proposedalternative diversion route will be via Bier Way, Leicester Road and vice versa.

62. REPORT OF MATTERS FOR INFORMATION

1. Email from Dr Alistair McQueen’s daughter thanking whoever is responsible for naming McQueen Drive (off Linkfield Road) after her father.

2. Email from resident asking the Parish Council to be made aware that Leics County Council will not grit Bier Way as it is a private road.

3. Email from resident of Little Lane asking if it is possible to find out who keeps parking large vehicles on Little Lane.

4. Triangular traffic sign lifted out of the ground at The Navins – Highways effected a make safe repair on 13.12.2017. A replacement sign is awaited.

5. Request for bollard opposite the Post Office on Leicester Road – Highways have confirmed that a bollard will be put in on the build out.

6. Mini roundabout at the bottom of The Green – Highways will carry out improvements to the roundabout in due course and before the end of the financial year.

7. The Services and Facilities Audit Settlement has been updated and emailed to CBC.8. Road signs on Swithland Lane, Rothley – further to the concern raised by Mr Kinch.

Highways have confirmed that the sign was turned around on 30.11.2017.9. Planning & Regeneration news December 2017 had been circulated.

The Committee noted the contents of the report

63. CONFIRMATION OF DECISIONS TAKEN AT THIS MEETING

Resolutions under items 57, 58, 59, 61.1 and 61.3 above.

The Chairman closed the meeting at 7.56pm

RESOLVED that the Minutes and the decision contained therein be noted.

140. MEMORIAL CENTRE – ARTS

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The Chairman suspended Standing Orders to allow Ms I Daniels to speak as she had been led to believe that the Public Participation section was at the end of the meeting rather than at the beginning and accordingly had missed her opportunity to request the Council to consider the current issues that have arisen regarding booking the memorial centre for performance based arts particularly in relation to availability.

RESOLVED that Ms Daniels be invited to the next meeting of the Memorial Centre Working Party to be held on 15 February 2018 to discuss the issues raised.

The meeting was closed at 8.10 pm

Chairman

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