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Moving From Lab Tracker to the Web. ATHN Data Summit 2008 August 1, 2008 Presenters: Crystal Watson & Lewis Parker. Lab Tracker Web Development Committee. Co-chairs: Brenda Riske - Denver, CO Crystal Watson – ATHN Members: Pam Bryant – Atlanta, GA Karmen Enge - Madison, WI - PowerPoint PPT Presentation
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Moving From Lab Tracker to the Web
ATHN Data Summit 2008August 1, 2008Presenters: Crystal Watson & Lewis Parker
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Lab Tracker Web Development Committee
Co-chairs: • Brenda Riske - Denver, CO • Crystal Watson – ATHN
Members:• Pam Bryant – Atlanta, GA• Karmen Enge - Madison, WI• Ann Forsberg - Worcester, MA• Rebecca Hauke - Ann Arbor, MI• Stuart Holcombe - GZS• Lew Parker – Denver, CO• Steve Pipe – Ann Arbor, MI• Angie Riedel - Peoria, IL
CDC Liaisons:• Thomas Savel - NCPHI• Cindy Su – NCBDDD
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Lab Tracker Web - 30,000 Foot View
• Hosting– Policy Approval from CDC Office of General Council
– Vetted with HHS
– Undergoing security certification review
– Hardware infrastructure being architected
• Application– Preparing for first phase of testing
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Key Differences
Lab Tracker Lab Tracker WebLocally housed at individual HTCs
Centrally hosted at Mid Tier Data Center (MTCD) with separate Disaster Recovery
location
HTCs responsible for installing updates and performing backups
MTDC responsible for installing updates and performing backups
HIV based with Hemophilia Module
Hemostasis Centric
Limited use of standards Standards based
Logic based on free text entry Logic based on controlled pick lists
Limited query based exports and reporting
Report writer functionality
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Key Enhancements
• HTC Network Unique ID Generator
• Standardized pick-lists with access to full SNOMED database
• Redesigned Tabs
• Medications and Insurance
• Contacts and Visits
• Consents Tab tied to clinical trial enrollment
• New Tabs
• Surgeries
• Infusions/Bleeds
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Pick-List Standardization
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SNOMED Search
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Patient / Patient List
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UDC Mortality Wizard
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UDC Mortality Wizard
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Patient / Contacts
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Patient / Consents
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Consents / Add Consent
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Patient / Insurance
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Medications
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Medications / Start Treatment
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Visits
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Lab Tracker Web Testing & Release Schedule
Web Committee Test Schedule
Time -frame
Concurrent Efforts – Web Committee/GZS/CDC
Concurrent Efforts – HTCs
Alpha TestingAtlanta, Denver, Peoria
August 08 – October 08
Data mapping exception report written and tested
Develop evaluation and staging process for roll-out to HTCs
Beta TestingPre-MTDCAtlanta, Denver, Peoria, Madison, Worcester, Ann Arbor, Indianapolis
November 08 – December 08
PHIN Directory Tree built for beta sites
CDC to complete security certification review in preparation for MTDC installation
Provide assistance to HTCs to prepare for staged roll out: 1)Data mapping exception report2)Establish directory and user roles for HTC staff3)Obtain certificates 4)Training-------------------------------------These efforts will be supported by:Web Committee, GZS, ATHN, and CDC
Installation in MTDC January 09 PHIN Directory Tree submitted and digital certificates obtainedfor beta sites
Integration TestingPost-MTDCAtlanta, Denver, Peoria, Madison, Worcester, Ann Arbor, INdianapolis
February 09-March 09
Staged Roll-Out to HTCs April 09 Technical assistance and training
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The Data Migration Process
Existing DatabaseMapping Exercise utilizing
an Exception ReportFreeze
database
Transfer to GZSMap and migrate
databaseLab Tracker Web
Database Enabled
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What Your IT Department Needs to Know
• Your clinic will be migrating to a web-based version of Lab Tracker
• All information sent via standard web protocols
• Requirements:
– Latest version of Internet Explorer
– Access to the internet
• Specifically the Lab Tracker Web launch point
• Easier to manage
– No client to install, no database to backup, no unusual firewall configuration
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What Can You do Now to Prepare for Web?
• Get ready for data cleaning and mapping– Do an internal quality review of your data
– Ensure that every person receiving care in your clinic has a record created and the correct diagnosis assigned
– Generate your HDS report for 2008
• Compile a preliminary list of all staff that will be logging in to the web version
• Designate a primary administrator– Good working knowledge of the database
– Will have full access to your database
– Ensure that digital certificates are active
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Web Committee Contact Information
• Crystal Watson
• Lew Parker
