Mrs. Jan Moreno Extramural Agreements Specialist

South Atlantic Area

Dr. Deborah BrennanArea Director

South Atlantic Area

Mr. Gerald BrunsonActing, Deputy Area Director

South Atlantic Area

Dr. Karl NarangAssociate Area Director

South Atlantic Area

Grant Workshop March 19, 2010

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South Atlantic Area

My Goal

• We know– Time and money spent on promoting group trust and rapport is not

only a good business practice - it's a profitable investment • Provide

– Outstanding Customer Service • Because

– You (my customers) will want to do business with me• if you trust that I will treat you fairly, with courtesy • I will do every thing possible to resolve any situation and• I will treat you with honor and integrity

• Therefore– Teamwork ensures you my customers aren't duplicating efforts

• which costs both time and money– We all must be committed to protect and preserve each others trust

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South Atlantic Area

• Sequence of Events– ARIS

• Indirect Program Support Costs (IPSC)

• Grant Proposals– Approvals

– Submission

• Steps

– Budget

• Grants.Gov

• Got An Award…what’s next?

Table of Contents

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South Atlantic Area

ARISIncoming Agreement

• Approvals– Research Leader– Laboratory Director (if applicable)– Area– National Program Staff

» All approved before applying at Grants.Gov or» Submitting through University PI

• Proposal – Letter of Commitment/Intent

• Award Notice• ARIS update & AIMS • ADO

– negotiation & execution of agreement

Sequence of Events

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South Atlantic Area

Indirect Program Support Costs (IPSC)

• IPSC– Costs incurred at the Headquarters

» Agency overhead

– Assessed on all incoming funds over $5,000

– 10% of the total incoming amount

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South Atlantic Area

Grant Proposals

• You can not submit a grant proposal without:– ARIS approval

» RL

» LD (if applicable)

» AREA

» NPS

• Submitting a grant proposal to a funding organization • via Grants.Gov or Mailed

» Without Area and Agency approval is unacceptable

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South Atlantic Area

Steps for Submission

• ARIS – Incoming Agreement

– Approved

• Develop/Complete Proposal Package – IPSC

• 10 % total incoming funds

• Proposal Package Reviewed– PI or Co-PI

• Submit via Grants.gov or– Via University PI

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South Atlantic Area

Steps for Submission

• Letter of Commitment (LOC)– Institutions of the Lead PI require the LOC and

– Sometimes a Sub recipient Commitment Form

• LOC are sent to: • the institution’s sponsored programs office • some are submitted to the Lead PI

• Who will sign the LOC?- If you are the co-PI on a grant proposal

- ADO - LOC is signed upon ARIS approval

- SY will provide the LOC to Cooperator

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South Atlantic Area

Steps for Submission

• Submitted your proposal via – GRANTS.GOV

• If funded notify» Unit Secretary

» Administrative Officer» ADO, Jan

• If not funded notify» Unit Secretary

» To un-fund the Incoming Agreement

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South Atlantic Area

Budgets

• Indirect Program Support Cost (IPSC) – Gross Agreement Amount

• IPSC Rate - 10%

– Net Agreement Amount

• IPSC Rate - 11.111% (equivalent to 10% gross rate)

• In ARIS you must disclose co-PIs – Q: Is the work to be performed In-house or Extramural or Both? 

» You select Both and then under “Non ARS Performing Institutions” list each cooperator (sub-applicant)

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South Atlantic Area

GRANTS.GOV

• E-Biz POC– Jan Moreno

• Each SY can be designated as the“Authorized Organization Representative” (AOR)

• As AOR you will submit your own grant proposal • Via Grants.Gov

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South Atlantic Area

GOT AN AWARDWhat’s Next?

• Notify – Unit Program Assistance and – Administrative Officer (AO)

• Update ARIS/AIMS– Incoming funds >$25,000

• Add 416/417 and AIMS

– Incoming funds <$25,000

• Add AIMS

• Post-Award Approval– RL, LD, AO, Area, ADO

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South Atlantic Area

GOT AN AWARDWhat’s Next?

• ADO pulls packet– If an ARS SY is PI

» Awarded 424» Copy of proposal» AIMS

– If an ARS SY is Co-PI • Sub-award from the Cooperator

» University» Copy of proposal» AIMS

• ADO – Final negotiation – Signature– Give to Budget and Fiscal Office (BFO) – Post funding and– Fully executed copy sent to Administrative Officer