MSC-RD-MN-10859 Mission Support Contract Maintenance Management MSC-RD-MN-10859, Rev. 1 Effective Date: December 27, 2016 Page 1 of 19 NOTE: Employees may print off this document for

Requirements Documents

MSC-RD-MN-10859Maintenance Management

Revision 1, Change 0

Published: 12/27/2016 Effective: 12/27/2016

Program: MaintenanceTopic: Maintenance

Subject Matter Expert : Bates, BobbyFunctional Manager: Bates, Bobby

Use Type: BAP-Business AdministrationProcedure

*MSAPS.MSC-RD-MN-10859*

JHA: Administrative Periodic Review Due Date: 12/27/2019 Rev. 1, Chg. 0 USQ Screen Number:

not required : Excluded from USQExclusion Reason:

CHANGE SUMMARY

Description of Change

This was a total re-write to capture the requirements of DOE O 430.1B and CRD430.1B.

Before each use, ensure this copy is the most current version. BAP-Business Administration Procedure Use

Rev. 1, Chg. 0 MSC-RD-MN-10859 Page i of i

Maintenance Management Published Date: 12/27/16 MSC-RD-MN-10859 Effective Date: 12/27/16

Hanford Mission Support Contract

Maintenance Management

MSC-RD-MN-10859, Rev. 1 Effective Date: December 27, 2016 Page 1 of 19

NOTE: Employees may print off this document for reference purposes but are responsible to check MSA PS to ensure the most current

version is used to prevent unintended use of obsolete versions.

Contents 1.0 PURPOSE AND SCOPE ....................................................................................................................... 3

1.1 Purpose and Scope............................................................................................................................ 3

2.0 ENGINEERING REQUIREMENTS ..................................................................................................... 3

3.0 PLANT OPERATIONS AND MAINTENANCE REQUIREMENTS ................................................. 3

4.0 INTEGRATED SAFETY MANAGEMENT SYSTEM/MAINTENANCE POLICIES ....................... 3

5.0 MAINTENANCE PROCEDURES AND PERSONAL TRAINING .................................................... 3

6.0 SOURCE REFERENCES ...................................................................................................................... 4

Attachment A – DOE O 430.1B, CHG 1 (Supp Rev 1) Crosswalk ................................................................... 5

Attachment B - CRD 430.1B, CHG 1, Supplemented Rev. 1, Crosswalk ......................................................... 8






TERMS

AHP Analytic Hierarchy Process

CACN cost account charge number

CAMS Corrective Action Management System

CAS condition assessment survey

CM corrective maintenance

CMMS Computerized Maintenance Management System

DOE U.S. Department of Energy

EAM Enterprise Asset Management

EPA U.S. Environmental Protection Agency

FDC functional design criteria

FDR final design report

FIMS Facilities Information Management System

FMEA Failure Modes Effect Analysis

FRD functional requirements document

IPL Integrated Priority List

RPIP Reliability Projects Investment Portfolio

ISAP Infrastructure and Services Alignment Plan

ISMS Integrated Safety Management System

JCS Job Control System

MCC motor control center

MMP Maintenance Management Program

MSA Mission Support Alliance, LLC

MSC Mission Support Contractor

O&M operation and maintenance

OHC other Hanford contractors

ORP U.S. Department of Energy, Office of River Protection

OSHA U.S. Occupational Safety and Health Administration

PCB polychlorinated biphenyl

PM preventive maintenance

PSMP pre-start-up maintenance program

RL U.S. Department of Energy, Richland Operations Office

RPIP Reliability Project Investment Portfolio

SME subject matter expert

SSC system, structure, and component

VPP Voluntary Protection Program

WU Water and Sewer Utilities

WSCF Waste Sampling and Characterization Facility






1.0 PURPOSE AND SCOPE

1.1 Purpose and Scope

The purpose of this Requirements Document is to identify maintenance program requirements for

non-nuclear facilities, and documents the Mission Support Alliance (MSA) maintenance

management program required by CRD O 430.1B Chg 1, Real Property Asset Management,

Supplemented, rev. 1.

The scope of this Requirements Document is to establish the maintenance management framework

and processes applied by MSA using a graded approach.

2.0 ENGINEERING REQUIREMENTS

Engineering requirements are identified and implemented through MSC-RD-ENG-1819 MSC

Engineering Requirements.

3.0 PLANT OPERATIONS AND MAINTENANCE REQUIREMENTS

Once construction and/or installation are complete, the SSC will be turned over to the appropriate

MSA O&M organization to perform its intended use and service in accordance with this

requirements document. In addition, the prioritization process (MSC-PRO-MN-56351), which

establishes the criticality scores of the SSCs, will be used for input into the O&M analysis,

vulnerability analysis, and maintenance analysis during the Plant O&M SSC life-cycle phase.

Maintenance costs, forecasts, and feedback are an integral part of this process.

4.0 INTEGRATED SAFETY MANAGEMENT SYSTEM/MAINTENANCE POLICIES

Maintenance policies are integrated with MSA Integrated Safety Management System (ISMS) in

that environment, safety, and health considerations are integrated into the Maintenance work

planning and execution of all Maintenance work scopes. MSA ISMS and Maintenance objective to

“Do Work Safely” ensure the protection of workers, the public, and the environment. The

philosophy of adequately maintaining systems, structures, and components is in alignment with

ISMS. Controlled and planned maintenance introduces fewer hazards to the operations and

maintenance personnel as opposed to unplanned and reactive maintenance actions. The safety

culture promoted by MSA ISMS and Voluntary Protection Program (VPP) covers all activities from

identifying necessary maintenance, through work planning, execution, and reporting. Emphasis is

placed on identifying and mitigating hazards by all means possible from the planning stage though

job completion. Refer to MSC-CTR-00006 and MSC-8211 for more information.

5.0 MAINTENANCE PROCEDURES AND PERSONAL TRAINING

Maintenance procedures consist of all the work processes that define how the Work Management

organization conducts its day-to-day business. Each maintenance procedure describes the steps






required to complete a specific work process. Combining these procedures with MSA technical,

procedural, and safety training (ISMS-related training) ensures the process is executed safely and

consistently. For more information, see MSC-CTR-00006, Site Infrastructure and Utilities,

MSC-8211, Implementation Table for 10 CFR 830.122 and ISMS Crosswalk, MSC-PRO-WC-

12115, Work Management, and MSC-GD-WC-12116, Work Planning Guide, 41 CFR 101.47,

Federal Property Management Regulations, Code of Federal Regulations (as amended)

.

6.0 SOURCE REFERENCES

CRD O 430.1B Chg 1, Real Property Asset Management, Supplemented, rev. 1

41 CFR 101.47, Federal Property Management Regulations, Code of Federal Regulations, as

amended

MSC-RD-ENG-1819, MSC Engineering Requirements

MSC-CTR-00006, Site Infrastructure and Utilities

MSC-8211, Implementation Table for 10 CFR 830.122 and ISMS Crosswalk

7.0 WORKING REFERENCES

MSC-PRO-MN-56351, Analytical Hierarchy Process (AHP) for Prioritization of Maintenance on

Systems, Structures and Components (SSC)

MSC-PRO-WC-12115, Work Management

MSC-GD-WC-12116, Work Planning Guide

MSC-PRO-WC-35415, Real Property Asset Management Maintenance

MSC-CTR-00006, Site Infrastructure and Utilities, ISMS Crosswalk

MSC-PRO-WC-12115, Work Management

MSC-GD-WC-12116, Work Planning Guide

MSC-RD-ENG-32801, Value Engineering

MSC-MP-MN-56352, Maintenance Management Program Management Plan

MSC-PRO-MN-56346, Predictive Maintenance Program

MSC-PRO-MN-56339, Failure Mode & Effect Analysis (FMEA)

MSC-PRO-MN-56351, Analytical Hierarchy Process (AHP) for Prioritization of Maintenance on

Systems, Structures, and Components (SSC)

MSC-PRO-MN-60549, Preventive Maintenance Program

MSC-PRO-MN-56345, Lubrication Program & Lube Routes

MSC-GD-MN-60774, Optimizing Preventive Maintenance

MSC-PRO-WC-35415, Real Property Asset Management Maintenance

MSC-PRO-MN-60552, Maintenance Critical Spare Parts and Material Inventory

MSC-PRO-FDROP-140, Utilizing General Supplies, Spare Parts, and Convenience Storage

Inventories






Attachment A – DOE O 430.1B CHG 1 (Supp Rev 1) Crosswalk

This attachment identifies and demonstrates how the requirements are implemented.

Requirement Sections Implementing Document(s)

Planning 4.a

Planning is the overarching function within real

property asset management that integrates the other

functions of acquisition, real property utilization,

maintenance, recapitalization, disposition, and LTS into

a coordinated effort to ensure that current and future

mission needs are met. Planning is dependent on clear

objectives, sound data, and effective communication.

4.a (1)

4.a (2)

4.a (3)

4.a (4)

MSC-PRO-35415, Real Property

Asset Management Maintenance

MSC-CTR-00006, Site

Infrastructure and Utilities,

ISMS Crosswalk,

MSC-PRO-WC-12115, Work

Management,

MSC-GD-WC-12116, Work

Planning Guide

Final Hanford Comprehensive

Land-Use Plan Environmental

Impact Statement, DOE/EIS-

0222-F

Hanford Zoning & Development

Standards, HNF-53183

Site Evaluation MSC-PRO-

FPROP-46449

Hanford Site Excavating,

Trenching and Shoring DOE-

0344

Facility Transfers to MSA, MSC-

PRO-FPROP-54133

Space Utilization and

Assignment, MSC-RD-FPROP-

10687

Facility and Mobile Office

Number Management, MSC-PRO-FPROP-2827

Building Administrator, MSC-

PRO-FPROP-475

Building Manager, MSC-RD-

FPROP-10689

http://msc.ms.rl.gov/msaps/files.cfm/ProcedureLibrary/MSC-PRO-FPROP-46449


http://msc.ms.rl.gov/msaps/files.cfm/ProcedureLibrary/DOE-0344








Real Estate 4.b

The real estate function encompasses several key

activities over the life cycle of real property assets.

These activities involve acquisition by lease or

purchase; planning and management, including taking

inventory, making assignments, conducting utilization

surveys, and tracking assets; screening for excess real

property assets; and disposal of real property assets.

4.b (1)

4.b (2)

4.b (3)

4.b (4)

4.b (5)

4.b (5)

4.b (6)

4.b (7)

4.b (8)

MSC-PRO-WC-35415, Real

Property Asset Management

Maintenance

Industrial Mineral and

Conservation Plan, DOE/RL-

2015-53

Procedures for Screening Real

Property Assets within DOE

(FIMS Informational Webpage)

Real Property Asset Management

Maintenance, MSC-PR–FPROP-

35415

Acquisition 4.c

Acquisition of real property assets through construction

must be planned and accomplished to meet program

mission projections. Acquisition planning should

include life-cycle cost considerations.

4.c (1)

4.c (2)

4.c (3)

4.c (4)



Maintenance

DOE HQ Memo; Facilities

Information Management System,

Population of the Anticipated

Acquisition Information Module

Maintenance and Recapitalization 4.d

Real property assets will be maintained in a manner that

promotes operational safety, worker health,

environmental protection and compliance, property

preservation, and cost-effectiveness while meeting the

program missions. This requires a balanced approach

that not only sustains the assets but also provides for

their recapitalization.

4.d (1)

4.d (2)

4.d (3) 4.d

(4)

4.d (5) 4.d

(6)

4.d (7) 4.d

(8)



Maintenance


Maintenance, MSC-PR-FPROP-

35415

Disposition and Long-Term Stewardship 4.e







Planning for disposition must be initiated when real

property assets are identified as no longer required for

current or future programs. Disposition includes

stabilizing, preparing for reuse, deactivating,

decommissioning, decontaminating, dismantling,

demolishing, and/or disposing of real property assets.

4.e.(1)

4.e.(2)

4.e.(3)

4.e.(3)

4.e.(5)



Maintenance

DOE/RL-2010-35, Hanford

Long-Term Stewardship Program

DOE/RL-2001-41, Sitewide

Institutional Controls Plan for

CERCLA and RCRA Actions

HNF-50340 – Hanford Long-

Term Stewardship Information

Management Program Plan

MSC-PLN-FPROP-49744, MSA

Long-Term Stewardship System

Description

Declaration of Excess Form




Value Engineering

4.f

MSC-RD-ENG-32801, Value

Engineering

Richard Harrington-2016 Value

Engineering Study

VE is an organized effort directed at analyzing the

functions of systems, equipment, facilities, services, and

supplies for the purpose of achieving the essential

functions at the lowest life-cycle cost consistent with

required performance, reliability, quality,

maintainability, environmental protection, and safety.

4.f (1)

4.f (2)


Engineering






Attachment B - CRD 430.1B, CHG 1, Supplemented Rev. 1, Crosswalk

Requirement Section Implementing Document(s)

PLANNING: Based on DOE-furnished program

planning guidance, the contractor must: 1



Maintenance

MSC-PRO-RM-10588, Records

Management Processes


Management

MSC-RD-FPROP-10689,

Building Management




0222-F







Assess the real property assets against

program mission projection 1.a



Maintenance




FPROP-46449



0344

Facility Transfers to MSA, MSC-

PRO-FPROP-54133

Space Utilization and

Assignment, MSC-RD-FPROP-

10687

Facility and Mobile Office

Number Management,

MSC-PRO-FPROP-2827

Building Administrator, MSC-

PRO-FPROP-475

Building Manager, MSC-RD-

FPROP-10689

Industrial Mineral and

Conservation Plan, DOE/RL-

2015-53

Identify the specific real property asset

projects and activities required to meet

program mission projections,

1.b



Maintenance











Propose a 10-year planning horizon through

the development of a Ten-Year Site Plan

(TYSP) or a disposition plan for closure sites.

[See also paragraph 4a of DOE O 430.1B.]

1.c



Maintenance

DOCUMENTATION: The contractor must

document its real property management

activities, including (a) the site’s plan to meet

program missions, (b) budgets and planning

estimates, and (c) performance outcomes.

2



Maintenance




Management

MSC-RD-FPROP-10689,

Building Management

FACILITIES INFORMATION

MANAGEMENT SYSTEM: The contractor

must maintain Facilities Information

Management System (FIMS) data and records,

which are DOE’s corporate real property

inventory database for all lands, buildings,

trailers, and other structures and facilities. FIMS

data must be current and verified annually.

3

MSC-PRO-35415, Real Property

Asset Management Maintenance

DOE HQ Memo; FY 2017 Real

Property Data Related to

Operations and Maintenance

Guidance

DOE HQ Memo; Fiscal Year

2016 Federal Real Property

Reporting requirements

DOE HQ Memo; Guidance for

FY 2017 Facilities Information

Management System Data

Validations

REAL ESTATE: The contractor must: 4



Maintenance







submit all real estate actions to acquire, utilize,

and dispose of real property assets to DOE for

review and approval; Program Secretarial

Office;

4.a



Maintenance

Declaration of Excess Form




maintain, in a complete and current condition,

all real estate records identified by DOE 4.b



Maintenance




Guidance

have a land-use planning and management

process approved by the site Lead Program

Secretarial Officer.

4.c



Maintenance




0222-F




FPROP-46449



0344









MAINTENANCE: The contractor must

maintain real property assets in a manner that

promotes operational safety, worker health,

environmental compliance, property preservation

and cost-effectiveness while meeting the

program missions. This requires a balanced

approach that not only sustains the assets, but

also provides for their recapitalization and

includes the following as a minimum.

5

MSC-MP-MN-56352


Program Management Plan

MSC-PRO-MN-60614

Management of Deferred

Maintenance

MSC-PRO-MN-56346 Predictive

Maintenance Program

MSC-PRO-MN-56339 Failure

Mode & Effect Analysis (FMEA)

MSC-PRO-MN-56351 Analytical

Hierarchy Process (AHP) for

Prioritization of Maintenance on

Systems, Structures, and

Components (SSC)

MSC-PRO-MN-60549 Preventive

Maintenance Program

MSC-PRO-MN-56345

Lubrication Program & Lube

Routes

MSC-GD-MN-60774 Optimizing

Preventive Maintenance

MSC-PRO-WC-35415 Real


Maintenance

MSC-PRO-MN-60552

Maintenance Critical Spare Parts

and Material Inventory

MSC-PRO-FDROP-140 Utilizing

General Supplies, Spare Parts,

and Convenience Storage

Inventories







A maintenance management program that

includes a condition assessment of the real

property assets, a work control system,

management of deferred maintenance, a

method to prioritize, and systems to budget

and track maintenance expenditures.

5.a



Maintenance

MSC-MP-MN-56352


Program Management Plan

MSC-PRO-MN-60614


Maintenance


Management

Identification of 5-year maintenance and

repair requirements (sustainment) and funding

for deferred maintenance reduction.

5.b



Maintenance

MSC-PRO-MN-60614


Maintenance

Identification of 5-year recapitalization

requirements to replace or modernize existing

facilities.

5.c



Maintenance

MSC-PRO-MN-60614


Maintenance







Condition assessments must be performed on

real property assets at least once within a five-

year period, and may be required more

frequently for mission essential facilities and

infrastructure. The condition assessment

program shall utilize a tailored approach based

on facility status, mission and importance and

the magnitude of the hazards associated with

facilities and infrastructure. Inspection

methodology shall be consistent with industry

practice, and shall include identification of

safety and health hazards. Deferred

maintenance estimates will be based on

nationally recognized cost estimating systems

or the DOE Condition Assessment

Information System (CAIS). The condition

assessment program will support the reporting

requirements of FIMS.

5.d



Maintenance

MSC-PRO-MN-60614


Maintenance


Maintenance, MSC-PR–FPROP-

35415

Requirements Section Implementing Document(s)

DISPOSITION AND LONG-TERM

STEWARDSHIP: When DOE identifies that a

program mission is no longer required, the

contractor must initiate preparation of affected

real property assets for disposition, including

potential reuse for other missions. Disposition

and LTS activities must be consistent with the

guiding principles and core functions of the

Department’s integrated safety management and

facility disposition policies. To prepare for

disposition, the contractor must do the following.

6



Maintenance




Management

MSC-RD-WC-10859,


MSC-RD-FPROP-10689,

Building Management

Identify real property assets that are likely to

be declared as excess in a 10-year planning

horizon and the anticipated year of excess.

This information must be included in FIMS.

6.a



Maintenance

Develop a disposition baseline to assess and

prepare the facility for disposition. Technical,

programmatic, and regulatory information is

to be used in the disposition preparation and

planning process. The disposition baseline

must include the following information.

6.b



Maintenance

Identification and characterization of

hazardous and radioactive materials, waste,

and hazardous conditions of the real

property asset.

6.b (1)



Maintenance







Surveillance and maintenance requirements

needed to ensure the real property asset,

including its systems, and stored hazardous

materials and waste remain in a stable and

known condition and that adequate

protection is provided to the workers, the

public, and the environment pending

disposition.

6.b (2)



Maintenance

Assessment and adjustment of the facility

authorization basis, as necessary, to reflect

conditions and activities pending

disposition.

6.b (3)



Maintenance

Develop a disposition plan that identifies,

assesses, and evaluates alternatives and

integrates environmental, safety, and health

requirements into disposition activities. The

disposition plan should be tailored based on

the disposition baseline and disposal method

to be used (e.g., reuse, demolition, or

decommissioning). The disposition plan shall

include the following.

6.c



Maintenance

A method for identifying, evaluating, and

selecting disposition alternatives and LTS

requirements. Selection of the preferred

disposition alternative needs to be

documented and be in accordance with

relevant industry standards. Stakeholder

involvement is required in the development

of LTS plans.

6.c (1)



Maintenance

The identification and completion of required

activities related to historical preservation. 6.c (2)



Maintenance







A post-closure/post-disposition/LTS records

turnover or retention plan. 6.c (3)



Maintenance



HFN 50340, Hanford Long-Term

Stewardship Information




Description

Surveillance and maintenance plans for

facilities and land parcels with residual

contamination, hazards, or other conditions

that are projected to require post-disposition

LTS. These plans must identify appropriate

management and funding requirements to

ensure safety, health, and environmental

regulatory compliance and meet relevant

requirements of treaties, agreements, or other

DOE commitments.

6.c (4)



Maintenance



DOE/RL-2001-41, Sitewide

Institutional Controls Plan for

CERCLA and RCRA Actions

HFN 50340, Hanford Long-Term

Stewardship Information




Description







A process to track the status of LTS actions,

including gap analysis of the LTS transition

framework to identify actions remaining

before end-point conditions are satisfied.

This should include a method to periodically

reassess monitoring requirements and make

any necessary revisions.

6.c (5)



Maintenance





Description

6.c (6)



Maintenance

The development of specific end-point

criteria for declaring disposition complete. 6.c (7)



Maintenance

The use of non-time-critical removal actions

under CERCLA, using a tailored process

negotiated with the Environmental Protection

Agency, with continued Defense Nuclear

Facilities Safety Board oversight to the extent

authorized by law.

6.c (8)



Maintenance

Summarize disposition cost and schedule

information and end-point criteria in a 10-year

planning horizon.

6.d



Maintenance







Update FIMS data fields during real property

asset disposition (e.g., identified as excess,

transferred to another program office, placed

into inactive status, dismantled, or placed in

LTS), and archive information regarding real

property assets that have been disposed and add

all real property related institutional controls to

FIMS.

6.e



Maintenance




Guidance

DOE HQ Memo; Fiscal Year

2016 Federal Real Property

Reporting requirements

DOE HQ Memo; Guidance for

FY 2017 Facilities Information

Management System Data

Validations

Develop a final report or equivalent document

for each disposition and land parcel

remediation/LTS project that describes, at a

minimum, final facility status and includes

information demonstrating that end-point

criteria have been met.

6.f



Maintenance

VALUE ENGINEERING: The contractor must

use VE techniques in a tailored manner to reduce

DOE’s real property asset ownership costs (e.g.,

acquisition, operations, maintenance, and

disposal) while maintaining the necessary level

of performance and safety. For real property

asset acquisition, disposition, demolition, repair,

and recapitalization projects where the total value

for a single item of purchase or contract is

expected to be greater than $5 million, a VE

assessment shall be performed. Real estate

acquisitions are excluded from VE.

7


Engineering