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Multi-Unit, Multi-Branch Presentation Team• John VanWalleghem
Director, Research and Planning Branch
• Larry BudzinskiConsultant, School Support Unit, Program and Student Services Branch
• Ken HortonConsultant, Assessment and Evaluation Branch
• Lorna Martin Consultant, School Support Unit, Program and Student Services Branch
• Jacqueline GosselinCoordinatrice, Bureau de l’éducation française
• Marilyn RobinsonConsultant, School Support Unit, Program and Student Services Branch
School-based Planning and Reporting
• designed as a resource guide
• collaborative response to province-wide request for comprehensive information on planning and reporting
• based on pilot program of 12 school divisions, consultations, and workshops
• created by development team of principals, student services administrators, and superintendents
• based on effective planning and reporting processes already occurring in Manitoba
General Manitoba
Locations of development team/ document reviewers
Document Development across the Province
Winnipeg Area
School Planning Requirements
Benefits of School-based PlanningA systemic process for identifying,
monitoring, adjusting, evaluating, and communicating school activities that enhance
• student achievement• school improvement• responsibility• accountability
School-based PlanningHelps school communities to• identify priorities and outcomes that
enhance the success of all learners• modify current programming, strategies,
and initiatives to improve results• identify desired results that are currently
not being addressed• develop programming for delivering new
results to new purposes• address how various services and
programming will support school-wide priorities
School/Division Plans
The Division Plan, Comprehensive School Plan, and Annual School Plan all flow from the same priorities and processes.
Comprehensive School PlanProvides information about• procedures• policies• staffing• outcomes over
several years
Annual School PlanFocuses on• key priorities• outcomes for a given year• strategies• toolsLinks• division/district priorities to school• student services priorities to
class/school plan• individual/class priorities to school plan
Multi-Level Planning
Provincial Planning
(K-S4 Agenda)
Divisional Planning
School Planning
Classroom Planning
Individual Planning
Step 1Preparation (Visioning and Identifying Needs)
•Forming a planning team
•Identifying strengths and areas for improvement, monitoring, and/or evaluation•Identifying educational priorities (including linkages to divisional and provincial priorities)•Selecting strategies to achieve priorities and outcomes
Step 2Identifying Data Sources and Data Collection•Conducting a needs assessment
(formal/informal)
•Identifying data sources and indicator categories•Linking needs to available data
•Selecting and/or creating measurement instruments (formal/informal)•Timetabling (creating a schedule for planning, data collection, and communication)•Collecting data
Data to Support School Improvement• Quantitative (numbers)
e.g., test scores, statistics, provincial results
• Qualitative (descriptors)e.g., questionnaires, interviews, observations
• Intuitive (perceptions)e.g., anecdotal reports, impressions, judgments
Step 3Identifying Data Sources and Data Collection
•Identifying priorities and outcomes that emerge from data
•Writing SMART outcomes based on data
•Obtaining plan feedback and support
Data-Informed Planning
WISDOM
KNOWLEDGE
INFORMATION
DATA
Making Sense of Data and Using Sensible Data
Methods of Presentation
• Narrative (provide interpretation, highlight descriptive data, reveal significant features)
• Tables (illustrate quantitative aspects, show relationships and comparisons)
• Graphs and Charts (illustrate qualitative aspects, show relative patterns, magnitude, trends, rates of growth or change)
Steps 4 and 5Drafting the School Plan
Sharing the Draft Plan and Finalizing the Plan
•Drafting a school mission statement, priorities, profile, outcomes, PD activities, parental and community involvement initiatives, budget summary, detailed outcome information for previous year
• Checking for comprehensiveness•Editing/proofreading (using plain language)
•Obtaining plan approval by school community and school board
•Writing the final document
Commonly used Commercial Software Packages for Data Analysis• Non-statistical:
Trevlac, Maplewood, EXCEL, QUATRO, MSACCESS, FOXPRO
• Statistical:Gradekeeper, MINITAB, SPSS, SAS, S and SPLUS, STATA, MBDP, STATISTICA
• Qualitative:NVIVO and NuList (sorts/classifies)
• Other
Annual School Plans• School mission statement• School profile• Planning process• Division/district priorities• School priorities for the current year• Results of expected outcomes from the
previous year• Outcomes for the current year, including
strategies, indicators, and supportive data sources
Step 6School Planning Report
•Completing the provincial template or summarizing the contents of the Annual School Plan
•Linking the School Planning Report to the Division Planning Report
•Linking the School Planning Report to the Student Services Report
School Planning Report• Identification• School Profile• Planning Process• Division/District Priorities• Previous Year’s Report (outcomes and
results)• Current Year’s Plan (expected
outcomes, strategies, indicators, data sources)
Steps 7 and 8Drafting the Community Report
Sharing the Draft Plan and Finalizing the Report
•Creating a Community Report reflecting key outcomes and priorities from the School Plan that are of particular interest to parents•Including contextual information (e.g., school profile, priorities, community involvement)
•Checking for completeness
•Editing/proofreading (using plain language)
•Obtaining plan approval by school community and school board
•Writing the final Community Report
•Sharing the document with school staff prior to distribution of the report
Community Report
Purpose (based on the Annual School
Plan’s outcomes) :
• celebrate the success of students within their learning environment
• monitor school growth• involve and inform parents and communities• contribute to continual school planning
Community Report: Sample Contents
Link the school planning process with the community reporting process :
• School context• School and community resources• Expected outcomes• Strategies• Results
Reformulated into parent-friendly language and a visually appealing format, the Community Report brings the Annual School Plan to life for parents and the broader community
The Future of Planning and Reporting“Accountability…means taking the
information and using it to make judgments — about quality, about how good is good enough, and most importantly, about how to make changes that will enhance and extend students learning, for all children.”
Lorna Earl
Multi-Level ReportingProvincial Reporting
•Annual Report on Student Outcomes
Divisional Reporting
•Divisional Planning Report
•Categorical Grant Reports (e.g., AAA, EDCI)
•Student Services Report
•Numeracy Report
School Reporting
•Community Report
•School Planning Report
Classroom Reporting
•Class Profile
Individual Reporting
•Interim Report Cards
•Term/Semester Report Cards
•IEP Progress Reports
•BIP Progress Reports
Evolution of Planning and Reporting
Creating a seamless continuum of planning and reporting takes established procedures and experience….just as it takes time to develop as a teacher, it takes time to develop as a planning team.
Jigsaw Activity
Division Teams• Study groups, Sections 2, 3, 4 of
document• 30 minute study group on one
section• present overview to “home” group• questions and wrap-up
Supporting and Mentoring
As educators, we all hold within us the capacity to teach others and learn from others. Networking among teachers, schools, and division/district planning teams provides essential support, reduces frustration, and facilitates positive change.
Supporting Change
Support for School Planning and Reporting is available by contacting:
Research and Planning Branch(204)945-0350 or toll free 1 800 282-8069, ext. 0350
Afternoon Workshop
COLLABORATION, TEAM WORK, PLANNING
• planning (60 minutes)• reporting to large group (30
minutes)• closure activity (15 minutes)
Afternoon Workshop• Divisional Teams design a Presentation/Workshop • Purpose: Familiarize intended audience with the
document
Adapt MECY format to the type of planning occurring in your schools today
Stress one or more of the 8 Planning and Reporting Steps
Provide activities for your participants to process and internalize the content
MECY Staff will circulate to assist you during your development phase
Afternoon Workshop
• Performance Task: Each Divisional Team shares an overview of their presentation to the large group. Ideas may be shared, adapted, and stolen by all members for the betterment of humankind (30 min.)
• Wrap up and Evaluation ( 15 Min)