APPLICANT WORKSHOPSeptember 29, 2010

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CUYAHOGA COUNTY MUNICIPAL ENERGY PROGRAM

PRESENTATION OUTLINE

INTRODUCTIONS

PROGRAM OVERVIEW

APPLICATION

DETERMINATION OF AWARDS

PRESENTATION OUTLINE

CONTRACTING WITH THE COUNTY

PROCURING ENERGY AUDITORS

WHAT’S NEXT…

QUESTIONS AND ANSWERS

PROGRAM OVERVIEW

PROGRAM OVERVIEWU.S. DEPARTMENT OF ENERGY

ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM

Funded by American Recovery and Reinvestment Act (ARRA). Goals and objectives:

Stimulate the economy and create and retain jobs; Improve energy efficiency in building, transportation and

other sectors.Build capacity at local level to reduce energy usage; andReduce total energy usage and Greenhouse Gas

emissions.COUNTY EVALUATED ON HOW IT IS MEETING THESE GOALS

AND OBJECTIVES

MUNICIPAL ENERGY PROGRAM

On September 30, 2009, Cuyahoga County was awarded a $5.7 million grant from the United States Department of Energy (DOE).

County set aside $3 million for the MEP.

Cuyahoga County Planning Commission is administering the MEP.

PROGRAM OVERVIEW

MUNICIPAL ENERGY PROGRAM GOALS AND OBJECTIVES

To encourage municipalities to conduct anenergy audit of all municipally-owned buildings and facilities; and

Implement energy efficiency and conservation projects for cost and energy savings.

PROGRAM OVERVIEW

PROGRAM OVERVIEW

ELIGIBLE ACTIVITIES

ASHRAE¹ Level II Comprehensive Energy Audits

Energy Conservation Projects

¹ASHRAE = American Society of Heating Refrigerating Air Conditioning Engineers

ELIGIBLE APPLICANTS

Fifty-three (53) Cuyahoga County communities that did not receive direct allocations from USDOE.

ELIGIBLE COSTSAuditsProjectshttp://www1.eere.energy.gov/wip/solutioncenter/

Lighting RetrofitsVentilation AdjustmentsChiller AdjustmentsAlternate Electric

Supplier Building Automation Traffic Signals Street Lighting

FUNDING: 100% Grant for

ASHRAE Level II Comprehensive Energy Audits.

Up to 80%/20% Matching award for project implementation, on a funds available basis.

PROGRAM OVERVIEWPr

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PROGRAM SCHEDULE

Application Workshop

September 29, 2010

Applications Accepted

October 1, 2010 – November 1, 2010

Municipal Contracts Awarded November 3, 2010 – March 11, 2011

APPLICATION PROCESS

Deadline:

APPLICATIONS ACCEPTEDOCTOBER 1 – NOVEMBER 1, 2010

Submit to:Ms. Claire KilbaneCuyahoga County Planning Commission323 Lakeside Avenue, Suite 323, Cleveland, OH 44113Phone: (216) 443-3700 Fax: (216) 443-3737

Email: ckilbane@cuyahogacounty.us

 

SUBMITTAL INFORMATION

Submit: 1 original paper copy and 1 electronic copy of:

Application and Completed Checklist Required Forms Other Supplemental Forms and Attachments

11 Font preferred - in the space provided Staple or clip application - Do not submit

applications in binders, folders, etc. 

SUBMITTAL INFORMATION

COMPLETING THE APPLICATION Municipality has existing ASHRAE LEVEL II Energy Audit that is less than

3 yrs old?

YESNO

ENERGY PROJECT APPLICATION1. Energy Audit2. Project Description3. Energy Conservation Background4. Legislation5. Data Collection Form6. Utility Bills (copies)7. Utility Information Release

Approval of existing audit. Contract with County to conduct

conservation project. Complete project. Submit Affidavit of Completed Work. County Verification. Seek reimbursement for improvements.

ENERGY AUDIT APPLICATION1. Data Collection Form2. Utility Bills (copies)3. Utility Information Release4. Legislation

Contract with County to conduct audit. Procure energy auditor with specified

qualifications. Complete and submit audit. Seek reimbursement for audit .

ENERGY AUDIT APPLICATIONAPPLICANT INFORMATION

APPLICANT: City of Oak ParkCONTACT:(Individual who can answer or coordinate the response to questions about this application.)

Mr. John Schwartz, P.E.

Service Director

ADDRESS:

5678 Oakbrook Drive

Oak Park, Ohio 44110

PHONE: (216) 448-4829

FAX: (216) 448-8989

EMAIL: jschwartz@oakparkcity.gov

REQUESTCHECK ONE:

COMPREHENSIVE ENERGY AUDIT: ___X_

Applicant is requesting 100% grant funding to obtain the services of a certified energy auditor to conduct a comprehensive energy audit of all its municipally owned buildings and facilities.Applicant is required to complete the attached Comprehensive Energy Audit Checklist on (Page 2).

ENERGY CONSERVATION PROJECT IMPLEMENTATION: ____

Applicant is requesting financial assistance (grant and/or loan) to implement capital project(s) identified from an energy audit conducted within the last three (3) years. Applicant is required to complete the attached Energy Conservation Project Implementation Checklist on (Page 3).

SIGNATURE: John Schwartz Date:

October 2, 2010

(Chief Elected Official or Authorized Representative)

PRINTED NAME: John Schwarz

ENERGY AUDIT APPLICATION

[ X] Data Collection Form: A completed Data Collection Form. [ X] Utility Bills: A hard copy (all pages) of each utility account

(electric, natural gas, building fuel, water and sewer) from any billing period in 2010.

[ X] Utility Information Release: A signed Authorization for Release of Utility Information printed on the municipality’s stationary and signed by the appropriate official.

[ X] Legislation: A certified copy of the legislation by the governing body of the applicant authorizing a designated official to sign and submit this application and to enter into any agreements as may be necessary and appropriate for obtaining this financial assistance. See Sample of Authorizing Legislation.

[ X] Supporting Documents: List other documents or materials provided.1. Photographs of municipal buildings2. __________________________ ___________________3. ______________________________________________4. ______________________________________________

COMPREHENSIVE ENERGY AUDIT CHECKLISTThe following items must accompany a Comprehensive Energy Audit application.

Audit must be ASHRAE Level II

CUYAHOGA COUNTY MUNICIPAL ENERGY PROGRAMSAMPLE DATA COLLECTION FORM

APPLICANT: City of Oak Park

COMPLETED BY: Mr. Richard Weather Facilities Coordinator

BUILDING TYPESNUMBER

OF BUILDINGS OR UNITS

TOTAL SQUARE

FEETELECTRICITY NATURAL

GASHEATI

NG FUEL

WATER AND SEWER

TOTAL UTILITY EXPENSES

AVERAGE 2009

UTILITY COST PER

FOOT

NOTES/COMMENTS

ADMINISTRATION 1 12,000 $5,963 $4,956   $1,998 $12,917 $1.08 City Hall Offices

SERVICE DEPARTMENT 1 20,000 $2,650 $4,963  $2,269 $9,882 $0.49 Service Garage

SAFETY 2 15,500 $9,542 $8,856  $3,697 $22,095 $1.431 Police and 1 Fire

station

UTILITIES 1 6,500 $15,420 $3,625   $2,987 $22,032 $3.39Wastewater

treatment facility

RECREATION 0          $0 #DIV/0! 

OTHER 0          $0 #DIV/0! 

BUILDING SUB TOTAL 5 54,000 $33,575 $22,400  $10,951 $66,926 $1.24 

TRAFFIC LIGHTS 25   $21,561      $21,561   

STREET LIGHTING 250  $51,425      $51,425   

INFRASTRUCTURE SUB TOTAL 275  $72,986       $72,986

#DIV/0! 

TOTAL ALL     $106,561 $22,400   $10,951 $139,912 #DIV/0! 

SAMPLE UTILITY RELEASE AUTHORIZATION

SAMPLE LEGISLATION

ENERGY PROJECT APPLICATIONAPPLICANT INFORMATION

APPLICANT: City of Oak ParkCONTACT:(Individual who can answer or coordinate the response to questions about this application.)

Mr. John Schwartz, P.E.

Service Director

ADDRESS:

5678 Oakbrook Drive

Oak Park, Ohio 44110

PHONE: (216) 448-4829

FAX: (216) 448-8989

EMAIL: jschwartz@oakparkcity.gov

REQUESTCHECK ONE:

COMPREHENSIVE ENERGY AUDIT: ____

Applicant is requesting 100% grant funding to obtain the services of a certified energy auditor to conduct a comprehensive energy audit of all its municipally owned buildings and facilities.Applicant is required to complete the attached Comprehensive Energy Audit Checklist on (Page 2).

ENERGY CONSERVATION PROJECT IMPLEMENTATION: __X__

Applicant is requesting financial assistance (grant and/or loan) to implement capital project(s) identified from an energy audit conducted within the last three (3) years. Applicant is required to complete the attached Energy Conservation Project Implementation Checklist on (Page 3).

SIGNATURE: John Schwartz Date:

October 2, 2010

(Chief Elected Official or Authorized Representative)

PRINTED NAME: John Schwarz

ENERGY PROJECT APPLICATIONENERGY CONSERVATION PROJECT CHECKLIST

The following items must accompany a Energy Conservation Project application.[ X ] Data Collection Form [ X ] Utility Bills[ X ] Utility Information Release[ X ] Legislation[ X ] Energy Audit (completed within last 3 years)[ X ] Project Description: A brief description of the energy conservation project(s)

including the total amount of capital investment, the funding amount requested, the estimated annual energy and cost savings, the simple payback, and the number of jobs that will be created or retained. Projects for recreation facilities such as golf course facilities or swimming pools are not eligible.

[ X ] Energy Conservation Background: A brief description of any audits or energy conservation improvements previously undertaken by the municipality. The contact information for the municipalities Professional Engineer, Certified Energy Auditor or Certified Energy Manager.

[ X ] Supporting Documents: List other documents or materials provided.1. Photographs and Site Maps2. ___________________________________________________3. ___________________________________________________4. ___________________________________________________5. ___________________________________________________

EXISTING ENERGY AUDIT SUBMISSIONS

3-YEARS OLD ENERGY AUDIT MUST HAVE BEEN PERFORMED BY:

A Professional Engineer (PE) with 3 years documented experience conducting Commercial Level II Energy Audits

OR A (CEM) Certified Energy Manger with 3 years

experience or a (CEA) Certified Energy Auditor with 5 years documented experience. (Association of Energy Engineers)

ENERGY PROJECT BACKGROUND

AWARD DETERMINATION

AWARD DETERMINATION

ASHRAE LEVEL II AUDITS

Grant amount based on: Total square footage of

municipally-owned buildings and facilities; and

Energy Usage Intensity.

ENERGY CONSERVATION PROJECTS

Grant amount based on:Energy and cost savings;Eligible DOE activity

http://www1.eere.energy.gov/wip/solutioncenter/

Meets energy goals of County; and

Availability of funds.

CONTRACTING WITH THE COUNTY

CONTRACTING WITH THE COUNTY

Master Contract with individual scope of work and award for each municipality.

Electronic Signature of Contract Documents Flow Down of Federal Requirements including, but not limited

to: Acknowledgement of ARRA/USDOE Funding on signs and in report

documents; National Environmental Policy Act (NEPA) requirements, if any;

Audits are categorically excluded from NEPA requirements Projects are subject to review for NEPA requirements

Historic Preservation; Waste Stream; Davis-Bacon Act; and American-Made Equipment and Products.

PROCURING ENERGY AUDITORS

ENERGY AUDITOR QUALIFICATIONS

A Professional Engineer (PE) with 3 years documented experience conducting Commercial Level II Energy Audits

OR A Certified Energy Manger (CEM) with 3

years experience or a Certified Energy Auditor (CEA) with 5 years documented experience. (Association of Energy Engineers)

WHAT’S NEXT….THE VISION

CUYAHOGA COUNTYGREEN ENERGY ECONOMY

Build capacity at municipal level; Use energy audits to benchmark current energy

consumption; Use U. S. EPA Energy Star Portfolio Manager Program:

Monitor energy usage, greenhouse gas emissions and cost savings at county and municipal level.

Analyze building energy performance (i.e. City Hall, Police Stations, Fire Stations).

Compare inventories to other counties and municipalities to identify other energy conservation opportunities.

GREEN ENERGY ECONOMY IN CUYAHOGA COUNTY

Engaging regional players that in the aggregate represent a large part of the County’s energy usage

Building capacity on a County-wide scale to examine common goals, objectives, policies and procurement practices

Develop a Framework for implementation and alignment of common public sector goals, objectives, policies and procurement practices

QUESTIONS AND ANSWERS