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Agenda MUNICIPALITY of North
COWICHAN
Meeting
Harbours Committee
Date Thursday, February 11, 2010 Time 12:15 p.m. Place Municipal Hall - Large Committee Room
Page
1. Approval of AgendaRecommendation: that the agenda be approved.
2. Adoption of MinutesRecommendation: that the Committee adopt the October 8, 2009 Committee minutes.
3. Business3.1 Delegation - Andy Peters, Pocket Cruiser Industry (Via Conference Call)
Recommendation:
3.2 Monthly Wharfinger Reports Recommendation: (To be distributed at meeting)
3.3 Revenue & Expenditure Reports Recommendation:
3.4 Small Craft Harbours - Standing Committee Report Recommendation:
4. New Business
5. AdjournmentRecommendation: that the meeting adjourn.
3-4
5-7
9-12
Page 1 of 12
Page 2 of 12
Minutes MUNICIPALITY of North
COWICHAN
Meeting
Harbours Commission
Date Thursday, October 8, 2009 Time 12:15 p.m. Place Municipal Hall - Large Committee Room
Members Present Councillor Hartmann , Chair Councillor Haywood Bruce Anderson Robert Millard Janice Patzwald Harold Roberts Jim Roome
Members Absent
Councillor Elliott (with notice) Maurice Blackhurst (with notice)
Also Present Councillor Siebring Mark Ruttan, Director of Administration and Deputy CAO Mark Frame, Director of Finance Chris Graham, Assistant Operations Manager Harmen Bootsma, Wharf Manager
Approval of Agenda It was moved, seconded and carried, that the Commission approve the agenda.
Adoption of Minutes It was moved, seconded and carried, that the Commission adopt the May 14, 2009 minutes.
Business Victoria International Marina File: 1405-01
The Commission received and filed a letter and newsletter about the proposed Victoria International Marina.
Letters of Appreciation File: 0220-20
The Commission received and filed letters of appreciation from the following: 1) Roger and Maria Serwold, owners of the Misty Fijord, 2) Mike and Julie Curley, owners of the Morning Star, and 3) Gary Callahan, boat owners from Sacramento, California all expressing appreciation for the excellent
Page 1 of 2
Adoption of Minutes
Page 3 of 12
October 8, 2009 Harbours Commission Minutes
Minutes certified correct
services provided by Harmen Bootsma, Wharf Manger. Monthly Wharfinger Reports File: 0550-20 HC
The Commission reviewed the Wharf Manager's reports for May through August and noted that year-to-date revenue is up approximately 10%.
Revenue & Expenditure Reports File: 1700-01
The Commission reviewed year-to-date revenue and expenditure reports for the Chemainus, Crofton and Maple Bay wharves.
Berthage Fees File: 1810-35
The Commission reviewed a survey of berthage fees of comparable public and private marinas and discussed whether to recommend to Council that it increase berthage fees. Recommended Resolution: that Council direct staff to draft a bylaw to increase berthage fees by 5%.
Maple Bay Marina Floatation File: 0750-01
Jim Roome recommended adding additional flotation to raise one of the Maple Bay wharves. The Wharf Manager advised that Commission that this is in the work plan.
New Business Safety Ladders The Commission directed the Wharf Manager to purchase
and install safety ladders for the Chemainus and Maple Bay wharves (Small Craft Harbours will supply ladders for the Crofton wharves).
Adjournment It was moved, seconded and carried, that the meeting adjourn. (1:20 p.m.)
Recording Secretary
Committee Chair
Page 2 of 2
Adoption of Minutes
Page 4 of 12
DISTRICTOFNORTHCOWICHAN
WHARVES
ForPeriodEnding31-Dec-2009
GL5410
Page:
1
Date
:Feb05,2010
Time
:9:16am
REMAINING
CURRENTMT>
YEARTODATE
COMMITTED
YEARTODATE
BUDGET
10GeneralOperatingFund
1Revenue
CHEMAINUS
WHARFREVENUE
10-1-47400-0001
ChemainusWharfFees
TotalWHARFREVENUE
CROFTON
WHARFREVENUE
10-1-47400-0003
CroftonWharfFees
TotalWHARFREVENUE
MAPLEBAY
WHARFREVENUE
10-1-47400-0004
MapleBayWharfFees
TotalWHARFREVENUE
TotalRevenue
2Expenditure
WHARFADMIN
WHARFADMINISTRATION
10-2-72000-1100
WharfAdmintSalaries
10-2-72000-1400
WharfAdmin:EmployerContribution
10-2-72000-2110
WharfAdmimTravelConv/Seminar
10-2-72000-2225
WharfAdminMembership
10-2-72000-2230
WharfAdmin:CommitteeCosts
10-2-72000-2534
WharfAdmin:Cells&Pagers
10-2-72000-3115
WharfAdmin:lntemetService
10-2-72000-5930
WharfAdmin:OtherSupplies
10-2-72000-8930
WharfAdmin:BankCharges
TotalWHARFADMINISTRATION
WHARFMAINTENANCE
CHEMAINUSWHARF
10-2-72020-1200
ChemainusWharf:Wages
10-2-72020-1400
ChemainusWharfrEmptoyerContribution
10-2-72020-2215
ChemainusWharf:Printing
10-2-72020-2460
ChemainusWharf:RepairMarine
10-2-72020-2478
ChemainusWharf:RepairMiscEquip
10-2-72020-2531
ChemainusWhartPhoneCharges
-4,218
-4,218
-3,219
-3,219
534
-134,522
-134,522
-47,752
^47,752
6,961
-134,522
-134,522
-47,752
-47,752
6,961
-120,000
-120,000
-49,000
•49,000
11,086
14,522
14,522
-1,248
-1,248
-565
-565
-8,002
-7,488
-7,488
-189,762
0 0 0
-7,488
-7,488
-189,762
-8,700
-8,700
-177,700
-1,212
-1,212
12,062
342
72 0 0 0
103
18 0 0
4,699
1,080 0 0 0
876
218
26
62
0 0 0 0 0 0 0 0 0
4,699
1,080 0 0 0
876
218
26
62
4,445
1,245
700
135
500
1,000
200
50
2,811
-254
165
700
135
500
124
-18
24
2,749
4,125
0 0 0 0 0
314
0 0
79
208 0
1,944
0 0 0 0 0 0
0 0
79
208 0
1,944
500
220 0 0
300 0
500
220
-79
-208
300
-1,944
Revenue & Expenditure Reports
Page 5 of 12
DISTRICTOFNORTHCOWICHAN
WHARVES
ForPeriodEnding31-Dec-2009
GL5410
Page:
2
Date
:Feb
05,2010
Time
:9:16am
REMAINING
10GeneralOperatingFund
CURRENT
MTI-
214
91
2.598
26.245
110
-3,984 0 0 0
290
8.000
YEARTODATE
214
437
9,658
76,006
1,387
1,055
3,642
143
97
3,393
8,000
COMMITTED
0 0 0 0 0 0 0 0 0 0 0
YEARTODATE
214
437
9.658
76,006
1,387
1,055
3,642
143
97
3,393
8,000
BUDGET 1,000
500
9,000
99.500
1,350 0
2,500
156 0
300
8,000
786
63
-658
23,494
-37
-1,055
-1,142
13
-97
-3,093 0
10-2-72020-2534
ChemainusWharfCells&Pagers
10-2-72020-2581
ChemainusWharfUserFeesWater
10-2-72020-2592
ChemainusWharf:Light&Power
10-2-72020-2700
ChemainusWharfContract
10-2-72020-2745
ChemainusWhatfGarbage
CollectCont
10-2-72020-2750
ChemainusWharfAudit/AccntngFees
10-2-72020-2805
ChemainusWharfGeneral
Ins
10-2-72020-4411
ChemainusWhatfMunEquipRental
10-2-72020-4420
ChemainusWharf:Stores&Overhead
10-2-72020-5930
ChemainusWharfOtherSupplies
10-2-72020-7413
ChemainusWharf:Reserve/FutureExp
TotalCHEMAINUSWHARF
WHARFMAINTENANCE
CROFTONWHARF
10-2-72030-1200
CroftonWharf:Wages
10-2-72030-1400
CroftonWharfcEmployerContribution
10-2-72030-2215
CroftonWharfPrinttng
10-2-72030-2460
CroftonWharf:RepairMarine
10-2-72030-2581
CroftonWharf:UserFeesWater
10-2-72030-2592
CroftonWharfUght&Power
10-2-72030-2623
CroftonWharfRentalEquip
10-2-72030-2700
CroftonWharf:Contract
10-2-72030-2745
CroftonWharf:GarbageCollectCont
10-2-72030-4411
CroftonWharf:MunEquipRental
10-2-72030-4420
CroftonWharfStores&Overhead
10-2-72030-5930
CroftonWharf:OtherSupplies
TotalCROFTONWHARF
WHARFMAINTENANCE
MAPLEBAYWHARF
10-2-72040-1200
MapleBayWharf:Wages
10-2-72040-1400
MapleBayWharf:EmployerContribution
10-2-72040-2460
MapleBayWharf:RepairMarine
10-2-72040-2592
MapleBayWharf:Light&Power
10-2-72040-2700
MapleBayWharf:Contract
10-2-72040-2805
MapleBayWharf.Genera!
Ins
10-2-72040-4411
MapleBayWharfMunEquipRental
10-2-72040-5930
MapleBayWharfOtherSupplies
33,878
4,872
106,263
41,341
106,263
41,341
123,326
17,063
0 0 0
323
82
1,116 0
3,187
134 0 0
30
0 0
79
1,531
442
8,402 0
28,841
738
143
66
1,100
0 0 0 0 0 0 0 0 0 0 0 0
0 0
79
1,531
442
8.402 0
28,841
738
143
66
1.100
300
132 0 0
500
8,500
400
26,000
800
156 0
200
300
132
-79
-1,531
58
98
400
-2,841
62
13
-66
-900
-4,353
0 0
131
73
502 0 0 0
0 0
2,302
290
4,347
728
143
386
0 0 0 0 0 0 0 0
0 0
2.302
290
4,347
728
143
386
100
44 0
900
5,000 0
156
100
100
44
-2.302
610
653
-728
13
-286
Revenue & Expenditure Reports
Page 6 of 12
DISTRICTOFNORTHCOWICHAN
WHARVES
ForPeriodEnding31-Dec-2009
10GeneralOperatingFund
TotalMAPLEBAYWHARF
TotalExpenditure
TotalGeneralOperatingFund
CURRENTMTh
YEARTODATE
COMMITTED
YEARTODATE
BUDGET
GL5410
Date:
FebO5,2010
Page:
3
Time:
9:16am
REMAINING
705
39,990
31,988
8,197
162,762
-27,000
0 0 0
8,197
162,762
-27,000
6,300
177,700 0
-1,897
14,938
27,000
Revenue & Expenditure Reports
Page 7 of 12
Page 8 of 12
HOUSE OF COMMONS
CANADA
SMALL CRAFT HARBOURS:
AN ESSENTIAL INFRASTRUCTURE MANAGED BY
AND FOR FISHING COMMUNITIES
Report of the Standing Committee on
Fisheries and Oceans
Rodney Weston, MP
Chair
DECEMBER 2009
40th PARLIAMENT, 2nd SESSION
Small Craft Harbours - Standing Committee Report
Page 9 of 12
LIST OF RECOMMENDATIONS
RECOMMENDATION 1
That Fisheries and Oceans Canada update its estimate of the cost of
bringing the core harbours to an acceptable state of repair.
RECOMMENDATION 2
That Fisheries and Oceans Canada prepare a plan to bring the core
harbours to an acceptable state of repair.
RECOMMENDATION 3
That Fisheries and Oceans Canada incorporate a requirement for
maintaining safe facilities when preparing its plan to bring the core
harbours to an acceptable state of repair.
RECOMMENDATION 4
That Fisheries and Oceans Canada ensure that there are adequate
funds in both its operations and maintenance, and its capital budgets
for recurrent dredging and related activities. The amount of this
funding should take into consideration the increasingly stringent
environmental standards and regulations that apply to these activities,
especially with respect to the protection of the fish habitat.
RECOMMENDATION 5
That Fisheries and Oceans Canada adopt a longer-term approach to
solving dredging problems that could be addressed by permanent
structures such as breakwaters.
RECOMMENDATION 6
That, where there is a need to dredge beyond the harbour basin and
the entrance channel for which the Small Craft Harbours Program is
responsible, Fisheries and Oceans Canada coordinate with the
authorities responsible for dredging these waterways to ensure safe
access to the harbour at all times.
RECOMMENDATION 7
That Fisheries and Oceans Canada help Harbour Authorities to
recognize and respond to the local effects of climate change.
RECOMMENDATION 8
That Fisheries and Oceans Canada analyze harbours scheduled for
divestiture or decommissioning, with a view to identifying those that
could remain in the department's inventory and be maintained because
of their value as safe havens in case of bad weather conditions.
37
Small Craft Harbours - Standing Committee Report
Page 10 of 12
RECOMMENDATION 9
That Fisheries and Oceans Canada assist Harbour Authorities with the
development of short-term and long-term business plans as well as
capitalization plans.
RECOMMENDATION 10
That Fisheries and Oceans Canada assist Harbour Authorities in their
efforts to raise funds from other sources, including federal, provincial,
and private sources.
RECOMMENDATION 11
That Fisheries and Oceans Canada assist and encourage Harbour
Authorities to establish partnerships with local organizations where
possible.
RECOMMENDATION 12
That the limit on contract signing authority for Harbour Authorities
managers be increased from $40,000 to $200,000 for minor capital and
repair projects, and that, where possible, priority be given to hiring
local enterprises to do the approved work.
RECOMMENDATION 13
That Fisheries and Oceans Canada streamline the review and approval
process of Small Craft Harbours projects to ensure that projects be
approved, announced, and tendered by June 1st, where possible, and
That Fisheries and Oceans Canada provide clear and transparent
accounting of funds related to project costs and administrative costs
associated with the department or Public Works and Government
Services Canada.
RECOMMENDATION 14
That Fisheries and Oceans Canada review and modernize the Fishing
and Recreational Harbours Act and its regulations to reflect the current
management reality of small craft harbours. In particular, definitions of
"Harbour Authority," "derelict," and "harbour manager" should be
included or updated.
RECOMMENDATION 15
That Fisheries and Oceans Canada consider legislative changes to
facilitate the removal of abandoned and derelict vessels from its
harbours.
38
Small Craft Harbours - Standing Committee Report
Page 11 of 12
RECOMMENDATION 16
That the Government of Canada honour in a timely manner its financial
commitments to undertake environmental remediation projects needed
prior to harbour divestiture.
RECOMMENDATION 17
That the Government of Canada recognize the heritage and cultural
attributes of fishing harbours as well as their tourism and economic
value, and
That the Government of Canada allow Harbour Authorities to be
eligible to receive financial support from federal economic
development agencies for projects intended to take advantage of those
attributes.
RECOMMENDATION 18
That Fisheries and Oceans Canada review the mandate of the Small
Craft Harbours Program to acknowledge that, while it primarily
provides harbours that are open, safe and in good repair for the
commercial fishing industry, harbours are used and managed for other
purposes, including those of recreational and Aboriginal fisheries,
commercial sport fishing and emerging sectors such as aquaculture.
RECOMMENDATION 19
That Fisheries and Oceans Canada facilitate access to federal
non-DFO wharves through interdepartmental agreements when local
harbour users identify a need that cannot be otherwise accommodated
by the neighbouring Small Craft Harbours infrastructure.
RECOMMENDATION 20
That Fisheries and Oceans Canada work with Indian and Northern
Affairs Canada to improve their coordination in establishing and
maintaining harbour facilities in Aboriginal communities.
RECOMMENDATION 21
That Fisheries and Oceans Canada confirm its objective to construct
all the harbours identified for small communities in Nunavut.
RECOMMENDATION 22
That the Department review the assessment of harbour needs for
communities such as Arctic Bay, Grise Fjord and Resolute.
39
Small Craft Harbours - Standing Committee Report
Page 12 of 12