CV forDavid Mutch

Contact Details: Mobile No.: 07599483888Home Tel No.: 01506845576

QualificationsHND Business Administration (Merit)

Various TrainingDSE Training

Focused Interview Training

First Aid Training

Fire Warden Trained

Waste Disposal Awareness Training (Environmental)

HSSE Induction Trained

Career BackgroundA proactive, adaptable and prolific Office/Facilities and Document Control Manager with in excess of 30 years’ experience on major projects. Adept at overcoming challenges by drawing on wide-ranging expertise and continually adapting methodology. Described by others as tenacious, with a reputation for getting things done. Motivator, creator and a trouble-shooter who constantly looks for improvements and ways to work smarter.

A strong communicator and effective team player with highly effective coaching skills. Consistently working to the highest professional standards whether on a solo project or as part of a cohesive team, consistently delivering projects that yield multiple business benefits to date within the oil and chemicals businesses.

• Completed project to introduce and implement an electronic Document Control and Document Management solution for control of all Ineos Projects Documentation with approximately 150 projects.

• Brought significant financial savings to Ineos through streamlining beaurocratic processes and procedures, particularly contractual agreements.

• Delivered an in-house EDMS solution to BP Grangemouth utilising Access Databases.

• Advanced experience in Office Administration, Facilities Management and Document Management.

• Design, implementation and Training in Document Control & Administrative systems.

• Client compliance management – communicating with Client to ensure needs/requirements had been met by immediate Team, and where necessary problems solving to ensure cross party resolution acceptance.

September 2014 to Present Day Clough UK LtdMultiple Projects Document Control Manager (EMEA)

Manage the activities and outputs of the Document Control team to ensure timely, efficient and cost- effective delivery of services to Tenders and Projects, in line with all company procedures and project requirements

Manage the delivery of efficient records management services to clients to facilitate and enhance operations and comply with all legislative and compliance obligations

Lead the development of Documentation Management Plans for Tenders and Projects Oversee the implementation and maintenance of electronic document management systems (SPF)

to enhance the delivery of documentation management and records management services Develop and maintain policies, standards and guidelines in relation to document control and

the management of information Effectively allocate and coordinate Document Controller’s and Technical Author’s activities,

providing guidance and monitoring outputs to ensure all deadlines are met and procedures are appropriately followed.

Act as focal point for all enquiries on project documentation for the Tender, Project, Clients, Vendors and third parties. Ensure regular communication on status of deliverables

Effectively manage the interface with Procurement, Planning, Cost and Engineering Address all documentation enquiries received from Tender staff, Project staff, Corporate staff,

vendors, clients or others Manage the registration and distribution of documentation associated with project and

divisional requirements and monitor the turnover of project deliverables Continuously monitor, evaluate and improve service delivery and associated processes Document Control management activities for the following projects: Freeport LNG Nexen Aurora LNG Endeavour TEMA Gas to Power Feed GSK Africa 2020 GSK Biomass PetroIneos MSA

Other Responsibilities Responsible for office facilities management of Glasgow office and assets Establish and manage contract arrangements with external service providers Focal point for IS support provision to Glasgow office in collaboration with ASG; recording and

updating service desk support requests in accordance with IS procedures and using the service desk tool

Manage office configuration set up – new and existing users, installation of hardware, server connectivity issues and local network issues. First line support on all hardware problems.

Escalation of problems as required and recommendations of service of improvements. Establish, create and operate new Tender Database (FPAL/Achilles/Oppex) Coordination of Tender Submissions (RFI/EOI) Management of all Office Audits FPAL/Achilles/SGS) Cloud Environment testing pilot and support Management of Smartplant 3D Software and licensing and implementation

January 2011 to September 2014 Ineos Manufacturing Scotland Ltd Ineos Works Projects Dept.Office & Drawing Office Manager / EIS & Projects Document Control Lead (Contract)

Management and accountability for Drawing Office and EIS Team to:Schedule, Estimate, Plan and Resource a Design/Drawing Office and EIS function to the Ineos Grangemouth Refinery and Chemicals Complex.

Management and accountability for Document Control Team to:Utilise an electronic Document Control System for a number of major projects (Excel or QDMS)(Responsible for developing and introducing an EDMS solution for Ineos Projects)

Ensure all projects are co-ordinated as per Projects Document Control Procedures

Maintain Electronic Document Management System using QDMS

Management and accountability for Projects Offices & BudgetsEnsure upkeep and maintenance schedules are adhered to, Office Safety Inductions as required. Accountable for preparation and maintaining/monitoring and reporting Office Overheads Budget to senior management team.

May 2008 – January 2011Ineos Manufacturing Scotland Ltd Ineos Works Projects Dept.Office Services Manager (Contract)

Transferred from Jacobs Engineering to client (Ineos) with Key Responsibilities remaining in place.

November 2001 – May 2008 Jacobs EngineeringIneos Manufacturing Works Projects Dept. Office & Facilities Manager (Contract)

Establish and manage contracts and budgets for facilities services including office rental and licences, telephone systems, office maintenance, photocopiers, printers, cleaning, vending, security, pest control, utilities, window cleaning, HVAC systems, waste disposal and vehicle rental. Liaise with and supervision of suppliers and contractors for these facilities.

Manage & maintain cost and invoicing analysis of above facilities. Maintain spreadsheet for office costs including utilities, rent, maintenance, stationery, PPE and items detailed above.

Check and approve invoices related to above and return to accounts for timely payment.

Manage office moves and relocation of personnel including the installation of IT links, telecommunication transfers and supply of removal contractors.

Facilities Maintenance Scheduling including HVAC systems, Portable Appliance Testing, Mains Electrical Power supply testing and grounds and car park maintenance.

Management and supervision of a team of Administration, Clerical and Reception Support personnel. Recruitment as required. Manage holidays, sickness and absenteeism and carry out disciplinary discussions when necessary.

Arrangement of training events as required e.g. Fire Wardens, First Aid, DSE (Display Screen Equipment)

Ensure HSSE Regulations are in place and adhered to with regards building maintenance, and external contractors working in the office.

Carry out monthly Office HSSE Inspections and provide actionee support. Manage all office SOR issues and rectify as required.

Perform Office HSSE Safety Orientation and Safety Inductions for new

starts. Manage Fire Risk Assessment details.

Communicate Office & Office Safety issues and updates to Grangemouth personnel.

As Senior Fire Warden, hold monthly Fire Wardens Meeting (16 Fire Wardens)

Manage/and maintain Discipline Headcount.

Manage office initiative to segregate office waste to recycling facility.

Attend and participate in Weekly Project Services Meeting.

Attend and participate in Healthy Working Life Initiative meetings.

Attend and participate in Office Environment meetings and take actions forward where relevant

and necessary.

Provision of 24 hour call-out & response for HSSE/Office Safety issues.

May 1987 – November 2001.Office Services Leader (Projects) at BP Grangemouth

August 1984 - May 1987Administration Manager / Material Controller, Foster Wheeler Energy Ltd, Reading,

June 1983-August 1984Document Controller Watson Norie Ltd, Newcastle-upon-Tyne

September 1980-June 1983Technical / Administration Clerk Foster Wheeler Energy Ltd, Reading, Berkshire

June 1974-August 1980Site Cost Clerk / Assistant to the Financial Director Leech Homes (Scotland) Ltd, Falkirk