Matt Alexander EVP My Mediasite Guide – Create and Share Videos From Your Desktop(V7.2).docx Page 1 of 12

My Mediasite Guide (V7.2) – Create and Share Videos from Your Desktop Introduction:

Your My Mediasite Portal provides instructors’ access to the Mediasite desktop Recorder (MDR) for creation of presentations compatible with the Mediasite Enterprise Video Platform and the Mediasite Player directly from their computer using:

• Mediasite Desktop Recorder (MDR) • Mediasite Upload

My Mediasite is open to all video and you can even use the camera on your mobile device to record and upload video directly to Mediasite. IMPORTANT! You will not have access to the Mediasite Desktop Recorder (MDR) if you have not requested access by filling in and submitting the My Mediasite Portal Access Request Form. Your Lecture Capture Recordings may also be accessed and managed via your My Mediasite Portal. Contact Stream Support to have this set up for you.

Getting Started Tips and tricks: • One of the most important parts of producing any video is preparing the script. If your script

is not prepared well it may not translate to a meaningful student-centred learning object. • Find some time to experiment with the Mediasite Desktop Recorder and your equipment so

that you can work out what works and what doesn’t. • Create a presentation using the MDR via your My Mediasite web portal rather than by

opening the MDR application directly on your computer system. This will ensure automatic upload of the recording to the portal as soon as possible after recording.

• Try and keep your recordings short/concise and don’t worry too much about stumbles and small mistakes.

• Give your presentations descriptive names so that you and your students can determine subject matter without needing to open them.

Please be aware!

Material published on the internet is subject to the same copyright rules as any other printed material.

In requesting access to the My Mediasite portal, via the on-line form you have already confirmed that you will take appropriate steps with regard to the use of any copyright materials. (See http://copyright.massey.ac.nz)

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My Mediasite Guide: + Add Media

1. Log in to your My Mediasite portal here: http://webcast.massey.ac.nz/Mediasite/MyMediasite/

2. Click on the “+Add Media” button.

3. Choose what kind of media you would like to add from the choices provided:

TIP: Here there are also links to enable you to 1.) download the Desktop Recorder (if you haven’t already) and 2.) complete the important step of Registering the Desktop Recorder.

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+ Add Media - Record Desktop

1. Click on the “Record Desktop” button 2. Fill in your new presentation details with a sensible name

and optional description. TIP: Under “Destination”, you may also choose an existing Shared Folder or Channel to place your presentation directly in to. The default is your “Drafts” folder.

3. Click on the “Create and Launch” button to launch the Mediasite Desktop Recorder.

4. The recorder will launch, and you will have to select what type of recording you want to do.

TIP: There are 3 choices on this start screen and 3 more if you click on the scroll arrows.

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5. To achieve that “Mediasite Look” like our lecture captured content, select “Slide Show + Video” option. Each type of recordings has various pros & cons so please do read the documentation to help you choose wisely. TIP: Unless you do require capturing everything that happens on your screen, select Slideshow & Video which is ideal for PowerPoint-and-Video recordings. The Screencast + Video setting creates a very large video of your Screen as well as your Web camera so.

6. Click on the “Next >” button to continue (shown below) with setting up the Mediasite Desktop Recorder app or click on the “Record” button if you have already set the Default Capture Settings.

7. Select the area you wish to capture: “Desktop”, “Window” or a specific “Region” and then click on the Green Tick button to lock it in.

TIP: When creating Slideshow and Video recordings it is useful to select the Desktop on which PowerPoint displays full screen on when in presentation mode. A red border will appear around the Desktop or Window you have selected or the region that you draw. IMPORTANT! There is a known limitation when the Screen resolution of your computer may be too high for the Mediasite Desktop Recorder to work properly. In this instance the workaround is to lower you screen resolution to 1920 x 1200 on all screens while you are using the desktop recorder.

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8. The final Window before we start recording is the “Summary” window. Here you can choose if you wish to see the MDR Preview and controls by checking the “Show recording control panel” box.

TIP: Take note and familiarise yourself with the alternative recorder controls before you need them.

9. Save these setting for future recordings by simply clicking on the “Save as default” button and when you are ready to record, click on the “Record” button for your 5 second countdown. TIP: If you save these setting before you record, the next time you use the Mediasite desktop recorder you can simply click on the record button, which makes speeds things up.

10. To stop the recording using the “MDR Control Panel”, either click on “Pause” (to take a break) or “Finish” to complete the recording. TIP: If the MDR Control Panel is not available to you, locate the Pause icon (see image above) in the system tray or use “CTRL + F8” on your keyboard and then Pause, Discard or Finish your recording that way. IMPORTANT! If the MDR Preview window is within the region you have selected to record: 1.) there will not be a video preview of you and 2.) the Warning message that replaces your video preview will be recorded on every slide.

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11. Once you finish the recording, it will finish uploading automatically to your My Mediasite portal to be processed.

TIP: You can of course create recordings off-line and upload later when you re-connect. This process will be covered later.

12. When processing has been completed, your recording will be available via your My Mediasite Portal and you will receive an automated email in your inbox. TIP: This process can take from just a few minutes up to 30 minutes or so depending on the size (and length) of the video you have uploaded.

13. See the instructions for “Publishing” & “Sharing” presentations below.

TIP: You can edit your recordings later using the Mediasite Web Editor so if you make a mistake, you don't need to start over from the beginning. Once you have finished the recording and it has uploaded (and been processed) to your My Mediasite Portal, you can then use the Web Editor to remove the mistake.

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+ Add Media - Upload Media:

1. Click on the “Browse Files” button. 2. Browse on your computer to find and select the video file

you want to upload. Popular supported formats include MP4 (preferred), FLV, MOV, MPEG, AVI and VOB, as well as others. TIP: The video must contain an audio stream, even if it is an audio stream of silence. Video files without an audio stream will fail to process.

3. Enter the new presentation’s details using a sensible “Name” and optional “Description”.

TIP: Under Destination, you may also choose an existing Shared Folder or Channel to place your presentation directly in to. The default is your “Drafts” folder.

4. Click on the “Create Presentation” button to launch the Mediasite Desktop Recorder. 5. You video will begin to upload, and progress can be monitored by watching the Blue bar.

TIP: Do not close the browser until the upload is completed as doing so will abort the upload. You can however go back to your My Mediasite home and continue working.

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6. After the upload completes, the video will begin being processing on the servers before it is available to view or edit.

TIP: This process can take from just a few minutes up to 30 minutes or so depending on the size (and length) of the video you have uploaded. Overnight is too long.

7. Once this process has completed and the video is ready to be viewed and edited you will see a thumbnail preview of the video.

TIP: This image above shows the Presentation Summary. From this window you can manage, edit, publish, secure, download and share your presentation. We will cover “Managing Presentations” in a separate guide as for most of us we simply need to get our content out to students as it is.

8. See the instructions for “Publishing” & “Sharing” presentations below.

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+ Add Media – Publishing Presentations:

Before anyone else can view a newly created presentation, you will need to complete one more important step: which is to “Publish” your presentation. A presentation set to “Private” will only be viewable to the presentation's owner; others trying to view the presentation will receive an error saying the “presentation is unavailable”.

Option 1:

1. Log in to your My Mediasite Portal here: https://webcast.massey.ac.nz/mediasite/mymediasite

2. Locate the presentation you want to make viewable by others. 3. Under each presentation thumbnail, the presentation's visibility status is displayed via a lock

icon.

TIP: A locked icon (Default) indicates the presentation's visibility is set to "Private" (Green Arrow). A "Viewable" presentation is represented by an unlocked icon (Red Arrow)

4. Click the icon to toggle the visibility to "Viewable".

Option 2:

You can also change the visibility from the presentation's summary page by clicking on the title of the presentation (Orange Arrows). Then near the bottom of the right column under “Visibility”, click the drop-down list to change the visibility from "Private" to "Viewable".

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+ Add Media – Sharing Individual Presentations: The default setting for viewing a Mediasite presentations requires a valid Massey University ID and password. If you want to distribute your Mediasite presentation to individuals without Massey ID & Password, or if you intend your presentation to be viewed by the public, you will need to adjust the security permissions so people will not be prompted to provide an ID and password. We will cover this off in a separate “Presentation Security” guide as for the most of us the default settings are fine.

To find and share links to individual presentations you need to:

1. Log into the My Mediasite Portal (http://webcast.massey.ac.nz/mediasite/mymediasite) 2. Click on the Title of a presentation you need the presentation link for 3. Click on the Share Presentation button in the lower right-hand panel of the Presentation

Summary window. 4. Then choose your sharing option:

a. “Quick Link”: Provides a link you can copy and then paste into a website, email, or social media platform

b. “Invite Others”: By providing a person's email address, they will receive a link (like the one provided within the Quick Link field) as well as other information such as the description or presenter information, if available

c. “Embed”: Provides a snippet of code that can be copied and pasted into the source code of a webpage to embed the presentation.

TIP: For most situations, the “Quick Link” URL is all we need.

5. Click on the Copy button to copy (Ctrl + C) and then paste (Ctrl + V) the URL into Stream as a hyper/web link.

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The “Warning:” Message (above)

When sharing your presentation, you may see a message warning you the presentation is inheriting its permission from a parent folder. In most cases the presentation should inherit the permissions of the parent folder, because the parent folder has likely been preconfigured with the proper security settings for all the content in the folder.

TIP: We will cover off “Presentation Security” in a separate guide as for the most of us the default settings are all we need.

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Mediasite & My Mediasite Resources:

To log directly into your My Mediasite web portal, please go to: http://webcast.massey.ac.nz/mediasite/mymediasite.

• My Mediasite Portal Access Request Form - Required to access the Mediasite Desktop Recorder

• Mediasite Lecture Capture Request Form – Required to request lecture capture or event webcasts/recordings

• http://mediasite.massey.ac.nz – Mediasite/My Mediasite Resources

If you have any trouble with these steps or need more information, please contact the Stream Support team by logging a job via AskIT:

Please be aware!

Material published on the internet is subject to the same copyright rules as any other printed material. In requesting access to the My Mediasite portal, via the on-line form at http://mediasite.massey.ac.nz you have already confirmed that you will take appropriate steps with regard to the use of any copyright materials. (http://copyright.massey.ac.nz)