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MyFloridaMarketPlace Roundtable
February 25, 2003
10:00 a.m. – 12:00 a.m.
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Welcome
Contracts Management Overview
FLAIR Integration
Future Topics
Next Meeting Location/Time
2/19 Roundtable Agenda2/19 Roundtable Agenda
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Is a tool against which to execute Purchase Orders with negotiated contract prices
Enables the management of purchase contracts across the agency and state
Supports management of flat and tiered pricing discounts at a supplier, commodity, or item level
Supports key decision support metrics such as contract usage and balances, contract profiles, and compliance
Automates enforcement of contract pricing during purchase ordering
Automates renewal support including time and value-based notifications
Contract Management
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Is NOT a tool to author or develop contracts internally
Is NOT a workflow tool to collaborate with vendors to develop contracts
Is NOT a tool to scan/create images of contracts, but does allow for attachments
Is NOT a contract comparison tool
Is NOT a contract checklist
Contract Management is Not
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Create a Master Agreement
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Create a Master Agreement (cont.)
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Create a Master Agreement (cont.)
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Create a Master Agreement (cont.)
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Create a Master Agreement (cont.)
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Create a Master Agreement (cont.)
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Create a Master Agreement (cont.)
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Create a Master Agreement (cont.)
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Create a Master Agreement (cont.)
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Create a Master Agreement (cont.)
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Welcome
Contracts Management Overview
FLAIR Integration
Future Topics
Next Meeting Location/Time
2/25 Roundtable Agenda2/25 Roundtable Agenda
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FLAIR IntegrationFLAIR Integration
FLAIR
Vendor
Create/SubmitRequisition
Enter in AccountCode
ApproveRequisition
Need toEncumber
Funds
Yes
TR 60 andCommit Funds
NoGenerate
Purchase Order
Vendor ReceivesPO
Vendor FulfilsOrder
ReceiveItems
ElectronicInvoice
Received
InvoiceReconciliationBegins in Ariba
Create Voucherto Pay
AutomaticInvoice
Generated
Finance andAccounting
ApprovalRequisition
FLAIR Integration Create TR 70/TR51/TR53
Disburse Funds
Send Payment toDepartmental
FLAIRWarrant Issued
DFS AuditApproval
Send Payment toCentral FLAIR
Vouchering
Service?ContractManager
No
Yes
Start
End
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Welcome
Contracts Management Overview
FLAIR Integration
Future Topics
Next Meeting Location/Time
2/25 Roundtable Agenda2/25 Roundtable Agenda
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Future CRP Topics
Contracts Tracking 2/25
Integration with FLAIR 2/25
Vendor Registration
Agency Technical Preparedness/Networking
Training
Agency Rollout Schedule
User Acceptance Testing
Security Administration
Fee
Reluctant Vendor Policy
Changes to Policy/Rules
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Welcome
Contracts Management Overview
FLAIR Integration
Future Topics
Next Meeting Location/Time
2/25 Roundtable Agenda2/25 Roundtable Agenda
20
Questions??
Next Meeting:Tuesday, 3/4 10 a.m – 12 a.m.
DEP Twin Towers Building, Room 609
