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Myitkyina, Myanmar, 14 th and 15 th March 2013. Camp Profiling Workshop. Natalia Baal, Profiling Advisor ([email protected]) Ivan Cardona, Information Management Specialist ([email protected]). DAY ONE 14 th March. Technical & coordination support for profiling processes upon request - PowerPoint PPT Presentation
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Informing solutions together
Myitkyina, Myanmar, 14th and 15th March 2013Camp Profiling Workshop
Natalia Baal, Profiling Advisor ([email protected])Ivan Cardona, Information Management Specialist ([email protected])
Informing solutions together
•DAY ONE
•14th March
Informing solutions together
• Technical & coordination support for profiling processes upon request
• Interagency service: DRC, NRC-IDMC, IOM, UNHCR, OCHA, UNFPA and
Special Rapporteur for the Human Rights of IDPs
What is JIPS?
• Activities:– Field support– Training & capacity building– Methodology & tool
development– Advocacy
Informing solutions together
• Learn from experiences of partners during the camp profiling pilot exercise
• Clarify and agree upon camp profiling system (including roles and
responsibilities)
• Revise camp profiling tools (including camp level questionnaire)
• Discuss JIPS proposal for other profiling opportunities in Kachin
Workshop Objectives
• Output documents (of workshop and JIPS mission): revised
questionnaire, accompanying manual, revised data entry template,
camp profiling concept note, ‘strategy options’ discussion document
Informing solutions together
…and here
The profiling process
We are here
…and here
…and here
Informing solutions together
DATA COLLECTION & FIELD ORGANIZATION
Conduct staff training
Conduct pilot exercise
Finalise tools
Conduct data collection
Informing solutions together
• Objectives (emergency assessment v/s situation
monitoring)
• Difficult parts of the form (e.g. population data,
assistance received, gaps, livelihoods, CCCM)
• Information sources (multiple, identification,
unsystematic)
• Coordination (who’s covering where?)
• Data collection (self-administration, timing,
access, training)
• Data processing and analysis (capacity,
coordination, data entry principles)
• Reporting and dissemination (report plan)
Lessons Learnt from pilot
Informing solutions together
• Data collection/enumerator capacity: need for thorough training before data collection and accompanying
manual to the questionnaire to limit different interpretations and ensure data collected as systematically as
possible
• Camp level questionnaire: need to review to avoid answers being ‘guessed’ and ensure ‘right’ questions are
asked to the to the ‘best’ sources; reduce ambiguous/incomplete questions and answer options; ensure
version control across partners; how to handle sensitive questions
• Manual: need manual for technical definitions/indicators, guidance for communication/introduction from
enumerator to interviewee (reasons for data collection etc.);
• Data processing: need for data entry and cleaning training to deal with missing data, verification etc.
• Translation: challenging for data collection and data entry as currently no standard translation of
questionnaire and data entry in English
• Agency buy-in: need to strengthen support from regional and capital level leadership; ensure profile
addresses need of different partners; need to strengthen support/trust from external organizations
• Data flow responsibilities: collection, entry, analysis, dissemination
More lessons learnt(discussed during workshop)
Informing solutions together
• Provide a regularly updated OVERVIEW of the situation in camps hosting
internally displaced persons (IDPs)
• Consolidate information for ADVOCACY efforts on behalf of IDPs living in
camps
• Indicate need for more detailed thematic ASSSESSMENTS
• Strengthen COORDINATION of camp level information collection, analysis
and response
• Support CAPACITY BUILDING for camp managers over-time
Camp Profiling Objectives(agreed during workshop)
• Camp profiling is not: detailed needs assessment, household
level profiling, OR emergency/rapid assessment
Informing solutions together
Camp
master list
Camp profiling process/structure(How JIPS sees it)
Assistance
providers
Camp level
questionnaire
??
Informing solutions together
1) Camp overview
2) Multiple and appropriate
information sources
3) Community level questionnaire
4) Regular updates
5) Consensus of roles & responsibilities
6) Framed under CCCM cluster
7) Clearly communicated limitations
Camp profiling process (continued)
Informing solutions together
Since camp profiling is limited, it can be complemented by other profiling initiatives:
1) Comprehensive sample-based profiling
•Comprehensive picture in and out of camps
•Household survey of IDP sample & focus group discussions
•Identification of forced displacement
•Intentions for durable solutions
2) IDP registration support
•Individual level information collected at the household level
•Capacity building for camp management focal points
•Identification of forced displacement
3) Movement tracking system (not recommended at present)
Other profiling options…
Informing solutions together
• Concern about capacity level /expertise available of both international and national staff for data collection
methods (e.g. focus group discussions); also a concern for measuring technical indicators
• Multiple sources of camp profiling: challenges of some of the sources, particularly assistance provided in
NGCAs
• Concern about trust/use of results from all partners, especially given the efforts put into profiling activities
• Before embarking on ‘other profiling options’ need to review existing information from shelter assessments,
food security assessments etc. to identify information gaps. Also thorough evaluation of camp profiling
process to ensure we learn from experience.
• Need to strengthen coordination among information management units/staff in Kachin; proposal for IM
working group
• Need to ensure all partners benefit fro profiling exercises: information sharing and clarification of data flows
• Opportunity for cross-camp analysis (e.g. GCAs vs. NGCAs) if camps profiled at similar time and if data
analysis capacities are in place
Feedback? Comments? (from workshop discussions)
Informing solutions together
• Camp profiling: roles & responsibilities
What? How? Who?
Overall coordination
Develop concept note
Develop workplan for overall process
Share both with all partners (Yangon & Myitkyina)
UNHCR/DRC with JIPS support
CCCM
CCCM Coordinator
Geographic distribution of camp level data collection
Discuss internally and feedback @ Camp profiling meeting first week of April
Consolidate in matrix responsible agency per camp and share with implementing group
KBSS, KBC, Shalom, DRC, RANIR, UNHCR, KMSS
CCCM Coordinator
Training & finalising tools (questionnaire, manual..)
Questionnaire group work during current workshop
Manual (draft based on final questionnaire)
Translate and translate back in Myanmar and Kachin
Training: A) Deliver training of trainers (ToT) and develop training strategyB) Field training of enumerators / data collectors
Share final tools to ALL using same version
Questionnaire and manual: ALL PARTNERS with JIPS support
Translation: DRC from English into Myanmar. UNHCR from English into Kachin. Then swap.
ToT and training strategy: UNHCR IM unit and DRC with JIPS support
Field training: those trained by ToT
CCCM coordinator
Informing solutions together
• Camp profiling: roles & responsibilities
What? How? Who?
Data collection of camp level questionnaire
Active enumeration (i.e. interviewer interviews key informants don’t leave questionnaire to be self-administered to improve reliability of data)
Frequency of camp profiling update: 6 months
According to geographic responsibilities: KBSS, KBC, Shalom, DRC, RANIR, UNHCR, KMSS + Others who want to join the process
Data entry from camp level questionnaire
Develop and share database and deliver data entry training (including data security principles)
Revise data entry template
Enter data from completed questionnaires following data collection, and send to UNHCR IM unit
Consolidate entered data from partners
UNHCR/soon to be established IM WG? With support from JIPS/MIMU?
UNHCR with support fro JIPS/MIMU?
Data collection partners do their own data entry, depending on capacities
UNHCR/soon to be established IM WG
Informing solutions together
• Camp profiling: roles & responsibilities
What? How? Who?
Data collection: Geographic data from camp master list
Link Camp list database to camp profiling database based on camp P-codes
Fill ‘GPS gaps’ in camp master list through camp profiling activities
UNHCR
UNHCR supported by OCHA and ALL camp profiling partners
Data collection: 3Ws at camp level
Assistance providers actively share information on activities @ camp level
Camp profiling partners actively outreach to others to share this information
All relevant assistance providers through CCCM/MIMU/OCHA?
ALL camp profiling partners
Data processing & analysis
Cleaning of consolidated data from partners
Develop ‘one camp’ analysis planDevelop ‘cross-camp’ analysis plan
Implement analysis every 6 months
UNHCR
Soon to be established IM WG with support from JIPS, MIMU? OCHA?
UNHCR – with support from OCHA? MIMU?
Informing solutions together
• Camp profiling: roles & responsibilities
What? How? Who?
Reporting Develop report plan for multiple sources
Consolidate information from different sources and produce report (merge databases)
Creating maps with camp location visible for reports
Produce pdf reports of individual camp profiles
UNHCR/ soon to be established IM WG with input from others
OCHA
UNHCR/ soon to be established IM WG
Dissemination To partners (Kachin and Yangon)To partners outside MyanmarTo donorsTo camps
CCCM coordinatorOCHAOCHA/CCCMCamp profiling partners
Informing solutions together
• Lessons learnt from pilot
• Objectives and structure
• Other profiling options
• Roles and responsibilities
Day one - wrap up
• Tomorrow….the questionnaire!
Informing solutions together
•DAY TWO
•15th March
Informing solutions together
• Camp level Questionnaire1) Questionnaire principles used to review existing camp
profiling form
2) Presentation of JIPS proposed new form and group work
3) Feedback and agreement on changes
Informing solutions together
• Camp level QuestionnaireQuestionnaire design principles used to review camp level form:
•Community v/s household level questions
•Complementarity with other information sources
•Structure, logic and flow (for interviewer and interviewee!)
•Enumerator instructions (different in form and manual)
•Open/closed question and answer structure
•Systematic use of information sources
•Be specific and avoid ambiguities
•User-friendliness and comprehension
Informing solutions together
Questionnaire: Group Work
• Split into groups to discuss new questionnaire
• Report back to big group and agree on changes
• Chocolate from Switzerland for every good idea!
Informing solutions together
• Wrap up
• Lessons learnt from pilot discussed
• Objectives for camp profiling agreed
• Revised structure of camp profiling process presented
• Roles and responsibilities discussed
• New questionnaire developed
• Other complimentary profiling options discussed
Informing solutions together
JIPS continued support:
•Share ‘tidied-up’ PPT with workshop participants
•Develop camp profiling concept note, including roles & responsibilities
•Implement agreed upon changes to questionnaire
•Draft accompanying enumerator manual and analysis plan
•Support UNHCR and DRC with ToT
•Debrief in Yangon for buy-in and input
Camp profiling partners:
•Myitkyina: Consideration of roles & responsibilities discussed and collective
agreement @ camp profiling meeting in first week of April
•Yangon: Input to process and support to partners in Myitkyina
Next Steps/Action points:
Informing solutions together