MYTIMETABLE – STEP BY STEP · PDF filemytimetable – step by step guide contents 1. ... my timetable in outlook/google calendar/apple calendar is not being updated or is missing

MYTIMETABLE – STEP BY STEP GUIDE

CONTENTS

1. Accessing MyTimetable ........................................................................................................... 1

2. Using MyTimetable .................................................................................................................. 2

Adding a timetable .................................................................................................................. 2

Deleting a timetable ................................................................................................................ 3

3. The desktop site ...................................................................................................................... 4

4. MyTimetable mobile ............................................................................................................... 5

5. Export timetable ...................................................................................................................... 5

Smartphone ............................................................................................................................. 5

Microsoft Outlook 2007 and higher ........................................................................................ 8

Microsoft Outlook 2003 ........................................................................................................ 10

Apple Calendar ...................................................................................................................... 10

Google Calendar .................................................................................................................... 13

Printable PDF format ............................................................................................................. 14

6. FAQs ....................................................................................................................................... 15

7. Help ....................................................................................................................................... 16

1. ACCESSING MYTIMETABLE

You will eventually be able to access MyTimetable from the Quick Links

section of the Timetabling website but for the time being it can be accessed

here at:

Desktop: https://mytimetable.bath.ac.uk

Mobile: https://mytimetable.bath.ac.uk/m

To Log in, enter your BUCS username and password and click the Login

button.

https://mytimetable.bath.ac.uk/

https://mytimetable.bath.ac.uk/m

2. USING MYTIMETABLE

ADDING A TIMETABLE

To add a timetable, click the 'Add timetable' button.

Next, enter a search term or make a choice from the lists with filter options,

and choose the timetables you would like to add.

To personalise a programme timetable deselect all the units not relevant to

you.

You can further personalise the view by filtering the activities linked to each

unit. Open the drop down menu for the timetable and deselect the activities

you have not signed up for/been allocated to.

NOTE: A unit that has been filtered will show in italics in your list.

DELETING A TIMETABLE

Open the drop-down menu for the timetable and click 'Remove'. Some

timetables might not be removable. Also, units that are part of a timetable

cannot be removed, just deselected.

press the

arrow button

deselect

irrelevant

activities

press the

arrow button

select

Remove

3. THE DESKTOP SITE

The home screen of the desktop site (https://mytimetable.bath.ac.uk) will

look like this and is called the Calendar View:

1. You can view your timetable in several ways. The view can be switched

by picking the correct tab.

2. You can browse through days, weeks and months, or return to the

current date.

3. You can access the MyTimetable mobile site at the click of a button (see

section below)

4. You can export your timetable to your calendar as a subscription or

download to pdf file (see section below)

5. At the bottom right hand side, a calendar is available which you can use

to select the date you want to view

6. Click on an activity to view it in more detail (i.e week pattern/staff

allocation). You can also view the room allocation from here.

1 2

3

4

5

6


4. MYTIMETABLE MOBILE

MyTimetable mobile is optimised for use on mobile phones and is available

at:


The home screen will look like this:

Access the Main Menu to export your timetable to your mobile device

calendar, to visit the desktop site and to logout. Select a date you want to

view and select and activity to view further information.

5. EXPORT TIMETABLE

MyTimetable has various options for exporting timetables ranging from real-

time syncing with smartphones, Microsoft Outlook, Apple Calendar or

Google Calendar to printable PDF files.

Please note that there may be a delay in changes showing in your calendar.

For your most up to date timetable visit MyTimetable mobile at:

SMARTPHONE

Using MyTimetable, it is possible to synchronise your current timetable with

your smartphone.

ANDROID

Android does not provide any support for adding online calendar

subscriptions directly. You can, however, link MyTimetable to Google

Calendar (see Google Calendar). If you don't have a Google account yet, you

can create one here. Follow these steps to connect your timetable to Google


https://www.google.com/accounts/NewAccount

Calendar. You can then use your Google Calendar on your Android

smartphone when connected to your Google account.

With Google Calendar, there can be several hours between updates of your

timetable. Please visit https://mytimetable.bath.ac.uk/m for an up-to-date

timetable.

IPHONE / IPAD

It is easy to add an online calendar subscription using an iPhone or iPad. In

Safari, surf to https://mytimetable.bath.ac.uk/m, login, click the menu

button and pick 'Export'. The iPhone will now request confirmation. Click

'Subscribe' to subscribe to your personal timetable.

Confirm subscription to your timetable.



Your timetable has been added.

BLACKBERRY

Unfortunately, it is not possible to link MyTimetable to your Blackberry

smartphone. Blackberry smartphones support synchronising with Google

Calendar, however, subscribed calendars cannot be synchronised. Googles

proprietary solution 'Google Sync for BlackBerry' unfortunately is

discontinued.

You can use MyTimetable mobile to view your up-to-date timetable. For this,

visit https://mytimetable.bath.ac.uk/m.

OTHER SMARTPHONES

Consult your smartphone's manual for device-specific instructions for adding

calendar subscriptions. This URL of the calendar can be found by clicking

'Export' and then selecting 'Other', under 'Subscribe'. It is shown in the

textbox and starts with http://mytimetable.bath.ac.uk/.


http://mytimetable.bath.ac.uk/

MICROSOFT OUTLOOK 2007 AND HIGHER

Microsoft Outlook 2007 and higher support subscribing to calendars, and

therefore automatic refreshing of your timetable.

PREFERRED METHOD

Note: This method will only work if Outlook is your default application for

opening calendar feeds. If this method does not work for you, you might

want to try the alternative method.

1. In your browser, surf to https://mytimetable.bath.ac.uk/

2. Click the 'Export' button.

3. In menu that appears, under 'Subscribe', select 'Microsoft Outlook

2007+'.


5. Your browser may or may not request confirmation. Confirm if

necessary.

6. Outlook will prompt you to add the online calendar. Click 'Yes' to

subscribe to your personal timetable.



ALTERNATIVE METHOD

It is also possible to subscribe to online MyTimetable calendars manually. To

do so, follow these steps:

1. In your browser, surf to https://mytimetable.bath.ac.uk/.


3. In menu that appears, under 'Subscribe', select 'Other'.

4. Copy the URL starting with HTTP://MYTIMETABLE.BATH.AC.UK/ from

the text box.

5. Open Microsoft Outlook.

6. Put Outlook in 'Calendar' mode, by clicking 'Calendar' at the left,

bottom of the screen.

7. Click 'Open Calendar' and then 'From internet…'.

8. Paste the URL into the text box, then click 'OK'.

9. Outlook will prompt you to add the online calendar. Click 'Yes' to

subscribe to your personal timetable.

Add a timetable manually.


MICROSOFT OUTLOOK 2003

With Microsoft Outlook 2003, it is only possible to import your timetable

manually. Your timetable will not be automatically refreshed, since this is not

supported by Outlook 2003.



3. In the menu that appears, under 'Download', select 'iCalendar'.

4. Next, pick the term or date range you would like to export.


6. A file will be downloaded. Save this file somewhere you can access it

easily.

7. Open Microsoft Outlook 2003.

8. Click 'File', then 'Import and Export', and finally 'Import an iCalendar or

vCalendar file (.vcs)'.

9. Now select the file you just downloaded and click 'OK'.

Note: Please note this is a one-time import of your timetable. Your timetable

will not be automatically updated in Microsoft Outlook 2003!

Note 2: Please note this is an import of your timetable. When you import the

same date range multiple times, all classes will also be imported multiple

times in Microsoft Outlook 2003!

APPLE CALENDAR

Apple Calendar supports subscribing to calendars, and therefore automatic

refreshing of your timetable.

PREFERRED METHOD

Note: this method will only work if Apple Calendar is your default application

for opening calendar feeds. If this method does not work for you, you might

want to try the alternative method.



3. In the menu that appears, under 'Subscribe', select 'Apple Calendar'.



4. Next, pick the term or date range you would like to export.


6. Your browser may or may not request confirmation. Confirm if

necessary.

7. In the following window, you can edit the calendar's name.

8. Ensure that the calendar is refreshed sufficiently frequently, by setting

the 'Auto-refresh' property!

9. Click 'OK' to subscribe to your personal timetable.


Ensure that the calendar is refreshed sufficiently frequently!


ALTERNATIVE METHOD







the text box.

5. Open Apple Calendar.

6. Click the 'Calendar' menu and then 'Subscribe'.

7. Paste the URL into the text box, then click 'OK'.

8. In the following window, you can edit the calendar's name.

9. Ensure that the calendar is refreshed sufficiently frequently, by

setting the 'Auto-refresh' property!

10. Click 'OK' to subscribe to your personal timetable.


GOOGLE CALENDAR

Google Calendar supports subscribing to calendars, and therefore automatic

refreshing of your timetable.

PREFERRED METHOD



3. In menu that appears, under 'Subscribe', select 'Google Calendar'.


5. You will be redirected to Google Calendar, where you may have to log

in. Do so if necessary.

6. Google Calendar will ask for confirmation to subscribe to the calendar.

Click 'Yes, add this calendar'.

7. You now have subscribed to your personal timetable. It may take a few

minutes before your timetable is actually loaded.




With Google Calendar, there can be several hours between updates of your

timetable. Please visit https://mytimetable.bath.ac.uk/m for an up-to-date

timetable.

ALTERNATIVE METHOD







the text box.

5. Go to Google Calendar.

6. From the dropdown menu next to 'Other calendars', select 'Add by

URL'.

7. Paste the URL you just copied into the text box and click 'Add

Calendar'.

8. You now have subscribed to your personal timetable. It may take a few

minutes before your timetable is actually loaded.

Add Timetable Manually.

PRINTABLE PDF FORMAT

It is possible to export your timetable as a printable PDF file as both

graphical and textual output. Under 'Export', select the desired 'PDF' option.



6. FAQS

I CANNOT DISPLAY MY TIMETABLE FOR THE NEW ACADEMIC YEAR.

MyTimetable has a personal profile for each academic year. If a selection can

be made between multiple academic years, then a drop-down menu will be

displayed at the top menu.

SOMEBODY ELSE HAS SUBSCRIBED TO MY ONLINE CALENDAR. HOW CAN I REVERSE

THIS?

Each individual online calendar has a unique code. You can reset these

'personal links' by following these instructions. Note: Your old online

calendar's URL will no longer work. You now need to reconfigure your

agenda application and/or smartphone.

ALL MY CLASSES START ONE OR MORE HOURS TOO LATE OR TOO EARLY.

Your time zone may be configured incorrectly. Click the 'Settings' option in

the top right corner of the MyTimetable screen and make sure the time zone

is set correctly.

HOW OFTEN IS THE ICALENDAR SUBSCRIPTION UPDATED?

This depends on the application you use. Google Calendar updates the

timetable about every 6 hours, Microsoft Outlook updates every hour and for

Apple Calendar you can configure the update interval yourself.

MY TIMETABLE IN OUTLOOK/GOOGLE CALENDAR/APPLE CALENDAR IS NOT BEING

UPDATED OR IS MISSING ACTIVITIES.

We advise you to reset the connection with the calendaring application. You

can do this by removing the subscription from Outlook (right click on the

timetable and choose 'delete'), Apple Calendar (right click on the timetable

and choose 'Delete') or Google Calendar (go to 'Settings' > 'Calendars' and

choose 'Unsubscribe'). Then, in MyTimetable, reset your personal

subscription links. Now you should re-add the timetable to your calendaring

application.

CAN I SUBSCRIBE TO MY TIMETABLE WITH MICROSOFT OUTLOOK 2003?

Unfortunately, Microsoft Outlook 2003 does not support subscribing to

calendars. You can, however, import your timetable manually. Please follow

these instructions.

I CANNOT SEE MY TIMETABLE FOR THE NEW ACADEMIC YEAR IN MY ONLINE

CALENDAR.

MyTimetable has a personal profile and online calendar for each academic

year. Select the correct academic year from the drop-down menu at the top

of your profile and re-export your timetable.

HOW DO I RESET MY PERSONAL CALENDAR SUBSCRIPTION LINKS?

Click the 'Settings' option in the top right corner of the MyTimetable screen

and open the tab 'Applications'. Now, click the reset link to reset your

personal links.

Note: Your old online calendar's URL will no longer work. You now need to

reconfigure your agenda application and/or smartphone.

7. HELP

Please look under FAQs to see if your question has already been answered. If

not, then please contact the Central Timetabling Office at

[email protected] for help in dealing with technical or non-technical

problems, or incorrect timetables.

mailto:[email protected]

Documents

MYTIMETABLE – STEP BY STEP · PDF filemytimetable – step by step guide contents 1. ... my timetable in outlook/google calendar/apple calendar is not being updated or is missing