N003 – Children with Disabilities (IDEA) Academic ...€¦ · Web viewEducation Data Exchange Network (EDEN) N003 – Children with Disabilities (IDEA) Academic Achievement File

U.S. DEPARTMENT OF EDUCATION

Education Data Exchange Network (EDEN)

N003 – Children with Disabilities (IDEA) Academic Achievement File

SpecificationsVersion 5.0SY 2008-09

July 2009

U.S. DEPARTMENT OF EDUCATION N003 – Children with Disabilities (IDEA)Academic Achievement File Specifications v5.0

This technical guide was produced under U.S. Department of Education Contract No. GS00F0049M–ED05P01299 with Perot Systems Government Services, Inc. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.

U.S. Department of EducationArne DuncanSecretary

Office of Planning, Evaluation and Policy DevelopmentCarmel MartinAssistant Secretary

July 2009

This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: U.S. Department of Education, Office of Planning, Evaluation and Policy Development, N003 – Children with Disabilities (IDEA) Academic Achievement File Specifications, Washington, D.C., 2009.

This technical guide is also available on the Department’s Web site at: http://www.ed.gov/edfacts

On request, this publication is available in alternate formats, such as Braille, large print, or computer diskette. For more information, please contact the Department’s Alternate Format Center at (202) 260–0852 or (202) 260–0818.

July 2009 i SY 2008-09

http://www.ed.gov/edfacts


DOCUMENT CONTROLDOCUMENT INFORMATION

Title: N003 – Children with Disabilities (IDEA) Academic Achievement File Specifications

Revision: Version 5.0Issue Date: July 2009Security Level: Unclassified – For Official Use Only

Filename: document.doc.doc

DOCUMENT HISTORYVersion Number Date Summary of Change

1.0 Version 1.0 or subsequent updates (i.e., 1.1, 1.2, etc) of this file specification is used to build files for SYs 2003-04 and 2004-05.

2.0 Version 2.0 or subsequent updates (i.e., 2.1, 2.2, etc) of this file specification is used to build files for SY 2005-06.



5.0State Review Version

June 2009 To accurately describe the data, changed name of file and data group from “completed State NCLB assessment” to “academic achievement”

Updated for SY 2008-09 Added subtotal on Academic Subject (Assessment), Grade

Level (Assessment), and Assessment Administered. Replaced “grand total” with “total of the education unit”

throughout document. 1.0 – Revised language in paragraph on information

requirement in this file. 1.2 and 2.0 – Updated and reorganized guidance 1.2 require zeros at SEA level

5.0Final

July 2009 2.0 – Revised response to, “Which students are reported?” 6.0 – Added Appendix crosswalk, including subtotals.

RELEASE AUTHORIZATION Name Signature / DateAuthorQARelease Authority

July 2009 ii SY 2008-09


PREFACEThis document provides technical instructions for building files that can be submitted through the Education Data Exchange Network (EDEN). This document is used in coordination with the EDFacts Workbook, EDFacts Business Rules Guide and the EDEN Submission System User Guide.

EDEN is a centralized, coordinated repository of state reported, K through 12, educational data residing at the U.S. Department of Education. The EDEN Submission System is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.

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CONTENTS

DOCUMENT CONTROL.....................................................................iiPREFACE...................................................................................... iii1.0 PURPOSE.................................................................................1

1.1 Changes from the SY 2007–08 File Specifications..........................................11.2 Requirements for Submitting this Data Group..................................................1

2.0 GUIDANCE FOR SUBMITTING THIS FILE......................................32.1 Definitions........................................................................................................6

3.0 FILE NAMING CONVENTION.......................................................73.1 Population Status.............................................................................................7

4.0 SEA CHILDREN WITH DISABILITIES (IDEA) ACADEMIC ACHIEVEMENT FILE..................................................................84.1 Header Record Definition.................................................................................84.2 Data Record Definition.....................................................................................94.3 SEA Children with Disabilities (IDEA) Academic Achievement File Examples

....................................................................................................................124.3.1 Partial Record Sample for Fixed Format SEA Children with Disabilities

(IDEA) Academic Achievement File............................................................124.3.2 Partial Record Sample for Comma–Delimited File Format SEA Children with

Disabilities (IDEA) Academic Achievement File..........................................134.3.3 Partial Record Sample for Tab–Delimited File Format SEA Children with

Disabilities (IDEA) Academic Achievement File..........................................145.0 LEA CHILDREN WITH DISABILITIES (IDEA) ACADEMIC

ACHIEVEMENT FILE................................................................155.1 Header Record Definition...............................................................................155.2 Data Record Definition...................................................................................165.3 LEA Children with Disabilities (IDEA) Academic Achievement File Examples

....................................................................................................................195.3.1 Partial Record Sample for Fixed Format LEA Children with Disabilities

(IDEA) Academic Achievement File............................................................195.3.2 Partial Record Sample for Comma–Delimited File Format LEA Children with

Disabilities (IDEA) Academic Achievement File..........................................205.3.3 Partial Record Sample for Tab–Delimited File Format LEA Children with

Disabilities (IDEA) Academic Achievement File..........................................216.0 APPENDIX IDEA (ASSESSMENT) EDFACTS CROSSWALK............22

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1.0 PURPOSEThis document contains instructions for building fixed and delimited files to submit EDFacts Data Group: Children with Disabilities (IDEA) Academic Achievement Table, DG447. The definition for this data group is in the row “Table Name” in Table 4.2-1.

The data collected using this file specification are required by the Individuals with Disabilities Education Act (IDEA), Section 618. The data will be used as responses in Table 6, “Report of Participation and Performance of Students with Disabilities on State Assessments.” The data are also used for monitoring the programs and activities under IDEA. The appendix contains a crosswalk between this file and the applicable sections of Table 6.

A separate document contains the XML file formats. General guidance for constructing all file types may be found in the EDFacts Workbook.

1.1 Changes from the SY 2007–08 File Specifications

There have been changes to this file specification. These changes did result in changes to the record layout.

Added subtotal for Academic Subject, Grade Level, and Assessment Administered.

The guidance has been updated and other editorial changes have been made. These changes are listed in the document history on page ii.

1.2 Requirements for Submitting this Data Group

This section contains two tables that summarize the reporting requirements. The first table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting. The second table contains the required categories and applicable totals.

Table 1.2-1 Children with Disabilities (IDEA) Academic Achievement, Core Reporting Requirements

SEA LEA SchoolReporting Period State-specific assessment testing windowEducation units reported

Include SEA Operational LEAs that had students with disabilities (IDEA) during the assessment testing window

File not submitted at the school level

Education units not reported

Closed, inactive, or future LEAs

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SEA LEA SchoolCount Once for each

academic subjectOnce for each academic subject at the LEA where the student took the assessment

Zero counts Required Not required

The following table indicates the valid combinations of categories and the subtotals and/or totals needed for this file. An “X” in the column indicates that the column must be populated when reporting that particular category. The total indicator must be either “Y” (Yes) or “N” (No). If the record is for a detail count, specify an “N” (No). If the record is for a subtotal or grand total, specify a “Y” (Yes).

Table 1.2–2: Children with Disabilities (IDEA) Academic Achievement Table, Required Categories, and Applicable Totals

Category Set Table Name

Academic Subject

(Assessment)

Grade Level (Assessment

)

Assessment Administere

dPerformanc

e LevelTotal

Indicator

Comments

Category Set A

IDEACMPASSTM

X X X X N Student Count by Academic Subject(Assessment), GradeLevel (Assessment),Assessment Administered,and Performance Level

Subtotal 1

IDEACMPASSTM

X Y Subtotal by Academic Subject (Assessment)

Subtotal 2

IDEACMPASSTM

X X X Y Subtotal by Academic Subject (Assessment), Grade Level (Assessment), and Assessment Administered

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2.0 GUIDANCE FOR SUBMITTING THIS FILEThis file specification is used to collect academic achievement results of children with disabilities (IDEA) under ESEA, as amended.See below for additional guidance concerning this file:

Revised! Which students should be reported?Report children with disabilities (IDEA) who participated in the state academic assessment, obtained a valid score, and were assigned a proficiency level. This includes students who were in attendance for both the full academic year (FAY) and those who were not in attendance the full academic year. The definition of children with disabilities (IDEA) is in section 4.2 of the EDFacts Workbook. Please note that definition in the Workbook is all inclusive. For purpose of this file, the phrase “Individualized Family Service Plan (IFSP), or a services plan” should be removed. Data on the academic achievement of students who are parentally-placed in private schools are not required to be reported under IDEA.

Include students with disabilities (IDEA) who are limited English proficient, have attended schools in the U.S. for less than 12 months and took the mathematics assessment in this file.

Which students should be excluded?Exclude children with disabilities (IDEA) who are parentally-placed in private schools and served through services plans.

Exclude children with disabilities (IDEA) who did not obtain a valid score but have a proficiency level assigned.

Exclude students with disabilities (IDEA) who are limited English proficient, have attended schools in the U.S. for less than 12 months, and took the ELP in lieu of the reading/language arts assessment are from this file. Are data by science required in this file? No, for SY 2008-09, science assessment data on the performance of children with disabilities (IDEA) are optional in this file. However, data on the performance of children with disabilities (IDEA) on the science assessment are required in N/X079 Academic Achievement in the Science Assessment.1

What grade levels should be reported?Records for an LEA need only include those grade levels offered at the LEA. For example, if the highest grade in an LEA is 6th, the records for that LEA do not need to include grades 7th through 12th.

1 Data submitted through N/X079 will be used as responses in the Consolidated State Performance Report (CSPR).

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For reading and mathematics, records should only include the grades assessed under ESEA, as amended; that is grades 3 through 8 and one high school grade.

If submitting data for science, records should only include the grades assessed under ESEA, that is, one grade in each of the following grade spans:

Grades 3 through 5 Grades 6 through 8 High school (that is grades 9, 10, 11 and 12)

If your state administers science assessments in more than one grade in any of these grade spans, report the results for each of the grades in which the state administers science assessments to meet science assessment requirements under ESEA.

Why do the permitted values include both grades 9 through 12 as well as a value for “High School?”The permitted values are provided so SEAs have more flexibility. For high school grades, assessment results can be reported by specific grade levels or by using the permitted value for high school. Data reported by specific grade levels (9, 10, 11, and 12) and high school will be used for reporting results of statewide assessments in high school.

How are assessment of students in grade 9 reported?ESEA, as amended, requires assessments in grades 3 through 8 and high school. In ESEA, high school is explained as grades 10, 11, and 12. Students who took assessments in grade 9 should be reported either under grade 9 or as high school.

To what grade levels are students assigned?Students should be assigned to the same grade levels used for purposes of reporting under ESEA, as amended.

What are the permitted values for assessment administered?The permitted values are:

REGASSWOACC – Regular assessments based on grade-level achievement standards without accommodations

REGASSWACC – Regular assessments based on grade-level achievement standards with accommodations

ALTASSGRADELVL – Alternate assessments based on grade-level achievement standards

ALTASSMODACH – Alternate assessments based on modified achievement standards

ALTASSALTACH – Alternate assessments based on alternate achievement standards

Definitions related to alternate assessments are in section 2.1 Definitions.

What performance levels should be reported?The performance levels used must be the same as the performance levels reported to ED in the crosswalk of state performance levels to federal proficiency. If you need to

July 2009 4 SY 2008-09


verify what performance levels were reported to ED in the crosswalk, contact the Partner Support Center.

States will annually provide information about the name of the assessment, the name and number of performance levels, and the level of proficiency by assessment administered through EMAPS.

Your state performance levels for the regular assessment should be the same for all students. However, if your state does not have the same levels for every type of assessment, then the levels used for N/X075, N/X078 and N/X079 will be different than the levels used in this file for SY 2008-09.

Level 1 must be the lowest level of performance. Use the other numbers (i.e., 2, 3, 4, 5, and 6) sequentially. For example, if a state has 4 performance levels, the state will use numbers 1, 2, 3, and 4. Number 1 will be the lowest level of performance and number 4 will be the highest level. In this file, for each assessment, use at least three level and no more than six levels.

How do I avoid the “Student Performance Level Numbers are not contiguous” error?This error message indicates that the file includes educational units that have some Performance Level counts, (L1, L2, L3…etc.) but not all. EDEN expects that for each category included in the file, the list of Performance Levels will be contiguous, beginning with L1. Typically, this error message occurs when counts of zero are left out of the file. SEA submitters should make sure that each reported category has all levels used by the state represented, regardless of the total, to prevent this error from occurring.

How does the EDFacts data crosswalk to Table 6?A crosswalk to Table 6 is in the appendix.

Do other files collect related data?Yes. There are several files specifications that are used to collect data on statewide assessments. Section 5.3.1.5 “Relationship among files” in the EDFacts Workbook explains how these files relate to one another. Specifically, the students reported in this file are also reported in N/X075, N/X078 and N/X079 as follows:

Students reported in this file Also reportedStudents reported for Mathematics Reported in category set C of N/X075 Students reported for Reading/Language Arts

Reported in category set C of N/X078

Students reported for Science Reported in category set C of N/X079

Note that SY 2008-09 assessment data are reported at different times. Assessment data for all students, including students with disabilities (IDEA), are submitted in December 2009 for the CSPR. The IDEA assessment data are submitted by February 1, 2010. If your state’s assessment data for students with

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disabilities (IDEA) differ, be prepared to substantiate the differences. This may require the resubmission of data for students with disabilities (IDEA) during the CSPR Part I correction period in February 2010.

2.1 Definitions

The following definitions related to assessment administered:

Alternate assessment – A way to measure the performance of students who are unable to participate in general large-scale assessments even with accommodations. The student's IEP team makes the determination of whether a student is able to take the regular assessment.

Alternate assessment based on alternate academic achievement standards - A way to measure the academic achievement of students with the most significant cognitive disabilities. These assessments may yield results that measure the achievement standards that the State has defined under 34 Code of Federal Regulations (CFR) §200.1(d).

Alternate assessment based on grade level academic achievement standards - A way to measure the academic achievement of students with disabilities based on the same grade-level achievement standards measured by the State’s regular assessments. Such assessments are available to students who the IEP team determines cannot participate in all or part of the State assessments under paragraph (a)(1) of 34 CFR §200.6, even with appropriate accommodations. These assessments must yield results for the grade in which the student is enrolled in at least reading/language arts, mathematics, and, beginning in the 2007-08 school year, science, except as provided in 34 CFR §200.6(a)(2)(ii)(B).

Alternate assessment based on modified academic achievement standards - A way to measure the academic achievement of students with disabilities who access the general grade-level curriculum, but whose disabilities have precluded them from achieving grade-level proficiency and who (as determined by the IEP team) are not expected to achieve grade-level proficiency within the year covered by the IEP. See 34 CFR §200.1(e).

Regular assessment based on grade level academic achievement standards – An assessment designed to measure the student’s knowledge and skills in a particular subject matter based on academic achievement standards appropriate to the student’s grade level. See ESEA, Section 1111(b)(3).

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3.0 FILE NAMING CONVENTIONBeing able to readily identify any particular file transmission is an important consideration for users of the EDEN Data Submission System. Being able to identify a particular file can greatly facilitate any technical assistance that may be requested by the State. A maximum of 25 characters (including the file extension) is allowed for the file name. The following is the naming convention for Children with Disabilities (IDEA) Academic Achievement file submissions:

sslevCWDIDEAACvvvvvvv.ext

Where:ss = Two–character USPS State Abbreviation for the submitting

SEA.lev = Three–character abbreviation for the level submitted. Use:

SEA for a State Education Agency Children with Disabilities (IDEA) Academic Achievement submissionLEA for a Local Education Agency Children with Disabilities (IDEA) Academic Achievement submission

Filename = CWDIDEAAC (no more than nine characters)vvvvvvv = Up to seven–character alphanumeric string designated by the

SEA to uniquely identify the individual submission (e.g., ver0001, v010803)

.ext = Three–character file extension identifying the file format as follows:

.txt – fixed format

.csv – comma–delimited format

.tab – tab–delimited format

3.1 Population Status

The “Pop” column in the header and data records is coded as follows:

M - Mandatory, this field must always be populated A - This field is populated in accordance with table 1.2-2 O - Optional, data in this field is optional

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4.0 SEA CHILDREN WITH DISABILITIES (IDEA) ACADEMIC ACHIEVEMENT FILE

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the SEA Children with Disabilities (IDEA) Academic Achievement File. The file type is specified in the header record.

4.1 Header Record Definition

The header record is required and is the first record in every file submitted to the EDEN Submission System. The purpose of the header record is to provide information as to the file type, number of Data Records in the file, file name, file identifier, and file reporting period.

Section 4.3 contains examples of the header record.

Table 4.1–1: Children with Disabilities (IDEA) Academic Achievement, SEA Header Record

Data Element Name

StartPositio

nLength Type Pop Definition / Comments Permitted Values

File Type 1 50 String M Identifies the type of file being submitted. SEA CHILDREN WITH DISAB (IDEA) COMP ASSESS

Total Records In File

51 10 Number M The total number of Data Records contained in the file. The header record is NOT included in this count.

File Name (Including file extension)

61 25 String M File Name and extension are provided by the SEA. The file name should be the same as the external file name. (Please see File Naming Convention in Section 3.0 of this document.)

File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, version number).

File Reporting Period

118 9 String M Enter the Academic School Year for which data is being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years (e.g., 2008–2009 or 2008 2009).

Filler 127 218 String M Leave filler field blank.

Carriage Return / Line Feed (CRLF)

345 1 M

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4.2 Data Record Definition

Data Records are required and immediately follow the header record in every file submitted to the EDEN Submission System. Data Records provide counts for the specified categories as well as subtotals and grand totals.

Section 4.3 contains examples of Data Records.

Table 4.2–1: Children with Disabilities (IDEA) Academic Achievement, SEA Data Records Data Element

NameStart

Position Length Type Pop Definition / Comments Permitted Values

File Record Number

1 10 Number M A sequential number assigned by the State that is unique to each round entry within the file.

ID 559FIPS State Code

11 2 String M The two–digit Federal Information Processing Standards (FIPS) for the state, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico).

For a list of valid FIPS State Codes, refer to the EDFacts Workbook.

ID 570State Agency Number

13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file.

01 – State Education Agency



Table Name 49 20 String M The number of children with disabilities (IDEA) who completed the state NCLB assessments and for whom a Proficiency Level was assigned.

IDEACMPASSTM

Academic Subject (Assessment)

69 15 String A The description of the content or subject area of an assessment.

RLA – Reading (Language Arts)M – MathematicsS – Science (optional)

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Data Element Name

StartPosition Length Type Pop Definition / Comments Permitted Values

Grade Level (Assessment)

84 15 String A The grade level (primary instructional level) at which students are assessed.

03 – Grade 304 – Grade 405 – Grade 506 – Grade 607 – Grade 708 – Grade 809 – Grade 910 – Grade 1011 – Grade 1112 – Grade 12HS – High SchoolMISSING

Assessment Administered

99 15 String A The types of assessments administered to children with disabilities.

REGASSWOACC – Regular assessments based on grade-level achievement standards without accommodations. REGASSWACC – Regular assessments based on grade-level achievement standards with accommodations.ALTASSGRADELVL – Alternate assessments based on grade-level achievement standards.ALTASSMODACH – Alternate assessments based on modified achievement standards.ALTASSALTACH – Alternate assessments based on alternate achievement standards.MISSING

Performance Level

114 20 String A The level of performance of students on the state NCLB assessment according to state definition.

L1 – Level 1 (lowest level)L2 – Level 2L3 – Level 3L4 – Level 4L5 – Level 5L6 – Level 6MISSING

Total Indicator 134 1 String M An indicator that defines the count level (i.e., detail level, subtotal level or grand total level).

N – Specifies detail levelY – Specifies a subtotal or grand total level.

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Data Element Name


Explanation 135 200 String O Submitted files will be processed through various edit checks. When unusual conditions are detected, warning errors may be issued, even though the data may be valid. When this occurs, an explanation responding to the warning may be submitted with the data, or after files have been processed. The U.S. Department of Education will verify explanations, and after verification, accept the data.

Student Count 335 10 Number M If the count provided is either a subtotal or grand total, it must be equal to or greater than the sum of its parts.


345 1 M

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U.S. DEPARTMENT OF EDUCATION N003 – Children with Disabilities (IDEA) Academic Achievement File Specifications v5.0

4.3 SEA Children with Disabilities (IDEA) Academic Achievement File Examples

4.3.1Partial Record Sample for Fixed Format SEA Children with Disabilities (IDEA) Academic Achievement File

The following text shows a portion of the header row and data rows. The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.

∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5SEA∙CHILDREN∙WITH∙DISAB∙(IDEA)∙COMP∙ASSESS∙∙∙∙∙∙∙∙15∙∙∙∙∙∙∙∙EUSEACWDIDEAACVER0005.TXTSEA∙CWDB∙Comp∙Assess1∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙RLA∙∙∙∙∙∙∙∙∙∙∙∙03∙∙∙∙∙∙∙∙∙∙∙∙∙REGASSW2∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙M∙∙∙∙∙∙∙∙∙∙∙∙∙∙04∙∙∙∙∙∙∙∙∙∙∙∙∙REGASSW3∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙S∙∙∙∙∙∙∙∙∙∙∙∙∙∙05∙∙∙∙∙∙∙∙∙∙∙∙∙ALTASSG4∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙RLA∙∙∙∙∙∙∙∙∙∙∙∙06∙∙∙∙∙∙∙∙∙∙∙∙∙ALTASSM5∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙M∙∙∙∙∙∙∙∙∙∙∙∙∙∙07∙∙∙∙∙∙∙∙∙∙∙∙∙ALTASSA6∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙S∙∙∙∙∙∙∙∙∙∙∙∙∙∙08∙∙∙∙∙∙∙∙∙∙∙∙∙REGASSW7∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙RLA∙∙∙∙∙∙∙∙∙∙∙∙09∙∙∙∙∙∙∙∙∙∙∙∙∙REGASSW8∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙M∙∙∙∙∙∙∙∙∙∙∙∙∙∙10∙∙∙∙∙∙∙∙∙∙∙∙∙ALTASSG9∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙S∙∙∙∙∙∙∙∙∙∙∙∙∙∙11∙∙∙∙∙∙∙∙∙∙∙∙∙ALTASSM10∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙RLA∙∙∙∙∙∙∙∙∙∙∙∙12∙∙∙∙∙∙∙∙∙∙∙∙∙ALTASSA11∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙M∙∙∙∙∙∙∙∙∙∙∙∙∙∙HS∙∙∙∙∙∙∙∙∙∙∙∙∙REGASSW12∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙RLA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙M∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙14∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙S∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙15∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙RLA∙∙∙∙∙∙∙∙∙∙∙∙03∙∙∙∙∙∙∙∙∙∙∙∙∙REGASSW

July 2009 12 SY 2008-09


4.3.2Partial Record Sample for Comma–Delimited File Format SEA Children with Disabilities (IDEA) Academic Achievement File

The following text shows the header row and data rows.

SEA∙CHILDREN∙WITH∙DISAB∙(IDEA)∙COMP∙ASSESS,15,EUSEACWDIDEAACVER0005.CSV,SEA∙CWD∙Comp∙Assess,2008-2009,¶1,80,01,,,IDEACMPASSTM,RLA,03,REGASSWACC,L1,N,,100¶2,80,01,,,IDEACMPASSTM,M,04,REGASSWOACC,L1,N,,100¶3,80,01,,,IDEACMPASSTM,S,05,ALTASSGRADELVL,L1,N,,100¶4,80,01,,,IDEACMPASSTM,RLA,06,ALTASSMODACH,L1,N,,100¶5,80,01,,,IDEACMPASSTM,M,07,ALTASSALTACH,L1,N,,100¶6,80,01,,,IDEACMPASSTM,S,08,REGASSWACC,L1,N,,100¶7,80,01,,,IDEACMPASSTM,RLA,09,REGASSWOACC,L1,N,,100¶8,80,01,,,IDEACMPASSTM,M,10,ALTASSGRADELVL,L1,N,,100¶9,80,01,,,IDEACMPASSTM,S,11,ALTASSMODACH,L1,N,,100¶10,80,01,,,IDEACMPASSTM,RLA,12,ALTASSALTACH,L1,N,,100¶11,80,01,,,IDEACMPASSTM,M,HS,REGASSWACC,L1,N,,100¶12,80,01,,,IDEACMPASSTM,RLA,,,,Y,,400¶13,80,01,,,IDEACMPASSTM,M,,,,Y,,400¶14,80,01,,,IDEACMPASSTM,S,,,,Y,,300¶15,80,01,,,IDEACMPASSTM,RLA,03,REGASSWACC,,Y,,100¶

Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

July 2009 13 SY 2008-09


4.3.3Partial Record Sample for Tab–Delimited File Format SEA Children with Disabilities (IDEA) Academic Achievement File

The following text shows the header row and data rows.*

SEA∙CHILDREN∙WITH∙DISAB∙(IDEA)∙COMP∙ASSESS>15>EUSEACWDIDEAACVER0005.TAB>SEA∙CWD∙Comp∙Assess>2008-2009>¶1>80>01>>>IDEACMPASSTM>RLA>03>REGASSWACC>L1>N>>100¶2>80>01>>>IDEACMPASSTM>M>04>REGASSWOACC>L1>N>>100¶3>80>01>>>IDEACMPASSTM>S>05>ALTASSGRADELVL>L1>N>>100¶4>80>01>>>IDEACMPASSTM>RLA>06>ALTASSMODACH>L1>N>>100¶5>80>01>>>IDEACMPASSTM>M>07>ALTASSALTACH>L1>N>>100¶6>80>01>>>IDEACMPASSTM>S>08>REGASSWACC>L1>N>>100¶7>80>01>>>IDEACMPASSTM>RLA>09>REGASSWOACC>L1>N>>100¶8>80>01>>>IDEACMPASSTM>M>10>ALTASSGRADELVL>L1>N>>100¶9>80>01>>>IDEACMPASSTM>S>11>ALTASSMODACH>L1>N>>100¶10>80>01>>>IDEACMPASSTM>RLA>12>ALTASSALTACH>L1>N>>100¶11>80>01>>>IDEACMPASSTM>M>HS>REGASSWACC>L1>N>>100¶12>80>01>>>IDEACMPASSTM>RLA>>>>Y>>400¶13>80>01>>>IDEACMPASSTM>M>>>>Y>>400¶14>80>01>>>IDEACMPASSTM>S>>>>Y>>300¶15>80>01>>>IDEACMPASSTM>RLA>03>REGASSWACC>>Y>>100¶

* Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

July 2009 14 SY 2008-09


5.0 LEA CHILDREN WITH DISABILITIES (IDEA) ACADEMIC ACHIEVEMENT FILE

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the LEA Children with Disabilities (IDEA) Academic Achievement File. The file type is specified in the header record.

5.1 Header Record Definition

The header record is required and is the first record in every file submitted to the EDEN Submission System. The purpose of the header record is to provide information as to the file type, number of Data Records in the file, file name, file identifier, and file reporting period.

See Section 5.3 for examples of the header record.

Table 5.1–1: Children with Disabilities (IDEA) Academic Achievement, LEA Header Record

Data Element Name

StartPositio

nLength Type Pop Definition / Comments Permitted Values

File Type 1 50 String M Identifies the type of file being submitted. LEA CHILDREN WITH DISAB (IDEA) COMP ASSESS

Total Records In File

51 10 Number M The total number of Data Records contained in the file. The header record is NOT included in this count.

File Name (Including file extension)

61 25 String M File Name and extension are provided by the SEA. The file name should be the same as the external file name. (Please see File Naming Convention in Section 3.0 of this document.)

File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, version number).

File Reporting Period

118 9 String M Enter the Academic School Year for which data is being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years (e.g., 2008–2009 or 2008 2009).



345 1 M

July 2009 15 SY 2008-09


5.2 Data Record Definition

Data Records are required and immediately follow the header record in every file submitted to the EDEN Submission System. Data Records provide counts for the specified categories as well as subtotals and grand totals.

See Section 5.3 for examples of the Data Record.

Table 5.2–1: Children with Disabilities (IDEA) Academic Achievement, LEA Data RecordsData Element

NameStart

Position Length Type Pop Definition / Comments Permitted Values

File Record Number

1 10 Number

M A sequential number assigned by the State that is unique to each row entry within the file.

ID 559FIPS State Code

11 2 String M The two–digit Federal Information Processing Standards (FIPS) for the state, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico).

For a list of valid FIPS State Codes, refer to the EDFacts Workbook.

ID 570State Agency Number

13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file.

01 – State Education Agency

ID 4State LEA Identifier

15 14 String M The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file.


Table Name 49 20 String M The number of children with disabilities (IDEA) who completed the state NCLB assessments and for whom a Proficiency Level was assigned.

IDEACMPASSTM

July 2009 16 SY 2008-09


Data Element Name


Academic Subject (Assessment)

69 15 String A The description of the content or subject area of an assessment.

RLA – Reading (Language Arts)M – MathematicsS – Science (optional)

Grade Level (Assessment)

84 15 String A The grade level (primary instructional level) at which students are assessed.

03 – Grade 304 – Grade 405 – Grade 506 – Grade 607 – Grade 708 – Grade 809 – Grade 910 – Grade 1011 – Grade 1112 – Grade 12HS – High SchoolMISSING

Assessment Administered

99 15 String A The types of assessments administered to children with disabilities.

REGASSWOACC – Regular assessments based on grade-level achievement standards without accommodations. REGASSWACC – Regular assessments based on grade-level achievement standards with accommodations.ALTASSGRADELVL – Alternate assessments based on grade-level achievement standards.ALTASSMODACH – Alternate assessments based on modified achievement standards.ALTASSALTACH – Alternate assessments based on alternate achievement standards.MISSING

Performance Level

114 20 String A The level of performance of students on the state NCLB assessment according to state definition.

L1 – Level 1 (lowest level)L2 – Level 2L3 – Level 3L4 – Level 4L5 – Level 5L6 – Level 6MISSING

Total Indicator 134 1 String M An indicator that defines the count level (i.e., detail level, subtotal level or grand total level).

N – Specifies detail levelY – Specifies a subtotal or grand total level.

July 2009 17 SY 2008-09


Data Element Name


Explanation 135 200 String O Submitted files will be processed through various edit checks. When unusual conditions are detected, warning errors may be issued, even though the data may be valid. When this occurs, an explanation responding to the warning may be submitted with the data, or after files have been processed. The U.S. Department of Education will verify explanations, and after verification, accept the data.

Student Count 335 10 Number

M If the count provided is either a subtotal or grand total, it must be equal to or greater than the sum of its parts.


345 1 M

July 2009 18 SY 2008-09


5.3 LEA Children with Disabilities (IDEA) Academic Achievement File Examples

5.3.1Partial Record Sample for Fixed Format LEA Children with Disabilities (IDEA) Academic Achievement File

The following text shows a portion of the header row and data rows. The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.

∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5LEA∙CHILDREN∙WITH∙DISAB∙(IDEA)∙COMP∙ASSESS∙∙∙∙∙∙∙∙14∙∙∙∙∙∙∙∙EULEACWDIDEAACVER0005.TXTLEA∙CWD∙Comp∙Assess∙1∙∙∙∙∙∙∙∙∙800100620NEWSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙RLA∙∙∙∙∙∙∙∙∙∙∙∙03∙∙∙∙∙∙∙∙∙∙∙∙∙REGASSW2∙∙∙∙∙∙∙∙∙800100620NEWSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙M∙∙∙∙∙∙∙∙∙∙∙∙∙∙04∙∙∙∙∙∙∙∙∙∙∙∙∙REGASSW3∙∙∙∙∙∙∙∙∙800100620NEWSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙S∙∙∙∙∙∙∙∙∙∙∙∙∙∙05∙∙∙∙∙∙∙∙∙∙∙∙∙ALTASSG4∙∙∙∙∙∙∙∙∙800100620NEWSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙RLA∙∙∙∙∙∙∙∙∙∙∙∙06∙∙∙∙∙∙∙∙∙∙∙∙∙ALTASSM5∙∙∙∙∙∙∙∙∙800100620NEWSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙M∙∙∙∙∙∙∙∙∙∙∙∙∙∙07∙∙∙∙∙∙∙∙∙∙∙∙∙ALTASSA6∙∙∙∙∙∙∙∙∙800100620NEWSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙S∙∙∙∙∙∙∙∙∙∙∙∙∙∙08∙∙∙∙∙∙∙∙∙∙∙∙∙REGASSW7∙∙∙∙∙∙∙∙∙800100620NEWSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙RLA∙∙∙∙∙∙∙∙∙∙∙∙09∙∙∙∙∙∙∙∙∙∙∙∙∙REGASSW8∙∙∙∙∙∙∙∙∙800100620NEWSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙M∙∙∙∙∙∙∙∙∙∙∙∙∙∙10∙∙∙∙∙∙∙∙∙∙∙∙∙ALTASSG9∙∙∙∙∙∙∙∙∙800100620NEWSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙S∙∙∙∙∙∙∙∙∙∙∙∙∙∙11∙∙∙∙∙∙∙∙∙∙∙∙∙ALTASSM10∙∙∙∙∙∙∙∙800100620NEWSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙RLA∙∙∙∙∙∙∙∙∙∙∙∙12∙∙∙∙∙∙∙∙∙∙∙∙∙ALTASSA11∙∙∙∙∙∙∙∙800100620NEWSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙M∙∙∙∙∙∙∙∙∙∙∙∙∙∙HS∙∙∙∙∙∙∙∙∙∙∙∙∙REGASSW12∙∙∙∙∙∙∙∙800100620NEWSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙RLA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙13∙∙∙∙∙∙∙∙800100620NEWSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙M∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙14∙∙∙∙∙∙∙∙800100620NEWSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙S∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙15∙∙∙∙∙∙∙∙800100620NEWSCHOOL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙IDEACMPASSTM∙∙∙∙∙∙∙∙S∙∙∙∙∙∙∙∙∙∙∙∙∙∙HS∙∙∙∙∙∙∙∙∙∙∙∙∙REGASSW

July 2009 19 SY 2008-09


5.3.2Partial Record Sample for Comma–Delimited File Format LEA Children with Disabilities (IDEA) Academic Achievement File

The following text shows the header row and data rows.LEA∙CHILDREN∙WITH∙DISAB∙(IDEA)∙COMP∙ASSESS,15,EULEACWDIDEAACVER0005.CSV,LEA∙CWD∙Comp∙Assess,2008-2009,¶1,80,01,00620NEWSCHOOL,,IDEACMPASSTM,RLA,03,REGASSWACC,L1,N,,100¶2,80,01,00620NEWSCHOOL,,IDEACMPASSTM,M,04,REGASSWOACC,L1,N,,100¶3,80,01,00620NEWSCHOOL,,IDEACMPASSTM,S,05,ALTASSGRADELVL,L1,N,,100¶4,80,01,00620NEWSCHOOL,,IDEACMPASSTM,RLA,06,ALTASSMODACH,L1,N,,100¶5,80,01,00620NEWSCHOOL,,IDEACMPASSTM,M,07,ALTASSALTACH,L1,N,,100¶6,80,01,00620NEWSCHOOL,,IDEACMPASSTM,S,08,REGASSWACC,L1,N,,100¶7,80,01,00620NEWSCHOOL,,IDEACMPASSTM,RLA,09,REGASSWOACC,L1,N,,100¶8,80,01,00620NEWSCHOOL,,IDEACMPASSTM,M,10,ALTASSGRADELVL,L1,N,,100¶9,80,01,00620NEWSCHOOL,,IDEACMPASSTM,S,11,ALTASSMODACH,L1,N,,100¶10,80,01,00620NEWSCHOOL,,IDEACMPASSTM,RLA,12,ALTASSALTACH,L1,N,,100¶11,80,01,00620NEWSCHOOL,,IDEACMPASSTM,M,HS,REGASSWACC,L1,N,,100¶12,80,01,00620NEWSCHOOL,,IDEACMPASSTM,RLA,,,,Y,,400¶13,80,01,00620NEWSCHOOL,,IDEACMPASSTM,M,,,,Y,,400¶14,80,01,00620NEWSCHOOL,,IDEACMPASSTM,S,,,,Y,,300¶15,80,01,00620NEWSCHOOL,,IDEACMPASSTM,RLA,03,REGASSWACC,,Y,,100¶

Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

July 2009 20 SY 2008-09


5.3.3Partial Record Sample for Tab–Delimited File Format LEA Children with Disabilities (IDEA) Academic Achievement File

The following text below shows the header row and data rows.*

* Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

July 2009 21 SY 2008-09

LEA∙CHILDREN∙WITH∙DISAB∙(IDEA)∙COMP∙ASSESS>15>EULEACWDIDEAACVER0005.TAB>LEA∙CWD∙Comp∙Assess>2008-2009>¶1>80>01>00620NEWSCHOOL>>IDEACMPASSTM>RLA>03>REGASSWACC>L1>N>>100¶2>80>01>00620NEWSCHOOL>>IDEACMPASSTM>M>04>REGASSWOACC>L1>N>>100¶3>80>01>00620NEWSCHOOL>>IDEACMPASSTM>S>05>ALTASSGRADELVL>L1>N>>100¶4>80>01>00620NEWSCHOOL>>IDEACMPASSTM>RLA>06>ALTASSMODACH>L1>N>>100¶5>80>01>00620NEWSCHOOL>>IDEACMPASSTM>M>07>ALTASSALTACH>L1>N>>100¶6>80>01>00620NEWSCHOOL>>IDEACMPASSTM>S>08>REGASSWACC>L1>N>>100¶7>80>01>00620NEWSCHOOL>>IDEACMPASSTM>RLA>09>REGASSWOACC>L1>N>>100¶8>80>01>00620NEWSCHOOL>>IDEACMPASSTM>M>10>ALTASSGRADELVL>L1>N>>100¶9>80>01>00620NEWSCHOOL>>IDEACMPASSTM>S>11>ALTASSMODACH>L1>N>>100¶10>80>01>00620NEWSCHOOL>>IDEACMPASSTM>RLA>12>ALTASSALTACH>L1>N>>100¶11>80>01>00620NEWSCHOOL>>IDEACMPASSTM>M>HS>REGASSWACC>L1>N>>100¶12>80>01>00620NEWSCHOOL>>IDEACMPASSTM>RLA>>>>Y>>400¶13>80>01>00620NEWSCHOOL>>IDEACMPASSTM>M>>>>Y>>400¶14>80>01>00620NEWSCHOOL>>IDEACMPASSTM>S>>>>Y>>300¶14>80>01>00620NEWSCHOOL>>IDEACMPASSTM>RLA>03>REGASSWACC>>Y>>100¶


6.0 APPENDIX IDEA (ASSESSMENT) EDFACTS CROSSWALK

New! Appendix Table 6.0-1: - IDEA (Assessment) EDFacts CrosswalkIDEA Data Collection Description Table

SectionLocation (column, row, cell)

EDFacts File Spec

EDFacts Data

Group

Category Set

Enrollment for Math Assessment ACWDs2 A.1 N/X081 588 CAll students3 A.2 N/X081 588 Subtotal 1Participation of students with disabilities on Math assessment

B

Students with disabilities who participated in regular assessment based on grade level academic achievement standardsRegular Assessment (Total) B.3 Auto Calculated4

With Accommodations (subset of B.3) B.3A N/X093 618 AStudents with disabilities who participated in alternate assessmentAlternate Assessment (AA) (Total) B.4 Auto Calculated5 AA based on Grade Level academic achievement standards

B.4A N/X093 618 A

AA based on Modified academic achievement standards

B.4B

AA based on Alternate academic achievement standards

B.4C

Subtotal on Academic Subject (assessment)

Subtotal 1

Subtotal on Academic Subject and Grade Level (assessment)

Subtotal 2

Students not participating in assessmentsAssessment results were invalid6 B.5 N/X004 491 AParticipated in out-of-level test B.6Students who did not take any assessmentParental opt-outs B.7 N/X004 491 AAbsent B.8Did not participate for other reasons7 B.92 Table 6 uses term “Students with IEPs”3 Includes students with and without disabilities4 Derived by adding “with accommodations” and “without accommodations”5 Derived by adding 4A + 4B + 4C by grade level6 In file spec, “Assessment results were invalid” refers to “No valid score”

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IDEA Data Collection Description Table Section

Location (column, row, cell)

EDFacts File Spec

EDFacts Data

Group

Category Set

Medical emergencies B.10Performance of students with disabilities on Math assessment

C

Regular Assessment based on Grade level academic achievement standards (with & without accommodations)

C.11A N/X003 447 A

Level 1Level 2Level 3Level 4Level 5Level 6Total 11A Row

Total (Column)

Subtotal 2

Alternate Assessment based on Grade level academic achievement standards

C.11B N/X003 447 A

Level 1Level 2Level 3Level 4Level 5Level 6Total 11B Row

Total (Column)

Subtotal 2

Alternate Assessment based on Modified academic achievement standards

C.11C N/X003 447 A

Level 1Level 2Level 3Level 4Level 5Level 6Total 11C Row

Total (Column)

Subtotal 2

Number of students included within the 2% cap

N/X146 689 A

Alternate Assessment based on Alternate achievement standards

C.11D N/X003 447 A

7 In file spec, “Did not take for other reasons” refers to “Exempt for other reasons”

July 2009 23 SY 2008-09




EDFacts File Spec

EDFacts Data

Group

Category Set

Level 1Level 2Level 3Level 4Level 5Level 6Total 11D Row

Total (Column)

Subtotal 2

Number of students included within the 1% cap

N/X146 689 A

Enrollment for Reading* Assessment DCWDs8 D.1 N/X081 589 CAll students9 D.2 N/X081 589 Subtotal 1Participation of students with disabilities on Reading assessment

E

Students with disabilities who participated in regular assessment on grade level achievement standardsRegular Assessment (Total) E.3 Auto Calculated10

With Accommodations (subset of E.3) E.3A N/X093 618 ALEP students in US < 12 months whose English language proficiency test replaced regular reading assessment (subset of E.3).

E.3B

Students with disabilities who participated in alternate assessmentAlternate Assessment (AA) (Total) E.4 Auto Calculated11

AA based on Grade Level academic achievement standards

E.4A N/X093 618 A

AA based on Modified academic achievement standards

E.4B

AA based on Alternate academic achievement standards

E.4C

Subtotal on Academic Subject (assessment)

Subtotal 1

Subtotal on Academic Subject and Grade Level (assessment)

Subtotal 2

8 Table 6 uses term “Students with IEPs”9 Includes students with and without disabilities10 Derived by adding “with accommodations” and “without accommodations”11 Derived by adding 4A + 4B + 4C by grade level

July 2009 24 SY 2008-09




EDFacts File Spec

EDFacts Data

Group

Category Set

Students counted as non-participants Assessment results were invalid12 E.5 N/X004 491 AParticipated in out-of-level test E.6Students who did not take any assessmentParental Opt outs E.7 N/X004 491 AAbsent E.8Did not participate for other reasons13 E.9Medical Emergencies E.10Performance of students with disabilities on Reading assessment

F

Regular Assessment based on Grade level academic achievement standards (with & without accommodations)

F.11A N/X003 447 A

Level 1Level 2Level 3Level 4Level 5Level 6Total 11A Row

Total (Column)

Subtotal 2

Alternate Assessment based on Grade level academic achievement standards

F.11B N/X003 447 A

Level 1Level 2Level 3Level 4Level 5Level 6Total 11B Row

Total (Column)

Subtotal 2

Alternate Assessment based on Modified academic achievement standards

F.11C N/X003 447 A

Level 1Level 2Level 3

12 In file spec, “Assessment results were invalid” refers to “No valid score”13 In file spec, “Did not take for other reasons” refers to “Exempt for other reasons”

July 2009 25 SY 2008-09




EDFacts File Spec

EDFacts Data

Group

Category Set

Level 4Level 5Level 6Total 11C Row

Total (Column)

Subtotal 2

Number of students include within the 2% Cap

N/X146 689 A

Alternate Assessment based on Alternate achievement standards

F.11D N/X003 447 A

Level 1Level 2Level 3Level 4Level 5Level 6Total 11D Row

Total (Column)

Subtotal 2

Number of students included within the 1% Cap

N/X146 689 A

* Academic Subject = reading, reading/language arts, or language arts

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July 2009 27 SY 2008-09


The Department of Education's mission is to promote student achievement and preparation for global competitiveness by fostering educational excellence and ensuring

equal access.

www.ed.gov

July 2009 28 SY 2008-09

Documents

N003 – Children with Disabilities (IDEA) Academic ...€¦ · Web viewEducation Data Exchange Network (EDEN) N003 – Children with Disabilities (IDEA) Academic Achievement File