NAfulE OATE Ata tt -4' Reyi€,{ll fl · E val uot io n Criteria (Mandal ory) : 9.1 NTN and GST registration certificate with Active Tax Payer Status. 9.2 Affidavit on non-judicial

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IJRBAN SECTOR PLAIINING & MANAGEMENTSERVTCES UNrT (PRTVATE) LIMITEp-,,:

(Note: Procurement is done by Urban Unit in line with PPRA Rules 2014)

Tender # UU/2019-20/ ') )

Sign & Stamp ofbidder

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503 Shaheen Complex, Egerton Road, Lahore. Ph: 042-99205316-22F&\: 042-99205323, Web: $wlv urbanunit sov pk

TENDER DOCUMENTPurchase of Winter Uniform - Supporting Staff

(Single Stage One Envelope)

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The Urban UnitubkoP.da!@rG,tu!dlP{)ud

. General:1

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Calcellation / Penatty of Delay:Payinent to the Contractors:

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Bid Security: .......-.

Deduction of Ta,.res

DisputeEvaluation Criteria (Mandatory):........

10. Bid / Tender opening procedure

FINANCIAL PROPOSAL.BIDDER INFORMATION


503 Shaheen Complex, Egenon Road, Lahore. Ph: 042-99205116-22Fax: 042-99205323, web: $'$wurbanunit sov.pk

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The Urban Unit

TERMS & CONDITIONS

Urban Sector Planning & Management Services Unit (Pvt.) Limited (hereinafler referred to as"The Urban Unit" or Client") invites sealed bids from eligible and experienced income tax &sales tax registered Sole Proprietor / firms / companies (hereinafer referred to as "Bidder") fotthe specified Uniform for its suppating staff for its office located a!.503,3!h Floor, ShaheenComplex, Egerton Lahbre as per Annex-A (hereinafter referred to as "goods').

l, General:l.l Any offer not received as per terms & conditions of the tender enquiry is liable to

be ignored. No offer shall be considered if:

a) received without bid securityb) it is received after the time and date fixed for its receiptc) not signed & stamped by authorized person on each page oftender documentd) the offer is ambiguouse) the offer is received by fax or e-mail0 the offer is from a black listed firmg) ofler received with shorter validity than requiredh) the ofler is not conforming to specifications indicated in the tender documenti) any additional terms & conditions added by the bidderj) any conditional offerk) non-Submission of Samples

1.2 Only Income tax & Sales tax registered Sole Proprietor / firms / companies areeligible to participate in the tender.

1.3 Bid will remain valid for a period of90 days from the date ofopening the tender.No change in price will be made in case of Pak rupees variation against US$ andany other case as may be.

1.4 The coyer envelop must indicate particulars of tendel name of submittingfirm/company and date ofopening. The envelope must be properly sealed.

t.5 Bidders shall participate as per Annex-A. Partial bidding is not allowed.1.6 Purchase Order(s) will be placed as per detailed at Annex-A by The Urban Unit

after the approval of Competent Authority i.e. Chief Executiye Officer of TheUrban Unit.

1.7 Lowest evrluated bidde(s) will provide a sample (complete in all respect) ofeach item for the approval by competent authority within four (04) days from theissuance of LOA/Purchase Order. Following approval of sample, the bidder willsupply the remaining items of uniform and shoes.

1.8 The bidder must indicate their National lncome Tax No. & Sales Tax No.1.9 Offered rates will be on the basis of complete delivery at The Urban Unit, 503

5ft Floor Shaheen Complex, Edgerton Road, Lahore.l.l0 The Urban Unit may increase or decrease the ordered quantities under punjab

Procurement Rules, 2014.l.l I The successful bidder will provide the customized stitching for each employee.l.l2 The measurement of staff will be taken from the Urban Unit 5O3-office during

office hours.I .13 The suppl ier will be responsible for availabiliry ofthe approved fabric.

Time PeriodlThe bidder will have to deliver the items within 3 weeks from the date of issuance offurchase order.


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501 - Shaheen Complex, EgenoD Road, Lahore. Ph: 042-9205316-22Fa{: 042-99205323, Web: $yu urbanunit eov.ok

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3. Ertension of Delivery periodlIn special circumstances, request for extension of delivery period may be considered bythe Competent Authority on the written request of the firm before the target date, whichwill be.authorized to either. accept or reject the request of bidder without .asqiC4ing any

reason. ,. l

Caicettation / Penatty of Dctay.'4.1 In case, bidder fails to execute the contract in accordance with the terms & conditions

' laid down in the tender document, perully @ l%o of total cost per day maximum up tol0% oftotal value of order will be imposed.

4.2 The goods will be inspected by The Urban Unit through an authorized personnel and

will be rejected, if not found according to the given specifications as mentioned at

Annex - A and The Urban Unit will not be responsible for any costs or expenses

incurred by the bidders.

Palmenl to the Contruclon:5.1 Payment will be made through crossed cheque to the bidder against invoice after

1007o completion ofdelivery and inspection. No payment will be made as advance.

5.2 Payment against partial delivery will not be made.

BA Securily:6.1 Bid security ofRs. 14,700/- (5% of estimated amount i.e.294,0001) shall have to be

attached along with bidding document. It should be in the form of Pay Order / Bank

Draft / CDR valid for a period of minimum of six (6) monlhs from a scheduled bank

in favor of Urban Sector Planning & Management Services Unit (P*.) Limited.6.2 Bid security of unsuccessful bidders shall be refunded on the finalization of the

Tender whereas the bid security ofsuccessful bidder shall be refunded after completedelivery, inspection and approval ofreceived goods.

6.3 The bid security shall be forfeited if:a. The offer is withdrawn, amended or revised.

b. The bidder fails to execute the contract strictly in accordance with terms and

conditions of tender document,

Deduclion of Taxes !All applicable taxes will be deducted while making payment as per Government Rules /InstructionJ Notifications. Bidder will be responsible for the Payment of duties, levies

and clearance from customs authorities etc.

Dispute:In cise ofany dispute before or after the execution of contract, matter will be resolved as

per PPRA Rules 2014 and Arbihation act 1940.

E val uot io n Criteria (Mandal ory) :9.1 NTN and GST registration certificate with Active Tax Payer Status.

9.2 Affidavit on non-judicial stamp paper ofworth Rs. 50/- regarding non-involvement in

any legal actions or dispule and firm is not black listed by any firm-/company.

9.3 The bidder will provide at least 02 purchase orders worth Rs'30,000/- and above each

of similar nature issued in last 05 years. (Attach PurchaseAMork OrderVcompletion

certifi cate/contract.)

9.4 Attach signed & stamped samples (Fabric @est quality wash n wear), Double Stitched

Suit and Shoes).

9.5 Samples will be shown by the admin department prior to submission of bids.

Approval of samples (Fabric (best quality wash n wear), Double Stitched Suit and


6.

7

8.

9.

503 Shaheen Complex, Egenon Road, Lahore. Ph: 042'9920531622Fa\: 042-99205323, Web

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Shoes) will be done by the technical and inspection committee of Urban Unit whichare provided by the bidders.

Bid / Tender opening procedure!As per PPRA Rules 2014, single stage one envelope bidding procedure shall be

One penon one bid:One person may submit one bid and if any person submits more than one bid theprocuring agency shall reject all such bids.


503 - Shaheen Complex, Egerton Road, Lahorc. Ph: 042 -9920531G22Fa\: 042-99205321, Webr * \rar'. urbanun il sov pk

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The Urban Unitei kc Pbiry r xe}trr kE u,{ (Pn) u1

TENDER C }iECKLIST

S.#

DESCRIPTION TickYes / No

DocumentsAttached atAnnexure

I

Affidavit on non-judicial stamp paper of worth Rs.501 regarding non-involvement in any legal actionsor dispute and firm is not black listed by anyfirm/company

2 Copy ofSales Tax Registration certificate

Copy of Income Tax Regisfiation certificate

4 Bid Securitv

Copy of 02 PO's/WO's/Completioncenificate/Contract

6

Provision ofsamples.o Fabric (best quality wash n wear) &

Stitched Suit for Support Staffo Fabric (best quality wash n wear) &

Stitched Suit for Security Cuardso Fabric (best quality wash n wear) &

Stitched Sweater for (Support Staff&Guard)

r Shoes (Support Staff& Security Guard)Note: Bidders must fill-up above mentioned checklist / table and attach copies of requireddocuments with proper annexures along with tender document.All above documents will be used for technical evaluation


503 Shaheen Compl€x, Egerton Road, Lahore. Ph: 042-99205316-22Fa{ 042-99205323, Web: il sov r,li

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The Urban Unit

FINANCIAL OUOTATIONWinter Uniform- Supporting Staff

Note: Bidders are required to see the samples of all Items at the office of Urban Unit 05 Floor, ShaheenComplex, Edgerton Road, Lahore during office hours and submit their bid according to it.


Sr.No

Item Color Description of Uniform Brand Quantity

Unit Rate(Rs)

(Ircl. ofallTaxes)

Total Amount(Rs.)

(Incl. ofallTaxes)

I

Uniform forSupport Staff(Qameez

Shalwar)

Grey Fabric (best quality wash n

wear) & Double Stitchingquality according to sizes, asper sample

46 Suits

White 10 Suits

2Shoes forSupport Staff Black

Best Quality, as per thesample

28 Pairs

SweaterNavyBlue

Best Quality, as per thesample

28 Pairs

4 High NeckNavyBlue

Best Quality, as per Sample 35 Pairs

5 Sweater Guards BlackBest Quality, as per thesample

07 Pairs

6Security GuardShoes

Black

High Quality Shoes ofNational level brand (Serviceor equivalent) as per Sample.Original from company witharticle number.

07 Pairs

7Security GuardUniform

Black

Fabric (best quality wash nwear) & Double Stitchingquality according to sizes, asper sample.

14 Suits

Total Amoutrt (Rs.)

$Pase 7 offl

Annex. A

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503 Shaheen Comple& Egenon Road, Lahore. Ph: 042-W2O5316:22Fa\r 042-99205321, Web: rvww urbanunit.uov nk

The Urban Unituhktuw.rr4frs.r6hih)d

Date of Submission / opening ofbids:

leceipt of bids:lS r{,^rynlf , .2019 titl I l:00 AM

Opening of bids: /3 ry'turnlt,.,2019 at I 1:30 AM at Committee Room of The UrbanUnit, 503 - Shaheen Complex, Egerton Road,Lahore


BIDDER INFORMATION

Name of Firm/Company

Complete Postal Address

Phone

Contact Person / Designation

CellNumber

E-Mail

Fax Number

National Tax Number

CST Number

503 - Shaheen Complex, Egenon Road, Lahore Ph: 042-99205316-22Fax: 042-99205323. Web: $lrs.urbanunit !o,r pk

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