Upload
eustace-gerard-todd
View
216
Download
2
Tags:
Embed Size (px)
Citation preview
Enterprise Project Management in a Project Management Office
Name: Lettie KleynhansTitle: Snr EPM ConsultantCompany: GijimaAstSession Code: WTB222
Why PMO??? Successful project delivery is often seen as something out of reach for most organizationsOrganizations are particularly exposed since their projects have thousands of stakeholders who may not understand the complexity of delivering projects on time and within budget
Why PMO???
4
In our experience we know that simply implementing a software system does not lead to more successful projects A holistic approach must be taken whereby organizations consider not only the technology but also
the process (project management methodologies) and the people (organizational structure and skills).
Management by Projects in Organisations
To enhance performance departments and agencies need to advance the integration of modern methods, including management by projects into the hearts of their management practices.
Management by projects plays a pivotal role in the implementation and monitoring of your strategy. As you deliver your projects any progress made is a step closer to meeting your strategic goals.
5
What has caused Interest in PMO
Department Heads/Executives frustrations with strategy failure
The Need for Increased accountabilityMore rapid decision makingContentious budgeting – poor resource capacity planningUnfulfilled ROI promises from IT systems – lack of integration
7
Goal Non-congruency, conflict and mis-alignment
8
Maximize Citizen Value
Mission Strategy
Stra
tegi
es
Mea
sure
s
Acco
unta
bilit
y
Tools, Technology, Training and Knowledge Transfer
Alignment with Business Objectives
Integrated Delivery Framework
Real-time Executive Decision Support
Collaboration and Project Management
Portfolio Management
Programs, Initiatives
Corporate Strategy
Investment, Resource and Prioritization Decisions
Integrated Portfolio of Managed Projects
Consistent, Repeatable Project Delivery
EnterpriseResource Management
Projects
Delivery of sustainable value to the orgnisation
How GijimaAst Brings it All TogetherTo obtain optimum alignment between the strategic priorities, business plans, programmes and projects. Ensure better service delivery (better products or services, faster and more cost effectively). Improve risk management and quality control. Improve project governance e.g. ensuring the right people take the necessary decisions at the right time. Enhance the planning processes around the procurement of goods and services Ensure reliable and verifiable uptake of budget as projects progress leading to improved expenditure monitoring.
10
Bring back business as Usual
I want to say: if you buy into the GijimaAst methodology of executing your organization's strategy through management by projects, as you master it, you are actually bringing back business as usual as it becomes a way of life!
11
GijimaAt PMO Offerings
12
PMO Theme
People + Project = Strategic Execution
13
What is a PMO?
A PMO is a centre of expertise that provides:
The organisational focus on improving the management of
projects, programs and portfolios
14
PMO Process Mapping in your Organisation
15
PMO Start up
Processes
People + Project = Strategic Execution
Pro
ject
Met
ho
do
log
y
PMOOperationalProcesses
Project Management
processesProject
Management Methodology/
Governance
10 Steps PMO Start up process
16
Yes
Yes
Project management
process
1. Identify
programmes
2. Develop an
Organisational structure
3.Program
management Infrastructure
4.Project Leads
5.Work Plan
6.Consolidation of work plan
7.PMO Review
with PM
8.Baselines
plan
9. Program
monitoring
10. PMO Facilitates update of cycles
17
PMO Start up
Processes
People + Project = Strategic Execution
Pro
ject
Met
ho
do
log
y
PMOOperationalProcesses
Project Management
processesProject
Management Methodology/
Governance
PMO Process Mapping in your Organisation
Scope of initiatives
Portfolio Management
Program Management
Project Management
Tactical TIT Business-IT Enterprise
Strategic
Scope of Work
PMO Operational Processes
19
PMO Start up
Processes
People + Project = Strategic Execution
Pro
ject
Met
ho
do
log
y
PMOOperationalProcesses
Project Management
processesProject
Management Methodology/
Governance
PMO Process Mapping in your Organisation
PM – Framework Process Design
Phase of a Project
InitiationProject Start up
PMO Process Mapping in your Organisation
Intermediate Phase
Managing the Project
EndingPhase
ProjectCloseout
ProcessGroups
Pre-InitiationProcess
InitiationProcess
PlanningProcess
ExecutionProcess
Monitoring& ExecutionProcess
ClosingProcess
PMBOK/PRINCE2 Approach
PMO Process Mapping in your Organisation
21
PMO Start up
Processes
People + Project = Strategic Execution
Pro
ject
Met
ho
do
log
y
PMOOperationalProcesses
Project Management
processesProject
Management Methodology/
Governance
Methodology & Governance
22
Launching a Project Office in Your Organisation
There are seven primary components to any Project Office;
Project SupportProcess, Standards, and MethodologiesTrainingConsulting and Mentoring Project Office Personnel ProfilingProject AuditingSoftware tools implementation and support
23
Enterprise Project Management Software Tool
The EPM Way
Microsoft Project Professional
2007
Save
Publish
Update
Documents
Risk
Issues
My work
Project
Resource
Reporting
Approvals
Benefits of the EPM Solution
Gain visibilityProvide insightsEfficiently manage finances and resources for projects and programsCollaboration and communication Leverage integration with Microsoft Office System programs and other existing software infrastructure.Customize the EPM Solution to meet your organization’s unique needs
Slide 26
The Project Community
Executives
Program/Portfolio Managers
Resource Managers/Line Managers
Project Manager
Project Coordinators/Administrators
Team Members
EPM Administrator
EPM Dashboards
Dashboard Health Indicators
Dashboard Health Report
Milestone Report
Project
Tracking Information View
Visual Reports
Excel Reports
Enterprise Resource Pool
Resource Center
Data Analysis Reporting
Data Analysis Reporting
Custom Reports
Monthly Report
Quarterly Report
Weekly Report
Annual Report
Custom Reports
question & answer
www.microsoft.com/teched
International Content & Community
http://microsoft.com/technet
Resources for IT Professionals
http://microsoft.com/msdn
Resources for Developers
www.microsoft.com/learning
Microsoft Certification & Training Resources
Resources Tech·Ed Africa 2009 sessions will be made available for download the week after the event from: www.tech-ed.co.za
Complete a session evaluation and enter to win!
10 pairs of MP3 sunglasses to be won
© 2009 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS,
IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.