Name of meeting: Council Date: 1 October 2014 Title of report: Scrutiny Annual Report 2013/14 and Work Programme 2014/15 Is it likely to result in spending or saving £250k or more, or to have a significant effect on two or more electoral wards?

No

Is it in the Council’s Forward Plan?

N/a

Is it eligible for “call in” by Scrutiny?

No

Date signed off by Director & name Is it signed off by the Director of Resources? Is it signed off by the Acting Assistant Director - Legal & Governance?

N/A No financial implications Yes 22.9.14

Cabinet member portfolio

N/A

Electoral wards affected: n/a Ward councillors consulted: n/a Public or private: Public Recommendation - That the Council receives and notes the Scrutiny Annual Report 2013/14 and the summary of the Scrutiny Work Programme for 2014/15 including the verbal update on the Scrutiny Refresh . 1. Purpose of report 1.1 This report sets details of the items that Scrutiny wish to update the

Council on.

http://www.kirklees.gov.uk/you-kmc/ForwardPlan/forwardplan.asphttp://www.kirklees.gov.uk/you-kmc/kmc-howcouncilworks/scrutiny/Scrutiny.asphttp://www.kirklees.gov.uk/you-kmc/kmc-howcouncilworks/cabinet/cabinet.asphttp://www2.kirklees.gov.uk/you-kmc/kmc-howcouncilworks/councillors/yourcouncillors.asp

2. Key Points 2.1 Scrutiny Annual Report 2.2 The Council’s Constitution requires the Chair of Scrutiny to submit a report to Council at the end of each municipal year, setting out the activity of Overview and Scrutiny during the last twelve months. The report covers a period when Councillor Patrick was the Chair of Scrutiny.

2.3 The attached Annual Report identifies highlights from the work of the four Scrutiny Standing Panels, Task Groups and Health Scrutiny during the 2013/14 municipal year (attached at Appendix 1). 2.4 The Council is asked to receive and note the Scrutiny Annual Report 2013/14. 3 Scrutiny Work Programme 2014/15 3.1 The Overview & Scrutiny Management Committee met in July 2014 to consider a long list of possible issues that could be included in the Scrutiny Work Programme in 2013/14. These suggestions had been identified through a number of channels including the Scrutiny Panels themselves, Cabinet Member and Director priorities. 3.2 Subsequent to the OSMC meeting, each of the four scrutiny panels met to prioritise the potential issues and determine a work programme. A copy of each of the work programmes, including that of the Management Committee led by Councillor Stewart Turner, is attached at appendix 2. 3.3 Health Scrutiny continues to be a demanding area of work for Scrutiny. Joint Health Overview and Scrutiny Committees arrangements are now in place regarding:

• Review of Congenital Heart Services in England • Mid Yorkshire Clinical Services Reconfiguration (monitoring the

implementation of proposals) • Reconfiguration of Services provided by Calderdale and

Huddersfield NHS Foundation Trust

The Well-Being and Communities Scrutiny Panel continues to scrutinise the proposals for services that were formerly located at the Princess Royal Site in Huddersfield. 4. Implications for the Council None directly arising from this report, however the Council’s Constitution does require the Chair of Scrutiny to present an annual report to the Council at the end of each municipal year. 5. Consultees and their opinions n/a 6. Next steps The Council is asked to receive and note Scrutiny’s Annual Report 2013/14 and the outline of the Scrutiny Work Programme for 2014/15, including the work being carried out on a Scrutiny Refresh .

7. Officer recommendations and reasons That Council receives and notes the Scrutiny Annual Report for 2013/14 and the summary of the Scrutiny Work Programme for 2014/15. 8. Cabinet portfolio holder recommendation Not applicable.

9. Contact officer and relevant papers Penny Bunker, Governance and Democratic Engagement Manager Tel: 01484 221944 10. Assistant director responsible Julie Muscroft, Assistant Director, Legal, Governance and Monitoring

1

Overview and Scrutiny Annual Report2013/14

3

Content

Page

Chair’s foreword 4

Thanks/What’s new? 5

Young People and Scrutiny 6

Out and about 7

Influencing 8

Scrutiny of partners 10

Work programmes 2013/14 11

A word from the Chair 13

Looking forward – Key priorities 14

Frequently asked questions 15

Team contact details 16

4

Panel Membership - 2013/14

Chair’s foreword

2013 /14 has been another busy year for Scrutiny with a diverse range of issues being looked at. This Annual Report highlights some of the key areas looked at by Panels over the course of the 104 meetings and briefings that have taken place during the year.

Areas of scrutiny work ranged from the management and treatment of Tuberculosis in Kirklees to the Comprehensive Spending Review and twenty mile per hour speed limits.

Scrutiny of Health Services across the Kirklees area has remained high on Scrutiny’s priorities with Scrutiny working hard to ensure that it develops effective relationships with Health Partners and remains informed about proposals as they emerge.

I would also like to take the opportunity to acknowledge and thank all those people who contributed to, and supported the work of Scrutiny during my time as Chair.

Chair of Scrutiny 2013/14Councillor Nigel Patrick

Children & Young People Panel Development & Environment PanelCllr Cahal Burke (Lead Member) Cllr Ken Sims (Lead Member)Cllr Mahmood Akhtar Cllr Andrew MarchingtonCllr Donna Bellamy Cllr Vivien Lees-HamiltonCllr Naheed Mather Cllr Karen RowlingCllr Hanif Mayet Co-optees: Ian Brierley, Ray Firth, Tim DukeCllr Phil Scott Co-optees: Linda Summer, Richard Burge, Margaret Dobson, Sajid Mirza

Resources Panel Wellbeing & Communities PanelCllr Donald Firth (Lead Member) Cllr Viv Kendrick (Lead Member)Cllr Andrew Marchington Cllr Robert BarracloughCllr Steve Hall Cllr Mark Hemingway Cllr Carole Pattison Cllr Judith HughesCllr Cliff Preest Cllr Liz SmajeCllr Julie Stewart-Turner Cllr Amanda Stubley Co-optees: William Bradshaw, John Briggs, Philip Chaloner

Co-optees: Jane Gledhill, Jeff Peers, Laurence Walker, Peter Mackle

5

What’s new?

Petitions hearingKirklees Council’s Petitions Scheme enables a petition containing over 3,000 signatures to either trigger a discussion at a full council meeting or, if the petitioners wish to they can ask Scrutiny to consider the issue by discussing the reasons for the decision with the lead officer. This would allow the petitioner to give evidence at a public meeting of the Council’s Overview and Scrutiny Management Committee or one of the scrutiny panels.

On the 9th October 2013 Scrutiny held its first petition hearing, with the Development and Environment Scrutiny Panel considering a petition in respect of the introduction of one payment method for the payment of council rents via Direct Debit.

There was an opportunity for the petitioners and other members of the public to address the panel and contribute their views. The panel also heard from, and questioned, the Cabinet member responsible for the decision and senior officers from the Streetscene and Housing Services.

Thanks...

No look back at a full year of scrutiny work would be complete without saying thank you to all panel members, voluntary co-optees, officers and partners who have contributed in making it an effective year.

6

Young people and Scrutiny

Corporate parentingIn December 2013, the Children and Young People Scrutiny Panel received a presentation on corporate parenting, which outlined the role the council and councillors have as corporate parents for looked after children. Also in attendance at the meeting were two formerly looked after children who shared their experience with the panel.

The panel was informed that every support possible should be available to ensure that looked after children have the best possible outcomes in life and achieve their full potential. This includes areas of education, health, welfare and achievement of their aspirations as they enter adulthood.

Councillors were encouraged to get to know about looked after children in their constituency and to be a champion for looked after children to ensure that the council is considering their needs in all aspects of service development.

The panel views corporate parenting as very important and will seek to ensure that it remains a priority.

Town centre strategyThe Development and Environment Scrutiny Panel identified that they wanted to look at the regeneration of Huddersfield and Dewsbury town centres, including a holistic look at the needs of the town, footfall, public transport, car parking etc.

Jacqui Gedman, Director of Place, and Peter McBride, Cabinet member for Investment and Regeneration, suggested Scrutiny could focus on the town centre strategies across both Dewsbury and Huddersfield, identifying the main area where Scrutiny could make a difference on the ‘short term growth plans’ that were being developed.

The panel identified that they also wanted to look at the ‘implementation plans’ and ‘background to developing strategies’ and the current work that was being carried out. The panel wanted to understand how the council could retain and increase regeneration within town centres whilst managing the pressures and difficulties faced in the current economic climate.

Young people visited Bury and Camden Market during their own town centre visits. To gather young people’s views, the Our Voice Programme also completed town centre appraisals with young people in Huddersfield and Dewsbury, and also met with various groups across Kirklees.

Following on from their own town centre visits, the young people produced a document called ‘Our Voice our Town’ which summarised their findings at: http://www.kirkleesyc.org.uk/wpcontent/uploads/2013/11/Our-Voice_HSIF-Report.pdf).

The document explained that every young person who participated in a town centre visit (as part of the project) spent an average of £3. Therefore, if the 43,515 young people aged between 12-19, that live in Kirklees spent £3 each in town, every month, there’d be £130,545 contributing to the high street economy.

The panel included the young people’s views within their Town Centre Strategy document, which is currently being finalised and approved by the panel.

7

Out and about

Huddersfield Customer Service CentreThe Resources Scrutiny Panel provided some input to the programme of work that was undertaken to provide customers with a single point of access and delivering service improvements for customers.

The panel have provided feedback based on its findings at the opening of the new Dewsbury Customer Service Centre which had influenced the development of the new Huddersfield Customer Service Centre.

As a part of this programme of work, the panel was invited to take a tour around the new Huddersfield Customer Service Centre and the Kirklees Direct call centre. The panel was given a guided tour and was shown where its feedback had influenced developments at the centre.

The panel went on to review how the lessons learned during the opening of the Dewsbury Centre had impacted on the development of the Huddersfield Centre and requested a report that evaluated the achievements of the Huddersfield and Dewsbury Customer Service Centres against the aims of the project.

Claremont HouseClaremont House is a council-owned home that supports adults with dementia. In March 2013 the home was inspected by the Care Quality Commission (CQC) and reported that improvements were required on a number of the national standards.

Following an update on the Council’s response to the issues identified, members of the Well-Being and Communities Scrutiny Panel agreed that it would be extremely helpful to visit Claremont House in order to see first-hand how the actions were being implemented. The visit took place on the 8th October 2013 and it was agreed that the visit should be viewed as informal and that panel members would take a flexible approach to ensure that there was minimum disruption to both staff and residents of the home.

The visit included a tour of the home, an opportunity to talk to members of staff and included an invitation to relatives and families of residents to attend a question and answer session.

Feedback from panel members indicated that they found the visit extremely useful and were particularly pleased that there had been such a good turn out from family and relatives.

Discussions with residents’ families and relatives were open and frank. The panel welcomed the positive approach taken by the council’s management team who took on board the various ideas and suggestions that were put forward to help improve aspects of the care and service provided by the home.

Following further discussions with the Council’s management team the panel agreed that it was satisfied with the actions that had been taken to address the issues identified by CQC and expressed confidence in the quality framework that had been put in place.

Museums and GalleriesTo gain an insight into what was offered at museums across the district, the Development and Environment Panel undertook two days of site visits to see all the museums and galleries across Kirklees.

As part of its work programme, the panel focused on the reasons behind recent visitor number trends and the usage of museums and galleries. The Council’s approach to tackling this had been highlighted as a service priority.

The site visits also included a visit to the independently owned Colne Valley Museum to provide some insight into what a private sector museum experience was like and how that might differ. The panel was also provided with information regarding the specialisms on offer at each of the different sites.

Following the visits, the panel identified that it would be useful for them to receive further information on the complete programme of activity being considered to tackle reduced visitor numbers and the future options being considered for the service in relation to the sustainability of museums across Kirklees Council.

8

Influencing

Sexual Health Task GroupFollowing the introduction of a new mandatory responsibility on the council to commission comprehensive open-access, accessible and confidential sexual health services, the Well-Being and Communities Scrutiny Panel agreed to set up a task group to look at the issue across Kirklees.

The Council’s new responsibilities included responsibility for commissioning the testing, treatment and prevention of sexually transmitted infections as well as sexual health promotion and the prevention of poor sexual health.

The Panel received an initial briefing on the new Department of Health’s Public Health Outcomes Framework 2013-16 which included three key outcomes relevant to sexual health:

1. People presenting with HIV at a late stage of infection.

2. Under 18 conceptions.

3. Chlamydia diagnosis (15-24 year olds).

Over the next 12 months the task group heard from a range of professionals, as well as visiting current provisions to gain a full picture of the current position in Kirklees. It was a complex and detailed piece of work and councillors began to pull together some clear and consistent views about their findings and recommendations.

The recommendations focused on:

• Achieving a greater level of consistency and quality in the services offered across Kirklees.

• A need to relook at the referral, assessment and screening process, with a suggestion of amending the contractual arrangements to introduce ‘one general assessment’ for sexual health in order to test for a number of STI’s.

• A rethink on the communications and marketing approach, including an information review and a ‘smart’ campaign to make the best use of apps and social media.

• The recommendations of the task group have been very timely in influencing the development of the new Sexual Health Services contract which will be in place from April 2015.

9

Princess Royal Community HospitalDuring 2013/14 the panel was made aware of plans by Calderdale and Huddersfield NHS Foundation Trust (CHFT) to close the Princess Royal Community Hospital.

In response to these plans the panel became actively involved in this issue with a specific focus on the work being developed by CHFT to relocate the services that were provided at the Huddersfield site.

Following a presentation of the draft consultation plans and documents, CHFT agreed to take account of the panel’s feedback and views.

The panel’s feedback resulted in amendments to the documents, leading to a simpler and clearer proposition and making it much easier for people to understand the planned changes.

Comprehensive Spending Review Task Group Throughout the 2013/14 municipal year a Task Group, established by the Overview and Scrutiny Management Committee, met to consider the work of Comprehensive Spending Review (CSR) and budget preparation.

The Task Group members were:

Councillor Nigel Patrick (Chair)

Councillor Julie Stewart Turner

Philip Chaloner – Co-optee (Resources Panel)

Linda Summers – Co-optee (Children and Young Peoples Panel)

Ian Brierley – Co-optee (Development and Environment Panel)

Jeff Peers – Co-optee (Well-Being and Communities Panel)

The Task Group provided a rigorous challenge to the CSR work and was able to influence some aspects of the work as it progressed. For example in suggesting amendments to the content of the formal budget consultation document.

The Task Group produced findings and recommendations in the following areas:

• Consultation

• The learning from the 2014/15 budget process

• The Essential Council

• Additional CSR Work on themes

• Engagement with Councillors

• Moving the decision making process forward

The Overview and Scrutiny Management Committee has signed off the findings and recommendations of the Task Group and the completed report will be finalised shortly.

10

Scrutiny of partners

Work with Calderdale and Huddersfield NHS Foundation Trust (CHFT) – Princess Royal Community Hospital As mentioned previously, during 2013/14 the panel were made aware of plans by Calderdale and Huddersfield NHS Foundation Trust (CHFT) to close the Princess Royal Community Hospital.

The panel was informed that the site was at an age and condition that required a major investment to the buildings and infrastructure and due to CHFT’s limited capital and revenue budget, keeping the site open was not a financially viable option.

The panel took a proactive approach to reviewing the provision of services on the site which included assessing the timescales of the proposals and looking in some detail at the various services provided at the site.

The panel agreed that the proposals related to the relocation of the Child Development Unit (known as the Ellerslie Centre) was a ‘significant variation’ in service and CHFT agreed to formally consult with the panel on the plans.

CHFT agreed to take account of the panel’s feedback and views, which resulted in amendments to the documents. The panel felt these changes created a simpler and clearer proposition and made it much easier for people to understand the planned changes.

Work is continuing with this issue and the panel will be presented with the results from the public consultation that took place during summer 2014.

The intention is for the panel to continue to have input into the relocation of the Child Development Unit as well as maintaining an overview of the work that is taking place to find new locations for the other services.

Working with Clinical Commissioning Groups and Healthwatch Kirklees CouncilThe Well-Being and Communities Scrutiny Panel has an important and proactive role to play in helping to understand communities and tackle health inequalities. The panel also needs to monitor the intentions of commissioners of health service and to be assured that the planning and delivery of healthcare is right for local people.

There is an expectation that there is local accountability of health services and that health scrutiny will develop strong working relationships and good communication with key health organisations that include the Clinical Commissioning Groups (CCG’s) and Local Healthwatch.

During 2013/14 the panel worked closely with Greater Huddersfield and North Kirklees CCG’s through regular briefing sessions with the Lead Member and discussions with the full panel. This regular dialogue has developed into a mutual understanding of how the relationship will operate and includes having open and honest discussions and ongoing communication to share forward planning and work programmes.

Work also started on developing a robust relationship with Healthwatch Kirklees. Early discussions indicated a strong desire to work together to ensure that local people had a stronger voice and to help drive improvements in health and social care services.

During the year Scrutiny and Healthwatch shared details of their respective work programmes and identified common areas of interest. Healthwatch has been involved in regular briefings with the panel and attended full panel meetings to present updates on its work programme and highlight key issues that have been identified through the knowledge and feedback it has received from local people.

During 2014/15 more work will take place to strengthen the relationship and to explore ways for Scrutiny and Healthwatch to provide each other with effective support.

11

Panel Work Programmes 2013/14

Children and Young People PanelAdoption • Monitoring progress on the adoption recruitment campaign

• Monitoring the progress made to increase the numbers of adoptive parents.• Considering the initial plans for National Adoption Week 2013.

Child and Adolescent Mental Health (Camhs/Chews)

The panel received an update on how the newly commissioned tier 2 service was progressing and spoke to providers of the service.

Safeguarding The panel were briefed in order to develop a better understanding of the role, responsibilities and priorities of the Safeguarding Board.

Review Of Integrated Youth Support Service

The panel received an update on the chosen model and implementation process.

Task Group work regarding bereavement support for young people in schools.Sub groups arranged for ‘educational attainment and safeguarding’ and ‘changes to services for deaf and hearing impaired children’.

Resources PanelThe changing face of Kirklees The panel focused on ‘workforce development’, with the addition of the below:

• The importance of ensuring that the organisation develops a workforce that is fit for purpose and has the skills to meet the future needs of the council.

• A workforce that has the right age profile. • The need to ensure that staff are properly supported during this time of

change.

Powerhouse The panel scrutinised the progress of the new IT system, including:• An overview of the Powerhouse programme across the organisation.• The implementation phase.• The work that was being carried out on training and supporting council staff.

Business Rates The panel considered the localisation of Business Rates, which included an overview of the ‘Kirklees Business Hub’ that was designed to assist local businesses in the district.

Asset Disposal Strategy The panel scrutinised the Asset Disposal Strategy with a particular focus on the consultation and communication elements.

Dormant trust accounts The panel received an update on progress of the work that was agreed last year, including:• A traffic light prioritisation list to highlight the key trusts that will require

review by the council.• A list that identifies those trusts that have assets and are actively managed

and those that are dormant and pose little or no risk to the council.

Customer Service Centres The panel continued to review aspects of the work that was being done to provide customers with a single point of access and deliver service improvement for customers.

12

Panel Work Programmes 2013/14

Development & Environment PanelMuseums and galleries The panel focused on gathering an understanding of why museums visitor

numbers and museum usage were reducing.

Community capacity building The panel received information on the three year pilot programme and the areas/communities chosen for the pilot, to enable them to have input in the early stages of development of the programme.

Connecting communities The panel received information on the implementation plans associated with the Connecting Communities Statement of Intent.

Task Group work took place on the following areas:• Town Centre Strategy• 20 mph speed limits• Building ServicesThe panel also has statutory responsibility to review, scrutinise and make report and or recommendations to the responsible authorities of the Community Safety Partnership (CSP).

Wellbeing & Communities PanelPre-Payment Cards The Panel was briefed on a new initiative being explored by the Council to

introduce a pre-payment card that could be used by people to manage their own personal budgets for arranging adult support and care.

NHS Reviews The Panel, designated as the health overview and scrutiny committee, was actively involved in a number of projects throughout the year that included the Calderdale and Huddersfield health and social care strategic review and Relocation of services from the Princess Royal Community Hospital.

Kirklees Tuberculosis Review The Panel established a Task Group to review the issue of TB in Kirklees where there has been a steady increase in the incidence of the disease since 2004.

Immunisation Programmes The Panel was briefed on the new arrangements for the commissioning of national immunisation programmes and the work undertaken at a local level.

Implications of Francis Inquiry Members of the Panel attended a workshop that covered the outcomes of the Francis Inquiry and the implications for Scrutiny. An action plan detailing key actions has been developed and these will be progressed during 2014/15.

Claremont House The Panel considered the Council’s response to the issues identified by the Care Quality Commission (CQC) inspection of Claremont House in March 2013. Work included a visit to the home which provided panel members with an opportunity to discuss issues raised by the CQC with staff and families and relatives of residents.

13

A word from the Chair of Scrutiny for 2014/15Firstly, in my role as the incoming Chair of Overview & Scrutiny, I’d like to thank Councillor Nigel Patrick for all the work he has undertaken over his last three years as Chair of Overview & Scrutiny. I would also like to thank the voluntary co-optees for their ongoing commitment to the work of Overview & Scrutiny.

As you know I am a firm believer and advocate of the scrutiny process and the opportunities I feel it gives non-executive councillors to better understand how the Council works and to influence the decision making process.

The immediate issue for me as the new Chair is to consider how Overview & Scrutiny can operate effectively within a new Council structure. Overview & Scrutiny Management Committee will be leading a piece of work that gives us the opportunity to consider what must be part of the scrutiny function going forward, what changes this means and how we ensure this is embedded within the new Council. Proposals will be brought forward to Council later in the municipal year.

I am also looking at the role of Overview & Scrutiny in decision making, in particular how it influences decisions before they are made and I want to renew the focus of Overview & Scrutiny in this area.

Chair of ScrutinyCouncillor Julie Stewart Turner

14

Looking forward – Key priorities

Scrutiny refresh The 2014/15 budget identified the need to look at the requirements for Scrutiny in a reshaped Council. In 2014 the Scrutiny Management Committee will be considering what the Scrutiny function might look like going forward. This will be informed by understanding the statutory requirements and key roles of Scrutiny. There will be conversations with stakeholders to get their thoughts on the function and how it might work in the future.

The Management Committee will then develop a proposal for consideration by the full Council.

New and ongoing health scrutinyThe Well-Being and Communities Scrutiny Panel has been designated as the Health Overview and Scrutiny Committee for the Council and has a statutory responsibility to be consulted on proposals for substantial developments or variations to health services in the area. In addition when proposals for substantial variations cover more than one local authority area, a joint committee must be formed by those local authorities that are consulted.

During 2013/14 the panel and the authority have been actively involved in a number of projects and it is anticipated that this high level of activity will continue into 2014/15 as new projects emerge.

Current and expected projects include:

• Calderdale and Huddersfield health and social care strategic review

This review will be assessed by a joint committee established between Calderdale and Kirklees Councils that will consider the implications of a new proposed future service for health and social care that will include establishing two specialist hospitals (one delivering services for people that have an emergency or are acutely unwell and the other specialising in provision of planned hospital treatments).

• Mid Yorkshire clinical services/transformation programme

Joint scrutiny arrangements between Wakefield and Kirklees Councils are in place and during 2013/14 the committee referred its concerns to the Secretary of State for Health. Following advice from the Independent Review Panel the Secretary of State concluded that it would not be appropriate to move to a full independent review. However the joint committee has agreed to continue its work to oversee the implementation of the proposals.

• Relocation of services from the Princess Royal Community Hospital

During 2013/14 the Well-Being and Communities Scrutiny Panel was actively involved in the work being developed by the Calderdale and Huddersfield Foundation Trust on the proposals to move the Child Development Unit (CDU) and other services from the Princess Royal Community Hospital site. The panel will be presented with the results of the consultation on the CDU that took place during the summer months of 2014 and will continue to maintain an overview on the relocation of the other services.

• New review of congenital heart services in England

During 2013/14 joint arrangements that involved authorities across Yorkshire and the Humber referred the proposals that resulted from a review of children’s congenital heart services to the Secretary of State for Health. The referral led to a review of the proposals by the Independent Reconfiguration Panel (IRP) whose recommendations and advice were accepted in full. In June 2013 it was announced that the safe and sustainable review of children’s congenital heart services could not proceed as planned. A new review has now been established that will consider the whole lifetime pathway of care for people with congenital heart disease and during 2014/15 the joint committee will consider the proposals and outcomes associated with the new review.

15

Here are some brief answers to the most frequently asked questions about Scrutiny. More detailed information is available from www.kirklees.gov.uk/scrutiny

What is Scrutiny?Scrutiny acts as a check and balance on the council’s decision maker (the Cabinet) by holding it to account for its decision. Scrutiny aims to:

• improve services for local people and their communities,

• ensure Cabinet is accountable to the public,

• improve the performance of the council’s services,

• improve the performance of other public services for which the council has responsibility or is a stakeholder in, and

• actively engage local people in scrutiny and promote issues which are of importance and of relevance to them.

Who is involved?All councillors who do not hold a Cabinet post and voluntary co-optees, supported by Governance & Democratic Engagement Officers. A Management Committee leads and manages the overall process, with four thematic panels delivering an annual work programme of activity. Task groups may be set up to carry out short term in-depth investigations.

Is scrutiny a political activity?Scrutiny is a key part of the political process; however it is not party political. The Scrutiny Committee and panel structure are made up of councillors from across the political groups. Councillors aim to leave their party politics at the door and look objectively at issues.

How do you choose what to scrutinise?The councillors and voluntary co-optees involved in Scrutiny decide which issues they want to prioritise. Carrying out effective scrutiny takes a lot of time, commitment and effort so it is not possible to look at every issue. When choosing issues, Scrutiny will consider whether it will make a real difference, and to who? For example, whether recommendations could result in improved services.

What can’t Scrutiny look at and why?Scrutiny is not appropriate for considering individual complaints. Scrutiny also cannot investigate regulatory or ‘quasi-judicial’ decisions, such as planning or licensing decisions.

How can the public get involved?• Attend public meetings of Overview and Scrutiny

Management Committee and the panels.

• Suggest a topic for scrutiny.

• Give evidence at a panel or send us your views.

• Join a pool of people interested in being co-opted on to a panel when vacancies are advertised.

Frequently asked questions

16

Governance and Democratic Engagement Team Crown Court BuildingsPrincess StreetHuddersfieldHD1 2TT

Email: scrutiny.governance@kirklees.gov.uk

Tel: 01484 221000

Facebook: on.fb.me/194GdCN

Twitter: twitter.com/kirkleescrutiny

Lead officer detailsOverview & Scrutiny Management Committee Penny Bunker, Governance & Democratic Engagement Manager

Children and Young People Panel Jenny Bryce-Chan, Principal Governance & Democratic Engagement Officer

Development & Environment Panel Alaina McGavin, Governance & Democratic Engagement Officer

Resources Panel Penny Bunker, Governance & Democratic Engagement Manager

Wellbeing & Communities Panel Richard Dunne, Principal Governance & Democratic Engagement Officer

Joint Health Scrutiny Richard Dunne, Principal Governance & Democratic Engagement Officer

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legi

slatio

n, g

uida

nce

and

polic

y

To re

ceiv

e pe

riodi

c up

date

s on

legi

slatio

n, g

uida

nce

and

pol

icy

deve

lopm

ents

. T

o co

nsid

er h

ow th

e im

plic

atio

ns fo

r Kirk

lees

are

be

ing

addr

esse

d an

d id

entif

y an

y sp

ecifi

c ar

eas r

elat

ed to

ov

ervi

ew a

nd sc

rutin

y pr

actic

e.

- Wel

fare

Ref

orm

Upd

ate

As a

ppro

pria

te

8

Sep

t 14

3

Nov

embe

r

Go

vern

men

t Con

sulta

tions

To re

ceiv

e pe

riodi

c up

date

s on

legi

slativ

e de

velo

pmen

ts a

nd

cont

ribut

e as

app

ropr

iate

to c

orpo

rate

resp

onse

s.

As a

ppro

pria

te

Scru

tiny

refe

rral

s

To c

onsid

er a

ny re

ques

ts fo

r Scr

utin

y in

vest

igat

ions

A

s and

whe

n re

ceiv

ed

Deve

lopm

ent a

nd M

anag

emen

t of S

crut

iny

Wor

k Pr

ogra

mm

e

To u

nder

take

initi

al si

ft of

pot

entia

l iss

ues f

or P

anel

wor

k pr

ogra

mm

es

To a

ppro

ve th

e w

ork

prog

ram

mes

of t

he S

crut

iny

Pane

ls

To m

aint

ain

an o

verv

iew

on

the

prog

ress

of t

he d

eliv

ery

of w

ork

prog

ram

mes

- L

ead

Mem

bers

to re

port

Oct

ober

/ M

arch

To

rece

ive

upda

tes o

n th

e pr

ogre

ss o

f Hea

lth S

crut

iny

activ

ity a

nd

mon

itor r

esou

rce

impl

icat

ions

7 Ju

ly 2

014

11

Aug

ust 2

014

3

Nov

embe

r 201

4 / 9

Mar

ch

2015

Nov

embe

r / M

arch

and

as

requ

ired

Co

rpor

ate

Peer

Rev

iew

To c

onsid

er th

e fin

ding

s of t

he C

orpo

rate

Pee

r Rev

iew

and

the

arisi

ng a

ctio

n pl

an

Mee

ting

2 –

Actio

n Pl

an

11 A

ugus

t 201

4

TB

C

Corp

orat

e Pl

an

To re

ceiv

e a

brie

fing

on th

e Co

rpor

ate

Plan

3

Nov

embe

r 201

4

Scru

tiny

of th

e Bu

dget

Set

ting

Proc

ess

To d

eter

min

e Sc

rutin

y’s a

ppro

ach

To

rece

ive

upda

te o

n pr

oces

s inc

ludi

ng w

ork

on th

emes

8 Se

ptem

ber 2

014

3 N

ovem

ber 2

014

DR

AFT

- C

HIL

DR

EN A

ND

YO

UN

G P

EOPL

E SC

RU

TIN

Y PA

NEL

SC

RU

TIN

Y PA

NEL

WO

RK

PR

OG

RA

MM

E 20

14/1

5

Mem

bers

: C

llr C

Bur

ke (L

ead

Mem

ber),

Cllr

M A

khta

r, C

llr D

Bel

lam

y, C

llr A

man

da S

tubl

ey, C

llr E

rin H

ill, C

llr E

dgar

Hol

royd

-D

ovet

on,

Lind

a S

umm

ers,

Ric

hard

Bur

ge, M

arga

ret D

obso

n an

d Sa

jid M

irza

Supp

ort:

Jenn

y B

ryce

-Cha

n, P

rinci

pal G

over

nanc

e an

d D

emoc

ratic

Eng

agem

ent O

ffice

r

ITEM

S FO

R F

ULL

PA

NEL

DIS

CU

SSIO

N

Issu

e Fo

cus

Tim

esca

le

Mul

ti-A

genc

y Sa

fegu

ardi

ng H

ub (M

ASH

) Lo

cal a

genc

ies

wan

t to

intro

duce

a n

ew w

ay o

f w

orki

ng w

hich

will

brin

g to

geth

er fr

ont l

ine

prof

essi

onal

s fro

m P

ublic

Hea

lth, S

choo

ls a

nd

Soc

ial W

ork

to e

nsur

e be

tter i

mm

edia

te s

harin

g of

in

form

atio

n an

d de

cisi

ons

abou

t act

ion

need

ed

whe

n th

ere

is c

once

rns

abou

t a c

hild

.

This

is a

new

are

a of

focu

s fo

r the

Pan

el a

nd th

e P

anel

will

rece

ive

an in

itial

brie

fing

afte

r whi

ch th

e ar

ea o

f foc

us w

ill be

det

erm

ined

.

20 O

ctob

er 2

014

(Pau

line

Mar

tin)

Rec

ruitm

ent a

nd R

eten

tion

of S

ocia

l Wor

k Pr

actit

ione

rs

Ther

e is

a n

atio

nal p

robl

em re

crui

ting

and

reta

inin

g go

od q

ualit

y S

ocia

l Wor

k st

aff.

It is

cur

rent

ly a

go

vern

men

t prio

rity

to im

prov

e S

ocia

l Wor

k tra

inin

g.

His

toric

ally

, Kirk

lees

has

had

a g

ood

track

reco

rd o

f st

aff r

eten

tion

how

ever

is b

egin

ning

to e

xper

ienc

e so

me

diffi

culti

es.

This

is a

new

are

a of

focu

s fo

r the

Pan

el a

nd th

e P

anel

will

rece

ive

an in

itial

brie

fing

afte

r whi

ch th

e ar

ea o

f foc

us w

ill be

det

erm

ined

. Th

e Pa

nel c

onsi

dere

d a

repo

rt pr

esen

ted

by

Cat

herin

e H

arris

on o

n th

e m

easu

res

bein

g pu

t in

plac

e to

recr

uit a

nd re

tain

Soc

ial W

ork

Pra

ctiti

oner

s.

An

upda

te o

n pr

ogre

ss to

be

pres

ente

d in

the

new

ye

ar.

15 S

epte

mbe

r 201

4 (C

athe

rine

Har

rison

)

Upd

ate

early

201

5 - T

o be

det

erm

ined

Chi

ldre

n an

d Ad

oles

cent

Men

tal H

ealth

Ser

vice

The

Pane

l w

ill re

ceiv

e a

repo

rt/br

iefin

g on

the

rol

e th

e S

afeg

uard

ing

Chi

ldre

n’s

Boa

rd a

nd th

e C

hild

ren’

s Tr

ust

Boa

rd h

ave

in m

onito

ring

the

effic

ienc

y an

d ef

fect

iven

ess

of C

AM

HS

. Th

e Pa

nel

will

have

sig

ht o

f th

e M

enta

l Em

otio

nal

To b

e de

term

ined

Hea

lth a

nd W

ellb

eing

Stra

tegy

whi

ch i

s cu

rrent

ly

bein

g re

vise

d.

Secu

ring

Suffi

cien

t Goo

d Sc

hool

Pla

ces

P

opul

atio

n gr

owth

in K

irkle

es is

alre

ady

crea

ting

pres

sure

on

prim

ary

scho

ol p

lace

s, w

hils

t the

re a

re

curre

ntly

sur

plus

sec

onda

ry s

choo

l pla

ces

whi

ch

may

not

be

in th

e pl

aces

whe

re th

ey w

ill be

mos

t ne

eded

in fu

ture

. C

hang

es to

the

scho

ol s

yste

m

are

com

plex

.

The

Pan

el w

ill re

ceiv

e an

initi

al b

riefin

g af

ter

whi

ch

the

area

of f

ocus

will

be d

eter

min

ed.

Gill

Ellis

and

Jo-

Anne

San

ders

pre

sent

ed a

rep

ort t

o th

e pa

nel

and

agre

ed

to

prov

ide

addi

tiona

l br

eakd

own

on:-

15 S

epte

mbe

r 201

4 (G

ill E

llis &

Jo-

Ann

e S

ande

rs)

U

pdat

e ea

rly 2

015

- To

be d

eter

min

ed

The

impl

icat

ions

of t

he C

hild

ren

and

Fam

ilies

A

ct

The

Pane

l will

rece

ive

an in

itial

brie

fing

afte

r whi

ch

the

area

of f

ocus

will

be d

eter

min

ed

To b

e de

term

ined

ASS

IGN

ED T

ASK

S

Issu

e A

ssig

ned

To

Focu

s Ti

mes

cale

Ber

eave

men

t Sup

port

–

Task

Gro

up

Sup

port

in S

choo

l for

C

hild

ren

and

Youn

g P

eopl

e go

ing

thro

ugh

B

erea

vem

ent

Term

s of

refe

renc

e dr

afte

d

Info

rmat

ion

gath

erin

g m

eetin

g

Ong

oing

SUB

GR

OU

P

Issu

e Pe

rfor

man

ce In

form

atio

n Ti

mes

cale

EDU

CA

TIO

NA

L A

TTA

INM

ENT

AN

D S

AFE

GU

AR

DIN

G

SUB

–G

RO

UP

Mem

bers

hip:

- C

llr C

ahal

Bur

ke, C

llr D

onna

Bel

lam

y, C

llr

Erin

Hill,

Ric

hard

Bur

ge a

nd M

arga

ret D

obso

n C

hild

ren

Hom

es V

isit

Pan

el m

embe

rs h

ave

been

invi

ted

to v

isit

the

5 ch

ildre

n ho

mes

acr

oss

Kirk

lees

. (2

mem

bers

per

vis

it)

Arra

ngem

ent t

o be

con

firm

ed

The

Sub

Gro

up w

ill co

nsid

er p

erfo

rman

ce

info

rmat

ion

in re

latio

n to

the

follo

win

g ar

eas:

-

- S

afeg

uard

ing

Chi

ldre

n -

-

Ado

ptio

n (In

clud

ing

Sco

re C

ard

Info

) -

Fost

erin

g -

Inte

grat

ed Y

outh

Sup

port

Ser

vice

-

Look

ed A

fter C

hild

ren

- E

duca

tiona

l atta

inm

ent (

with

an

emph

asis

on

LA

C)

15 S

epte

mbe

r 201

4

LEA

D M

EMB

ER B

RIE

FIN

G IS

SUES

Issu

e Fo

cus

Tim

esca

le

Stro

nger

Fam

ilies

Th

e Le

ad M

embe

r will

rece

ive

upda

tes

on

the

prog

ress

of t

his

prog

ram

me

and

feed

back

to

the

full

Pan

el.

TBC

Cor

pora

te P

erfo

rman

ce In

form

atio

n

The

Lead

Mem

ber w

ill re

ceiv

e qu

arte

rly

brie

fing

from

: Pau

l Joh

nson

, Ass

ista

nt

Dire

ctor

Fam

ily S

uppo

rt &

Chi

ld P

rote

ctio

n an

d G

ill E

llis A

ssis

tant

Dire

ctor

for L

earn

ing

& S

kills

on

Chi

ldre

n S

ervi

ces

perfo

rman

ce

info

rmat

ion.

22 S

epte

mbe

r 201

4 5

Janu

ary

2015

30

Mar

ch 2

015

DEV

ELO

PMEN

T &

EN

VIR

ON

MEN

T SC

RU

TIN

Y PA

NEL

– W

OR

K P

RO

GR

AM

ME

2014

/201

5

Mem

bers

: Cllr

N P

atric

k (L

ead

Mem

ber),

Cllr

V L

ees-

Ham

ilton

, Cllr

A M

arch

ingt

on, C

llr A

Stu

bley

, Cllr

D O

’Don

ovan

, Cllr

M A

khta

r,

I Brie

rley,

T D

uke,

R F

irth.

S

uppo

rt: A

lain

a M

cGav

in, G

over

nanc

e an

d D

emoc

ratic

Eng

agem

ent O

ffice

r

ITEM

S FO

R F

ULL

PA

NEL

DIS

CU

SSIO

N

Issu

e Fo

cus

Tim

esca

le

USE

OF

BU

S LA

NES

A

reas

iden

tifie

d fo

r upd

ate;

•

Rat

iona

le o

f pro

cedu

re;

• In

form

atio

n re

gard

ing

situ

atio

n of

all

bus

lane

s an

d ra

tiona

le o

f why

bus

la

nes

situ

ated

whe

re th

ey a

re;

• Ti

mes

of u

se fo

r all

bus

lane

s;

• H

ow e

nfor

cem

ent i

s un

derta

ken;

•

Taxi

use

of b

us la

nes.

Upd

ate

sche

dule

d fo

r Oct

ober

201

4 m

eetin

g C

onta

cts:

P

aul H

awki

ns/ R

icha

rd H

adfie

ld

PU

BLI

C P

RO

TEC

TIO

N W

HEN

C

ON

TAM

INA

TED

LA

ND

IS

RED

EVEL

OPE

D

Are

as id

entif

ied

for u

pdat

e;

• W

ho is

resp

onsi

ble;

•

Cur

rent

pro

cedu

res

unde

rtake

n w

hen

land

is id

entif

ied

as

cont

amin

ated

; •

Sec

urity

mea

sure

s un

derta

ken.

Upd

ate

sche

dule

d fo

r Nov

embe

r 201

4 m

eetin

g C

onta

cts:

M

arga

ret D

urki

n/ W

endy

Bla

kele

y

DU

STB

IN A

ND

BU

LKY

WA

STE

CO

LLEC

TIO

NS

– PE

RFO

RM

AN

CE

ISSU

ES

Are

as id

entif

ied

for u

pdat

e;

• H

ow s

uper

visi

on o

f sta

ff co

mpl

etin

g co

llect

ions

is u

nder

take

n;

• M

isse

d co

llect

ions

; •

Tim

ing

of c

olle

ctio

ns;

• R

etur

n of

bin

s af

ter c

olle

ctio

n is

un

derta

ken;

•

Rou

tes

and

times

info

rmat

ion

– ho

w

man

y bi

ns e

xpec

ted

to b

e em

ptie

d on

an

aver

age

rout

e;

• P

olic

y on

wha

t is

rem

ovab

le a

nd

who

mak

es th

ese

deci

sion

s.

Upd

ate

sche

dule

d fo

r Nov

embe

r 201

4 m

eetin

g C

onta

cts:

D

ave

McM

ahon

/ Pau

l Whi

ttake

r

LOC

AL

PLA

N

(P

REV

IOU

SLY

LOC

AL

DEV

ELO

PMEN

T FR

AM

EWO

RK

)

Gen

eral

pro

gres

s, in

clud

ing

the

Cor

e S

trate

gy.

Pan

el h

ave

requ

este

d re

gula

r upd

ates

on

pro

gres

s. F

irst u

pdat

e sc

hedu

led

for

Janu

ary

2015

C

onta

cts:

P

atric

k A

uter

son/

Ric

hard

Hol

linso

n

ASS

IGN

ED T

ASK

S IS

SUE

FOC

US

TOW

N C

ENTR

E ST

RA

TEG

Y To

com

plet

e re

port

and

sign

off

early

in M

unic

ipal

Yea

r – n

o fu

rther

rese

arch

will

be re

quire

d.

BU

ILD

ING

SER

VIC

ES

To g

athe

r up

to d

ate

info

rmat

ion

to p

rogr

ess

the

wor

k al

read

y un

derta

ken

in 2

013

• Te

rms

of R

efer

ence

wer

e id

entif

ied

as;

o

To u

nder

stan

d ho

w B

uild

ing

Ser

vice

s ar

e w

orki

ng to

cre

ate

an im

prov

ed p

ositi

ve

orga

nisa

tiona

l cul

ture

in re

latio

n to

:

Vis

ible

Lea

ders

hip

P

ositi

ve W

orkp

lace

s

Enh

ance

d C

omm

unic

atio

n o

To

iden

tify

exam

ples

of h

ow B

uild

ing

Ser

vice

s ar

e pr

ovid

ing

valu

e fo

r mon

ey a

nd

ensu

ring

cust

omer

focu

sed

serv

ices

; and

iden

tify

how

goo

d pr

actic

e ca

n be

bui

lt up

on, e

nhan

ced

and

repl

icat

ed in

oth

er a

reas

; o

To

iden

tify

the

pote

ntia

l im

pact

of t

he C

SR

on

Bui

ldin

g S

ervi

ces

and

cons

ider

the

serv

ice’

s vi

sion

for t

he fu

ture

; o

To

mak

e re

com

men

datio

ns, a

s ap

prop

riate

. M

eetin

g w

ith M

ark

Free

th s

ched

uled

to ta

ke p

lace

on

16 O

ctob

er 2

014.

M

USE

UM

S A

ND

G

ALL

ERIE

S

(FU

LL P

ANEL

INVO

LVE

MEN

T)

Mus

eum

Vis

its to

ok p

lace

on

1 an

d 9

Apr

il. A

reas

of F

ocus

wer

e id

entif

ied

as;

• To

gat

her a

n un

ders

tand

ing

of w

hy m

useu

ms

visi

tor n

umbe

rs a

nd m

useu

m u

sage

are

re

duci

ng;

• To

con

side

r and

com

men

t on

the

com

plet

e pr

ogra

mm

e of

act

ivity

to ta

ckle

redu

ced

visi

tor

num

bers

, inc

ludi

ng in

com

e ge

nera

tion

idea

s;

• To

con

side

r fut

ure

optio

ns fo

r the

ser

vice

in re

latio

n to

the

sust

aina

bilit

y of

mus

eum

s ac

ross

K

irkle

es C

ounc

il, in

ligh

t of t

he C

SR

; o

W

ith a

focu

s on

spe

cial

ism

s, b

uild

ing

and

land

rest

rictio

ns, w

orki

ng a

cros

s W

est

Yor

kshi

re a

nd p

ublic

/ priv

ate

partn

ersh

ip o

ptio

ns.

• To

mak

e re

com

men

datio

ns a

s ap

prop

riate

. M

eetin

g w

ith R

icha

rd B

utte

rfiel

d an

d D

ebor

ah M

arsl

and

took

pla

ce o

n 12

Sep

tem

ber 2

014.

CR

IME

AN

D D

ISO

RD

ER S

CR

UTI

NY

Rou

tine

follo

w u

p to

pre

viou

s re

com

men

datio

ns to

dem

onst

rate

Scr

utin

y ou

tcom

es

Th

e Pa

nel h

as s

tatu

tory

resp

onsi

bilit

y to

revi

ew, s

crut

inis

e an

d m

ake

repo

rt

and

or re

com

men

datio

ns to

the

resp

onsi

ble

auth

oriti

es o

f the

C

omm

unity

Saf

ety

Part

ners

hip

(CSP

)

The

Pane

l has

sta

tuto

ry re

spon

sibi

litie

s to

revi

ew, s

crut

inis

e an

d m

ake

repo

rts a

nd o

r re

com

men

datio

ns to

the

resp

onsi

ble

auth

oriti

es o

f the

Com

mun

ity S

afet

y P

artn

ersh

ip

(CS

P)

The

Pane

l has

dev

elop

ed a

pro

gram

me

of h

oldi

ng 1

Crim

e an

d D

isor

der f

ocus

ed

scru

tiny

mee

ting

per y

ear a

nd th

e C

hair

hold

s qu

arte

rly b

riefin

gs w

ith th

e C

hair

of th

e C

SP

and

Kirk

lees

Pol

ice

and

Crim

e P

anel

mem

bers

. In

itial

are

as to

focu

s on

; •

Pol

ice

traffi

c en

forc

emen

t of 2

0mph

lim

it ar

eas,

of p

arki

ng o

n pa

vem

ents

, of

park

ing

near

junc

tions

, and

gen

eral

traf

fic e

nfor

cem

ent i

ssue

s;

• R

epor

ting

non-

emer

genc

y cr

imes

; •

Feed

back

on

actio

n ta

ken

whe

n cr

imes

are

repo

rted.

D

edic

ated

mee

ting

brou

ght f

orw

ard

to 3

rd O

ctob

er 2

014,

follo

win

g pu

blic

atio

n of

the

Rot

herh

am R

epor

t. P

anel

hav

e re

ques

ted

atte

ndan

ce fr

om:

-

Dire

ctor

for C

hild

ren

& A

dults

-

Hea

d of

Com

mun

ity S

afet

y -

Div

isio

nal C

omm

ande

r of P

olic

e -

Cha

ir of

Com

mun

ity S

afet

y P

artn

ersh

ip

- K

irkle

es P

olic

e &

Crim

e P

anel

Mem

bers

MO

NIT

OR

ING

ITEM

S R

outin

e fo

llow

up

to p

revi

ous

reco

mm

enda

tions

to d

emon

stra

te S

crut

iny

outc

omes

.

RO

AD

SIG

NA

GE

&

MA

RK

ING

S In

the

2012

/13

a ta

sk g

roup

con

clud

ed it

s fin

ding

on

road

sig

nage

and

mar

king

s.

Upd

ate

prov

ided

to th

e P

anel

at S

epte

mbe

r 201

4 m

eetin

g.

Follo

win

g qu

estio

ns ra

ised

at t

he m

eetin

g, fu

rther

info

rmat

ion

is a

wai

ted

by th

e Pa

nel.

PL

AN

NIN

G

In 2

011/

12 T

he P

anel

con

clud

ed a

repo

rt on

the

Kirk

lees

Pla

nnin

g Se

rvic

e th

at w

as re

ceiv

ed b

y C

abin

et in

Aug

ust 2

012

– Th

e Pa

nel n

eed

to re

ceiv

e an

upd

ate

on th

e pr

ogre

ss m

ade

agai

nst e

ach

of th

e re

com

men

datio

ns.

The

times

cale

for t

his

will

nee

d to

be

dete

rmin

ed.

An

upda

te w

as p

rovi

ded

at th

e m

eetin

g he

ld o

n 27

th F

ebru

ary

2014

. A

furth

er u

pdat

e is

sch

edul

ed to

ta

ke p

lace

at t

he M

arch

201

5 m

eetin

g.

20

MPH

SPE

ED L

IMIT

S A

n up

date

on

the

prog

ress

of r

ecom

men

datio

ns a

ppro

ved

by C

abin

et n

eeds

is s

ched

uled

for t

he

Janu

ary

2015

mee

ting.

FLO

OD

RIS

K

MA

NA

GEM

ENT

STR

ATE

GY

The

Kirk

lees

Loc

al F

lood

Ris

k M

anag

emen

t Stra

tegy

was

pub

lishe

d in

Feb

ruar

y 20

13 a

nd th

e fir

st

annu

al s

crut

iny

of p

rogr

ess

agai

nst a

ctio

ns w

as c

ompl

eted

in F

ebru

ary

2014

whe

re th

e Pa

nel m

ade

the

belo

w re

com

men

datio

ns:

(1)

That

the

Floo

d R

isk

Man

agem

ent S

trate

gy u

pdat

e be

pro

vide

d to

the

Scr

utin

y P

anel

on

an

annu

al b

asis

. (2

) Th

at th

e P

anel

’s c

once

rns

rega

rdin

g th

e de

terio

ratio

n in

the

qual

ity o

f the

hig

hway

gul

ly e

mpt

ying

op

erat

ion

be n

oted

. (3

) Th

at th

e S

crut

iny

Pan

el re

com

men

d th

at h

ighw

ay g

ully

em

ptyi

ng o

pera

tion

be e

xam

ined

and

re

asse

ssed

in li

ght o

f for

thco

min

g pr

essu

res

on b

udge

ts, w

ith th

is is

sue

bein

g in

clud

ed u

nder

act

ion

poin

t 7.1

of t

he A

ctio

n P

lan.

A

furth

er u

pdat

e is

sch

edul

ed fo

r the

Mar

ch 2

015

mee

ting.

LEA

D M

EMB

ER B

RIE

FIN

G

Lead

Mem

bers

are

ask

ed to

regu

larly

repo

rt ba

ck to

the

full

pane

l on

brie

fings

and

to id

entif

y if

any

issu

es n

eed

esca

latio

n to

the

full

pane

l for

con

side

ratio

n.

LE

EDS

CIT

Y R

EGIO

N

Th

e Le

ad M

embe

r will

be k

ept u

pdat

ed o

n th

ese

issu

es

THE

LOC

AL

ENTE

RPR

ISE

PAR

TNER

SHIP

REG

ION

AL

CO

MM

UN

ITY

CA

PAC

ITY

BU

ILD

ING

CO

NN

ECTI

NG

C

OM

MU

NIT

IES

OVE

RVIE

W A

ND

SCRU

TIN

Y PA

NEL

FO

R RE

SOU

RCES

WO

RK P

ROG

RAM

ME

2014

/15

Pane

l mem

bers

hip:

C

llr D

avid

Hal

l ( L

ead

Mem

ber)

, Cou

ncill

or K

aren

Alli

son,

Cou

ncill

or M

ark

Hem

ingw

ay; C

llr N

ahee

d M

athe

r; Co

unci

llor H

ilary

Ric

hard

s;

Coun

cillo

r Dav

id R

idgw

ay.

Co-

opte

d m

embe

rs: P

hilip

Cha

lone

r, Jo

hn B

riggs

and

Ian

Stee

le

Offi

cer S

uppo

rt: P

enny

Bun

ker,

Gove

rnan

ce a

nd D

emoc

ratic

Eng

agem

ent M

anag

er

MAI

N IT

EMS

IS

SUE

FOCU

S As

set M

anag

emen

t Th

e on

goin

g re

view

and

ratio

nalis

atio

n of

ass

ets i

s a fu

ndam

enta

l str

and

of th

e re

shap

ing

of th

e Co

unci

l and

it’s

se

rvic

es in

the

next

3 –

5 y

ears

.

The

Scru

tiny

Pane

l will

con

sider

the

follo

win

g:

• M

onito

ring

the

over

all a

sset

disp

osal

pro

gram

me

•

Cons

ider

ing

the

deve

lopm

ent o

f the

Est

ates

Man

agem

ent S

trat

egy

•

The

proc

ess f

or c

onsu

lting

with

loca

l cou

ncill

ors

( Lea

d of

ficer

s: Jo

anne

Bar

thol

omew

- As

st D

irect

or P

hysic

al R

esou

rces

and

Pro

cure

men

t /

Mar

k Gr

egor

y –

Head

of C

orpo

rate

Lan

dlor

d)

• N

ew to

the

wor

k of

the

Pane

l for

201

4/15

will

be

scru

tiny

of th

e ap

proa

ch to

Com

mun

ity A

sset

Tra

nsfe

r ( L

ead

Offi

cers

: Joa

nne

Bart

holo

mew

/ Jo

hn H

eneg

han

– He

ad o

f Pol

icy)

( 3

0 O

ct 2

014

) Ch

angi

ng o

ur R

elat

ions

hip

with

Sta

ff

( for

mer

ly c

alle

d Th

e Ch

angi

ng F

ace

of K

irkle

es)

This

area

of w

ork

rem

ains

a p

riorit

y fo

r the

Pan

el in

a ti

me

whe

n th

e Co

unci

l con

tinue

s to

addr

ess s

igni

fican

t fin

anci

al c

hang

es. T

he w

ork

focu

ses o

n th

e im

pact

on

Coun

cil S

ervi

ce a

nd im

plic

atio

ns fo

r sta

ff.

The

Coun

cil i

s act

ivel

y re

visin

g ke

y Co

unci

l pol

icie

s, in

resp

onse

to fe

edba

ck fr

om st

aff a

nd m

anag

ers.

The

Pan

el

will

con

tinue

to sc

rutin

ise th

e w

ork

that

is b

eing

und

erta

ken.

( L

ead

Offi

cers

: Rut

h Re

dfer

n - D

irect

or o

f Com

mun

ities

Tra

nsfo

rmat

ion

and

Chan

ge: R

osem

ary

Gibs

on- H

ead

of

HR;

Julie

Fot

herg

ill- H

ead

of O

rgan

isatio

nal C

hang

e).

( 2

5 Se

ptem

ber 2

014)

Revi

ew o

f Tra

ded

Serv

ices

This

issue

was

iden

tifie

d as

par

t of t

he Q

4 di

scus

sion

at O

SMC

and

refe

rred

to th

e Re

sour

ces S

crut

iny

Pane

l for

fo

llow

up.

The

Scru

tiny

Pane

l will

con

sider

the

findi

ngs o

f a re

view

of t

rade

d se

rvic

es. T

he re

view

aim

s to

look

at t

he

prin

cipl

es u

nder

pinn

ing

the

appr

oach

to tr

aded

serv

ices

to d

eter

min

e if

they

are

still

app

ropr

iate

with

in th

e ne

w re

shap

ed C

ounc

il (L

ead

Offi

cer:

Joan

ne B

arth

olom

ew)

( 30

Oct

201

4 )

Th

e im

plem

enta

tion

of th

e Co

mpr

ehen

sive

Sp

endi

ng R

evie

w

The

Pane

l will

follo

w u

p on

the

wor

k un

dert

aken

by

the

OSM

C’s C

SR S

crut

iny

Task

Gro

up la

st y

ear.

In

clud

ing

the

resp

onse

to th

e re

com

men

datio

ns o

f the

Tas

k Gr

oup.

( O

ctob

er /N

ovem

ber T

BC)

Bu

sine

ss R

ates

The

Task

Gro

up h

ad p

revi

ously

bee

n br

iefe

d on

the

Loca

lisat

ion

of B

usin

ess R

ates

and

impl

icat

ions

for K

irkle

es

In 2

014/

15 th

e Ta

sk G

roup

will

: •

rece

ive

an o

verv

iew

of t

he c

urre

nt n

atio

nal p

ositi

on re

gard

ing

Busin

ess r

ates

•

Cons

ider

the

Coun

cil’s

pol

icy

in re

spec

t of t

he a

dmin

istra

tion

of B

usin

ess R

ates

incl

udin

g th

e lo

cal

appr

oach

to d

iscre

tiona

ry ra

te re

lief.

•

Six

mon

thly

upd

ate

on o

utco

mes

of a

pply

ing

curr

ent p

olic

y

• Co

nsid

er th

e Bu

sines

s Rat

es S

tart

up

and

Rete

ntio

n Po

licy

(rep

ort t

o Ca

bine

t Oct

ober

/ Nov

embe

r 14)

Ti

mes

cale

: Pa

nel t

o ha

ve in

itial

disc

ussio

n on

27

Nov

embe

r 20

14)

(

Lead

Offi

cers

: Jan

e Br

ady

- As

sista

nt D

irect

or C

usto

mer

and

Exc

hequ

er S

ervi

ces)

Devo

lutio

n an

d Lo

cal A

rea

Wor

king

To sc

rutin

ise th

e w

ork

curr

ently

bei

ng u

nder

take

n to

dev

elop

a re

vise

d ap

proa

ch to

are

a go

vern

ance

, inc

ludi

ng

the

devo

lutio

n of

som

e as

pect

s of d

ecisi

on m

akin

g in

Kirk

lees

. ( L

ead

Offi

cers

: Kim

iyo

Rick

etts

– A

sst D

irect

or, C

omm

uniti

es a

nd L

eisu

re

M

icha

el G

reen

e –

Head

of a

nd S

afe

and

Cohe

sive

Com

mun

ities

) ( I

nitia

l ove

rvie

w o

f wor

k to

dat

e -

28

Augu

st

/ Upd

ate

30 0

ctob

er)

MO

NIT

ORI

NG

ITEM

S

Pow

erho

use

Follo

win

g ea

rlier

wor

k by

the

Pane

l, a

furt

her r

epor

t on

the

perf

orm

ance

of t

he n

ew b

ack

offic

e IT

syst

em (

SAP)

w

ill b

e co

nsid

ered

by

the

Pane

l.

( Pe

ter F

ardy

) (D

ate

to b

e co

nfirm

ed)

LEAD

MEM

BER

BRIE

FIN

GS

In a

dditi

on to

mai

ntai

ning

an

over

view

of i

ssue

s with

in th

e Re

sour

ces p

ortfo

lio, i

nclu

ding

futu

re d

ecisi

on o

n th

e Fo

rwar

d Pl

an o

f Key

Dec

ision

s, th

e Le

ad M

embe

r m

aint

ain

a w

atch

ing

brie

f on

the

follo

win

g iss

ues:

Wor

kfor

ce d

evel

opm

ent -

App

rent

ices

hips

Fo

cus:

Fol

low

ing

earli

er w

ork

by th

e Pa

nel,

incl

udin

g an

upd

ate

repo

rt in

Janu

ary

2014

, the

re L

ead

Mem

ber w

ill

keep

a w

atch

ing

brie

f on

the

prog

ress

are

a b

riefin

g at

the

end

of th

e

Pe

rfor

man

ce B

riefin

gs

To b

e br

iefe

d on

a q

uart

erly

bas

is on

the

reso

urce

s por

tfolio

per

form

ance

info

rmat

ion

prio

r to

a fu

ll di

scus

sion

at O

SMC

Q

4 ( 1

3/14

) - 4

July

Q

1 (1

4/15

) - S

epte

mbe

r Q

2 –

Dece

mbe

r Q

3 –

Mar

ch

P

B.RS

P.16

.9.1

4V2

IT

EMS

FOR

FU

LL P

AN

EL D

ISC

USS

ION

ISSU

E A

REA

S O

F FO

CU

S Th

e C

are

Act

201

4 To

mai

ntai

n an

ove

rvie

w o

f the

refo

rms

to th

e ad

ults

soc

ial c

are

syst

em; a

nd c

are

stan

dard

s.

P

anel

has

bee

n ad

vise

d th

at g

uida

nce

shou

ld b

e av

aila

ble

late

r in

the

year

(201

4) w

hen

a br

iefin

g ca

n be

arra

nged

to c

over

the

key

aspe

cts

of th

e A

ct, t

he im

plic

atio

ns fo

r the

Cou

ncil

and

to c

onsi

der

the

resp

onse

to th

e w

ay th

at th

e C

ounc

il w

ill ca

rry o

ut it

s ad

ult s

ocia

l ca

re re

spon

sibi

litie

s.

Com

mun

ity C

are

Ass

essm

ents

To

con

side

r thi

s is

sue

in c

onju

nctio

n w

ith th

e C

are

Act

201

4 w

ith a

fo

cus

on:

• Th

e im

plic

atio

ns o

n th

e nu

mbe

rs o

f ass

essm

ents

that

will

be

requ

ired

and

how

this

will

impa

ct o

n th

e tim

elin

ess

of a

nnua

l re

view

s.

• Lo

okin

g at

the

sour

ces

of re

ferra

ls a

nd e

xplo

ring

the

perfo

rman

ce d

ata

in m

ore

deta

il.

Impl

icat

ions

of t

he F

ranc

is In

quiry

C

ircul

ate

the

actio

n pl

an w

hich

det

ails

the

agre

ed a

ctio

ns a

nd h

ow

the

prop

osal

s w

ill be

pro

gres

sed.

A

full

Pane

l brie

fing

sess

ion

will

be a

rrang

ed la

ter i

n th

e ye

ar to

up

date

on

prog

ress

.

WEL

L-B

EIN

G &

CO

MM

UN

ITIE

S SC

RU

TIN

Y PA

NEL

– W

OR

K P

RO

GR

AMM

E 20

14/1

5 (V

2)

Mem

bers

: Cllr

Kar

en R

owlin

g (L

ead

Mem

ber),

Cllr

Rob

ert B

arra

clou

gh, C

llr J

udith

Hug

hes,

Cllr

Phi

l Sco

tt, C

llr L

iz S

maj

e, C

llr M

olly

W

alto

n, J

eff P

eers

(Co-

opte

e), L

aure

nce

Wal

ker (

Co-

opte

e), J

ane

Gle

dhill

(Co-

opte

e), P

eter

Mac

kle

(Co-

opte

e).

Supp

ort:

Ric

hard

Dun

ne, P

rinci

pal G

over

nanc

e &

Dem

ocra

tic E

ngag

emen

t Offi

cer

NH

S H

ealth

Che

cks

Pro

gram

me

Pan

el h

as a

gree

d th

at th

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k pr

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