Naracoorte & District Hockey Association MINUTES for Meeting

27th February 2018 Present: Gayle Ellis, Shari Kaczmarek, Peter Hocking, Richard Kirkland, Mick Derrington, Oliver Chaston, Brigitta White, Sharon Clothier, Jayne Waters, Carolyn McLaren, Brett Rumball, Andrew Doecke, Jenny Aylesbury, Sherree Williams, Kylie Stewart, Karryn Meulders, Sara Ham, Pete Anderson, Anne Freeman, Joe Bunnik, Derek James, Richard Smith, Grant Closter, Hannah Maddern, Bruce Cameron, Michael Hutchesson, Toni Domaschenz, Keiren Brennan, Nicola Turner. Apologies: Amanda Edwards, Sile Legoe, Ian Dow Meeting commenced: 8.00pm Minutes from last meeting Moved Sara Ham, 2nd Carolyn McLaren

Business Arising from minutes Correspondence In:- Wendy Kirk, St John Ambulance SA – interest in hiring clubrooms regularly for first aid courses; John Ruck, Rotary Club Naracoorte – enquiry regarding hire of clubrooms; Hockey SA (Peter Churack) – preliminary notice of HSA AGM; Anne Freeman – grand opening of clubrooms; Lee Curnow (Ncte Herald) – press release re: grant recipients; Tony Elletson (Star Club) – congratulations on being successful in grant application; Various – proposed changes to by-laws; Hockey World – request to visit on first round; Rebecca Munn (First Aid Pro) – enquiry into use of clubrooms for first aid courses; HSA – 2018 Mens Masters Carnival; HSA – memo re: individual player registrations 2018; Ty Leochel – info re: Good Sports & RSA course; Luke Clohesy (Envirotech) – GPS line marker; Leon Bignell MP (Minister for Recreation and Sport) – Notification of success grant application.

Out: - Club correspondence – forwarding of relevant emails; David Coombe (Strikers) – enquiry into numbers in Strikers junior teams in regards to NDHA nominating in LSEHA; Hockey World & Just Hockey – notice of not choosing exclusivity

Reports:

• President o Hockey in Naracoorte has changed with the success in the SSP grant application

for turf. o Imperative for clubs to attend all meetings so members are kept up to date. o Expecting to play on turf by next year so may be some upheaval in the process in

regards to fields being played on, etc. o Clubs need to pass information on to their members. o Will need a working bee prior to season to finish some things off.

• Treasurer – Report Tabled for period 27th January – 23rd February 2018 o Total Income $1204.00; Total Expenses $900.89

Closing Balance $1097.44 o PPHS Facilities Upgrade Account: $52571.44

PPHS Turf Account: $51402.80 Moved: A. Freeman, 2nd K. Meulders – That Treasurer’s report be accepted. Carried o Some new sponsors have come on board. o Richie queried facilities account, is it left over from clubrooms grant. Clarification

on account:- total grant for clubrooms spent along with equal amount of NDHA funds. Facilities account is to go towards further upgrades, including toilet/changerooms, etc.

o Carolyn queried costs of unfinished jobs in clubrooms/toilets/etc. NDHA needed to close off the expenses to close the grant, any further expenses incurred will need to come out of facilities fund or from a fundraising event, this will be determined as required.

• Registrar o Registration portals still closed o Anne went through proposed fee structure taking into account significant

increases in the Hockey SA portion. Moved: A. Freeman, 2nd J. Waters – That fees to be accepted as tabled. Carried o Social Membership $10

• Junior Coordinator o Zone meeting held in an attempt to confirm dates for trials, this information will be

passed on to members as soon as it is available.

• Grounds o Michael to catch up with Grant and club grounds people.

• Canteen/Bar o

• Sponsorship/Fundraising o Sponsor letters sent out o Pie drive – very successful so far with lots of outside orders o Steve & Ange Lawrie would like to bring coffee van to home games and donate

per cup. Letter to be sent to NDHA to formalise request.

• Turf Committee o Acceptance to be sent off this week. o Hoping to complete by March/April 2019 o Will be looking into contractors costing and Project Managers, etc to provide a

scope of works to present to NDHA o NLC email stated that no development approval required as purpose not changed. o Original application was for multisport but as process went on focussed on

premium hockey destination with ability to put down temporary lines when required.

o Committee members in attendance – if other wish to be involved see Jayne and be prepared to put in effort to get things done. Meeting minutes will be filed in filing cabinet for general access.

• Clubs o Kingston Lucindale - Offer free subs for first year for new players

General Business

• Season 2018 o Season dates – Tatiara program out already – 2 weeks allocated to play against

Tatiara teams. 20 round season would exclude Tatiara. Moved: B. Rumball, 2nd P. Anderson – That NDHA have a 15 round season. Carried o Furner games – K/L moved at their club meeting that Furner games move back to

Naracoorte. Moved: B. Rumball, 2nd M. Derrington – That there be no Furner games in 2018. Carried o Presentation night – K/L wanted GF night; Reds wanted Saturday night Semi

Final; Greens wanted it at night; WW felt that without U16 comp prelim finals games could be played earlier allowing more time to travel to get to Presentation night. Karryn suggested that in regards to catering having presentation night when games were at Edenhope would be best.

Moved: K. Meulders, 2nd S. Ham – That Presentation Night be held on the evening of the Preliminary Finals when games are in Edenhope. Carried o Fixture to be sent to clubs to review for errors prior to finalising and distributing to

all members. Moved: M. Derrington, 2nd R. Kirkland – That Edenhope game structure to be 2 clubs to play early and 2 clubs to play late games. Carried

• Juniors – U15 teams in LSEHA – some feedback received from parents regarding interest in participating – 5 boys, 6 girls. Member feedback to clubs was looking for other options. Pete wondered if changing our age groups would accommodate more kids. Concerns about wide range of ages in age groups. Keiren suggested use of permits to cater for kids to play in grades appropriate to their age/skills/size/etc. How do we cater for new junior players that don’t fit into U13 age group? Need to still cater for the top age U13 kids (11,12,13) who are the largest group coming through. Leave juniors as U13 competition and use permits, e.g. U14 to play U13, older boys to play women’s as long as not playing men’s, etc.

• Jayne suggested getting Lachie Busiko to come and visit schools. Suggested after school hours for clinics rather than trying to work with kids who are completely uninterested. Olly brought up after school government funded sports. School sports program pays coaches to provide a sport. Reds to do NSPS, Greens NPS, Darts Sunrise, WW Edenhope/Apsley, K/L Lucindale schools. Jayne to follow up.

• Jenny offered services to deliver flyers again.

• Reds happy to take any extra interested players.

• Brett queried why cub hire cost is more when bar is open as presumably we make more if bar is open – RSA accredited volunteer required to man the bar when open.

• Pete queried if there was a minimum number of RSA accredited members per club required – No but more is better to be able to share the load as if there is no-one available to man bar it will not be open.

• Brett asked what the licence limit is – states that it is 100 for Area A and member numbers will be over that on game day. Need to follow this up to clarify but our understanding is that the 100 limit is for clubrooms only as this is the Area A on the map with outside area not limited to that number.

Meeting Closed: 9.20pm Next Meeting 7.00pm Tuesday, 27th March Minutes accepted as true and correct record – Signed by chairperson ..................................................