NASA/Goddard Space Flight Center’s (GSFC)

Procurement Operations Division (POD)

All Hands MeetingFebruary 2015

Agenda2

2014 Year in Review Initiatives for 2015 Code 210 Annual Procurement

Awards Presentation

CY14 Challenges3

High volume of work, leading the Agency in number of actions processed

Continued limited hiring authority due to budget constraints

Resolution of claims from 2013 Government shutdown

Preparation for numerous audits, including the HQ Procurement Management Review (PMR), ISO, Office of Inspector General (OIG), and General Accountability Office (GAO)

Highlights: Our People4

Feedback from NASA HQ, Center Management, requirements organizations, and industry continues to be positive• Code 210 employees recognized for expertise and responsiveness • Procurement represented in numerous Center-level committees and

activities• Thank you for your dedication to quality, and for representing the

Division so well! Several of our employees recognized this year through external

awards: • Goddard Honor Awards: Karen Smith, Mo Edwards, Laura Freeman,

Michele Rook, Nettie Lindon and Monica Allen• NASA Honor Awards: Julie Rivera-Perez, Amy Aqueche, and DDP

Facilitators: LaShawn Feimster, Jennifer O’Connell, Forestine Robinson, Monica Allen

• Code 200 Awards: Karen Place, Finale Uptegrow, Rhea Frazier, Jeff Flick, Mary Forte, Code 210.M Simplified Acquisition Team: Agnes Smith, Janicea McCree, Odessia Banks, Kathleen Fernandez, Dorothy Baskin, Kristal Kerr

Highlights: Our People5

Training/Education • Eleven (11) FAC-C certifications issued:

• 3 at Level I; 3 at Level II; 5 at Level III• One (1) employee completed their Bachelor’s degree• 25 employees are currently enrolled in classes through Center

education programs such as AIMS (Undergrad and Graduate studies)

• 19 employees participated in Leadership training (Building Bridges, LDEM C, MVP 2000, NASA First, MLLP, LTI, Road to Mission Success)

10 employees participated in Center-level diversity discussions groups and training: 1in Diversity Dialog Project (DDP), 1in Power and Privilege – Race series, and 5 Managers and 3 employees in Power and Privilege – Disabilities series

• Career Progression • 11 Contracting Officer warrants were issued (combination of new

and upgraded warrants)

Highlights: Our People6

10 employees serve on Code 200 D&I Committee: Dawn Fountain – Code 200 Directorate Alternate D&I Rep Monica Allen – Co-Chair, Women’s Advisory Committee, DDP

Facilitator Naimah Bhuruku – Co-Chair, New and Developing Professionals

Advisory Committee David Boon – Co-Chair, Veterans Advisory Committee LaShawn Feimster – DDP Facilitator Cheryl Johnson – African American Advisory Committee Jennifer O’Connell – DDP Facilitator Julie Rivera – Co-Chair, Hispanic Advisory Committee Forestine Robinson – Co-Chair, Women’s Advisory Committee Karen Smith – Co-Chair, LGBT Advisory Committee

Highlights: Workplace Climate Initiatives7

Completed Employee Focus Groups in April 2014 Implemented Employee Suggestion Box

Received 28 suggestions to date, successfully implemented15 improvements, and 13 are actively being worked.

Developed Code 210 Annual Awards and “Thank You” Program

Initiated Employee Experience Matrix, to track development needs and assist in workload assignments

Formed Code 210 Climate Advisory Team; Kick-Off meeting on 2/26

Highlights: Workplace Climate Initiatives

8

Climate Advisory Team Membership Niamah Bhuruki, Code 210.M Andrea Davis, Code 210.I Finale Uptegrow, Code 210.I (Wallops) Michael Levy, Code 210.H Kelly Lytton, Code 210 (JPSS) Cedric Mitchener, Code 210.P Ashley McQueen, Code 210.S Jason Lou, Code 210.Y Kathy Thomas, Simplified Acquisitions Deanna Herschell, Code 210 (SOS) Camille Thurston, Procurement Manager Jim Becker, Senior Staff Pauline Barrett, Procurement Manager

Highlights: Our Processes9

33 New Templates/Exhibits Developed and Posted on 210 Website including: Additional D&Fs, Sole Source Justifications and Letter RFPs, GFP and Option Exercise Memos, FFP Pricing Exhibits, RFP/DRFP Cover Letters, BPA Checklists, SEB/IET Appointment Memos, GSA Competitive Order RFQ and more).

133 Existing Templates/Exhibits updated and 35 GSFC Clauses/Provisions Updated

Conducted In-House Training on topics such as CPARS, Metadata, Clause Finder, 533 Analysis Process, Prenegotiation/Negotiation Summaries, and Price Reasonableness for Simplified Acquisitions

Revised Review and Approval Matrix to consolidate/eliminate certain review levels

Implemented In-House IAO SB Training Program and began roll-out across Division

Developed and implemented comprehensive IAO SEB Review Process Developed Customer Feedback Tool to be rolled out in CY15 Developed Code 210 Dashboard and began Monthly Reviews with

Individual Office’s Management Team

POD Procurement Obligations FY 2004 – FY 2014

10

2.96

3.98

3.29 3.233.51

3.32 3.36 3.373.67

4.213.98

$0.5

$1.5

$2.5

$3.5

$4.5

2004 2005 2006 2007 2008* 2009* 2010* 2011* 2012* 2013* 2014*

Dol

lars

(B)

* GSFC/HQ documents minus bank cards and outside buying (PGrps beginning with G* and H*, not GSFC/HQ Plant/Money obligated by NSSC, etc)

Source: BOBJ Report PRRPT7 – FY

Con-tracts

Grants IAA All Others

0500

1,0001,5002,0002,5003,0003,5004,0004,500

69241

22682165

64 627

2228

Doc TypeNew

Awards Mods TotalContracts 69 2,165 2,234Grants 0 64 64IAA 241 627 868

All Others (POs/DOs/BPAs & Calls) 2,268 2,228 4,496

Total Actions – 7,662(not including TO/DO in TOMS)

FY14 Total Actions Completed

11

Source: FPDS-NG for Reportable Actions; PRISM for Non-Reportable Actions

FY14 Total Actions Completed

12

Contracts

All Other Actions (BPA, PO,

TO/DO/Calls, IAA, Grants) Totals

New Awards 69 2,509 2,578Mods 2,165 2,919 5,084

Contracts All Other Actions

01,0002,0003,0004,0005,0006,000

69

25092165

2919

ModsNew Awards

Total Actions – 7,662 (not including TO/DO in TOMS)

Source: FPDS-NG for Reportable Actions; PRISM for Non-Reportable Actions

CY14 Source Evaluation Boards Completed

13

NASA’s Balloon Program$186M

Program Analysis & Control$296M

Flight Dynamics Services$180M

WFF Engineering Services$46M

Hydrospheric & Biospheric Services$210M

Financial Audit & Information Management $15M

WFF Aircraft Maintenance & Operations$95M

Wallops Institutional Support Contract$257M

Environmental Test & Integration Services$250M

WFF Construction Services $42M

Other Major Contract Awards14

OIG Financial Audit Services Program Cost and Schedule Assessments Payment Recapture Audit Services United Kingdom Infrared Telescope Operation

Services Asteroid Redirect Mission Contracts Contracts providing support for the in-house

NICER instrument, part of the Explorers Program

Three study contracts in support of the SSCO robotic arm for the RESTORE mission.

Major Non-Competitive Accomplishments

15

  Awarded the Spacecraft and PI Instrument Contracts in support of

the TESS Mission. Awarded new contract for Operation of the Infrared Telescope

Facility located at the University of Hawaii for $23M. Awarded 24 actions in support of the JPSS1 and JPSS2 missions

valued at over $268M. New Contract Award for VLBI Station Operations in Fortaleza, Brazil. Definitized OMPS, CrlS and ATMS ($455M) in support of JPSS 2

mission. Received approval for additional non-competitive contracts for

OMPS, CrlS and ATMS and VIIRS instruments in support of the JPSS 3 and 4 missions.

Administration of GOES-R contracts in preparation for an early 2016 launch (collaborative NASA/NOAA effort). In FY14, all 6 GOES-R instruments were successfully integrated onto the spacecraft.

Other Major Accomplishments16

Successful PMR held August 4th – 15th with significant improvement in results.

Exceeded Small Business Goal of 22.1% - actual achievement for FY14 was 26.2%.

Hosted Government-Wide and NASA Procurement SB Scorecard Announcement on August 1, 2014.

Closed out 1,287 contractual vehicles division-wide.

Programmatic Achievements/Launches17

Significant procurement workload across entire Division to support launches:

TDRS L on January 23, 2014 from Cape Canaveral GPM on February 27, 2014 from Japan Three Antares Launches

January, July, and October

 

CY15 HQ Initiatives18

Business Services Assessment (BSA) of NASA’s Procurement Function (May-November): Acquisition Planning and Development, Solicitation and Award, Source Selection and Contract Administration.

Category Management (Strategic Sourcing)

Continued increase of NASA HQ reporting metrics, with emphasis on Lead-times for competitive acquisitions, tracking of task orders

Improved timeliness of CPARS actions

Emphasis on Contract Closeouts and transfer of files to closeout contractor

Analysis of Business Case to transition Simplified Acquisitions to NSSC

CY 15 Code 210 Division Priorities

19

Work with NSSC, NASA HQ to resolve questions/issues on proposed consolidation of Simplified Acquisitions, and ensure that our buyers have opportunities to succeed and quality of work is maintained

Implement Corrective Actions and Improvements from 2014 PMR Ensure implementation of corrective actions and improvements Use Monthly All Hands Training Meetings to review areas of

improvement

Continue workplace climate improvement initiatives Climate Advisory Team Management Team Feedback Surveys Shadowing Program Procurement Officer visits to offices

 

CY 15 Code 210 Division Priorities20

Improve efficiency of acquisition process Continue efforts to improve effectiveness and efficiency

of processes Obtain feedback from stakeholders

Maintain focus on proper handling of procurement sensitive data, and reinforce message to requirements organizations

Meet/Exceed all Small Business goals Improve performance in underutilized categories (WOSB,

SDVOSB, HubZone)