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National Aeronautics Space Administration
SDOHM Meeting Collaboration Cafe Update- Top Six IdeasGerry SchumannMarch, 2013
SDO
HM
Meeting Collaboration Café U
pdate Top Six Ideas March, 2013
Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer
Collaboration Café Review Topics
– “Doing More with Less”- David Loyd– “Roadmap for Safety & Occupational Health”-Sue Otero– “Partnering with Outside Safety & Occupational Health
Organizations” – Tom Eye, Jerry Piasecki and Vanessa Pellegrino Suggestions and ideas were prioritized by SDOHM
participants Criteria used to prioritize recommendations
– Within the scope of OSMA/SARD/NSC missions– Achievable and reasonable– Greatest good for the greatest number
Followed up with quarterly briefings
2
SDO
HM
Meeting Collaboration Café U
pdate Top Six Ideas March, 2013
Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer
Doing More with Less #1 IDEA: Identify opportunities in the Audit process to reduce
time and manpower requirements- “overlapping areas” ACTION: Mimi Lau, Director, A&A in the NSC, proposed
several recommendations to OSMA in March, 2012 recommendation
RESULTS: The proposed changes were accepted in May, 2012 and integrated into the Audit processes
3
SDO
HM
Meeting Collaboration Café U
pdate Top Six Ideas March, 2013
Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer
Doing More with Less #2 IDEA: Minimize and reduce SMA/OH oversight requirements
– Examine NASA personnel requirements related to Construction projects
– Determine process for assessing cost/benefit of exceeding regulatory requirements
ACTION: Developed a Construction Safety Managers Manager’s Working Group
RESULTS: Meet every 4th Thursday of the month. Two meetings to date. Reps from each Center. Looking to put forward a NSC Knowledge Now site.
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SDO
HM
Meeting Collaboration Café U
pdate Top Six Ideas March, 2013
Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer
Roadmap for OS and OH #1 IDEA: Facilitate awareness and availability of SMA/OH
resources to all Centers ACTIONS:
– Develop a process to facilitate a detail duty w/ another Center– Create a matrix of key Center OS/OH resources– Identify current SMA/OH contractors working at each Center
RESULTS:– Developed a resource request process. Jerry Piasecki will brief. – Matrix of resources- Completed May, online in OS CoP, updated Nov – Current SMA/OH contractors- We have collected and combined this
information with the above resource matrix and it is posted on the NSC web page https://nsc.nasa.gov/Disciplines/OperationalSafety
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SDO
HM
Meeting Collaboration Café U
pdate Top Six Ideas March, 2013
Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer
Roadmap for OS and OH #2 IDEA: Dialog with Agency OSMA Leadership ACTIONS: Document questions, comment and concerns of
Agency SMA/OH practitioners RESULTS:
– Gerry Schumann will continue to maintain open door policy and provide avenues to other OSMA leadership
6
SDO
HM
Meeting Collaboration Café U
pdate Top Six Ideas March, 2013
Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer
Partner with outside OS/OH Orgs #1 IDEA: Partner with DoD, Government, and industry Safety
Centers ACTIONS:
– NSCKN CoP of Agency SMA/OH orgs- MAY 2012– Partner with DoD, Government and industry SMA/OH orgs-
JUL 2012– Conduct Quarterly WebEx with community members-
OCT 2012 RESULTS:
– Online CoP in May, 2012– Mike Lipka will update on Safety and Health Learning
Alliance
7
SDO
HM
Meeting Collaboration Café U
pdate Top Six Ideas March, 2013
Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer
Partner with outside OS/OH Orgs #2 IDEA: Coordinating knowledge sharing across the Agency ACTIONS:
– Consolidate Agency relationships w/ outside Safety orgs– Solicit Agency SMA/OH presentations and other resources– Update on Center’s local partnering opportunities
RESULTS:– Consolidating Agency relationships w/ outside organizations: National
Safety Council, USAF, USN and OSHA– NPR 8621.1 Pause & Learn session in Mar, Best of the Best on Safety
Days In Dec– SMA/OH presentations added to OS community of practice – Center’s local partnering opportunities culled from final OSHA Report
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SDO
HM
Meeting Collaboration Café U
pdate Top Six Ideas March, 2013
Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer
Parking Lot Issue #1 IDEA: Create an IRIS Guidebook ACTIONS:
– Identify “Best Practices” to the scope for the development of the IRIS Guide Book
– Finish online Help and Desktop Guide for IRIS RESULTS:
– Delayed IRIS Guidebook in lieu of 8621.1 NPR rewrite– Need to ensure taxonomy matches
9
SDO
HM
Meeting Collaboration Café U
pdate Top Six Ideas March, 2013
Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer
Parking Lot Issue #2 IDEA: Determine Commercialization involvement by NASA
Safety and Health, including lease agreement, standardizing process, enhancing our creditability, and legal issues
RESULTS: – Procurement, OSMA, and Legal are working on
standardized approach for the Agency– Gerry discussed at Safety Directors Meeting to kick-start
conversations on this. – Gerry has looked at IFO Audits to see what different
Centers are doing
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SDO
HM
Meeting Collaboration Café U
pdate Top Six Ideas March, 2013
Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer
Summary of Collaboration Café Results for 2012
Changes made in audit process to reduce time and manpower requirements
Developed a Construction Safety Managers Manager’s Working Group to minimize and reduce SMA/OH oversight requirements
Developed a resource request process for short term project support and access to expertise
Created a matrix of Center resources and current SMA/OH contractors
Maintained open door policy and provided avenues to other OSMA leadership
11
SDO
HM
Meeting Collaboration Café U
pdate Top Six Ideas March, 2013
Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer
Summary of Collaboration Café Results for 2012
Partnering with DoD, Government, and industry Safety Centers through the creation of the Safety & Health Learning Alliance
Coordinated knowledge sharing across the Agency by identifying contacts
Consolidated Agency relationships w/ outside organizations: National Safety Council, USAF, USN
Hosted internal knowledge sharing events such as NPR 8621.1 Pause & Learn and Safety Days knowledge sharing event
Identified Center’s local partnering opportunities culled from final OSHA Report
12
SDO
HM
Meeting Collaboration Café U
pdate Top Six Ideas March, 2013
Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer
How We Will Succeed- Your Active Support
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