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National Ambient Air Quality Monitoring Network (NAAQMN) Quality Management
SystemSession 2.2 14th Annual Air Quality Governance Lekgotla
Protea Hotel, Stellenbosch, TechnoparkWestern Cape
P. Gwaze
Abbreviations
• NAAQMN – National Ambient Air Quality Monitoring Network
• SAAQIS – South African Air Quality Information System
• QMS(s) – Quality Management System (s)
• NAAQS – National Ambient Air Quality Standards
Acknowledgements - DEFF-SAWS SAAQIS Project Steering Committee
Presentation Outline
• Background to Ambient Monitoring in South Africa
• Recap on 2018 NAAQMN Presentation on the Quality System
• NAAQMN QMS Project Progress
– Status of NAAQMN QMS development
– Scope of the QMS
– SAAQIS and NAAQMN QMS Rollout
• Way Forward
National Ambient Air Quality Monitoring
Network – NAAQMN
• There are currently 136government owned stations
• Over 70 stations are reporting LIVE to SAAQIS
• Over 25 private stations coming to SAAQIS by end of 2019 (3 networks already reporting)
SAAQIS APP
• Available on Android and on IOS
• LIVE INDEX, POLLUTANTS, METEOROLOGY
– Ability to plot historical data
– Generate reports
– Set APP for personal use with specific stations of interest, settings
Personnel, Facilities & Lab Management
CO
MM
UN
ICA
TIO
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SAA
QIS
DA
TA A
SSU
RA
NC
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SAA
QIS
DA
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DYNAMIC DISPLAY& GIS
ANALYSE
REPORTS
EDIT DATA VALIDATE
PUBLIC DISTR.(MOBILE,
WEBSITE ETC
ASSET MAN.
Project Objectives
Establish a NAAQMN QMS:• With detailed policies and procedures for the effective management of government
owned ambient air quality monitoring stations in line with Norms and Standard for AQ Monitoring & ISO 17025:2017 test/calibration requirements
• Built as part of the SAAQIS system in order to enable all stations reporting to SAAQIS to implement sound quality systems and demonstrate that network operators are technically competent and able to produce valid and credible ambient monitoring data
– Using credible standards and procedures– Presenting SAAQIS with information of known quality• Is traceable and comparable
• NAAQMN QMS is a component of the national reference system• A recommendation from NAAQMN Audit Report - 2010
NAAQMN QMS Benefits to Authorities
QMS will:
• Provide national consistency in the way ambient air quality monitoring is conducted and reported across the NAAQMN
• Reduce overall government costs in developing parallel quality systems per network/district or provincial level
• Capacitate officials so that they can manage their own networks
• Reduce costs in services provided by external personnel managing monitoring stations – sustainable gov systems
• Provide a framework with information technologies and the use of computer systems, electronic records supported by the new SAAQIS NAAQMN modules
NAAQMN Quality Management System Components
NAAQMN Modules
SAAQIS solution consists of several modules:1) NAAQMN Station Ultimate – station management module
(optional, any logging system is compatible with SAAQIS)
2) NAAQMN Asset Maintain – Asset Management module
• Accessed online through the SAAQIS website
3) NAAQMN Data Management – data management and reporting module• For data verification, management and generating reports
• Provides data to the SAAQIS website for the general public
NEMAQA
National Framework for AQ Management
& SAAQIS
National Norms and Standards for AQ
Monitoring
NAAQMN Quality Management
System
NAAQS
Regulatory Requirements for
AQ Monitoring
What to monitor, where and by
who, using what methods
How to monitor, ensure data credibility,
Guidance on QMS
Manuals, SOPs to ensure/confirm
monitoring is achieved effectively
Province and municipalities
ambient air (S8-9)
Monitor SO2 across the Republic using method ISO 6767
SO2 monitoring requirements
Quality Policy
SO2 Standard Operating Procedures
Station Management Calibration and Traceability Data of SO2 Management and Reporting
Record Keeping
SO2
SANAS ISO17025 Accreditation
NAAQMN Quality Management System
Quality Manuals, Policies & Objectives
Processes and Standard Procedures
Step by Step Operating Procedures and Work
Instructions
Forms, Templates, Records
NAAQMN Quality Policy – ALL monitoring shall be conducted as is required by the Norms and Standards
AND to achieve ISO 17025: 2017 accreditation ►
Processes or standard procedures describe how various Norms and Standards & ISO/IEC
17025 requirements will be achieved
Step-by-step instructions on performing tasks, including online steps where
applicable
Reporting templates & forms on SAAQIS to help implement quality work effectively and
consistently
Quality Policy Manual
Sections:
General
Impartiality
Confidentiality
Resource requirements
Personnel
Facility & environment
Equipment
Metrological traceability
Externally provided products & services
Process requirements
Review of requests
Selection, verification & validation of methods
Sampling
Handling of test items
Technical records
Evaluation of measurement uncertainty
Ensuring the validity of results
Reporting of results
Complaints
Nonconforming work
Control of data and information
Management system requirements
Options
Management system docs
Control of MS docs
Control of records
Actions to address risks
Improvement
Corrective actions
Internal audits
Management review
Impartiality Impartiality Risk Form
Confidentiality FormStructural requirents
Personnel Requirements
Appointment letters
Training registers and competency certificates
Facilities and Environment
(includes station visits SOP)
Station maintenance check sheets on Asset maintain
Equipment (includes
calibration SOP)
Equipment register
Spare parts register
Equipment verification
Calibration Schedule
Equipment and calibration check sheets on Asset maintain
Externally provided products
and services
Supliers list
Suppliers Evaluation
Review of requests, tenders
and contracts
Selection, verification and
validation of mehods
Estimation of uncertainty of measurement
Can include traceability and proficiency testing here
Ensuring the validity of results (Data verification and
validation)
Daily data validation report
Monthly operational report
Data verification reports
Nonconforming work
Corrective Action form and register
Management system docs
Control of management system docs
Master List of documents
Risks and oppertunities
Risk Assessmnt form
Internal auditsManagement, Technical, Technical TR07-
03,Norms &Stds audit forms.
Management reviews Agenda and Minutes form
NAAQMN QMS Status• Draft NAAQMN QMS almost
finalised
– Based on the Draft Norms and Standards principles
– Based on SAWS QMS as the baseline
– Aligned to ISO 17025:2017 requirements
– Taking into account new SAAQIS tools so that:• All documents are presented online
• Template and forms are online
• Records, results and procedures are online
Personnel, Facilities & Lab Management
CO
MM
UN
ICA
TIO
N M
OD
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SAA
QIS
DA
TA A
SSU
RA
NC
E
SAA
QIS
DA
TA M
AN
AG
EMEN
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DYNAMIC DISPLAY& GIS
ANALYSE
REPORTS
EDIT DATA VALIDATE
PUBLIC DISTR.(MOBILE,
WEBSITE ETC
ASSET MAN.
Personnel Requirements
Facilities and Laboratory Management
NAAQMN QMN Personnel Requirements
• Structural Requirements (based on network requirements)
• Users accessing SAAQIS to manage stations/data will have to complete the necessary requirements documented on SAAQIS – Appointment letters– Impartiality Risk Form– Confidentiality Form– Training registers
• These elements will be implemented as users are registered • Competency certificates based on assessments of network operators • NAAQMN governance will be online e.g., assignments, approval and signing off
of tasks approval of records, appointment of station operators etc.
NAAQMN QMS: Station Management
Facilities and Laboratory ManagementOnline operation, reporting and archiving of station activities with SOPS and forms on:• Station and Equipment Configurations Templates (checklist – under
implementation)– Station configuration, maintenance and history (metadata, analysers, met equipment) – Asset Registry, analyser configurations, analyser specific diagnostics– Other equipment – calibrators, gases, spares etc.
• Station Operations Templates (checklists)– Station visits scheduling and reporting– Instrument check-sheets, repair and maintenance– Ensuring validation of results – calibration, measurement uncertainty, traceability– Auditing and Assessment
Ambient Monitoring Data Flow
CO
MM
UN
ICA
TIO
N M
OD
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SAA
QIS
DA
TA A
SSU
RA
NC
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SAA
QIS
DA
TA M
AN
AG
EMEN
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DYNAMIC DISPLAY& GIS
ANALYSE
REPORTS
EDIT DATA VALIDATE
PUBLIC DISTR.(MOBILE,
WEBSITE ETC
ASSET MAN.
Data Verification and Validation Requirements
Data Verification and Validation Requirements
Online tools for
• Data verification and validation - Ensuring the validity of results
– Daily data validation report
– Monthly operational report – under development, NAQI project example
– Data verification reports – standard reports based on flagging of ALL data points
• Estimation of uncertainty of measurement and documentation
Management System Requirements
Management System Requirements
• Management system of QMS documents online
• Master List of Documents– Control of Management System documents
– Control of records
– Internal and Externa audits with reports on• Nonconforming work
• Corrective action form and registers
• Actions to address risks
• Continuous improvement
• Management and Review of Documents
NAAQMN QMS Benefits to Authorities
• NAAQMN QMS and SAAQIS improvements are bringing the NAAQMN closer to meeting the requirements of the National Norms and Standard for Air Quality Monitoring
• Authorities will have access to a standard NAAQMN QMS on SAAQIS which they can:– Use to bring stations to standard operations
– Present to service providers who are managing stations
– Modify, update based on their local circumstances
– Share lessons and experiences on NAAQMN QMS for continuous improvement
Way Forward
• Critical elements of the NAAQMN QMS SOPs, forms and templates under completion
• Working with service provider to bring outstanding forms and templates onto SAAQIS– Will continue to test these development with SAWS and NAQI service provider
– Registering authorities for national SAAQIS roll-out program
• National roll-out of SAAQIS to authorities from Feb 2020
• In the future, auditing will be brought online as well e.g., external assessments such as those by SANAS so that records are archived and accessible
• Pending engagements with SANAS and NMISA to sign new MOUs with DEFF for support in the implementation of NAAQMN
