National Institute of Informatics

Current Status of Current Status of Institutional Repositories Institutional Repositories

in Japanin Japan

National Institute of Informatics

Izumi SugitaLibrary Liaison Team

Scholarly and Academic Information DivisionCyber Science Infrastructure Development Department

National Institute of Informatics, Japan

North America Coordinating Councilon Japanese Library Resources2008 Open Meeting

National Institute of Informatics

OutlineOutline

What is an Institutional Repository?

NII’s Institutional Repositories Program– Results of phase I (FY2005–FY2007) – Prospects for phase II (FY2008 – FY2009)

How can we use the content of Institutional Repositories?

National Institute of Informatics

Institutional Repository (IR)Institutional Repository (IR)

What is an Institutional Repository?– Electronic archiving system of content produced by

universities, etc. gathered and stored as digital data and made freely available to public

• Definition of Institutional Repository:– “ … set of services that a university offers to the members of

its community for the management and dissemination of digital materials created by the institution and its community members” （ Lynch, Clifford 2003 ）

Two Objectives:– Reform dissemination of information– Enhance social value of universities

National Institute of Informatics

Concept of IRConcept of IR

UsersUsersLibraries,

etc.

FacultyFaculty

Reform of information disseminationShow-case content produced by universities

- Articles- Preprints

- Departmental bulletin papers

- Technical papers- Thesis & Dissertations

- Presentations- Teaching materials

- Database- Software

etc.

InstitutionalInstitutionalRepositoryRepository

InstitutionalInstitutionalRepositoryRepository

Access

Search

Deposit

Readers Writers

Interface, Search engine

National Institute of Informatics

Outline of CSI Initiative for IRs Phase I (FY2005Outline of CSI Initiative for IRs Phase I (FY2005––2007)2007)

Pilot project (FY2005):

– NII selected 19 universities

Full-fledged project (FY2006-2007):

– Objectives:• To expand nationwide installation of institutional

repositories• To boost innovative R&D

– Two project areas:• Area 1 (construction and operation of institutional

repositories)• Area 2 (innovative R&D)

– Competitive selection process:• Open call for proposals

　 FY2005 FY2006 FY2007

　 Pilot project

Full-fledged project

Area 1 19 57 70

Area 2 　 22 14

National Institute of Informatics

Increase in Number of IRs in JAPANIncrease in Number of IRs in JAPAN

Pioneers ：Chiba

HokkaidoWaseda

13 IRsApril 2006

47 IRsApril 2007

76 IRs March 2008

Partners from 2006Partners from 2006

Partnersfrom 2007Partnersfrom 2007

OthersOthers

Partners from 2005Partners from 2005

Experimental project 2004Experimental project 2004

National Institute of Informatics

IRs by country IRs by country

Open Directory of Open Access Repositories (DOAR) 　

http://www.opendoar.org/ 　（ Last accessed ： 2008/03/19 ）

World total ： 1108– Japan is fourth with 67

National Institute of Informatics

8

IR contents-1IR contents-1

Number of items deposited JuNii+ (number of IRs: 60, total number of content items: 273,852)

JuNii+ http://juniiplus.csc.nii.ac.jp/ (Test version, only Japanese)

（ Last accessed ： 2008/03/26 ）

Journal articles 48,898Theses and dissertations

25,825

Departmental bulletin papers

142,872

Conference papers 2,373Books 1,092Technical reports 465Research reports 7,531Preprints 101Presentation materials 854General articles 4,701Learning materials 2,557Data/ database 442Misc. 36,141

Total 273,852

Departmental Bulletin papersDepartmental Bulletin papers

National Institute of Informatics

IR contents -2IR contents -2

Breakdown by Nippon Decimal Classification (NDC) 97,091 items (Input rate: 42.7%)

Date: 2008/01/09, 49IRs

National Institute of Informatics

IR contents -3IR contents -3

Language: Input rate: 95.2% 31 languages

JapaneseJapanese

EnglishEnglish

Date: 2008/01/09, 49IRs

National Institute of Informatics

IR contents -4IR contents -4

Case study: Nagoya Repository

© Nagoya University Library, March 2008

75%

10%

National Institute of Informatics

Achievements and Lessons form Phase IAchievements and Lessons form Phase I

Achievements:– Area 1:

• Increased number of IRs and their contents

– Area 2:• Clarified technical and institutional problems• Established librarian community:

– Digital Repository Federation (DRF)– Database of Society Copyright Policy Japan (SCPJ)

Lessons & Issues:– Some system development projects are not

spreading to other institutions– How to keep sustainability/maintain

momentum?

National Institute of Informatics

Keys to Phase IIKeys to Phase II

Keys to Phase II:– Emphasis on sustainable and self-

supported activities– Area 1:

• focus on priority resource type content, such as theses and dissertations, reports and related data from grants-in-aid research, and departmental bulletin papers, etc.

– Area 2: • stress projects with wider applications

and innovative additional values

National Institute of Informatics

NII’s three activities for supporting IRsNII’s three activities for supporting IRs

Content Construction:– Digitization and supply of journal articles; “CiNii/ELS”– Communication and adjustment with academic societies– Recommendation to SPARC partners “Repository Friendly Policy” – Supply the system for dissemination “Departmental Bulletin

Papers”

Support for Collaboration:– Training for academic portal specialist with DRF– Seminars, workshops, symposiums, etc.

System Cooperation:– Defining standard metadata format; JuNii2– Developing and providing IRs portal; JuNii+

http://juniiplus.csc.nii.ac.jp/　（ test service ）– Cooperation with other services

National Institute of Informatics

Federated search over all institutional repositories in Japan that are compliant

with metadata format junii2

JuNii+ (test version)http://juniiplus.csc.nii.ac.jp/

Full text

MetaMetadatadata

Institutional repositories

harvest

Crawl / harvest

■Google Scholar

Search engines

■Google■OAIster 　・・・

JuNii+: Japanese IRs portal JuNii+: Japanese IRs portal

Metadata ofJournal articles

&Bulletin papers

will go to

CiNii

OAI-PMH

National Institute of InformaticsNational Institute of Informatics

For more information…　

http://www.nii.ac.jp/irp/en/ir@nii.ac.jp