National Institute of Urban Affairs...3. Mehta & Associates 3.1 Section 3.3.2.2, Page No. 15, Pre-Qualification Criteria (Financial Eligibility Criteria) “The Agency should have

National Institute of Urban Affairs

July 15, 2015

Pre-Bid Queries for Expression of Interest for Empanelment of Agencies for Preparation of Detailed Project Report for 12

Cities Under Scheme “HRIDAY” of Ministry of Urban Development, Government of India

The following queries shall be read along with the EOI document and Corrigendum-01.

# Section No. Query Description NIUA Response

1. Mukesh & Associates

1.1 Section 2.2.1 - paragraph 4, Page No. 11 Terms of Reference – Terms of Empanelment - Invitation for Expression of Interest document

“This list of agencies would be forwarded to the concerned City ULBs, who would, through the City Mission Directorate, select agencies from this forwarded list, based on Request for Proposals called by them. The Agencies will be selected on the based on evaluation of the financial proposals” Could you please let us know the procedure to be followed by the City Mission Directorate for the selection of consultants? Will it be on the basis of rates (Least Cost Selection) only or Combined Quality Cum Cost Based System (CQCCBS) method with a weightage of 80:20 (80% on Technical Score: 20% on Financial score)? If the method of selection is based on rates only (Least Cost Selection), many of the good consultants may not show much interest in applying for the project. Therefore, we respectfully request your

This list of empanelled agencies would be forwarded to the concerned City ULBs, who would, through the City Mission Directorate, select agencies from this forwarded list.

Selection shall be based on Request for Proposals called by them.

Agencies will be selected based on the evaluation of

the techno-financial proposals submitted.

The techno-financial proposal shall include 5 credentials similar to the scope of work for the specific DPR along with the financial bid.


good self to adopt Combined Quality Cum Cost Based System (CQCCBS) method with a weightage of 80:20 (80% on Technical Score: 20% on Financial score). Kindly consider.

1.2 Section 3.3.4, paragraph 1, Page No. 16 Submission, Receipt and Opening of Proposals

“The Agencies must submit the Pre-Qualification documents and the Proposal for each city in separate envelopes…..” Please clarify if an agency intends to submit proposal for all 12 cities, the agency has to submit 12 different envelopes which contain Envelope A: Pre-Qualification documents and Envelope B: Proposal. Kindly clarify. Kindly clarify / confirm.

The Line shall be read as “The Agencies must submit

the Pre-Qualification document and single Proposal

in two separate envelops in the follow manner…”

Applicant agencies are required to submit only one

proposal since empanelment shall be conducted at

a national level, which will be applicable for all

Cities.

2. IIDC Ltd.

2.1 Section 1.1.2, Page No. 5 Engagement Overview - Heritage Cities Profile

“The Budget allocated for DPRs preparation various cities is different for similar amount Budget allocated for Project Implementation” There is a huge variation in DRP preparation budget amongst cities. Please provide the parameters on which the budget for DPRs preparation is allocated. In case of similar parameters for all cities, we request you to provide for similar budget for DPR preparation

In this regard, the terms of the EOI will remain

unchanged.


2.2 Section 2.2.1, Page Nos. 11 – 13, Terms of Reference – Terms of Empanelment

“Selection of the agencies for a particular city will be done through Request for Proposal on the basis of financial proposal.” Generally consulting firms are selected through Quality Cost Based Selection (QCBS), as experience and credentials are the best way to find out the quality of the final product. We request you to change the selection process from least cost basis to QCBS.

This list of empanelled agencies would be

forwarded to the concerned City ULBs, who would,

through the City Mission Directorate, select

agencies from this forwarded list.

Selection shall be based on Request for Proposals

called by them.



The techno-financial proposal shall include 5

credentials similar to the scope of work for the

specific DPR along with the financial bid.

2.3 Section 2.2.2, Page No. 13, Terms of Reference - Scope of Work

“Obtaining any information required for the preparation of the DPR from the ULB will be sole responsibility of the agency only.” Consultant would try to obtain the information from ULBs and other parastatal agencies on best effort basis, however as these agencies are the owners of relevant information, the responsibility to provide date should be with them only. Kindly modify this clause accordingly.

While the responsibility of obtaining information

will lie with the DPR preparing agency, the National

Mission Directorate and City Mission Directorate

will facilitate obtaining information, in case the

Agency faces any hurdles.

Nonetheless, in this regard, the terms of the EOI will

remain unchanged.

2.4 Section 2.2.3.2, Page No. 13, Terms of Reference - Remuneration for Preparation of DPRs and

“The DPR preparing agencies shall be paid in two milestones, which are as follows:

1. First milestone (for payment of 30% of fees) on submission of Draft DPR.

The revised payments schedule for preparation of DPR shall be as follows:

10% mobilization advance

30% on submission of draft report


Payment Terms - Payment Terms

2. Second milestone (for payment of 70% of fees) on submission of final DPR with approval of CLAMC at the city level and the HNEC at National level.”

Process for preparation of DPR involves substantial amount of upfront works like, identification of the site, surveys & investigations, analysis of existing situations, gap assessment, meetings with key stakeholders, detailed proposals, approvals, etc. To carry out all above processes agency will require a continuous cash flow. We request you to modify the payment terms as under:

1. Mobilization Advance: 20% 2. Submission of Inception report: 10% 3. Submission of Interim report: 20% 4. Submission of Draft report: 25% 5. Submission of Final report: 25%

50% on approval of final report with approval of CLAMC at city level and HNEC at national level

10% on completion of execution of works

2.5 Section 3.3.1, Page No. 14, Instructions to Agencies - General Instructions

“Eligibility for Team Leader is provided: B.Arch. /B.E. Civil with PG/M-Tech in Engineering/Architecture field subjects having experience in similar projects.” The roles of responsibility of Team Leader require understanding and experience of planning function in urban sector. Accordingly, we request you to add modify the requirement as under: B. Arch/B.E. Civil/B Plan with PG/M-Tech in Planning/

The eligibility for the team leader shall include “B. Arch/B.E. Civil/B Plan with PG/M-Tech in Planning/ Engineering/ Architecture field subjects having experience in similar projects”


Engineering/ Architecture field subjects having experience in similar projects.

2.6 Section 5, Form-1, Page 21, Two week period is given to start the work once the agency is selected.

Kindly increase the mobilization period from two weeks to four weeks.

In this regard, the terms of the EOI will remain unchanged.

3. Mehta & Associates

3.1 Section 3.3.2.2, Page No. 15, Pre-Qualification Criteria (Financial Eligibility Criteria)

“The Agency should have an Annual turnover of Rs.10 Crores in every year, for the past three years.”

We suggest you to make it “The Agency should have Minimum Average Annual turnover of Rs.10 Crores for the past three years.”


4. Innovest Advisory Services Pvt. Ltd.

4.1 Section 3.3.2.2, Page No. 15, Pre-Qualification Criteria (Financial Eligibility Criteria)

“The Agency should have an annual turnover of Rs. 10 Crores in every year, for the past three years.” We would request you to kindly amend it as the Applicant must have annual turnover of Rs. 3 Crores or equivalent in every three years.



4.2 Section 4.1.1.1, Page No. 18, Evaluation Process - Past Experience of Firm - Experience in preparation of Detail project reports on

“Urban/Civic Infrastructure Development projects Architectural/Landscaping projects City development /Urban planning projects for any Government agency/ state departments/PSU’s etc. in past 5years. (Work orders /Completion certificates needs to be attached)”

Would request you to kindly consider past 10 years’ experience in Preparation of Detailed Project Report, instead of past 5 Years


4.3 Section 3.3.4, Page No. 17, Submission, Receipt and Opening of Proposals - Last date of submission

“Last date of submission of RFP is on or before 3.00PM of 21st July 2015.”

We would request you to kindly extend the date by at least 10 days.

The last date of submission of proposal in response to the EOI is at 3:00 pm on 22nd July, 2015

5. DRONAH

5.1 Section 2, Page Nos. 11 – 13, Terms of Reference

“If an agency is not the lead member in a consortium, can it bid for multiple cities along with different agencies (forming different consortia)?”

An agency shall be eligible to submit only one

Proposal, either individually or jointly in a

Consortium.

Empanelment shall be conducted at a national level,

which will be applicable for all Cities.

6. AARVEE Associates

6.1 Section 2.2.3.2, Page No. 13, Terms of Reference - Remuneration for Preparation of DPRs and

“The first milestone (for payment of 30% of fees) shall be completed on submission of the Draft DPR to the City Mission Directorate, within the timeframe as specified by the City Mission Directorate.”

The revised payments schedule for preparation of

DPR shall be as follows:




Payment Terms - Payment Terms

Please modify, stage-wise payment is requested as below:

1. Inception Report – 15% 2. Interim Report – 20% 3. Draft DPR – 35% 4. Final DPR – 15% 5. Approval from agency on Final DPR – 15%

50% on approval of final report with approval of

CLAMC at city level and HNEC at national level


6.2 Section 5 F-2B (13), Page No. 23, Litigation history Attach affidavit

There is no format for affidavit, please provide. The agencies are required to state their litigation history in their letter head in any format as desired by them.


Request you to extend the submission up to 15 days from 21st July, 2015.


7. WAPCOS Limited

7.1 Section 3.3.4, Page No. 16, Submission, Receipt and Opening of Proposals

According to the RFP Document "The Agencies must submit the Pre-Qualification documents and the Proposal for each city in separate envelopes." Kindly clarify whether separate Pre-Qualification Documents and Proposals are required to be submitted if the Consultant is interested in bidding for all 12 HRIDAY cities?







Cities.

7.2 Section 2, Page Nos. 11 – 13, Terms of Reference

Kindly clarify whether the Consultant can be empanelled for all 12 HRIDAY cities?

Empanelment of agencies shall be conducted at a national level, which will be applicable for all Cities.


8. DRA Consultants Pvt. Ltd.

8.1 Section 3.3.2, Page No. 14, Instruction to Agency – Pre-Qualification criteria

“Supporting documents for Pre-Qualification Criteria:

Certificate of Registration

Audited Financial Statements for past three years

Work Orders, Contracts or any other Supporting Documents

A self-certified letter by the authorized representative of the entity” The documents required for Pre-Qualification Criteria are to be furnished for Lead Member only or Consortium? Please confirm.

The supporting documents are required for all members in a consortium.

The experience of the Consortium shall be considered under the Pre-Qualification Criteria.

8.2 Section 4.1, Page No. 18, Evaluation Process – Past Experience of the Firm

“1. Past Experience of the Firm 1.1. Experience in preparation of Detailed Project

Reports on:

Urban/Civic Infrastructure Development Projects

Architectural/Landscaping Projects

City development/Urban Planning projects For any Government agency/state departments/PSU’s etc. in past 5 years. (Work Orders/Completion certificates need to be attached).”

It is requested to consider past experience of Preparation of Detail Project Reports for said sectors as past 10 years rather than past 5 years. Please confirm.

In this regard, the terms of the EOI shall remain unchanged.


8.3 Section 4.3.2, Page No. 19, Eligibility Criteria – Employee and Geographical Strength

“Maximum 5 marks for more than 200 employees.” It is requested to consider employee strength up to 100 employees. Please Confirm.


9. IPE Global Private Limited

9.1 Section 1.1 – 1.12, Page No. 5, Engagement Overview - Heritage Cities Profile

Kindly clarify if firms acting as HRIDAY city anchors will be eligible for preparation of DPRs in the same city.

The HRIDAY City Anchors shall not be eligible for

preparation of DPRs in the City where they are

Anchors.

However, for other Cities, the HRIDAY City Anchor

is eligible to prepare DPRs.


Requesting you to kindly consider and extend the proposal due date by at least a week


9.3 Section 3.3.4, Page No. 16, Submission, Receipt and Opening of Proposals

Kindly clarify if there is provision for online submission for proposal through email.

The proposal shall only be submitted and accepted in hard copy to the office of the National Institute of Urban Affairs.

10. Design & Planning Counsel

10.1 Section 4.1.1.1, Page No. 18, Evaluation Criteria

EOI mentions that the empanelment will be based on

technical criteria, whereas the final project will be

awarded on financial basis. Kindly confirm. We

request that this final selection should be a techno-

financial one as a cap is already fixed on the

maximum fees.






called by them.







10.2 Section 4.1.2, Page No. 18, Evaluation Criteria

In the evaluation process, rather than cost of DPRs prepared, the cost of DPRs implemented/ under implementation should be given priority as an executable DPR is HRIDAY’s clear priority.



Employee strength: This clause should be deleted as team size and composition rather than employee strength of a firm play a role in preparation of a good DPR. As firms larger than 200 are uncommon in India, this will construe an undue advantage for them over other capable but smaller firms. Please specify what proof is required for this claim.



Presence in multiple locations: What is the proof required?

As a proof of multiple locations, agencies shall be required to submit declaration of the multiple office location and address in the letter head of the agency, and duly signed by authorized signatory.


This EOI assumes that DPRs will only be prepared by empanelled agencies. Will all 12 HRIDAY cities listed in EOI will follow this, or is the case of Velankanni unique? (Ref: RFP for Development/ Heritage Management Plan and Detailed Project Report

The selection process for the DPR preparing agencies will be uniform throughout all 12 HRIDAY Cities (Final selection will be made from the empanelled list)

The RFP floated by Velankanni has been withdrawn.


(DPR) for Velankanni Town Panchayat, a tender already floated

http://www.tenders.tn.gov.in/pubnowtend/uploaded/TE_dtp115951_hriday%20consultant%20bid%20document.pdf

10.5 Section 2.2.2, Page No. 11 - 13, Terms of Reference – Scope of Work

Please confirm if there will be one single DPR as mentioned in 2.2 (p.11) covering all areas identified in City HRIDAY Plan prepared by City Anchors, or there will be multiple DPRs in response to RFPs floated by ULBs as per their priorities 1.4 (p.10)

Agencies shall be selected to prepare separate DPRs for each projects identified as per the City HRIDAY Plan or as per the instruction of the National Mission Directorate.


Will there be multiple projects coming out at

separate times, or all the projects suggested by the

City Anchors will be used for preparation of DPRs?

Agencies shall be selected to prepare separate DPRs for each projects identified as per the City HRIDAY Plan and as per the instruction of the National Mission Directorate.


Please confirm that the process of and time required

for tendering and selection of contractors/ actual

execution supervision are not part of this DPR.

Any delay or revisions on account of not getting the

correct ownership data/ ULB not marking the

properties on site, or on account of the work of other

agencies will fall outside the scope of this DPR.

While the tendering process for selection of contractors for actual execution of work shall not be part of DPR preparation, however DPR preparing agencies are required to prepare the BOQ and tender drawings to execute the tendering process

The City Mission Directorate will make all efforts to expedite availability of information required by the DPR preparing agency within the stipulated time, to ensure timely completion of DPR preparation.


Please elaborate revision clauses if and when for any reason the DPR requires revisions.

The DPR preparing agencies shall be required to revise the DPR to incorporate any suggestions by the HRIDAY City Anchors or comments by





approving authorities (CLAMC, Technical Committee and HNEC)


Please confirm that the Mission Directorate will assist the DPR consultant in procuring data on land records and in earmarking the site boundaries where required. Please confirm the Mission Directorate will be nodal agency in coordinating with other agencies operating in the same locations.


10.10

Section 1.1.3, Page No. 9 - 10, Key Stakeholders – National Level, City Level

Please confirm if 1) The National Technical Committee will have the role of reviewing and evaluating the DPRs; 2) Whereas, the CLAMC, through District Magistrate, will provide the approval to the DPR; and 3) The City Mission Directorate will coordinate, execute and monitor the works during implementation. (p.10) DPRs will be approved and sanctioned by the Central committee but implemented by the local committee. Please confirm.

Please refer to Section 1.3 for roles of various stakeholders.

10.11


What will be the stages and the structure of approval? In what form will the approval be granted? Please confirm that the DPR consultant is not required to proceed to the next stage before receiving written comments/ approval/ communication accepting the Draft DPR.

The DPR prepared by the Agencies shall be approved by the CLAMC at the city level and the HNEC at the national level. Please refer to Section 1.3 for roles of various stakeholders.


10.12


Please confirm if the contract will be carried out between the consultant and the ULB?

The contract will be carried out between the DPR preparing agencies and the City Mission Directorate.

10.13


Who will be the final authority with regard to problems created by revision/ extension of the project/ s and decisions like change of site?

The HNEC shall be the final authority with regard to problems created by revision/ extension of the project/ s

10.14


How many meetings in the approval process? Please

share a rough idea of how many presentation

meetings and visits to Delhi may be anticipated?

The number of meetings / visits shall differ based on the complexity and size of the DPR.

10.15

Section 2.3.2, Page No. 13, Terms of Reference – Payment Terms

As survey work and other upfront expenses are expected to be borne by the consultant, 10% mobilization advance should be released from client side upon appointment. We submit that 70% payment at the second milestone is very high as it depends on HNEC as well as CLAMC approvals. We request you to introduce one more stage of approval in between. This will also confirm block estimates and help the DPR proceed as per the Scheme’s intentions. The scope starting from 2.2 a. to 2.2 g. (p.12) does not match the payment milestones.








10.16

Section 2.3.2, Page No. 13, Terms of Reference – Payment Terms

Please confirm if the City HRIDAY Plan will serve as a guide for calculating the budget but the fees will be paid on the finalized costs of proposed projects in DPR?

Selection of Agencies by the City Mission

Directorate shall be based on Request for Proposals

called by them.





The fees for the preparation of the DPR will be

ascertained based on evaluation of the financial

bids submitted by the Agencies.

10.17

Section 3.3.4, Page No. 16 – 17, Instruction to Agencies – Submission, Receipt, and Opening of Proposals

Please confirm that the time taken in evaluation and receiving the approvals will not be counted as part of work time.

The time taken for evaluation and approval of the DPR shall not counted as part of work time.

11. Stantec

11.1 Section 1.1.2, Page No. 5, Engagement Overview – Heritage Cities Profile – Earmarked Budget for Project Implementation

Is this the only budget provided for implementation or budgeted works from the local body will also get included in this?

HRIDAY is a central sector scheme where 100% funding is borne by the Ministry of Urban Development.

11.2 Section 1.1.2, Page No. 5, Engagement Overview – Heritage Cities Profile – Earmarked Budget for Preparation of DPRs and City HPs

What is HP? Is it that there a cap on the maximum fees?

City HP is the ‘City HRIDAY Plan’.

The fees for the preparation of the DPR will be

ascertained based on evaluation of the financial

bids submitted by the Agencies.

11.3 Section 1.1.3, Page No. 9, Engagement Overview – Key Stakeholders

“The key stakeholders for the HRIDAY Scheme are:-, National Advisory Committee (NAC), HRIDAY National Empowered Committee (HNEC), National Technical Committee and National Mission

All information relating to the HRIDAY Scheme can be accessed from the official HRIDAY website (www.hridayindia.in )

http://www.hridayindia.in/


Directorate at the National level and the City Level Advisory & Monitoring Committee (CLAMC), City Mission Directorate and HRIDAY City Anchors at the City level.”

Are they already appointed? Can we have the list of City Anchors city wise?

11.4 Section 1.1.3, Page No. 10, Engagement Overview – Key Stakeholders

“HRIDAY City Anchors: For each of the 12 Cities, agencies with expertise in the field of heritage were selected to act as the HRIDAY City Anchor. They are responsible for supporting the City Mission Directorate in heritage related guidance, in addition to preparation of the City HRIDAY Plan and evaluation of DPR prepared and projects executed under the Scheme.” Are HRIDAY City Anchors already appointed? Can we have the list of City Anchors city wise? How is their role different than the present scope of the tender and agencies who will be shortlisted & appointed for it?


11.5 Section 1.1.4, Page No. 10, Engagement Overview – Objective of Empanelment

“The HRIDAY City Plan prepared by the HRIDAY City Anchor will identify a shelf of projects to be implemented in each of the Cities. The selected agencies from the empaneled list will thereafter prepare Detailed Project Reports for the identified project for implementation.” Please clarify the roles of City Anchor & selected agencies from the empaneled list.



11.6 Section 2.3.2, Page 13, Terms of Reference – Payment Terms

“The first milestone (for payment of 30% of fees) shall be completed on submission pf the Draft DPR to the City Mission Directorate.” Since it includes Topographical Survey of the entire site area, Soil Investigation, Hydro – Geological Study and Other Required Primary Surveys Payment shall be 60% not 40%. “The second milestone (for payment of 70% of fees).” It shall be 40% instead of 60%




50% on approval of final report with approval of CLAMC at city level and HNEC at national level


11.7 Section 3.2-4, Page 15, Instructions to Agencies – Pre-Qualification Criteria

“Supporting Documents – A self-certified letter by the authorized representative of the entity.”

Please provide format for the same.

The agencies are required to state in their affidavit that they have no litigation or dispute as on date with their client in relation to projects executed by them.

12. Feedback Infra Private Limited

12.1 Section 2.2.1, Page No. 11, Terms of Reference – Terms of Empanelment

“This list of agencies would be forwarded to the concerned City ULBs, who would, through the City Mission Directorate, select agencies from this forwarded list, based on Request for Proposals called by them. The Agencies will be selected on the based on evaluation of the financial proposals.”

We understand that the final selection will be based on least cost basis, please confirm.






called by them.







12.2 Section 2.2.2.g., Page No. 12, Terms of Reference – Scope of Work

“Periodic monitoring and Supervision.” “Periodic monitoring and Supervision”, should not be part of scope of current assignment and should be removed. The payment terms indicated only for submission of DPRs.

“Periodic monitoring and Supervision” should be read as “Supporting the executing agency in design and scope related clarifications

12.3 Section 2.2.2.g., Page No. 12 - 13, Terms of Reference – Scope of Work

“The Agency shall be solely responsible for obtaining any information required for the preparation of the DPR from the ULB at his own level and shall not be an excuse for delay in preparation of the DPR(s), which has to be completed within the specified stipulated period of completion of the DPRs) as per Contract / Work Order.”

We request intervention of Nodal Representative (who may be appointed to coordinate between consultant & ULBs i.e., HRIDAY City Anchors) only where Consultants face issues with ULBs for collection of data & details to adhere the time limits.



12.4 Section 2.2.3, Page No. 13, Terms of Reference – Remuneration for Preparation of DPRs and Payment Terms

“Remuneration for Preparation of DPRs.”

Please clarify, who shall be the responsible Authority for making payments and to whom invoices shall be raised by the Consultants.

The City Mission Directorate shall be responsible for releasing payment to the DPR preparing agencies, based on the invoices submitted to them.

12.5 Section 2.2.3.2, Page No. 13, Terms of Reference – Remuneration for Preparation of DPRs and Payment Terms – Payment Terms

“Payment Terms.” We request to revise the payment terms which is presently back-ended whereas most of the expenses shall be incurred during initiation of the Project like data collection and different level of surveys at the beginning. We suggest following milestone based payments to the Consultants:

30% on submission of Inception Report

40 % on submission of Draft DPR

30% on submission of final DPR







12.6 Section 3.3.4, Page No. 16, Instructions to Agencies – Submission, Receipt and Opening of Proposals

“The Agencies must submit the Pre-Qualification documents and the Proposal for each city in separate envelopes.”

We understand that Consultants who participate for more than one city or for all the cities can submit only one Proposal mentioning his preference of cities, please confirm.







Cities.


12.7 Section 4.1.1.1, Page No. 18, Evaluation Process – Eligibility Criteria

“1.1 Experience in preparation of Detail project reports on:

Urban/Civic Infrastructure Development projects

Architectural / Landscaping projects

City development/Urban planning projects

For any Government agency/state departments/PSU’s etc. in past 5 years.”

1. As there are three different categories of DPRs indicated for the experience. Please clarify the minimum numbers of DPRs should be prepared in each categories to fulfill the conditions.

2. We understand that ongoing similar projects shall be considered for evaluation and shall be given full marks for which LOA/Work Order/ Agreement shall be submitted along with the application, please confirm.

The agencies are required to submit at least 15 projects in any of the categories mentioned in Section 4.1 of the EOI document to achieve maximum marks.

Applicant agencies should ensure that relevant supporting documents (WO/Completion certificate, approved cost sheet of the DPR etc.) are attached with every credential/Experience for the Eligibility Criteria. Credentials without supporting documents shall not be take into consideration.

12.8 Section 4.3.3.3, Page No. 19, Evaluation Process – Organizational Strength and Geographical Presence

“3.1 Team Leader with experience of more than 15 years.”

We request to consider Team Leader having 12 years of experience instead of 15 year and provide full marks having similar projects experience.



12.8 Draft Contract Agreement “Contract for Consultancy Services.”

We request to provide draft contract documents to understand the general terms & conditions.

The contract shall be provided along with the RFP issued by the City Mission Directorate for selection of agency for preparation of DPR.

12.9 Duration of Project Assignment

Please provide the duration of project assignment along with timeline for deliveries.

The duration of the project assignment shall be provided in the RFP issued by the City Mission Directorate for selection of agency for preparation of DPR.

12.10

Man month requirement of technical staff for the assignment

Please indicate man month requirement for the technical experts for the assignment.

The man month requirements shall be provided in the RFP issued by the City Mission Directorate for selection of agency for preparation of DPR.

13. SPACE ACE Architects

13.1 Section 3.3.2.2, Page No. 15, Instructions to Agencies – Pre-Qualification Criteria

“The Agency should have an annual turnover of Rs. 10 Crores in every year, for the past three years.”

As per CVC guidelines the turnover should be 30% of the earmarked budget for preparation of DPR'S.

Hence it is requested to bring down the turnover to average of rupees. One Crore per year.



13.2 Section 4.3.3.2, Page No. 19, Evaluation Process – Organizational Strength and Geographical Presence- Employee and Geographical Strength

“Maximum 5 Marks for more than 200 Employees

Maximum 10 Marks for more than 50% of total Manpower is technical (Civil Engineer / Architect / Urban Planner)

Presence at Multiple Locations – (Maximum 5 marks for more than 4 Locations).”

HRIDAY consultancy considering the heritage perspective can be best delivered by the professional bodies like architects rather than large engineering or management consortiums,

So the employee criteria/marking should be reduced to 20 (twenty employees)


14. CS and Associates Pvt. Ltd.



We request you to change eligibility conditions as under – Average annual turnover of Rs. 3 Crore for past 3 years.


15. PBS Consultancy Services




We are interested to participate in the above tender. In this regard we submit that the Turn Over Criteria mentioned in the document as Rs. 10.00 Crore for every year is very high for a Consultancy Job. In this regard we request you to kindly relax the Turn Over to Rs. 6.00 Crores so that we serve you with our vast experience in the said field. Therefore we request you to kindly consider our above request and relax the above condition and provide a chance to participate in the Tender.


16. Queensland University of Technology

16.1 Section 3.3.2, Page No. 15, Instructions to Agencies – Pre-Qualification Criteria

“Pre-Qualification Criteria.”

The Queensland University of Technology, Australia is interested in the work of preparation of DPR for HRIDAI cities. University possesses requisite expertise and skills to undertake this work.

Kindly specify if Educational Institutes are qualified to participate in the same.

Educational Institutes will not be eligible to participate in the EOI.


17. PRUDA – All India Institute of Local Self Government

17.1 Section 3.3.2, Page No. 15, Instructions to Agencies – Pre-Qualification Criteria

“Pre-Qualification Criteria.”

We would like to inform you that our Institute is registered under the Societies Registration Act,

Institutes registered under the Societies

Registration Act, 1860 will not be eligible to

participate in the EOI.


1860. As per the Pre-Qualification Criteria in section 3.2, the same is not mentioned. We would like to request you to incorporate the same.

In this regard, the terms of the EOI will remain

unchanged.

18. Alia Consulting Solutions

18.1 Section 4.1.1.1, Page No. 18, Evaluation Process – Eligibility Criteria

“Experience in preparation of Detail project reports on: •Urban/Civic Infrastructure Development projects •Architectural / Landscaping projects •City development/Urban planning projects For any Government agency/state departments/PSU’s etc. in past 5 years.”

Experience of preparing city mobilization plan & preparing DPR for transportation should also be considered eligible as these are the essential backbone of any city infrastructure and urban development plan.

Transportation Plan is treated as a part of Urban Development projects.

In this regard, the terms of the EOI will remain unchanged

19. DARASHAW

19.1 Section 1.1.2, Page No. 5, Engagement Overview – Heritage Cities Profile

“Earmarked Budget for Preparation of DPRs and City HPs (Maximum).”

The percentage of Earmarked Budget for Preparation of DPRs and City HPs viz-a-viz the Earmarked Budget for Project Implementation, varies for all the HRIDAY Cities.

The criteria for varying percentage of budget for DPR preparation for different cities, may please be clarified

All information relating to the HRIDAY Scheme can be accessed from the official HRIDAY website (www.hridayindia.in ) This list of empanelled agencies would be





Budget for DPR preparation has already been earmarked for each HRIDAY City. In the event of the DPRs being awarded to Multiple Consultants, please clarify how the fee component would be decided.


called by them.


the techno-financial proposals submitted




19.2 Section 2.2.3.2, Page No. 13, Terms of Reference - Remuneration for Preparation of DPRs and Payment Terms – Payment Terms

“The DPR preparing agencies shall be paid in two milestones, which are as follows:

The First Milestone (for payment of 30% of fees)

fees)."

Since the scope of work requires detailed site surveys and investigations, some of which are cost intensive, it is requested that the payment terms be realigned as the follows:

Inception of Work: 10%

First Milestone: 30%

Second Milestone: 60%










“The Agency should have a track record of providing services for preparation of Detailed Project Reports on Urban Development, Heritage management and City infrastructure development projects.”

How many projects have to be showcased in the pre-qualification criteria, may please be specified.

A minimum of 5 projects will have to be showcased in the pre-qualification criteria.

19.4 Section 3.3.4, Page No. 16, Instructions to Agencies – Submission, Receipt and Opening of Proposals

“The agencies must submit the Pre-qualification documents and the Proposals for each city in separate envelopes in the following manner.”

Please clarify whether the proposals have to be submitted separately for each city that we want to be empanelled for.

For Separate Proposals- will it be required to submit the complete supporting documents for the Quality based Selection for each city?







Cities.

19.5 Section 4.3.3.2, Page No. 19, Evaluation Process – Organizational Strength and Geographical Presence - Employee and Geographical Strength

“- Max 5 marks for more than 200 employees

- Max 10 marks for more than 50% of Total Manpower is Technical (Civil Engineer/ Architect / Urban Planner).”

In this regard, the terms of the EOI will remain unchanged


Since our firm is engaged in providing a variety of services and handles different areas like fund management, fund mobilization etc. along with emphasis on Consultancy Assignments, we would request you to relook at the award of points as follows:

- Max 5 marks for more than 100 employees in Consultancy Division

- Max 10 marks for more than 50% of Total Manpower in Consultancy, with Technical Qualification (Civil Engineer/ Architect / Urban Planner)

20. Shah Technical Consultants

20.1 Section 3.3.4, Page No. 16 Submission, Receipt and Opening of Proposals

“Submission, Receipt and Opening of Proposals.”

We request you to kindly confirm that do the consultants need to submit separate EOI for each cities.

Please confirm that do we need to submit 12 separate EOI document at this stage?







Cities.

21.Abha Narain Lambah Associates

21.1 Section 3.4, Page 16 what are the documents expected in Packet B? Envelope B shall contain the Proposal along with supporting documents such as Work orders,


Submission, Receipt and Opening of Proposal

do we have to make individual proposals for each of the 12 cities?

Completion certificates, Employer letters, etc as mentioned in the EOI document.

Applicant agencies are required to submit only one proposal since empanelment shall be conducted at a national level, which will be applicable for all Cities.

22. STUP Consultants Pvt. Ltd

22.1 Section 1.1 & 1.2, Page 5 Introduction to the Scheme Heritage City Profile

Please clarify whether all 12 cities will be considered as one project with a project cost of 500 Crs. And whether all the cities can be awarded to one consultant who qualify the criteria, or there will be a limitation in awarding the number of cities.

Agencies shall be selected to prepare separate DPRs for each projects identified as per the City HRIDAY Plan for every city and as per the instruction of the National Mission Directorate. Agencies will be selected by the City Mission Directorate based on the Techno-financial proposal submitted by the Agency.

22.2 Section 1.4, Page 10 Objective of Engagement

Kindly clarify whether after the consultants are empanelled they would not be required to submit a separate Technical Proposal each time a new project is announced? Are there any more projects that are not mentioned in this document. If so please mention type of projects that are in pipe line.






called by them.







22.3 Section 2.3.2, Page 13 Payment Terms

We request to modify the milestones mentioned in the TOR for payment, since most of the financial efforts will be required to be pooled in the first stage where large number of surveys will be required. We propose the following milestone break up. 10% at the time of submission of the Inception report 20% on start of the survey and other activities such as collection of data and conducting geotechnical surveys etc 20% on submission and approval of the Draft DPR to the city Mission Directorate 30% on Submission of Final DPR 20% on approval of the final DPR


10% mobilization advance 30% on submission of draft report 50% on approval of final report with approval

of CLAMC at city level and HNEC at national level


Section 3.1, Point 9, Page 14 General Instructions

We suggest that the clause should be modified to Applicant shall not be eligible to submit a proposal if it or any of its constituents has been barred/blacklisted and the blacklisting persist at the time of submission of the tender. This will also suffice the purpose and will allow good competition.
