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NATIONAL MAXIMUM WAIT TIME ACCESS TARGETS FOR MEDICAL IMAGING (MRI AND CT)
January 2013
1
Table of ConTenTsExecutive Summary ............................................................................................................................................................ 2
Background ........................................................................................................................................................................... 6
Methods ................................................................................................................................................................................... 7
Results and Recommendations ...................................................................................................................................... 9
Inclusion/Exclusion populations ............................................................................................................... 9
DefiningtheMedicalImagingWaitTime ............................................................................................... 9
DefiningHowWaitTimesareMeasured ..............................................................................................10
DefiningHowWaitTimesareReported ................................................................................................10
DefiningtheMRIandCTWaitTimesPrioritizationClassificationSystem ............................11
DefiningMaximumTimeIntervalTargets ............................................................................................12
DefiningDatesAffectingReadinesstoTreat/Examine(DARTs) ................................................13
DefiningClinicalScenarioswithinthePriorityCategories ...........................................................14
DefiningtheReferralFormandProcess ...............................................................................................14
DefiningDataQuality ....................................................................................................................................14
Conclusion .............................................................................................................................................................................15
AppendixA–2005WTABenchmarks ......................................................................................................................16
AppendixB-Glossary ......................................................................................................................................................17
AppendixC-CARExpertPanelandConsensusGroup ......................................................................................18
AppendixD–MEDLINESearch ...................................................................................................................................19
AppendixE-Bibliography .............................................................................................................................................20
AppendixF-ConsensusGroupSurvey .....................................................................................................................22
AppendixG-StakeholderOutreach ...........................................................................................................................29
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TheCanadianAssociationofRadiologists(CAR)isamemberoftheWaitTimeAlliance(WTA)1. Since 2005, theWTAhasproducedannualreportsontheprogressofaddressingwaittimesinthefivepriorityareasidentifiedforfocusinthe2004FirstMinisters’HealthAccord.One ofthosefivepriorityareaswasdiagnosticimaging,particularlyaroundMRIandCT.Clinicalspecialtiesestablishedthenationaltargetsforwaittimesinthesepriorityareas.Recognizingthatanyguidancethathasbeenproducedshouldundergoperiodicreviewforcontinuingrelevanceinlightofanynewevidenceorliterature,theCARdeterminedthatthemedicalimagingbenchmarksforMRIandCTestablishedin2005shouldbeupdated(the2005benchmarksaresharedinAppendixA).
TheCARundertookanextensiveprocesstoaccomplishthisupdate.Inthisreport,theCARputsforward recommendationsondefinitionstobeusedinthe collection,trackingandreportingofmedicalimaging waittimedata.Aglossaryofdefinitionscanbefound inAppendixB.Thenewupdatedguidanceissimilar tothe2005benchmarksintheemergentandurgent categories,withsomefurtherclarificationon definitionsandexpansionofprioritycategories.
AsystematicliteraturesearchfailedtoidentifyanyarticlesrelevanttopatientoutcomesandaccesstoMRIorCT.The CAR,therefore,acknowledgesthattheevidencebehindtherecommendationsarethebestrecommendationsof apanelofparticipatingexperts,basedonunsystematicandundocumentedexperience,reviewedandvettedthroughawider,pan-Canadianconsultationprocess.
exeCuTive summary
1 http://www.waittimealliance.ca
3
Car Pan-Canadian mri and CT WaiT Time benChmarks
Priority Category Definitions Maximum Time Interval Target
Priority 1 (P1) Emergent: an examination necessary to diagnose and/or treat disease or injury that is immediately threateningtolifeorlimb.
P1:Sameday–maximum24hours*
*Foremergent/life-threateningconditions,somepatientsrequire imaginginevenlessthananhourandthesedecisionsarebased ontheclinicalteam’sjudgment.
Priority 2 (P2) Urgent: an examination necessary to diagnose and/or treat disease or injury and/or alter treatment plan that isnotimmediatelythreateningtolifeorlimb.Basedonprovidedclinicalinformation,nonegativeoutcomerelatedtodelayintreatmentisexpectedforthepatientiftheexaminationiscompletedwithinthebenchmarkperiod.
P2:maximum7calendardays**
**Thereisaspectrumof“urgency”withintheurgentcategory.Inmostinstances,theexamshouldbecompletedassoonaspossibleafterthereferralisreceived.However,insomecases(depending onmedicalneedasdeterminedbytheclinicalteam’sjudgment),whiletheneedisstillurgent,amaximumwaittimeofsevendaysmaybemedicallyacceptable.
Priority 3 (P3) Semi-urgent:anexaminationnecessarytodiagnose and/or treat disease or injury and/or alter treatment plan,whereprovidedclinicalinformationrequires thattheexaminationbeperformedsoonerthanthe P4benchmarkperiod.
P3: maximum 30 calendar days
Priority 4 (P4) Non-urgent:anexaminationnecessarytodiagnose and/ortreatdiseaseorinjury,where,basedon providedclinicalinformation,nonegativelong-termmedical outcome related to delay in treatment is expectedforthepatientiftheexaminationis completedwithinthebenchmarkperiod.
P4: maximum 60 calendar days
Specified Procedure Date TheMRIorCTScanappointmentdaterequestedbytheorderingphysicianforthepurposeofdiseasesurveillance.
Itisrecommendedtotrackperformanceagainstspecifieddates,aspoorperformanceinP1-P4categoriesmayalterperformanceinthiscategory,creatingaseriousconcerninpatientcareforwhichstrategiesshouldbedeveloped.
reCommendaTion 1:
TheCARrecommendsafive-pointpriorityclassificationsystemwithprioritydefinitionsandmaximumbenchmark timeintervaltargetsassharedinthefollowingtable:
Theprioritydefinitionsandmaximumtimeintervaltargetsaresummarizedinthistable.
NOTE:Itisimportanttoemphasizethatthepatientsineachcategoryareheterogeneousintheirclinicalacuity.Clinicaljudgment,therefore,mustdeterminewhenthepatient’sexaminationshouldbeperformed.
NOTE: Itisimportanttoemphasizethatpatientsonthewaitlistrequireclinicalmonitoring.If,duringthecourseofthewaittime,thepatient’sclinicalconditionchanges,thewaitpriorityneedstobereconsidered.
NOTE: MRI = magnetic resonance imaging; CT=computedtomography
4
Radiologist Maximum Report Turn-Around Time
Maximum Time Interval Target
Emergent(P1)reports Immediatereportingistheexpectation,withamaximumtimeof1hourforfinalizedreportcompletion.Additionally,directverbalorimmediatewrittencommunicationisconsideredthestandardofpractice.
Urgent(P2)reports Maximumreportingtimeof12hours.Dependingon theclinicalsituationandbasedonmedicalneed,directverbalorimmediatewrittencommunicationmaybenecessary to expedite patient care in this category.
Allotherexamination(P3andP4)reports Maximumfourcalendardays.
reCommendaTion 3:
Thatthecollectionofdataisforallpatientswaiting,including inpatients and emergency patients; excluded aretobeonlythosewhohaveaSpecifiedProcedureDateorDatesAffectingReadinesstoTreat/Examine(DARTs)associatedwiththem–bothasdefinedinthisreport –asthesecanskewperformancemeasures.
reCommendaTion 4:
Thattheradiologyinformationsystems(RIS)havethecapacitytocaptureDARTstofacilitatedataassessment foraccuratedeterminationofwaittimesperformance.
reCommendaTion 5:
ThattrackingperformanceforachievingSpecifiedProcedureDatetargetsbeperformed,recognizingthatover-capacityvolumesordelaysinachievingtheP1-P4categories may impact patient care. Mitigation strategies needtobedevelopedinthissetting.
reCommendaTion 6:
ThattheMRIorCTScanOrderReceivedDatealsobetracked,inadditiontotheMRIorCTScanOrderCompletedOrderReceivedDate–bothasdefinedinthisreport–tocaptureanywaittimethatoccurstoobtainacompletedreferral,whichisapartoftheentirepatientwait;trackingthiswaitwillallowjurisdictionstodetermineifstrategiesarerequiredtoaddressdelaysinthisarea.
reCommendaTion 2:
TheCARrecognizesthatreportturn-aroundtimeisapartofthepatientwait,andrecommendsthefollowingmaximumtimeintervalsforproductionofradiologistreports:
NOTE:Communicationoftheexaminationresultsisthemostimportantpartoftheinterpretiveprocess.Anyunexpectedorcriticalfindingsmust becommunicatedimmediatelyanddirectlytothereferringphysician.
NOTE:Reportturn-aroundtimemaybeaffectednegativelybylackofvoicerecognitiontechnologyand,inacademicdepartments,reportingbyResidentsandFellows.
TheCARalsomakesthefollowingrecommendationsonthereferral,collection,trackingandreportingofMRIand CTwaittimes:
5
reCommendaTion 7:
That,inadditiontotrackingtheWaitTimeforReport– asdefinedinthisreport-institutionsthatdonothave newtechnologiesthatallowreportstobeaccessedby thereferringphysicianassoonassignedbytheradiologist,trackandreportthistime,asthisadditionalwaitisapartoftheentirepatientwait;trackingthiswaitwillallowjurisdictionstodetermineifstrategiesarerequired to address delays in this area.
reCommendaTion 8:
Thatthe90thPercentile,MedianandAveragewait timecalculationsbeusedasvaluableassessmentsofretrospectivedataforMRIandCTwaittimetargets, withthe90thpercentilebeingthepreferredretrospectivemeasurement.Forprospectivedataassessment,theN3(thirdnextavailableappointment)timeisencouraged foradditionalperspective–asdefinedinthisreport.
reCommendaTion 9:
ThatallreferralsforMRIandCTscansshouldcomply withnationalguidelines,suchastheCanadianAssociation ofRadiologists’referralguidelines.
reCommendaTion 10:
Thatitisthereferringphysician’sresponsibilitytofollowthepatientclinicallywhiletheyareonawaitinglistandtocommunicate to the radiology department any changes in thepatient’sclinicalconditionthatwouldmeritchanging the examination priority category.
reCommendaTion 11:
Thatthepatientandthereferringphysicianbegiventheappointmentdateassoonasitisestablished,sothatbothpartiesareawareofthelengthofthewait.
reCommendaTion 12:
That,toensuredataaccuracyandreportingcompliance,nationalstandardsfordatacollectionandauditingbeestablishedandimplemented.
reCommendaTion 13:
Thatthedefinitionandprioritizationforwaittimes forMRIandCTbefurthersub-categorizedtoallow morerefinedprioritization.Thiscanbedoneasafuturesteptocapturethecomplexitiesofdecision-makingformedicalimaging(e.g.bybodyareaand/orspecific conditionslikeoncology).
Finally,movingforward,theCARplanstoundertakefurtherworkinthefollowingareasofmedicalimaging benchmarksandaccess,ifappropriate:
• Expansionofwaittimeguidanceintosub-categoryareasforMRIandCTforprioritizationclassification.
• ExpansionofCARwaittimeguidanceintoothermodalities,suchasUltrasoundandFluoroscopy,amongst others.
• CollectionandreviewofexistingmedicalimagingaccesstocarestrategiesandbestpracticesusedinCanadatofacilitatethesharingofthesestrategiesandbestpracticestrategiesthatmaybenefit other jurisdictions.
6
TheCanadianAssociationofRadiologists(CAR)isthenationalvoiceofradiologistsinCanada,advocatingforpatientsafetyandqualityinmedicalimaging.TheCAR isamemberoftheWaitTimeAlliance(WTA)2whichwasformedfollowingthe2004FirstMinisters’HealthAccord.TheAccordidentifiedwaittimesasapriorityareaforCanadianhealthcare.Specifically,theFirstMinistersacknowledgedtheimportanceofwaittimesintheir10-Year Plan to Strengthen Health Care3 and committed todevelopingbenchmarksformedicallyacceptablewaittimesinfivepriorityareas—cancer,cardiaccare, diagnosticimaging(DI),jointreplacement,andsightrestoration.Fordiagnosticimaging,waittimesfor MRI(magneticresonanceimaging)andCT(computedtomography)werepinpointedastheareasoffocus.
In2012,theStandingSenateCommitteeonSocialAffairs,ScienceandTechnologyundertookareviewofthe2004HealthAccordandreportedontheprogressofthe10-yearplan to strengthen health care. In its report, Time for Transformative Change4,theCommitteerecommendedthat“provincesandterritoriescontinuetodevelopstrategiestoaddresswaittimesinallareasofspecialtycare…”andthat“thefederalgovernmentworkwithprovinces,territoriesandrelevanthealthcareandresearchorganizationstodevelopevidence-basedpan-Canadianwaittimebench-marksforallareasofspecialtycarethatstartwhenthepatientfirstseeksmedicalhelp.”
Since2005,theWTAhasproducedannualreportsontheprogressofaddressingwaittimesinthefivepriorityareas.Clinicalspecialtiesestablishedthenationaltargetsfor
waittimesinthesepriorityareas.Morerecently,the WTA,throughtheworkofparticipatingclinicalspecialtyorganizations,hasexpandeditslistofareastobetracked (foracompletelistseethemostrecent2012 WTA report card)5.The2012WTAreportcardalsoclearlyhighlightsthattherehasbeenalmostnoprogressinmedicalimagingwaittimesforMRIandCT,inspiteofthewaittimefocus ofthe2004HealthAccord.Recognizinganyguidancethathasbeenproducedshouldundergoperiodicreviewforcontinuingrelevanceinlightofanynewevidenceorliterature,theCARhasdeterminedthatthemedicalimagingbenchmarksforMRIandCT,whichwere establishedin2005,shouldbeupdated.
Pan-Canadianmedicalimagingwaittimebenchmarksareneededtoprovideastandardizednationalmeasurement toolandmethodologywhichcansupportprogress.
Thereiswidevariationincurrentnationalpracticewithrespecttocollectionandassessmentofmedicalimagingwaittimes.Provincialactivitiesrangefromminimaltofullimplementationofprovincialbenchmarks.Informationobtainedfrompan-Canadianmedicalimagingwaittimebenchmarkscanprovideanobjectiveassessmentofaccess.Thisinformationcanbeusedtosupportandpromoteequitableaccesstoimagingbasedonmedicalneed,regardlessofgeographicchallenges.TheCARreporthopestobringbenefittoprovincialprocessesbycreatingstandardizeddefinitionsandmethodologyforwaittimesandmeasurementsthatwillenableconsistentcollection,trackingandreportingofmedicalimagingwaittimedataacrossCanada.ThereportoutlinestheprocesstheCARunder-tookforthatreviewanditsrecommendations.
baCkground
Pan-Canadian medical imaging wait time benchmarks are needed to provide a standardized national measurement tool and methodology which can support progress.
2http://www.waittimealliance.ca 3http://www.hc-sc.gc.ca/hcs-sss/delivery-prestation/fptcollab/2004-fmm-rpm/index-eng.php 4http://www.parl.gc.ca/Content/SEN/Committee/411/soci/rep/rep07mar12-e.pdf 5http://www.waittimealliance.ca/media/2012reportcard/WTA2012-reportcard_e.pdf
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TheprojectwasledbyanExpertPanelandaugmented byaConsensusGroupoftheCanadianAssociationofRadiologists(CAR).
TheExpertPanelandConsensusGroupwerecomprisedofapan-CanadiangroupofradiologistsaslistedinAppendixC. TheExpertPanelandConsensusGroupundertooktwoprocesses,asystematicliteraturereviewandaconsensus-buildingprocessinthecreationofitsrecommendations.
TheExpertPanelundertookalandscapereviewto identifycurrentactivitiesinallprovincesregardingmedicalimagingbenchmarks.Itundertookareview ofexistingprioritygradingsystems,aswellascurrentindicators related to medical imaging access tracking and reporting.
liTeraTure searCh
TheExpertPanelalsoundertookatargetedliteraturereviewofDiagnosticImagingwaittimes,accessdelays andpatientoutcomes.ThesearchstrategywasperformedinMEDLINE.ThestrategyforMEDLINEissummarized inAppendixD.
sTudy seleCTion CriTeria
Allsystematicreviewsandprimarystudiesthat addressthequestionofinterestwereincluded.
Theinclusioncriteriaforsystematicreviewswere:
• Containedevidencerelatedtochangein patient management, clinical outcomes;
• Dedicatedtowaittimesfordiagnosticimaging.Theinclusioncriteriaforclinicaltrialswere:
• Prospectiveclinicalstudiesrelatedto waittimesfordiagnosticimaging;
• Studypublishedinapeer-reviewedjournal; • Studyreportedevidencerelatedtochange
in patient management, clinical outcomes.Thecitationsandabstractsfromtheliteraturesearch werereviewedbyanexpertpanelmemberandmarked as relevant or not relevant, according to the inclusion criteria.
Abibliographyofdocumentsreviewedbythegroup islistedinAppendixE.
Fromthesystematicreview,69articleswereidentified. Anexpertpanelmemberreviewedtheabstractsforeachofthesearticles.Nosystematicrevieworclinicaltrialwasidentifiedthroughthesearchthatmetthesystematicsearch inclusion criteria.
meThods
8
Consensus-building ProCess
Aconsensusapproachwasusedindevelopingthisreport.Twomethodsarecommonlyusedforconsensus-basedguidelines:nominalgrouporDelphi.Thenominaltechniqueinvolvesrepeateddiscussionsinaround-tablesetting,withamediatorfacilitatingtheprocessbysolicitingdifferingperspectivesandreducingmisunderstandings. IntheDelphimethod,twoormoreroundsofpostalsurveysareused,withfeedbackofresultstoparticipantsaftereachround.Bothmethodswereusedinthedevelopmentoftherecommendationsinthisreport.
TheExpertPanelwasexpandedtocreateaConsensusGroupandtheconsensusapproachincludedseveralteleconferencesandanonlinesurveyofquestionsrelatedtoallsectionsofthisreportascontainedinAppendixF.SurveyresponseswereconsideredbytheConsensusGrouptoreachconsensusonthereportcontent.
AprocessofexternalreviewofthedraftreportwasalsoundertakentoallowinputbythefullCARmembershipandvariousstakeholderorganizationsaslistedinAppendixG.
Responsestotheexternalreviewwerethenconsidered bytheConsensusGroup,followingwhichthisfinal reportwasprepared.
9
inClusion/exClusion PoPulaTions
Currently,somejurisdictionsacrossCanadaonlycapturedataforwaittimesforoutpatientsanddonotcapturedata forotherareassuchasinpatients,emergencyandpediatrics.
TheCAR,inconsideringwhotoincludeinthetracking andreportingofMRIandCTwaittimes,recommends thefollowing:
Inclusion: All patients waiting for an MRI or CT scan
Exclusion: Defined by Dates Affecting Readiness to Treat/Examine (DARTs) on page 13 of this report
TheCanadianAssociationofRadiologistssupports thecollectionofdataforallpatientswaiting,withtheexceptionofthosewhohaveDatesAffectingReadiness toTreat/Examine(DARTs)associatedwiththem.
defining The mediCal imaging WaiT Time
TheCARrecommendsthatthefollowingdefinitions beusedincollecting,trackingandreportingMRI andCTwaittimes.
MRI or CT Scan Referral Date:Thedateonwhich arequestforconsultationforanMRIorCTScanis completedandsignedbythereferringclinician.
MRI or CT Scan Order Received Date: ThedateonwhichtherequisitionforanMRIorCTScanisreceivedattheMedicalImagingBooking(clerical)office.
MRI or CT Scan Completed Order Received Date: Thedateonwhichthecompletedrequisitionforan MRIorCTScanisreceivedattheMedicalImaging Booking(clerical)office.
MRI or CT Scan Completed Order:Anorderthathasallrequiredpatient,physician,clinical,andMRIandCTsafetyinformationandhasbeenprotocolledbytheradiologist.
MRI or CT Scan Finished Date:Thedateonwhich theMRIorCTScanissuccessfullyfinished,asper the expected protocol.
Priority Coding Date: Thedateonwhicharadiologist hasofficiallyassignedtheprioritycodeforanMRI orCTexamination.
Note:PriorityCodingDateisanotherdatethatisencouragedtobemonitoredlocally,asthismaycontributetotheentirewaittimeifradiologists are not completing this promptly.
Report Signed Date: Thedateonwhicharadiologist hasofficiallysignedoffonthewrittenreportforanMRI orCTexamination.Thisincludeselectronicsignature.
Cancellation List:Alistofpatientsandtheircontactinformation,whoserequisitionshavebeenreviewed andprotocolled,whoareavailabletoattendanMRI orCTScanappointmentatshortnotice,duetoa last-minuteavailabilityintheMRIorCTschedule.
resulTs and reCommendaTions
10
defining hoW WaiT Times are measured
TheCARrecommendsthatthefollowingdefinitions beusedinmeasuringMRIandCTwaittimes.
Measurement:Waittimesaremeasuredincalendardays.
Wait Time: MRIorCTScanCompletedOrder ReceivedDatetoMRIorCTScanFinishedDate. Thewaittimefromthedateacompletedreferral foramedicalexaminationisreceiveduntilthe datetheexaminationisfinished.
AlthoughforthepurposeoftrackingwaittimeperformanceagainstMRIandCTmaximumtimeintervaltargets,the‘waittime’isdefinedasthewaitfromCompletedOrderReceivedDatetoMRIorCTScanFinishedDate,theCARalsorecommendsthattheMRIorCTScanOrderReceivedDatealsoberecordedandtracked.Thiswillallowcapturinganywaittimethatoccurstoobtainacompletedreferralforamedicalexamination,wherethereferralmustbereturnedtothereferringphysicianformoreinformation.Thisisanimportantpartoftheentirewaitforthepatient,andtrackingitwillallowjurisdictionstodetermineifstrategiesarerequiredtoaddressdelaysinthisarea.
Wait Time for Report:ThetimeintervalfromtheMRIorCTScanFinishedDatetoReportSignedDate.
Withrespecttothe‘waittimetoreport,’withnew technologies,thereportscanbereviewedbythereferringphysician as soon as they are signed. In institutions withoutthesetechnologies,theremaybeanadditionalwaitfromthetimethereportissignedtothetimethat thereferringphysicianhasaccesstothereport.TheCARrecommendsthatfortheseinstitutions,thistimeintervalshouldalsobetrackedandreported.
defining hoW WaiT Times are rePorTed
TheCARrecommendsthatthefollowingdefinitions beusedinreportingMRIandCTwaittimes.These arebasedonretrospectivedata.
Thepatientsineachprioritycategoryhavediversemedicalconditions.The90thpercentileisthepreferred measurementformultimodaldistributions.
90th Percentile Wait Time:90%ofpatients waitedlessthanorequaltothisnumberofdaysbetweentheMRIorCTCompletedOrderReceived DateandtheMRIorCTScanFinishedDate.
Median Wait Time: Thepointatwhichhalf the patients have had their medical imaging examinationandtheotherhalfarestillwaiting, withthewaittimedefinedasthewaitbetween theMRIorCTCompletedOrderReceivedDate andtheMRIorCTScanFinishedDate.
Average Wait Time:Theaverage(ormean)length oftimeapatientwaitedtohavetheirmedicalimagingexamination,withthewaittimedefinedasthewaitbetweentheMRIorCTCompletedOrderReceivedDateandtheMRIorCTScanFinishedDate.
TheCARalsoencouragesreportingonprospective data forMRIandCTwaittimeswiththefollowingdefinition:
N3 Time: Thetimeincalendardaysuntil thethirdnextavailableappointmentin theappropriatepriority(P)category.
Althoughnotcritical,thisN3dataprovidesanadditionalperspectiveonthewaittime.
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defining The mri and CT WaiT Times PrioriTizaTion ClassifiCaTion sysTem
TheCARrecommendsusingafive-pointclassificationsysteminthecollection,trackingandreportingofMRIandCTwaittimes.
Five-point classification system
1.Priority1(P1)2.Priority2(P2)3.Priority3(P3)4.Priority4(P4)5.SpecifiedProcedureDate
TheCARrecommendsthatthefollowingprioritydefinitionsbeusedintheprioritization,trackingandreporting ofMRIandCTwaittimes.
NOTE:Itisimportanttoemphasizethatpatientsonthewaitlistrequireclinicalmonitoring.If,duringthecourseofthewaittimethe patient’sclinicalconditionchanges,thewaitpriorityneedstobereconsidered.
Priority 1
P1: Emergent: an examination necessary to diagnose and/or treat disease or injury that is immediately threateningtolifeorlimb.
Priority 2
P2:Urgent–anexaminationnecessarytodiagnose and/or treat disease or injury and/or alter treatment planthatisnotimmediatelythreateningtolifeorlimb.Basedonprovidedclinicalinformation,nonegative outcome related to delay in treatment is expectedforthepatientiftheexaminationiscom-pletedwithinthebenchmarkperiod.
Priority 3
P3:Semi-urgent–anexaminationnecessarytodiagnose and/or treat disease or injury and/or alter treatmentplan,whereprovidedclinicalinformationrequiresthattheexaminationbeperformedsoonerthantheP4benchmarkperiod.
Priority 4
P4:Non-urgent–anexaminationnecessarytodiagnoseand/ortreatdiseaseorinjury,where,basedonprovidedclinicalinformation,no negativelong-termmedicaloutcomerelatedto delayintreatmentisexpectedforthepatient iftheexaminationiscompletedwithinthe benchmarkperiod.
ForpatientsintheP4category,itisimportanttoacknowledgethatalthoughtheywouldnotbeexpectedtohaveanylong-termnegativemedicaloutcomewhenwaitingformedicalimaging,thepatient’squalityoflifeisimpactedduringthiswaitperiod.TheCAR,therefore,highlights the need to attend to these imaging needs as expeditiouslyaspossible.
Specified Procedure Date
Specified Procedure Date:TheMRIorCTScanappointmentdaterequestedbytheorderingphysicianforthepurposeofdiseasesurveillance.
TheCARrecommendsthatwhenassessingdataforwaittimeperformance,patientsfallingintothiscategorynotbeusedinthedataanalysis(asisalsosuggestedforpatientswithDARTsassociatedwiththem-seepage13foralistofDARTs),asthiscanleadtoaninaccurateassessmentofwaittimeperformanceingeneral.However,itisimportanttotrackwhetherpatientsdo,infact,receivetheirimagingontheSpecifiedProcedureDateand,ifnot,whentheyreceiveit.Itisrecommendedtotrackperformanceagainstspecifieddates,aspoorperformanceinP1-P4categoriesmayalterperformanceinthiscategory,creatingaseriousconcerninpatientcareforwhichstrategiesshouldbedeveloped.
It is important to emphasize that patients on the wait list require clinical monitoring. If, during the course of the wait time the patient’s clinical condition changes, the wait priority needs to be reconsidered.
12
defining maximum Time inTerval TargeTs
TheCARrecommendsthatthefollowingmaximumtimeintervaltargetsbeusedinthetrackingandreporting ofMRIandCTwaittimes.
P1 Maximum Time Interval Target for MRI and CT
P1:Sameday-24hours*
*Foremergent/life-threateningconditions,somepatientsrequireimaginginevenlessthananhourandthesedecisionsarebasedontheclinicalteam’sjudgment.
P2 Maximum Time Interval Target for MRI and CT
P2: 7calendardays*
*Thereisaspectrumof“urgency”withintheurgentcategory.Inmostinstancestheexamshouldbecompletedassoonaspossibleafterthereferralisreceived.However,insomecases(dependingonmedicalneedasdeterminedbytheclinicalteam’sjudgment),whiletheneedisstillurgent,amaximumwaittimeofsevendaysmaybemedicallyacceptable.
P3 Maximum Time Interval Target for MRI and CT
P3: 30 calendar days
P4 Maximum Time Interval Target for MRI and CT
P4: 60 calendar days
Radiologist Maximum Report Turn-Around Time
• Emergent(P1)reports–Immediatereportingistheexpectation,withamaximumtimeof1hourforfinalizedreportcompletion.Additionally,direct verbalorimmediatewrittencommunicationis consideredthestandardofpractice.
• Urgent(P2)reports–Maximumreportingtimeof12hours.Dependingontheclinicalsituationandbased onmedicalneed,directverbalorimmediatewrittencommunicationmaybenecessarytoexpeditepatientcare in this category.
• Allotherexaminations(P3andP4)reports –Maximumfourcalendardays.
TheCARmaximumintervaltimetargetsareatoolthat canbeusedtoobtainmeasurementsnationallythatdefinethecurrentwaittimeandaccessenvironmentformedicalimagingcare.Thesetargetscanbeusedasastandardagainstwhichfuturemeasurementscanbereferencedforbenchmarkingmedicalimagingcareaccessintothefuture.
These targets can be used as a standard against which future measurements can be referenced for benchmarking medical imaging care access.
13
defining daTes affeCTing readiness To TreaT/examine (darTs)
ThemethodandtermofDatesAffectingReadinesstoTreat/Examine(DARTs)iswhatiscommonlyusedinOntarioforDI(andsurgery)toidentifypatient-relatedandsystems-relateddelaysforMRIandCTScans.We have chosen to use this term in this report, although other jurisdictionsmayuseotherequallyacceptableterminology.
ExamplesofDARTsinclude:
• Patientchoosestodefer • Patientisano-showforappointment • Patientpreference • Patientisclaustrophobic • Patientdoesnotfollowrequiredpreparation
leading up to scan • Newdisclosureofcontrastallergybypatient • Patientcannotbecontacted • Patientisnowaninpatientatanother
healthcarefacility • IncompleteMRIorCTScanrequisition █ Undisclosedbodyhabitus █Undisclosedrenalfunction • Additionalfollow-uprequiredforMRIsafetyreasons • Patientrequiredorbitx-rays,pre-MRI • Patientrequiringgeneralanesthetic • Patientrequiringinfusionforimaging • Patientnotproperlynotifiedbydoctor’s
officeofappointment • Patientcannotfindscannerlocationor
appearedatwronglocationAsDARTsskewperformancemeasures,theCARrecommendsthatradiologyinformationsystems(RIS)havethecapacitytocaptureDARTsandthatcaseswithDARTsnotbeincludedinthedatatoassesswaittimeperformance.
14
defining CliniCal sCenarios WiThin The PrioriTy CaTegories
Recognizingthecomplexitiesofdecision-makingformedical imaging care, including the impact medical imaginghasondeterminingmanagementofpatient care,theCARrecommendsthefuturedefinitionandprioritizationofwaittimesforMRIandCTinsub-categoryareas.Appropriatesub-categoriestobeusedwithintheprioritycategoriesarestilltobedeterminedbutmayinclude,amongothers,thefollowing:
Neuro Pediatrics Cardiac MSK BreastMRI Thoracic Body Oncology ObstetricalMRI
Followingfurtherconsultation,theCanadianAssociation ofRadiologistswillundertakethisbodyofworkin 2013–2014,ifappropriate.
defining The referral form and ProCess
TheCanadianAssociationofRadiologistspromotes thefollowingapproachtoreferralformsformedicalimagingrequests:
• AllreferralsforMRIandCTscansshouldcomplywithnationalguidelines,suchastheCanadian AssociationofRadiologists’referralguidelines.
Concerningthereferralprocess,theCanadianAssociationofRadiologistsrecommends:
• Thatitisthereferringphysician’sresponsibility tofollowthepatientclinicallywhiletheyareon awaitinglistandtocommunicatetotheradiologydepartmentanychangesinthepatient’sclinicalconditionthatwouldmeritchangingthe examination priority category.
• Thatthepatientandthereferringphysician begiventheappointmentdateassoonasitis established,sothatbothpartiesareaware ofthelengthofthewait.
defining daTa QualiTyTheCanadianAssociationofRadiologistspromotes thefollowingapproachtodataqualityintracking andreportingwaittimes:
• Toensuredataaccuracyandreportingcompliance,nationalstandardsfordatacollectionandauditing shouldbeestablishedandimplemented.
15
Therecommendationsinthisreportaregearedtowardssupporting clear and consistent collecting, tracking and reportingonwaittimesforMRIandCTmedicalimagingexaminationsthroughoutCanada.
Movingforward,theCARplanstoundertakefurtherworkinthefollowingareasofmedicalimagingbenchmarksandaccess,ifappropriate:
• Expansionofwaittimeguidanceintosub-categoryareasforMRIandCTforprioritizationclassification.
• ExpansionofCARwaittimeguidanceintoothermodalities,suchasUltrasoundandFluoroscopy,amongst others.
• Collectionandreviewofexistingmedicalimagingaccesstocarestrategiesandbestpracticesused inCanadatofacilitatethesharingofthese strategiesandbestpracticestrategiesthat maybenefitotherjurisdictions.
ConClusion
16
The 2005 Benchmarks established by the CAR for the Wait Time Alliance (WTA) were as follows: • Emergencycases-Immediateto24h • Urgentcases-Within7days • Scheduledcases-Within30days
Priorityorurgencylevelsaredefinedasfollows: • Emergency=Immediatedangertolife,limbororgan • Urgent=Situationthatisunstableandhasthe
potentialtodeterioratequicklyandresultin an emergency admission
• Scheduled=Situationinvolvingminimal pain,dysfunctionordisability (alsocalled“routine”or“elective”).
aPPendix a – 2005 WTa benChmarks
17
MRI or CT Scan Referral Date:ThedateonwhicharequestforconsultationforanMRIorCTScaniscompleted andsignedbythereferringclinician.
MRI or CT Scan Order Received Date: ThedateonwhichtherequisitionforanMRIorCTScanisreceivedat theMedicalImagingBooking(clerical)office.
MRI or CT Scan Completed Order Received Date: ThedateonwhichthecompletedrequisitionforanMRI orCTScanisreceivedattheMedicalImagingBooking(clerical)office.
MRI or CT Scan Completed Order:Anorderthathasallrequiredpatient,physician,clinical,andMRIand CTsafetyinformationandhasbeenprotocolledbytheradiologist.
MRI or CT Scan Finished Date: ThedateonwhichtheMRIorCTScanissuccessfullyfinished,aspertheexpectedprotocol.
Priority Coding Date:ThedateonwhicharadiologisthasofficiallyassignedtheprioritycodeforanMRIorCTexamination.
Report Signed Date: ThedateonwhicharadiologisthasofficiallysignedoffonthewrittenreportforanMRIor CTexamination.Thisincludeselectronicsignature.
Cancellation List:Alistofpatientsandtheircontactinformation,whoserequisitionshavebeenreviewedand protocolled,whoareavailabletoattendanMRIorCTScanappointmentatshortnotice,duetoalast-minute availabilityintheMRIorCTschedule.
Measurement: Waittimesaremeasuredincalendardays.
Wait Time:MRIorCTScanCompletedOrderReceivedDatetoMRIorCTScanFinishedDate.Thewaittimefrom thedateacompletedreferralforamedicalexaminationisreceiveduntilthedatetheexaminationisfinished.
Wait Time for Report:ThetimeintervalfromtheMRIorCTScanFinishedDatetoReportSignedDate.
90th Percentile Wait Time:90%ofpatientswaitedlessthanorequaltothisnumberofdaysbetweenthe MRIorCTScanCompletedOrderReceivedDateandtheMRIorCTScanFinishedDate.
Median Wait Time:Thepointatwhichhalfthepatientshavehadtheirmedicalimagingexaminationandtheother halfarestillwaiting,withthewaittimedefinedasthewaitbetweentheMRIorCTScanCompletedOrderReceived DateandtheMRIorCTScanFinishedDate.
Average Wait Time:Theaverage(ormean)lengthoftimeapatientwaitedtohavetheirmedicalimaging examination,withthewaittimedefinedasthewaitbetweentheMRIorCTScanCompletedOrderReceived DateandtheMRIorCTScanFinishedDate.
Specified Procedure Date:TheMRIorCTScanappointmentdaterequestedbytheorderingphysician forthepurposeofdiseasesurveillance.
N3 Time: Thetimeincalendardaysuntilthethirdnextavailableappointmentintheappropriatepriority(P)category.
aPPendix b – glossary
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TheExpertPanelwhichundertooktheinitialworkcomprised:
• Dr.JulianDobranowski,ON,Chair • Dr.PaulBabyn,SK • Dr.RickBhatia,NL • Dr.BruceForster,BC • Dr.WalterKucharczyk,ON • Dr.BlakeMcClarty,MB • Dr.ChristineMolnar,AB • Dr.MarkSchweitzer,ON
Thegroupwasfurtherexpandedasbelowtoundertakeanadditionalconsensusprocess. TheCARConsensusGroupcomprised:
• Dr.JulianDobranowski,ON,Chair • Dr.JohnAllan,NB • Dr.PaulBabyn,SK • Dr.RickBhatia,NL • Dr.AlanBrydie,NS • Dr.BruceForster,BC • Dr.WalterKucharczyk,ON • Dr.BlakeMcClarty,MB • Dr.ChristineMolnar,AB • Dr.VivianeNicolet,QC • Dr.MarkSchweitzer,ON
aPPendix C – Car exPerT Panel and Consensus grouP
19
MEDLINESearchstrategy–SystematicreviewonMRI/CTwaittimes/AccessandclinicaloutcomesSearchrunDecember5,2012Retrievalperiodfrom1946toDecember2012Ovid MEDLINE®
1 expMorbidity/(333436)2 expmortality/(259647)3 1or2(569775)4 expWaitingLists/(7828)5 (waitadjtime:).ti,ab.(829)6 (delay:orwait:ortimingortime).ti.(191013)7 4or5or6(196757)8 expRandomizedControlledTrial/(342532)9 expControlledClinicalTrial/(85711)10 randomallocation/(76622)11 doubleblindmethod/(118555)12 expSingle-BlindMethod/(17105)13 (clin:adjtrial:).ti,ab.(179063)14 ((singl:ordoubl:ortripl:ortrebl:)adj(mask:orblind:)).ti,ab.(116159)15 random:.ti,ab.(587100)16 researchdesign/(68723)17 expcohortstudies/(1235060)18 ((control:adj3(group:orcondition:))or(control:adj2(trial:orstudyorstudies))).tw.(513172)19 (cohortadj(studyorstudiesortrialortrials)).tw.(66080)20 prospectivestudies/(334412)21 interventionstudies/(5705)22 expcasecontrolstudies/(586769)23 expMeta-Analysis/(37995)24 expPracticeGuideline/(17497)25 exp*DiagnosticImaging/(589328)26 exp*MagneticResonanceImaging/(114121)27 exp*Tomography,X-RayComputed/(87297)28 25or26or27(589328)29 or/8-24(2426104)30 3and7and28and29(69)
aPPendix d – medline searCh
20
1. AmericanCollegeofRadiology.NewHarveyL.NeimanHealthPolicyInstitutetoExamineImpactof MedicalImagingonHealthCareQuality,DeliveryandCost[internet].2012Aug6.Availablefrom: http://www.acr.org/About-Us/Media-Center/Press-Releases/2012-Press-Releases/20120803New-Harvey-L-Neiman- Health-Policy-Institute#fontsize-1
2. BaruaB,RovereM,SkinnerBJ.StudiesinHealthPolicy-WaitingYourTurn-WaitTimesforHealthCare inCanada-2011report.Vancouver(BC):FraserInstitute;2011Dec.91p.Availablefrom: http://www.fraserinstitute.org/uploadedFiles/fraser-ca/Content/research-news/research/publications/waiting-your-turn-2011.pdf
3. CanadianMedicalAssociation.It’sabouttime!Achievingbenchmarksandbestpracticesinwaittimemanagement-FinalReportby theWaitTimeAllianceforTimelyAccesstoHealthCare.Ottawa(ON):CanadianMedicalAssociation;2005Aug.98p.Availablefrom: http://www.waittimealliance.ca/images/wta_final_Aug05.pdf
4. CooperRA,StrausDJ.ClinicalGuidelines,thePoliticsofValue,andthePracticeofMedicine: PhysiciansattheCrossroads.JOnctolPract.2012Jul;8(4):233-235.Availablefrom: http://jop.ascopubs.org/content/8/4/233.full.pdf+html?sid=d166e990-bd42-4aa4-87ae-c3e9cf55af6e
5. EasternHealth.AdultMRIPriorityClassification-ReferenceListsforProtocolingMRIRequests–DiagnosticImagingProgram[pamphlet].2012.
6. EmeryDJ,ForsterAJ,ShojaniaKG,MagnanS,TubmanM,FeasbyT.ManagementofMRIWaitListsinCanada. HealthcPolicy.2009Feb:4(3)76-86.Availablefrom: http://www.longwoods.com/content/20537
7. FretheimA,SchünemannHJ,OxmanAD.Improvingtheuseofresearchevidenceinguidelinedevelopment:3.Groupcompositionand consultationprocess.HealthResPolicyandSyst.2006Nov29;4(15).Availablefrom: http://www.health-policy-systems.com/content/pdf/1478-4505-4-15.pdf
8. FretheimA,SchünemannHJ,OxmanAD.Improvingtheuseofresearchevidenceinguidelinedevelopment:5.Groupprocesses.HealthResPolicyandSyst.2006Dec1;4(17).Availablefrom: http://www.health-policy-systems.com/content/pdf/1478-4505-4-17.pdf
9. HahornDC,SteeringCommitteeoftheWesternCanadaWaitingListProject.Developingprioritycriteriaformagneticresonanceimaging:resultsfromtheWesternCanadaWaitingListProject.CanAssocRadiolJ.2002Oct;53(4):210-218.Availablefrom: http://www.wcwl.ca/media/pdf/library/published_papers.4.pdf
10.HealthCanada.HealthyCanadians–AFederalReportonComparableHealthIndicators2010.Ottawa(ON):HealthCanada;2011.220p.ReportNo.:H21-206/2010E-pdf.Availablefrom: http://www.hc-sc.gc.ca/hcs-sss/alt_formats/pdf/pubs/system-regime/2010-fed-comp-indicat/index-eng.pdf
11.HealthCouncilofCanada.Decisions,Decisions:FamilyDoctorsasGatekeeperstoPrescriptionDrugsand DiagnosticImaginginCanada.Toronto(ON):HealthCouncilofCanada;2010Sep.50p.Availablefrom: http://www.healthcouncilcanada.ca/tree/2.33-DecisionsHSU_Sept2010.pdf
12. HealthCouncilofCanada.ProgressReport2011:HealthcarerenewalinCanada.Toronto(ON):HealthCouncilofCanada;2011May.32p.Availablefrom: http://www.healthcouncilcanada.ca/tree/2.45-2011Progress_ENG.pdf
13.HurstJ,SicilianiL.TacklingExcessiveWaitingTimesforElectiveSurgery:AComparisonofPoliciesinTwelveOECDCountries. OECDHealthWorkingPapers.Paris(France):OECDPublishing;2003Jul.54p.Availablefrom: http://dx.doi.org/10.1787/108471127058
14.HurstJ,SicilianiL.TacklingExcessiveWaitingTimesforElectiveSurgery:AComparisonofPoliciesinTwelveOECDCountries-Annex3: DetailedCountryReviews:Figures.OECDHealthWorkingPapers.Paris(France):OECDPublishing;2003Jul.62p.Availablefrom: http://www.oecd.org/els/healthpoliciesanddata/5163944.pdf
aPPendix e – bibliograPhy
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15.KnudtsonML,BeanlandsR,BrophyJM,HigginsonL,MuntB,RottgerJ,fortheCanadianCardiovascularSocietyAccesstoCareWorkingGroup.Treatingtherightpatientattherighttime:Accesstospecialistconsultationandnoninvasivetesting.CanJCardiol.2006;22(10):819-824.Availablefrom: http://www.onlinecjc.ca/article/S0828-282X(06)70299-9/abstract
16.LaupacisA,EvansW.DiagnosticImaginginCanada.HealthcPap.2005Oct;6(1)8-15.Availablefrom: http://www.longwoods.com/content/17718
17.LehouxP.ThePowerofTechnology:ResistingtheSeductionthroughRationality?HealthcPap.2005Oct;6(1)32-39.Availablefrom: http://www.longwoods.com/content/17722
18.NoseworthyT.FurtherReflectionsonDiagnosticImaginginCanada.HealthcPap.2005Oct;6(1)24-27.Availablefrom: http://www.longwoods.com/content/17720
19.Ontario.MinistryofHealthandLong-TermCare.MRI&CTExpertPanel,KellerA(chair).MRI&CTExpertPanelphaseIreport (withAppendixA).Toronto(ON):MinistryofHealthandLong-TermCare(ON);2005Apr.59p.Availablefrom: http://www.ontla.on.ca/library/repository/mon/12000/256889.pdf
20.Ontario.MinistryofHealthandLong-TermCare.MRI&CTExpertPanel,KellerA(chair).MRI&CTExpertPanelphaseIIreport. Toronto(ON):MinistryofHealthandLong-TermCare(ON);2006Dec4.65p.Availablefrom: http://www.ontla.on.ca/library/repository/mon/17000/272636.pdf
21.Ontario.MinistryofHealthandLong-TermCare.OntarioBestPracticeGuidelinesforManagingtheFlowofPatientsRequiringanMRIorCTExamination,effectiveasofMay28,2009.Toronto(ON):MinistryofHealthandLong-TermCare(ON);2009.43p.Availablefrom: http://www.ontla.on.ca/library/repository/mon/23006/292809.pdf
22.PatersonWG,DepewWT,ParéP,PetruniaD,SwitzerC,VeldhuyzenvanZantenSJ,DanielsS,fortheCanadianAssociationofGastroenterologyWaitTimeConsensusGroup.Canadianconsensusonmedicallyacceptablewaittimesfordigestivehealthcare. CanJGastroenterol.2006;20(6):411-423.Availablefrom: http://www.pulsus.com/journals/abstract.jsp?sCurrPg=abstract&jnlKy=2&atlKy=406&isuKy=269&isArt=t&fromfold=
23.PrinceEdwardIsland.DepartmentofHealth.PrinceEdwardIslandWaitTimeStrategy–ASystemthatProvidesTimelyAccess toHealthServicesinPrinceEdwardIsland2007-2011.DepartmentofHealth(PEI);2008Feb29.14p.Availablefrom: http://www.gov.pe.ca/photos/original/doh_waittimest.pdf
24.RoblingMR,PillRM,HoodK,ButlerCC.Timetotalk?Patientexperiencesofwaitingforclinicalmanagementofkneeinjuries. BMJQualSaf.2009;18(2):141-146.Availablefrom: http://qualitysafety.bmj.com/content/18/2/141.full.pdf
25.SteinLA.MakingtheBestUseofRadiologicalResourcesinCanada.HealthcPap.2005Oct;6(1)18-23.Availablefrom: http://www.longwoods.com/content/17719
26.ValenteR,TestiA,TanfaniE,FatoM,PorroI,SantoM,SantoriG,TorreG,AnsaldoG.Amodeltoprioritizeaccesstoelective surgeryonthebasisofclinicalurgencyandwaitingtime.BMCHealthServRes.2009Jan1;9:1.Availablefrom: http://www.biomedcentral.com/1472-6963/9/1
27.WrightJG,LiK,SeguinC,BoothM,FitzgeraldP,JonesS,LeitchKK,WillisB.Developmentofpediatricwaittimeaccesstargets. CanJSurg.2011Apr;54(2):107-110.Availablefrom: http://www.cma.ca/multimedia/staticContent/HTML/N0/l2/cjs/vol-54/issue-2/pdf/pg107.pdf
28.AlbertaWaitTimesReportingWebsite:http://waittimes.alberta.ca/
29.CapitalHealth(Edmonton)AlbertaWaitListRegistryWebsite: http://www.capitalhealth.ca/NR/exeres/8BB0C6CA-B4CB-4A82-9888-A2797B285541.htm?NRMODE=Unpublished)
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aPPendix f – Consensus grouP survey
ThefollowingisthelistofquestionsaskedontheConsensusGroupsurvey. Eachquestionallowedtheopportunitytorespondasfollows:
Yes ___
No ___
If no, what do you recommend as an alternative? _____________________________________________________________
ParT 1: defining The mediCal imaging WaiT Time
1. Do you agree with the following definition for “MRI or CT Scan Referral Date”? MRI or CT Scan Referral Date: ThedateonwhicharequestforconsultationforanMRI
orCTScaniscompletedandsignedbythereferringclinician.
NOTE: Thisdatacurrentlycannotbecaptured
2. Do you agree with the following definition for “MRI or CT Scan Order Received Date”? MRI or CT Scan Order Received Date:ThedateonwhichtherequisitionforanMRI
orCTScanisreceivedattheMedicalImagingBooking(clerical)office.
NOTE:Question3capturestheissueofreceiptof“completed”request
3. Do you agree with the following definition for “MRI or CT Scan Completed Order Received Date”? MRI or CT Scan Completed Order Received Date: Thedateonwhichthecompletedrequisition
foranMRIorCTScanisreceivedattheMedicalImagingBooking(clerical)office.
NOTE:Sincetheremaybeconsiderabledelayrelatedtocompletionoftherequisition,thistimeperiodmustbecaptured
4. Do you agree with the following definition for “Medical Imaging Scan Completed Date”? Medical Imaging Scan Completed Date:ThedateonwhichtheMRIorCTScan
issuccessfullycompletedaspertheexpectedprotocol.
5. Do you agree with the following definition for “Report Verified Date”? Report Verified Date: Thedateonwhicharadiologisthasofficiallysignedoffonthewritten
reportforanMRIorCTexamination.Thisincludeselectronicsignature.
NOTE: Actualwhitepaperwillincludeastatementregardingacademiccenters,residentsandfellows
NOTE: Significantdelayscanoccurincenterswithoutvoicerecognitionandrelyingontranscription
6. Do you agree with the following definition for “Cancellation List”? Cancellation List:Alistofpatientsandtheircontactinformation,whoserequisitionshavebeenreviewed
andprotocolled,whoareavailabletoattendanMRIorCTScanappointmentatshortnotice,duetoa last-minuteavailabilityintheMRIorCTschedule.
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ParT 2: defining hoW WaiT Times are measured
7. Do you agree with the following approach for wait time “measurement”? Measurement:Waittimesaremeasuredincalendardays.
8. Do you agree with the following definition for “wait time”? Waittime:MRIorCTScanOrderReceivedDatetoMedicalImagingScanCompleteddate.Thewaittime
fromwhenareferralforamedicalexaminationisreceiveduntiltheexaminationiscompleted.
NOTE:Question9hasanalternatedefinition
9. Do you agree with the following definition for “wait time”? Wait time: MRIorCTScanCompletedOrderReceivedDatetoMedicalImagingScanCompleteddate.Thewaittime
fromwhenacompletedreferralforamedicalexaminationisreceiveduntiltheexaminationiscompleted.
NOTE: Question8hasanalternatedefinition
10. Do you agree with the following definition for “wait time for report”? Wait time for report: Thetimeintervalfromwhentheexamhasbeencompletedtowhen
thereportismadeavailabletothereferringphysician.
ParT 3: defining hoW WaiT Times are rePorTed
11. Do you agree that the following approach should be used in reporting on data on wait times? 90th percentile
NOTE:Questionondefinitionfollowsinquestion15
12. Do you agree that the following approach should be used in reporting on data on wait times? Median wait time
NOTE:Questionondefinitionfollowsinquestion16
13. Do you agree that the following approach should be used in reporting on data on wait times? Average wait time
NOTE:Questionondefinitionfollowsinquestion17
14. Do you agree that the following approach should be used in reporting on data on wait times? N3 time
NOTE: Questionondefinitionfollowsinquestion18
15. Do you agree with the following definition for “90th percentile” for reporting on wait times? 90th percentile wait time: 90%ofpatientswaitedlessthanorequaltothisnumberofdays
betweenthedatetheirreferralwasreceivedandthedateoftheexamination.
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16. Do you agree with the following definition for “median wait time” for reporting on wait times? Median wait time:Thisisthepointatwhichhalfthepatientshavehadtheirmedicalimaging
examinationandtheotherhalfarestillwaiting.
17. Do you agree with the following definition for “average wait time” for reporting on wait times? Average wait time:Thisistheaverage(ormean)lengthoftimeapatientwaitedto
have their medical imaging examination.
18. Do you agree with the following definition for “N3 time” for reporting on wait times? N3time:Thisistimeincalendardaysuntilthethirdnextavailableappointmentinthe
appropriatepriority(P)category.
ParT 4: The mediCal imaging WaiT Times PrioriTizaTion ClassifiCaTion/CaTegories ThaT aPPly To boTh mri and CT
19. Do you agree with using the following five-point priority classification system for reporting on wait times? P1
P2
P3
P4
SpecifiedProcedureDate
NOTE: Prioritydefinitionsarenotedinquestions20-24
ParT 5: defining The mediCal imaging WaiT Times PrioriTizaTion ClassifiCaTion/CaTegories
20. Do you agree with the following definition for P1 (priority 1) for MRI and CT in a priority system classification? P1: Emergent/Immediate: an examination necessary to diagnose and/or treat disease or injury that is immediately
threateningtolifeorlimb.
21. Do you agree with the following definition for P2 (priority 2) for MRI and CT in a priority system classification? P2: Urgent: an examination necessary to diagnose and/or treat disease or injury and/or alter treatment plan that is
notimmediatelythreateningtolifeorlimb.Basedonprovidedclinicalinformation,nonegativeoutcomerelatedtodelayintreatmentisexpectedforthepatientiftheexaminationiscompletedwithinthebenchmarkperiod.
25
22. Do you agree with the following definition for P3 (priority 3) for MRI and CT in a priority system classification? P3:Semi-urgent:anexaminationnecessarytodiagnoseand/ortreatdiseaseorinjuryand/oraltertreatmentplan
whereclinicalsymptomsrequirethattheexaminationbeperformedsoonerthantheP4benchmarkperiod.
23. Do you agree with the following definition for P4 (priority 4) for MRI and CT in a priority system classification? P4:Non-urgent:anexaminationnecessarytodiagnoseand/ortreatdiseaseorinjurywhere,basedonclinical
information,nonegativeoutcomerelatedtodelayintreatmentisexpectedforthepatientiftheexaminationiscompletedwithinthebenchmarkperiod.
24. Do you agree with the following definition for Specified Procedure Date for MRI and CT in a priority system classification?
Specified Procedure Date:TheMRIorCTScanappointmentdaterequestedbytheordering physicianforthepurposeofdiseasesurveillance.
NOTE: SpecifiedProcedureDateisdifferentthanDatesAffectingReadinesstoTreat/Examine(DARTS)
ParT 6: benChmark Times
25. Do you agree with the following for “P1 maximum time interval target” for MRI and CT in a priority system classification?
P1:Sameday-24hours
26. Do you agree with the following for “P2 maximum time interval target” for MRI and CT in a priority system classification?
P2: 14 calendar days
27. Do you agree with the following for “P3 maximum time interval target” for MRI and CT in a priority system classification?
P3: 30 calendar days
28. Do you agree with the following for “P4 maximum time interval target” for MRI and CT in a priority system classification?
P4: 60 calendar days
NOTE: A90-daytargethasalsobeendiscussed
29. Do you agree with the following for the “radiologist report turn-around time” target? Radiologistreportturn-aroundtime:Urgentreports–sameday
Allotherexaminations-twocalendardays
NOTE: Actualwhitepaperwillincludeastatementregardingacademiccenters,residentsandfellows
NOTE:Significantdelayscanoccurincenterswithoutvoicerecognitionandrelyingontranscription
26
ParT 7: defining daTes affeCTing readiness To TreaT/examine (darT)
30. Do you agree that DART lists should be compiled and DARTs should be captured and excluded from wait time calculations?
Dates Affecting Readiness to Treat/Examine(DART)-areusedtoidentifypatient-relateddelaysforMRIandCTScans.ExamplesofDARTsinclude:
• Patientchoosestodefer • Patientisano-show • Patientpreference • Patientisclaustrophobic • Patientdoesnotfollowrequiredpreparationleadinguptoscan • Newdisclosureofcontrastallergybypatient • Patientcannotbecontacted • PatientisnowanInpatientatanotherhealthcarefacility • IncompleteMRIorCTScanrequisition █Undisclosedbodyhabitus █Undisclosedrenalfunction • Additionalfollow-uprequiredforMRIsafetyreasons • Patientrequiredorbitx-rays,pre-MRI • Patientrequiringgeneralanesthetic • Patientrequiringinfusionforimaging • Patientnotproperlynotifiedbydoctor’sofficeofappointment • Patientcannotfindscannerlocationorappearedatwronglocation NOTE:SpecifiedProcedureDateisreviewedinquestion24
27
ParT 8: defining CliniCal sCenarios falling under The PrioriTy CaTegories
31. Do you agree that it would be valuable for the Canadian Association of Radiologists in future to further define wait times for MRI and CT in the following sub-categories?
Neuro Yes____ No____ Spine Yes____ No____ MSK Yes____ No____ Body Yes____ No____ Oncology Yes____ No____ Pediatrics Yes____ No____ BreastMRI Yes____ No____ ObstetricalMRI Yes____ No____ Cardiac Yes____ No____ Prostate Yes____ No____ NOTE:Infuture,someofthecategoriesmaybegroupedtogether
ParT 9: defining The referral form
32. Do you believe that the Canadian Association of Radiologists should promote the following approach to referral forms for medical imaging requests?
AllreferralsforMRIandCTscansshouldcomplywiththenationalreferralstandards.
ParT 10: defining daTa QualiTy
33. Do you believe that the Canadian Association of Radiologists should promote the following approach to data quality in tracking and reporting wait times?
Toensuredataaccuracyandreportingcompliance,nationalstandards fordatacollectionandauditingshouldbeimplemented.
28
ParT 11: inClusion/exClusion PoPulaTions
Inclusion:AllpatientswaitingforanMRIorCTscan
Exclusion:DefinedbyDARTS(question30)
34. Currently, some jurisdictions only capture data for wait times for outpatients and do not capture data for other areas, such as inpatients, emergency, pediatrics, and others. Do you believe that all patients waiting for an MRI or CT scan should be captured in the data?
ParT 12: Working grouP (Wg) ParTiCiPaTion and addiTional inPuT
35. The methods used by the WG to develop the national imaging maximum wait time targets were transparent (circle one).
Stronglyagree Agree Disagree Stronglydisagree1 2 3 4Comments:______________________________________________________________________
36. The methods used by the WG to develop the national imaging maximum wait time targets were appropriate.Stronglyagree Agree Disagree Stronglydisagree1 2 3 4Comments:______________________________________________________________________
37. I am satisfied with my opportunities to develop the national imaging maximum wait time targets.Stronglyagree Agree Disagree Stronglydisagree1 2 3 4Comments:______________________________________________________________________
38. What are possible barriers that you foresee to reaching the targets in your province, other than financial and human resource? ___________________________________________________
29
All CAR membersMedical imaging organizations:CanadianInterventionalRadiologyAssociationCanadianAssociationofMedicalRadiationTechnologistsCanadianAssociationofNuclearMedicine(alsoaWaitTimeAlliancemember)CanadianSocietyofDiagnosticMedicalSonographersCanadianOrganizationofMedicalPhysicistsBritishColumbiaRadiologicalSocietyAlbertaSocietyofRadiologistsManitobaAssociationofRadiologistsRadiologicalSocietyofSaskatchewanOntarioAssociationofRadiologistsAssociationdesradiologistesduQuébecNovaScotiaAssociationofRadiologistsPrinceEdwardIslandAssociationofRadiologistsNewBrunswickAssociationofRadiologistsNewfoundland&LabradorAssociationofRadiologistsWait Time Alliance members:CanadianAnesthesiologists’SocietyCanadianAssociationofEmergencyPhysiciansCanadianAssociationofGastroenterologyCanadianAssociationofPaediatricSurgeonsCanadianAssociationofRadiationOncologyCanadianCardiovascularSocietyCanadianMedicalAssociationCanadianOphthalmologicalSocietyCanadianOrthopaedicAssociationCanadianPsychiatricAssociationCanadianSocietyofPlasticSurgeonsSocietyofObstetriciansandGynaecologistsofCanadaWait Time Alliance partners:CanadianAssociationofGeneralSurgeonsCollegeofFamilyPhysiciansofCanadaCanadianGeriatricsSocietyOther:CanadianMedicalAssociationandProvincial/TerritorialMedicalAssociationsProvincial/territorialgovernmentswaittimesrepresentatives
aPPendix g – sTakeholder ouTreaCh
613 860-3111 • [email protected] • WWW.Car.Ca