NATIONAL OLYMPIC COMMITTEE OF SRI LNAKA100/9F, “Olympic House”, Independence Avenue, Colombo 7

Tele: 2684420, Fax: 2684429/ E-mail: natolcom@slt.lk/Web Site: srilankaolympic.org

APPLICATION FOR RESERVATION OF THE AUDITORIUM / CLASS ROOM

1. Name of Applicant :- _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

2. Address of the Applicant:- _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

3. Tele. Nos. - Office _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Mobile _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

4. REQUIREMENT OF FACILITIES

4.1 Date/s:- From _ _ _ _ _ To _ _ _ _ _ Time: - From _ _ _ _ _ To _ _ _ _ _ (No of hours) _ _ _ _

5. Number of Participants expected: - _ _ _ _ _ _

5.1 a) Auditorium From _ _ _ _ _ _ _ _ _ _ _ _ _ To _ _ _ _ _ _ _ _ _ _ _ _ _

b) Class Room From _ _ _ _ _ _ _ _ _ _ _ _ _ To _ _ _ _ _ _ _ _ _ _ _ _ _

5.2 ADDITIONAL REQUIREMENTS

a) F M Mike Clip-on Mike

b) Multi Media Projector Magi Board

c) Oil Lamp Lap-top Computer

d) Name Boards Wi-FI Facility

e) Head Phones Any others

The purpose for which the reservation is made :- _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

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_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Date: - _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _Signature

Approved by

…………………………………………President / General Secretary

RESERVATION OF ‘OLYMPIC HOUSE’ - AUDITORIUM / CLASS ROOM

Auditorium (Maximum Capacity - 120)

Hall Charges - For first four hours - 15,000.00 Hall Charges - For an additional hour - 3,000.00 Multi Media (Per day) - 5,000.00

A Refundable deposit of Rs. 5000.00 has to be paid with every booking

Class Room (Maximum Capacity - 30)

Hall Charges - For first four hours - 4,000.00 Hall Charges - For an additional hour - 1,000.00 Multi Media (Per day) - 2,500.00

A Refundable deposit of Rs. 2500.00 has to be paid with every booking

Additional Charges

Clip on Mike (per day) (Limited Nos. are available) - 1,000.00 FM Mike (per day) (Limited Nos. are available) - 1,000.00 Lap Top (per day) (Limited Nos. are available) - 3,000.00 Head Phones for Simultaneous Translation (per person) - 150.00 Oil Lamp - 500.00 Magi Board - 250.00 Internet Facility (conditions apply) - 1,500.00

An Additional Charges of Rs.1,500/- will be levied if reservations are made for Weekends/Holidays. A levy of Rs: 500/- will be charged for reservations after office hours.

50% of advance payment on confirmation of the reservation and the balance have to be paid before the event. Refundable deposit Rs: 5000 should be placed with the NOC to meet in lieu of any damages or if the reservation cancelled without adequate notice.

Cheques to be drawn in favour of the “National Olympic Committee of Sri Lanka” and Crossed “A/C Payee Only”

TERMS & CONDITIONS

Application to be made in the prescribed form

Payments to be made to the NOC office prior to the event

NOC has the right to reject or cancel any reservation without given reason

Entry to sound equipment control area is prohibited

Usage of external multimedia facility is restricted / should use only the NOC Multimedia system

WI-Fi facility is available, however the NOC is not in a position to set up personal computers

Foods & Beverages will not be permitted to be brought into the Auditorium Premises.

A refreshment area is available at the entrance of the auditorium and only snacks are permitted to be used at this area /

refreshments are not provided by the NOC

No permission to use the refreshment area for the Lunches & Dinners

/ you can arrange it with the ‘Fortune Boat’ restaurant, which is at the “Olympic House” premises and has a separate management

(Contact of Fortune Boat – 0114368866)

The applicant must be personally present during the function and be responsible for any violation of the Rules & Conditions

Furniture or any other arrangement of the auditorium cannot be changed without prior approval of the NOC

No advertisements or posters could be displayed, without prior approval of the NOC

You must ensure all arrangements are in-order prior to the function (Head table, Multimedia, Mikes, Sounds, Toilets etc...)

Applicant will be liable for any damage caused to the Auditorium, Class room or NOC Premises during the event

NOC is not responsible for your belongings

Vehicle Parking is limited

An additional charge of Rs.1,500/- will be levied if reservations are made for Weekends/Holidays. A levy of Rs. 500/- will be

charged for reservations after office hours.

Auditorium can be booked for maximum duration of one month at a time.

National Federations are given concession on the approval of the Executive Committee