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National Property Management Association
My 4th of July Weekend…
National Property Management Association
IUID Update – Get the Latest and Put it to Work for You!
Session objectives:Learn about the latest changes in IUID
Building a strong asset tracking foundation
Establishing highly precise property data and business systems
By Peter Collins
Founder and President
A2B Tracking Solutions, Inc.
National Property Management Association
Your Obligation(as Property Administrators)
Implement systems to account for property
ID uniquely
Report periodically
You must do IUID but fear not!
National Property Management Association
What is it?!
IUID…• The Key
National Property Management Association
4 Steps to Precise Accountability
National Property Management Association
National Property Management Association
11 ID (mark) the item
National Property Management Association
22 Scan the item
National Property Management Association
33 Update the item(systems)
National Property Management Association
44 Track the item
??
National Property Management Association
11 ID (mark) the item
PROPERTY OF US ARMY
EID: 1U2R7
P/N: ABCDEFGHJKL
S/N: MH12059281873
Where to mark? When to mark? What material or process? How to access items? Quality Check?
National Property Management Association
22 Scan the item
PROPERTY OF US ARMY
EID: 1U2R7
P/N: ABCDEFGHJKL
S/N: MH12059281873
Custody change Lifecycle event Movement Relationship
National Property Management Association
33 Update the item
httpshttps
IUID Registry WAWF Property System of Record
National Property Management Association
44 Track the item
Movement, assembly, warranty, custody, pedigree… anything!
National Property Management Association
Maintain the data “Create once, use often” Trigger events occur for property that require
updates to the IUID Registry• Receipts, disposals, transfers, deliveries• Significant changes
Part number changes or when mark it added or removed
Updates are performed as they occur or on a semi-annual basis
No more summary reports! Data is accurate, timely, and up to date!
National Property Management Association
It’s about the dataBack to the transition Identify PIPC that qualifies for upload to the IUID
Registry Mandatory and optional data element identified at
www.uniqueid.org• Leverage existing identification when possible
Generate globally unique identifier (IUID) based upon existing data elements• Construct #1 typically includes enterprise ID (CAGE)
plus unique asset number Initially load IUID’s and pedigee data
National Property Management Association
1001111010010110…
Get it in!
Property ManagersProperty
Managers
IUID Registry
National Property Management Association
Virtual UII’s – Require Existing Mark Data
Existing Mark Data CONTRACT NUMBER
DATE OF MANUFACTURE
FAA CERTIFICATION
HULL NUMBER
INTERNAL ASSET NUMBER
ITEM NOMENCLATURE
LOT NUMBER
MANUFACTURER CAGE
MANUFACTURER NAME
NATIONAL STOCK NUMBER
PART NUMBER
Existing Mark Data PROPERTY CONTROL NUMBER
SERIAL NUMBER
SERVICE/AGENCY/COMMAND
SUPPLIER NAME
TAIL NUMBER
TYPE DESIGNATION
IUID
USA NUMBER
USAF NUMBER
USN NUMBER
National Property Management Association
Life Cycle Events – for the UID Registry
IUID Registry Life Cycle Event Terms ABANDONED CONSUMED DESTROYED DONATED EXCHANGED EXPENDED LEASED LOANED LOST REINTRODUCED RETIRED SCRAPPED SOLD STOLEN
Life Cycle Event Reporting Requirements Data is recorded in one of the following
systems• LTDD• PCARSS• DAISY
DoDAAC, CAGE or DUNS must include• Location
City State Postal Code Other
• Entity which received or provided item
National Property Management Association
Yes - We know!
DoDI 8320.04 - UID Standards for Tangible Personal Property
June 16, 2008 – establishes “IUID Registry as the master data source for
GFP”
http://uidforum.com/overview.html
National Property Management Association
Managing Property by Spreadsheets
National Property Management Association
Inherent Problems
Lack of control over users who view data
Real time data – capture, delay, update (errors)
Sharing key information with team members
Access to real time data over a distributed network
Unsecure – too easy to email
Risky data entry – enabling mistakes, NO RULES
No audit trail – how do we know when information has changed?
Difficult to integrate auto ID such as bar code (IUID is impossible)
National Property Management Association
Seize the Opportunity!Taking Custody of Property
National Property Management Association
Custody Transfer
Build in marking and data cleansing into the scope of work
Use the opportunity to IUID mark and report
Eliminate the risk of inaccurate data
Cost this capability into the scope if possible
National Property Management Association
DoD’s Perspective
National Property Management Association
The ROI on UID
DoD’s Joint Logistics Board on Item Unique Identification:
$3.2B investment yields over $4B annual return
Greater than 100%
National Property Management Association
The END…
National Property Management Association
Backup Slides
National Property Management Association
IUID Registry – What, Why & How?
Central Data Repository for:
Initial registration of New Procurement, PIPC & Legacy items• First time a UII is recorded into the IUID Registry
UII Updates • Can occur when:
Part number change (rollover, remanufacture, etc.) PIPC custody change, including Return to Government Mark information change Embedded relationship change Life Cycle Event Changes
UID Registry can be updated • Via WAWF, IUID Registry Website, Direct GEX connection
National Property Management Association
Go get it!
http://www.acq.osd.mil/dpap/pdi/uid/dd1662_transition_instructions.html
National Property Management Association
Maximize value
Price
Production
National Property Management Association
What’s New?Updates
USD (AT&L) Memo dated Jan 11, 2010
GFP
CAP
USD (AT&L) Memo dated Dec 30, 2010
Refinement of secondary items in use or in inventory
Include the following items
DoD serially managed items
Sensitive, critical safety, or pilferable items that have item level traceability
at any point in their lifecycle
Depot reparable
Any item decided by the requiring activity
Tries to more clearly define legacy implementation
National Property Management Association
Get a headache! IUID Guide v2.0 provided by IUID Policy Office
Quality considerations for UII’s v.7
Virtual UII Guide v. 1.2
Guidance for DFARS Clause 252.211-7003
Guidance for DFARS Clause 252.211-7007
ISO/IEC 15434 and 15415
AIM DPM-1-2006
MIL STD 130N
DD1662 Transition Instructions
Documentation Requirements for IUID
Implementation v. 1.1
National Property Management Association
Mark it!
1001111010010110…
How do you go from
to ??
National Property Management Association
Challenges to implementing IUIDHow do I mark my items to last the life of the item?
• Polyester label or direct part mark?• DPM includes laser etch, dot peen, ink jet, or chem etch
How do I ensure that the mark meets the format and quality guidelines?
• Verify or validate? What’s the difference?
How do I incorporate IUID into my business process and existing systems?
• Leverage existing information systems for property management
• Maintenance/overhaul, configuration management, inventory control, property tracking
How and when do I send IUID data to the IUID Registry?• IUID Registry web site or direct submission to the IUID
Registry?
Source: Rolls-Royce, Nat Russhard
National Property Management Association
What you need to know DD1662 is being phased out
GPF is going paperless with IUID Requirement is mandatory for new contracts on Oct 1, 2007 DoDI 8320.04 UID Standards for Tangible Personal Property
• June 16, 2008 – establishes “IUID Registry as the master data source for GFP”
Transition to paperless starts with basics1. Start with baseline DD16622. Generate virtual IUID’s for PIPC and submit to IUID Registry
Prepare to mark with MIL STD label/plate3. Modify contracts with block change
Transition instructions at• http://www.acq.osd.mil/dpap/pdi/uid/dd1662_transition_instructions.html
Discussion of “how” not “why” http://www.acq.osd.mil/dpap/pdi/uid/dd1662_transition_instructions.html
• Effects of IUID and making it happen
National Property Management Association
IUID vs. RFID
National Property Management Association
What’s the difference?
Radio Frequency IDentification: RFID• Case and pallet level• Individual container level
Item Unique IDentification: IUID• Item level
National Property Management Association
Passive Pallet Tag associated to a…
Passive Carton Tag associated to …
8 IUID Packaging Tags each
with 1 associated IUID item
Active Container Tag
associated to
several Passive Pallet
Tags containing unit
level UII data
Relationship of IUID and RFID - Visibility
National Property Management Association
IUID Background&
Requirementsfor Contractors
National Property Management Association
IUID Policy 29 July, 2003
Summary: Create a reliable, unique, lifetime
identification mark on each acquired item
Track availability and use of that item Know where item fits in parent-child
group Establish accounting responsibility and
budget discipline Automate reporting (inventory, property-
in-possession, payment for delivery, etc)
National Property Management Association
Visibility • Financial Compliance and efficiency
Traceability • Identification Permanence / ID standardization
Genealogy • Event tracking (repair, upgrade, model, revision)
Supply Chain Execution • More effective defense system overall
Short Answer:Short Answer:
The DoD wants to inherit all the financial and operational The DoD wants to inherit all the financial and operational benefits that barcode brings to the commercial world.benefits that barcode brings to the commercial world.
UPC CODE
Commercial Department of Defense
ECC 200 2D Data Matrix
Why the DoD Interest in IUID & RFID ?
National Property Management Association
The IUID Dilemma
National Property Management Association
2D Data Matrix Format and Syntax
[)> GS
GS
EoT06 17V 1P S19453 1234 786950 RS
ISO 15434Start String
FormatCode(DIs)
RecordSeparator
CAGECode
DI
CAGECodeData
GroupSeparator
PartNumber
DI
PartNumber
Data
SerialNumber
DI
SerialNumber
Data
EndOf
Transmission
GS
RS
National Property Management Association
Correct IUID Compliance and Operation is:
95% Data Management 5% Marking
• Unique IUID Data (duplication protection)• Event tracking Data (validate, verify, ship, embed, de-embed, register, location)• WAWF Data – DD250’s, DD1149s, DD1662• IUID Registry Data – (Is the IUID there?)• RFID Data – Automating Shipping and the WAWF• Verification File Management Data (Proof of grade of label)• Configuration data Data (Parent-Child embedding)• ERP system integration (import and export of data)• Supplier to Prime data (import and export of data)• Harvest Data (of IUIDs from someone else)• Mobile Computing Data (using and collecting data in a work cell)• Contract Management Data• Reporting Data (work-flow, shop-floor, managerial)
National Property Management Association
Six Critical Areas of IUID Data
National Property Management Association
IUID Systems and Hardware Overview
UID DataManage
IUID Registry
Internal PropertySystems
Print and Mark
Scan and Receive&Track to Location
Verification
Validation
Data In
Data Out
National Property Management Association
A IUID Compliance Success
National Property Management Association
An IUID Compliance Case StudyLeading DoD prime contractor managing GFP
Property is spread over 100 locations• Thousands of computers, legacy items, test equipment, and plant equipment
Director of Corporate Property initiated IUID compliance objectives
Challenges include• Identifying items that require marking and reporting
High value items over $5000• Creating the virtual UII• Linking unique identifier with acquisition data• Managing embedded relationships
Parent-child• Reporting change in custody and other trigger events
Benefits include• Eliminating the DD1662 reporting process
National Property Management Association
Steps to Compliance - A Case Study (cont’)
Began by forming a Tiger Team of stakeholders• Corporate property, procurement, and contracts
Education started by networking with industry peers• AIA, NPMA, UID Forums
Steps to completion• Data review and scrub
All property managers were required to review property and categorize GFP versus contract acquired property (CAP) as appropriate
CAP is currently not required to be registered• Goal was to complete property registration to the IUID Registry was May 31, 2006• Drew data from current property management database• Found a comprehensive solution provider to put software, hardware, and services in
place to Create and manage virtual UII’s Opportunistically label with thermal transfer printer for PIPC undergoing change
of custody
National Property Management Association
How do I get this initiative off the ground?
National Property Management Association
Achieve IUID policy complianceWhat are your next steps?
• Establish a champion within your organization Part accountant, part ops, part IT geek Coordinate with contracts, know guidelines
• Analyze existing item marking practices• Virtual UII vs. real IUID label?• Identify existing legacy systems
Approx 30 data elements for “birth” records• Base line 1662 for initial reconciliation• Review the IUID 101 – The Basics document that is
posted on the www.uniqueid.org web site• Become familiar with Guide to IUID (v1.6), DFAR
supplement, and the policy Start to define the repeatable process for
Creating UII’s (virtual UIDs) Managing IUID data such as printing, validation, and
reporting Submitting to the Registry
• Update your internal systems to accommodate IUID• Establish a procedure for registering the IUID data• Visit www.uidsolutions.com for resources
National Property Management Association
Questions ?
Streamlining Property Management for IUID
Peter Collins – Founder and President
www.uidsolutions.com [email protected]
National Property Management Association
Electronic Tracking Simplified
Principals pioneered automatic data capture technologies such as bar code starting in the 1960’s
Celebrated 15 year anniversary in 2009
• Leader in compliance software for Wal-Mart/Kmart suppliers
Developed UPS tracking technology for the past 10 years
A2B board member participated in early stages of the IUID Integrated Product Team (IPT)
Designed and built IUID lifecycle management software, call UID Comply! ®, with integrated hardware technology for the past 5 years
• Organized a team that comprises over 150 years of developing bar code and marking technology
A2B Tracking Solutions, Inc.
National Property Management Association
Session Agenda
The difference between RFID and IUID
The challenges in meeting IUID requirements
The areas affected by IUID compliance
Requirements for PIPC and legacy items
Managing the data
The various technologies available to comply
Real-life compliance case study