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NATIONAL TREASURES
DATA PRESERVATION WITH METADATA
Sharon ShinMetadata Coordinator
Federal Geographic Data Committee Secretariat
ASPRS-Reno 2006
Introduction
• This presentation does not address human capital planning.
• The presenter is not an authority on data preservation or archiving.
• This presentation is to rally scientists to preserve their scientific careers through
METADATA.
Background• 20 percent of Department of
Interior employees eligible to retire by 2008
• 50% of the USGS scientific workforce will be eligible for retirement within the next 10 years (Publication date 2001).
Look around the room…
• Your colleagues, are they…• 50 years old or +?• Looking forward to retirement? • Planning the retirement:
• Cruise• Car• Relaxation
Your Colleagues Current Focus…
Where/how do you store your data?
How does one locate your data
What is and Why Metadata • Documents data assets • Inventories data • Enables data sharing• Enables electronic search and
discovery
Approaches to Metadata • Interviews• Questionnaires/Templates • Data project life cycle approach• Divide and conquer
Metadata Content
• Agency policy establishes content requirements
• Recent data content• Legacy data content
After Metadata,Ready for retirement
• Proper care for the media• Always accessible• Always discoverable• Proper care for the data
Never orphaned
National Archives and Records Administration
• 2004-Established archival requirements to transfer digital geospatial records including GIS data.
• Each federal agency specifies deposition instructions and scheduling.
*** http://www.archives.gov/records-mgmt/agency/officers-lists.html
Other Data Repositories
Unacceptable Repositories
USGS: Science Information Management Workshop
• Reston Virginia • March 21-23, 2006
Objectives • Compile needs and best practices• Recognize existing SIM groups or
"communities of practice" in USGS• Recommend actions to address SIM
challenges. • Establish communication capability
Breakouts
• Archiving of Scientific Data and Information
• Digital Libraries • Field Data for Small
Research Projects• Knowledge Capture• Portals and
Frameworks • Scientific Data from
Monitoring Programs
• Database Networks • Emerging Workforce• Knowledge
Organization Systems and Controlled Vocabularies
• Large Time Series Data Sets
• Preservation of Physical Collections
• Metadata
Communities of Practice
Communities of Practice • Informal groups • Strategic alliance. • Practitioners who share
knowledge, ideas, best practices, develop relationships, build tools
Metadata COP Draft Mission
Become a focal point to exchange bestpractices, share evolving technologies andtechniques, collaborate and coordinate oninformation management activities, andharness (enable discovery and access of) the vast information resources within USGS disciplines
Metadata COPBeyond Geospatial
• Museum and voucher collections• Methodologies and protocols • Digital objects • Training management systems,• Document and resource archives• Web applications and services • Enterprise metadata*
Metadata Issues
• Policy / Metadata Avoidance Culture
• Lack of easy to use tools• Unfamiliar with standard(s) • Share best practices
Next Steps
• Establish communications - Wiki• Emphasize hands-on training • Metadata in practice via tele
conferencing• Training calendar and contacts• Implementers corner• Success stories
USGS Leads
• Vivian Hutchison, USGS-BRD National Biological Information
Infrastructure Program • George Lienkaemper, USGS-BRD Forest and Range Ecosystem Science
Center
• Sharon Shin, Federal Geographic Data Committee