Naval Surface Warfare Center Industry Day 2015 Contracts · Source: FPDS-NG Standard "Competition report" Effective competition – A market condition that exists when more than one

1 Distribution Statement A: Approved for Public Release: Distribution is unlimited.

Naval Surface Warfare Center Industry Day 2015

Contracts

presented by

Tariq Al-Agba Contracts

NSWC Division Carderock

March 2015 1


•  Chief of Contrac-ng Office located at Philadelphia Office •  Philadelphia Contrac-ng Officers/Specialist

!  34 Large Contracts !  5 Simplified Acquisi-on

•  West Bethesda Contrac-ng Officers/Specialist !  19 Large Contracts !  6 Simplified Acquisi-on

Carderock Contracts Departments (Transitional Organization)

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Deputy CCOC/02B

Acquisition OversightC/021

Contracts A1C/0221

Contracts A2C/0222

SAPC/0223

Contracts AC/022

Contracts B1C/0231

Contracts B2C/0232

Contracts BC/023

Chief of Contracting OfficeC/02

DeputyC/02B

Acqusition OversightC/021

Contracts AC/0221

Contracts BC/0222

SAPC/0223

ContractsC/022

Contracts Dept HeadC/02

Philadelphia Chief of Contracting Office

West Bethesda Contracting Department

CCO Function


NSWC Carderock Total Contract Obligations

$450.0$485.2$550.8 $532.1

$680.9 $690.5 $723.9

$846.9

$1,049.8

$760.4$716.2

$981.4

2753 2845

3940

4473

50684664

48715209

6026

40453841

4032

0500100015002000250030003500400045005000550060006500

$0

$200

$400

$600

$800

$1,000

$1,200

$1,400

$1,600

$1,800

FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14

ACT

ION

S

Mill

ions

Obligated DollarsObligated Actions

3


NSWC Carderock – West Bethesda Contract Obligations

$210.2 $238.0$280.4

$244.1$307.1$285.3

$255.6$244.4$284.6$221.9

$162.1$165.9

15231633

2254 23172423

1986 19541759 1818

1071887

745

0

500

1000

1500

2000

2500

3000

$0

$100

$200

$300

$400

$500

$600

$700

$800

$900

$1,000

FY03 FY04 FY05 FY06 FY07 FY08 FY09FY10 FY11 FY12 FY13 FY14

AC

TIO

NS

Mill

ions

Obligated DollarsObligated Actions

4


What We Buy – Carderock Division

$145 $131 $153 $108 $154 $107 $122 $135

$360 $437 $455 $606

$738

$494 $477

$719

$176 $122

$116

$134

$158

$160 $117

$127

$0

$100

$200

$300

$400

$500

$600

$700

$800

$900

$1,000

$1,100

FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14

Millions

R&D

Services(OtherthanR&D)

Supplies

5


Services We Buy – Carderock Division

•  Technology development •  Technical and business data

collection, entry & support •  Software development &

maintenance •  Systems development •  Systems maintenance &

installations •  Industrial trades •  Technical writing & graphics •  Material Management •  Hazardous waste Management •  Hazardous waste disposal •  Personnel development &

training •  Facilities maintenance •  Transportation •  Communications

Services Por+olio

Services Sub-‐Por+olio

% Service Contracts

Knowledge Based Services

Engineering 78% 81%

Program Management & Other 3%

Equipment Related Services

Equipment Modifica-on 3% 4%

Maintenance & Other 1%

Research & Development

Systems Development 12% 13%

Technology Base 1%

Electronic & Comms Services Telcom Services 2% 2%

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7 Distribution Statement A: Approved for Public Release: Distribution is unlimited. 7

Competition Performance

89% 86% 87% 88%

46% 47%

57% 59%

0%10%20%30%40%50%60%70%80%90%

100%

FY11 FY12 FY13 FY14

Competed

Effective competition

Source: FPDS-NG Standard "Competition report"

Effective competition –  A market condition that exists when more than one offer is

received in response to a solicitation issued using competitive procedures

–  A new measure as of FY 2011 - Better Buying Power Initiative for promoting competition.


•  Innova-on in your technical approaches and solu-ons !  Technical innova-on s-ll counts in best value

contrac-ng !  Be specific and realis-c about what you are

proposing •  Cost is important in best value procurements

!  Technical approaches need to take that into account

•  Your proposal and contract performance should reflect labor market trends

•  AYer award: !  Do what you proposed !  Government monitoring may link to past

performance ra-ngs •  Reduce costs that drive your indirect rates

How To Stay Competitive

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Top 15 NSWC Carderock FY14 Industry Partners

DELPHINUS ENGINEERING

12%

GENERAL DYNAMICS

INFORMATION TECHNOLOGY

12%

Q E D SYSTEMS 11%

AMSEC 11%

OCEANEERING INTERNATIONAL

9%

SCIENCE APPLICATIONS

INTERNATIONAL CORP

8% TECNICO CORP

8%

MCKEAN DEFENSE GROUP

6%

LIFE CYCLE ENGINEERING

6%

GEORGE G SHARP INC

5%

AMEE BAY 4%

C D I MARINE COMPANY

2%

YORK INTERNATIONAL

2%

CAPE HENRY ASSOCIATES

2%

LA PLAYA INC OF VIRGINIA

2%


How We Communicate

Largest Procurements ($5M+): •  FedBizOpps (FBO) special

announcements •  Seaport-e advance notices •  Draft solicitations - GOAL

Above $25K: •  Synopsis in FBO

All: •  Industry Days Events:

•  Watch for Little Creek, VA – Upcoming event (Spring Summer 2015) •  Deputy for Small Business and Contracting Officers •  Forecast for all services and supplies to be published in

October in FBO •  Forecasted services also to be published in Seaport-e

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The Process of Buying Goods & Services

As Requirements are Identified: •  Communications with Industry

through market research and/or /Contracting Officer and/or Deputy for Small Business

•  Continual scan of industry capabilities by Gov’t

•  Program budgeting/cost estimating & project planning

•  Write acquisition plans and work statements

•  Determine evaluation factors and criteria

Reaching out to Industry: •  Communications through

Contracting Officer •  Issue a synopsis if over

$25K •  Issue a request for quote

or solicitation •  Price and/or cost

evaluation by contract specialist

•  Technical evaluation by technical users

•  Past performance evaluation

•  Small Business plan evaluation by Deputy for Small Business

At Award Decision: •  Communications through Contracting

Officer •  Make award based on best value •  Issue award synopsis if over $25K •  Work with awardee to ensure

successful contract execution •  Collect and Report performance

information •  Pay invoices through Wide Area

Work Flow

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Planning & Requirements

Definition

Solicitation &

Evaluation Award &

Administration


Understanding the Lay of the Land

Awarding

Requirements & Budget

What is Best Value?

When can I talk to an end user?

Should I get a Seaport contract?

How do I put together a technical proposal?

What are the acquisition policies?

Competing / Sole

Sourcing

Planning

Wor

k

Who can answer my other questions?

12


• Single unit price • Separately iden-fiable

– Can the item be performed separately? • Supplies: No more than one NSN or item descrip-on or part number • Services: No more than one scope of work or descrip-on of services

• Separate delivery schedule/period of performance • Single accoun-ng classifica-on cita-on

–  i.e. you can only put one LOA directly on a CLIN

***** Priced CLINs shall always include the quan-ty, unit of issue, unit price (if applicable), ceiling, and delivery date or PoP.

Characteristics of Separately Identifiable (Priced) CLINs


• Two Types – Alpha/Priced -‐ Separately Iden-fiable (e.g. 0001AA)

•  Same characteris-cs as a priced CLIN except that it cannot be funded by mul-ple appropria-ons (mul-ple ACRNs)

•  Priced SLINs shall always include the quan-ty, unit of issue, unit price (if applicable), ceiling, and PoP

– Numeric -‐ Informa-onal (e.g. 000101) •  Those that are informa-onal in nature (e.g. funding only) •  Info SLINs shall never include the quan-ty, unit of issue, ceiling, or PoP

• Parent CLIN: – A CLIN shall be priced or informa-onal

•  A SLIN shall always be opposite of its parent CLIN •  Cannot have both types under a single parent CLIN •  Cannot have a priced parent CLIN with priced SLINs •  Cannot have an informa-onal parent CLIN with informa-onal SLINs

Characteristics of SLINs


• Info SLINs (e.g. 000101) are NOT separately iden-fiable – Shall not be scheduled separately for delivery or performance, iden-fied separately for shipment, or priced separately for payment purposes.

Characteristics of SLINs (Cont’d.)

Adding more of the same ACRN as a new SLIN under the same parent CLIN

DOES NOT make it

mul--‐funded!

– Shall be used to iden-fy each accoun-ng classifica-on cita-on assigned to a single contract line item number when use of mul-ple cita-ons is authorized.


Acquisition Environment and Trends

Where are these documented? •  Federal AcquisiCon RegulaCon (FAR) – 1885 pages •  Defense Federal AcquisiCon RegulaCon Supplement (DFARS) – 1362 pages •  Navy Marine Corps AcquisiCon RegulaCon Supplement (NMCARS) – 174 •  DOD and Navy instrucCons •  NAVSEA ContracCng Handbook

•  1984 – CompeCCon in ContracCng Act (CICA) •  1994 – Federal AcquisiCon Streamlining Act •  1995 – Federal AcquisiCon Reform Act •  1990s – Drawdown in acquisiCon workforce •  2000s – Building up of acquisiCon workforce •  2009 – Weapon System AcquisiCon Reform Act •  2010-‐2014 – DOD Be]er Buying Power I, II, III

(See detailed descrip-on) •  2012 – Tripwires (See detailed descrip-on) …and the list goes on…

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Acquisition Environment and Trends

Ashton Carter Memos – 2010, 2012, 2014 – Be]er Buying Power: Deliver be]er value to the taxpayer and warfighter

Focus Areas: •  Achieve Affordable Programs •  Achieve Dominant Capabili-es While Controlling Life Cycle Costs •  Control costs Throughout the Product Lifecycle •  Incen-vize Produc-vity & Innova-on in Industry and Govt

!  Beker define value !  Beker define what is acceptable to the Govt !  Increase the use of incen-ve-‐type contracts

•  Eliminate Unproduc-ve Processes and Bureaucracy •  Promote Effec-ve Compe--on

!  Enforce open system architecture and effec-vely manage technical data rights

•  Improve TradecraY in Acquisi-on of Services !  Expand use of requirements review boards and tripwires

•  Improve the Professionalism of the Total Acquisi-on Workforce 17


Ashton Carter– Productivity and Innovation Strategies

Better Define Value: What is important to the Government in making an award?

•  If non-cost factor such as technical, there is a limit to how valuable technical superiority can be

•  Technical proposals need to contain clearly articulated benefits •  While budget is impacting consideration of cost, best value is still a

continuum (meaning, it’s more than just low priced, technically acceptable – LPTA)

Better Define What is Acceptable to the Government:

•  Calibrate expectations so that performance/product is reasonably priced

•  Leave room to exceed expectations – important when collecting, reporting, and using performance information

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Pre/Post-Award Contracting Oversight: NAVSEA Tripwires

Selected tripwires: •  Hourly labor rates exceeding rate of $156 •  Excessive varia-on between proposed and actual rates •  Subcontracts -‐ monitor proposed addi-on of subcontractors beyond what was included as part of the ini-al award

•  Excessive ODCs on a services contract (>10%) •  Lack of effec-ve compe--on (when only one offer is received, it’s going to get a closer look and require headquarters approval)

Commander, Naval Sea Systems Command Memo of 4 April 2012, Revised 6/2013 Subj: NAVSEA HEAD OF THE CONTRACTING ACTIVITY (HCA)

SERVICES CONTRACTING TRIPWIRES, INTERIM POLICY

Distribution Statement A: Approved for Public Release: Distribution is unlimited. 19


Seaport (Services) - http://www.seaport.navy.mil/default.aspx Federal Business Opportunities (FBO) - https://www.fbo.gov/

NSWC Carderock Chief of Contracting Office: Karen Gutmaker Ship Systems Engineering Station, Carderock Division Naval Surface Warfare Center, Philadelphia Naval Business Center 5001 South Broad St. Philadelphia, PA 19112-1403 Email: [email protected]

NSWC Carderock West Bethesda Contracting Division Office: Tariq Al-Agba Carderock Division, Naval Surface Warfare Center 9500 MacArthur Blvd West Bethesda, MD 20817-5700 Email: [email protected] Phone: (301) 227-3487 NSWC Carderock Small Business Deputy: Irene Katacinski Ship Systems Engineering Station, Carderock Division Naval Surface Warfare Center, Philadelphia Naval Business Center 5001 South Broad St. Philadelphia, PA 19112-1403 Email: [email protected] Phone: (215) 897-7596

Contracting Points of Contact

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Documents

Naval Surface Warfare Center Industry Day 2015 Contracts · Source: FPDS-NG Standard "Competition report" Effective competition – A market condition that exists when more than one