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NCL documentsCase Studies Requirements
Germain St-Pierre
Vienna Austria 12-16 October 2015
SCOPE OF THIS PRESENTATION
What is NCL
Presentation of INIS NCL Guidelines
How to select prepare NCL for INIS
How to submit NCL to INIS
Tips and Exercises
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
1
WHAT IS NCL
Non-Conventional Literature Scientific and Technical Reports Theses Patents Conference Papers etc Which are not readily available through normal
commercial channels
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Availability in the World
Different Media Analogue (Paper Microfiche) Digital (CD-ROM Internet Network etc)
Different Electronic Formats PDF (Image Only Image plus hidden text Full-text
searchable PDF 10 to PDF 17) MS Office Word Excel PowerPoint etc HTML XML TIFF JPEG etc
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Full-Texts in INIS Collection
INIS = Over 38 million records NCL Type = over 1 million records Available from INIS gt 750000 records gt 511000 full-texts in PDF gt 369000 full-texts are PUBLIC
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Availability ndash INIS Role
Ensure reliable availability disseminationand long-term preservation of the INIS
NCL Collection
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Availability ndash Your Role
Submit all NCL to the INIS Secretariat Select NCL (PDF vs Hard Copy) Clear copyright issues Check for personal information Prepare bibliographic input Send NCL to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
INIS PREFERRED FORMATS
1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF VS Hard Copy PDF has several advantages
Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by
Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes
Assists in building your own Digital Repository
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term
Preservation (PDFA ISO 19005)
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
HOW TO SELECT PDF FILES
Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 1
1 NCL document without ANALYTICS Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF
2 SEND the file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL
records1 CREATE a folder (directory) ) named after the TRN of the Lead Record
Ex ID1600001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II
of the NCL Guidelines Ex REN contentpdf ID1600001PDF
REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
SCOPE OF THIS PRESENTATION
What is NCL
Presentation of INIS NCL Guidelines
How to select prepare NCL for INIS
How to submit NCL to INIS
Tips and Exercises
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
1
WHAT IS NCL
Non-Conventional Literature Scientific and Technical Reports Theses Patents Conference Papers etc Which are not readily available through normal
commercial channels
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Availability in the World
Different Media Analogue (Paper Microfiche) Digital (CD-ROM Internet Network etc)
Different Electronic Formats PDF (Image Only Image plus hidden text Full-text
searchable PDF 10 to PDF 17) MS Office Word Excel PowerPoint etc HTML XML TIFF JPEG etc
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Full-Texts in INIS Collection
INIS = Over 38 million records NCL Type = over 1 million records Available from INIS gt 750000 records gt 511000 full-texts in PDF gt 369000 full-texts are PUBLIC
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Availability ndash INIS Role
Ensure reliable availability disseminationand long-term preservation of the INIS
NCL Collection
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Availability ndash Your Role
Submit all NCL to the INIS Secretariat Select NCL (PDF vs Hard Copy) Clear copyright issues Check for personal information Prepare bibliographic input Send NCL to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
INIS PREFERRED FORMATS
1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF VS Hard Copy PDF has several advantages
Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by
Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes
Assists in building your own Digital Repository
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term
Preservation (PDFA ISO 19005)
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
HOW TO SELECT PDF FILES
Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 1
1 NCL document without ANALYTICS Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF
2 SEND the file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL
records1 CREATE a folder (directory) ) named after the TRN of the Lead Record
Ex ID1600001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II
of the NCL Guidelines Ex REN contentpdf ID1600001PDF
REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
WHAT IS NCL
Non-Conventional Literature Scientific and Technical Reports Theses Patents Conference Papers etc Which are not readily available through normal
commercial channels
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Availability in the World
Different Media Analogue (Paper Microfiche) Digital (CD-ROM Internet Network etc)
Different Electronic Formats PDF (Image Only Image plus hidden text Full-text
searchable PDF 10 to PDF 17) MS Office Word Excel PowerPoint etc HTML XML TIFF JPEG etc
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Full-Texts in INIS Collection
INIS = Over 38 million records NCL Type = over 1 million records Available from INIS gt 750000 records gt 511000 full-texts in PDF gt 369000 full-texts are PUBLIC
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Availability ndash INIS Role
Ensure reliable availability disseminationand long-term preservation of the INIS
NCL Collection
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Availability ndash Your Role
Submit all NCL to the INIS Secretariat Select NCL (PDF vs Hard Copy) Clear copyright issues Check for personal information Prepare bibliographic input Send NCL to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
INIS PREFERRED FORMATS
1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF VS Hard Copy PDF has several advantages
Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by
Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes
Assists in building your own Digital Repository
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term
Preservation (PDFA ISO 19005)
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
HOW TO SELECT PDF FILES
Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 1
1 NCL document without ANALYTICS Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF
2 SEND the file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL
records1 CREATE a folder (directory) ) named after the TRN of the Lead Record
Ex ID1600001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II
of the NCL Guidelines Ex REN contentpdf ID1600001PDF
REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
NCL Availability in the World
Different Media Analogue (Paper Microfiche) Digital (CD-ROM Internet Network etc)
Different Electronic Formats PDF (Image Only Image plus hidden text Full-text
searchable PDF 10 to PDF 17) MS Office Word Excel PowerPoint etc HTML XML TIFF JPEG etc
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Full-Texts in INIS Collection
INIS = Over 38 million records NCL Type = over 1 million records Available from INIS gt 750000 records gt 511000 full-texts in PDF gt 369000 full-texts are PUBLIC
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Availability ndash INIS Role
Ensure reliable availability disseminationand long-term preservation of the INIS
NCL Collection
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Availability ndash Your Role
Submit all NCL to the INIS Secretariat Select NCL (PDF vs Hard Copy) Clear copyright issues Check for personal information Prepare bibliographic input Send NCL to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
INIS PREFERRED FORMATS
1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF VS Hard Copy PDF has several advantages
Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by
Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes
Assists in building your own Digital Repository
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term
Preservation (PDFA ISO 19005)
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
HOW TO SELECT PDF FILES
Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 1
1 NCL document without ANALYTICS Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF
2 SEND the file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL
records1 CREATE a folder (directory) ) named after the TRN of the Lead Record
Ex ID1600001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II
of the NCL Guidelines Ex REN contentpdf ID1600001PDF
REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
NCL Full-Texts in INIS Collection
INIS = Over 38 million records NCL Type = over 1 million records Available from INIS gt 750000 records gt 511000 full-texts in PDF gt 369000 full-texts are PUBLIC
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Availability ndash INIS Role
Ensure reliable availability disseminationand long-term preservation of the INIS
NCL Collection
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Availability ndash Your Role
Submit all NCL to the INIS Secretariat Select NCL (PDF vs Hard Copy) Clear copyright issues Check for personal information Prepare bibliographic input Send NCL to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
INIS PREFERRED FORMATS
1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF VS Hard Copy PDF has several advantages
Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by
Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes
Assists in building your own Digital Repository
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term
Preservation (PDFA ISO 19005)
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
HOW TO SELECT PDF FILES
Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 1
1 NCL document without ANALYTICS Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF
2 SEND the file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL
records1 CREATE a folder (directory) ) named after the TRN of the Lead Record
Ex ID1600001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II
of the NCL Guidelines Ex REN contentpdf ID1600001PDF
REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
NCL Availability ndash INIS Role
Ensure reliable availability disseminationand long-term preservation of the INIS
NCL Collection
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Availability ndash Your Role
Submit all NCL to the INIS Secretariat Select NCL (PDF vs Hard Copy) Clear copyright issues Check for personal information Prepare bibliographic input Send NCL to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
INIS PREFERRED FORMATS
1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF VS Hard Copy PDF has several advantages
Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by
Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes
Assists in building your own Digital Repository
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term
Preservation (PDFA ISO 19005)
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
HOW TO SELECT PDF FILES
Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 1
1 NCL document without ANALYTICS Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF
2 SEND the file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL
records1 CREATE a folder (directory) ) named after the TRN of the Lead Record
Ex ID1600001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II
of the NCL Guidelines Ex REN contentpdf ID1600001PDF
REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
NCL Availability ndash Your Role
Submit all NCL to the INIS Secretariat Select NCL (PDF vs Hard Copy) Clear copyright issues Check for personal information Prepare bibliographic input Send NCL to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
INIS PREFERRED FORMATS
1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF VS Hard Copy PDF has several advantages
Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by
Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes
Assists in building your own Digital Repository
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term
Preservation (PDFA ISO 19005)
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
HOW TO SELECT PDF FILES
Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 1
1 NCL document without ANALYTICS Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF
2 SEND the file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL
records1 CREATE a folder (directory) ) named after the TRN of the Lead Record
Ex ID1600001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II
of the NCL Guidelines Ex REN contentpdf ID1600001PDF
REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
INIS PREFERRED FORMATS
1 PDF2 TIFF Multi-page3 Hard Copy4 Microfiche
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF VS Hard Copy PDF has several advantages
Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by
Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes
Assists in building your own Digital Repository
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term
Preservation (PDFA ISO 19005)
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
HOW TO SELECT PDF FILES
Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 1
1 NCL document without ANALYTICS Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF
2 SEND the file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL
records1 CREATE a folder (directory) ) named after the TRN of the Lead Record
Ex ID1600001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II
of the NCL Guidelines Ex REN contentpdf ID1600001PDF
REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
PDF VS Hard Copy PDF has several advantages
Standard for electronic document exchange Reduces Mailing Costs Streamlines the NCL workflow by
Reducing Processing Time Facilitating input preparation Eliminating requirement for bar codes
Assists in building your own Digital Repository
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term
Preservation (PDFA ISO 19005)
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
HOW TO SELECT PDF FILES
Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 1
1 NCL document without ANALYTICS Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF
2 SEND the file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL
records1 CREATE a folder (directory) ) named after the TRN of the Lead Record
Ex ID1600001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II
of the NCL Guidelines Ex REN contentpdf ID1600001PDF
REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
PDF Advantages (morehellip) Easy to find on the Web on CD etc Platform Independent Not a proprietary format Since 2008 ISO standard (PDF 17 ISO 32000) Since 2005 ISO standard for Long-Term
Preservation (PDFA ISO 19005)
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
HOW TO SELECT PDF FILES
Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 1
1 NCL document without ANALYTICS Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF
2 SEND the file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL
records1 CREATE a folder (directory) ) named after the TRN of the Lead Record
Ex ID1600001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II
of the NCL Guidelines Ex REN contentpdf ID1600001PDF
REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Copy Exercises to your Laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
Copy Exercises to your Laptop (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
HOW TO SELECT PDF FILES
Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 1
1 NCL document without ANALYTICS Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF
2 SEND the file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL
records1 CREATE a folder (directory) ) named after the TRN of the Lead Record
Ex ID1600001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II
of the NCL Guidelines Ex REN contentpdf ID1600001PDF
REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Copy Exercises to your Laptop (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
HOW TO SELECT PDF FILES
Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 1
1 NCL document without ANALYTICS Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF
2 SEND the file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL
records1 CREATE a folder (directory) ) named after the TRN of the Lead Record
Ex ID1600001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II
of the NCL Guidelines Ex REN contentpdf ID1600001PDF
REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
HOW TO SELECT PDF FILES
Documents are available in PDF (Cases 1 to 4) I can convert source files to PDF (Cases 5 and 6)
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 1
1 NCL document without ANALYTICS Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF
2 SEND the file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL
records1 CREATE a folder (directory) ) named after the TRN of the Lead Record
Ex ID1600001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II
of the NCL Guidelines Ex REN contentpdf ID1600001PDF
REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
NCL IN PDF CASE 1
1 NCL document without ANALYTICS Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDF Ex VN1400001PDF
2 SEND the file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL
records1 CREATE a folder (directory) ) named after the TRN of the Lead Record
Ex ID1600001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II
of the NCL Guidelines Ex REN contentpdf ID1600001PDF
REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
NCL IN PDFCASE 2a 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL
records1 CREATE a folder (directory) ) named after the TRN of the Lead Record
Ex ID1600001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II
of the NCL Guidelines Ex REN contentpdf ID1600001PDF
REN paper01pdf ID1600002PDFREN paper02pdf ID1600003PDFREN paper03pdf ID1600004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
NCL IN PDF CASE 2a Example
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
NCL IN PDFCASE 2b Same as 2a but you prefer to send the original CD to INIS 1 NCL document with ANALYTICS Individual PDF file for each individual article Without LINKS between the files (eg Conference Proceedings) IMPORTANT Report Number (Tag 300) is the same for ALL records
1 PREPARE a cross-reference file as described in Appendix I of the NCL Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
CD-ROM Contents - Example
INIS Training Seminar Vienna Austria 12-16 October 2015
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Prepare a cross-reference file Described in Appendix I of the NCL Guidelines The main steps are
Run a simple DOS dir command (pdffilesbat) Dir pdf s b gtmypdflisttxt
With MS Excel Add the corresponding TRNs Save as TEXT file with txt extension
Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Exercise 1
Prepare a cross-reference file See Appendix I of the NCL Guidelines Use sample files found in the Exercise1
folder on your PC
INIS Training Seminar Vienna Austria 12-16 October 2015
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Renaming PDF files in Batch Mode Described in Appendix II of the NCL Guidelines Rename all PDF files in 4 steps
Group all files in a directory (folder) Run a simple DOS dir command With MS Excel
Add the corresponding TRNs Add the DOS rename command Save as TEXT file with bat extension
Double-click on the file to run renaming You can start preparing your input MAGIC Demonstration
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Exercise 2
Rename PDF files in Batch Mode See Appendix II of the NCL Guidelines Use sample files found in the Exercise2
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
NCL IN PDF CASE 3 1 NCL document with ANALYTICS Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record by RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDF Or EXTRACTING the leading pages of the document (eg Front page TOC foreword
etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
NCL IN PDFCASE 4 1 NCL document without ANALYTICS
Set of PDF files Most of the time on CD or Internet Typically password protected
Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
NCL IN PDFCASE 5 Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML) Convert it using Adobe PDF Printer Acrobat Distiller or other
reliable PDF creation tool Very Important The fonts must be embedded in the document
Character Sets Glyphs
Rule of thumb If File Size gt 500 KB No of Pages
optimization is needed In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
NCL IN PDF CASE 6For Experts ONLY
NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web server Harvest all full texts in PDF + TOC in HTML
with a tool like Teleport Pro Print the TOC to PDF For Saving Rules refer to Case 2
In case of doubt please contact us
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
PDF File Processor
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Exercise 3
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise3
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Exercise 4
Identify PDF file type Find the proper method to submit it to INIS
See Section 3 of the NCL Guidelines Use sample files found in the Exercise4
folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Quality Control (QC)
Some Issues Password protected files Bad encoding of PDF files Image only PDF files No PDF file for the Lead Record
INIS Training Seminar Vienna Austria 12-16 October 2015
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Document Properties Comparison
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Password Protected File ndash Worst Case
In some cases nothing is allowed including printing = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Password Protected File ndash 2nd Worst Case
Only Printing is allowed = Not OK
Recommendation Do not send the PDF to INIS
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Password Protected File ndash Sample 2 Only Content Copying for
accessibility is allowed OK
Minimum requirement that allows full-text indexation with Google Search Appliance
Problem Not possible to CopyPaste the content to prepare the bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Password Protected File ndash Sample 2 Content Copying is
allowed OK You can copypaste the
content to prepare your bibliographic input
INIS Training Seminar Vienna Austria 12-16 October 2015
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Bad Encoding1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
INIS Training Seminar Vienna Austria 12-16 October 2015
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
PDF Image Only
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Exercise 5
Identify good PDF files Identify problem cases
Use sample files found in the Exercise5 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
WHEN SHOULD I SCANHARD COPY DOCUMENTS
The NCL document is not available in electronic format
I have a scanner Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
INIS Training Seminar Vienna Austria 12-16 October 2015
1
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
SCANNING DOCUMENTS
INIS STANDARD 300 dots per inch (DPI) 400 DPI for small characters BW TIFF CCITT Group 4 or JBIG2 Color Images JPEG
PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
First priority Scanning QUALITY Optional OCR (next presentation)
INIS Training Seminar Vienna Austria 12-16 October 2015
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
FIRST SCANNING TEST
Send an e-mail with a small test document to INIS
Your test document will be analyzed and INIS will tell you if you can continue to submit your
NCL full text electronically If the scanning quality is not good enough
INIS will can help you find the best settings for your scanner
INIS Training Seminar Vienna Austria 12-16 October 2015
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
WHEN SHOULD I SUBMITHARD COPY DOCUMENTS
I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
I only have a flat-bed scanner and my document has hundreds of pages
I do not have a scanner Etchellip New Bar Codes no longer necessary
INIS Training Seminar Vienna Austria 12-16 October 2015
1
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
NCL Submission via E-Mail
Address NISINIS-Input-Boxiaeaorg immediate acknowledgement by
INIS via e-mail if no reply within 3 days re-contact INIS The message should include
information about contents of input file Maximum 2 to 5 Mb per message
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
NCL Submission via SFTP (1)
For security reasons our FTP site has been moved to a Secure FTP (SFTP) environment
To request access send an email to INISFeedbackiaeaorg
Once the user name and the password have been created we will send the information to you along with the Filezilla instructions
For the current training the Filezilla application has been installed and configured on each laptop
INIS Training Seminar Vienna Austria 12-16 October 2015
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
NCL Submission via SFTP (1)
INIS Training Seminar Vienna Austria 12-16 October 2015
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Submission via SFTP (2)
INIS Training Seminar Vienna Austria 12-16 October 2015
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Exercise 6
Upload NCL Input to the IAEAINIS SFTP site
Use sample files found in the Exercise6 folder
INIS Training Seminar Vienna Austria 12-16 October 2015
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Questions
INIS Training Seminar Vienna Austria 12-16 October 2015
Thank you
Thank you