NCSI The Evolving Paradigm Conference Sponsorship ... · This 2015 conference, the third of these ... registration brochure • conference website ... safety and wellness at work

Progress is impossible without change, and those who cannot change their minds cannot change anything. GEORGE BERNARD SHAW

11 – 13 NOVEMBER 2015 NOVOTEL TWIN WATERS RESORT SUNSHINE COAST

SPONSORSHIP OPPORTUNITIES

NATIONAL COUNCIL OF SELF INSURERS CONFERENCE

Changing what we mean by ‘Workers Compensation’

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If your organisation could benefit from closer contact with the self insured sector, the sponsorship and exhibition opportunities at NCSI Conference 2015 will provide you with a powerful and cost-effective means of reinforcing your corporate brand and reaching this key and very large market.

Contents

Invitation from the NCSI Chair 2

About NCSI The Evolving Paradigm - Changing what we mean by ‘Workers Compensation’ 3

Conference Details 4

Promotion of the conference 4

Benefits of Sponsoring/Exhibiting 4

Conference Program 5

Those Who Will Attend 5

Conference Manager 5

Sponsorship Opportunities 6-7

How to Book and Payment Deadlines 8

Exhibition Details 8

General Information 9

Application to Sponsor/Exhibit 10

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Self insurance is increasingly being seen as the preferred workers compensation model for large organisations.The National Council of Self Insurers (NCSI) is the national level association providing a forum for its members’ associations to present a unified and expert view.

NCSI membership covers all states in Australia as well as the ACT and, as such, has contacts spread through a diverse range of industries across large and medium size employers and all those associated with them and their service requirements.

Self insurers have demonstrated an ongoing continuous improvement approach and the basis for this outcome is a never ending quest to establish an approach that provides equitable benefits for all stakeholders involved.

If you see your business as providing benefits that will assist in this outcome, then this highly regarded conference can provide your organisation with sponsorship and exhibition opportunities.

This 2015 conference, the third of these successful events, will provide a cost effective and powerful means of communicating your brand into this diversified and large market. It is important to keep in mind that this market also covers organisations that are not yet self insurers but are considering that transition.

The 2015 program has been structured to attract a wide range of private and public sector executives and OH&S and workers compensation industry professionals from across Australia and New Zealand. Not only does sponsoring and exhibiting afford exposure for your products and services at the conference, there are also opportunities during dinner, lunches, breaks and other social events that allow networking and establishing personal contacts. We expect that this event will be very well attended and will provide additional layers of opportunities for sponsors and exhibitors.

The NCSI and its partner Access Events will ensure that the conference will be promoted broadly throughout Australia and overseas. Our flexible range of promotional opportunities will enable you to meet and influence people with a proven interest in OH&S and workers compensation and help you achieve business returns from this investment.

We look forward to your participation.

John KirwanChair, National Council of Self Insurers

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Invitation from the NCSI Chair


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This is your opportunity to help shape and guide our industry.

For this year’s conference, the National Council of Self Insurers aims to bring you industry leaders and influencers who know the challenges faced in our industry and are our greatest advocates when it comes to improving the way we operate. They have given us their time to showcase their beliefs on the evolving paradigm that is work health and safety, workers compensation, rehabilitation and employee wellbeing.

With a prestigious list of speakers, exciting social program and desirable destination, the number and seniority of attendees is expected to swell in 2015.

Excellence in WH&S and returning people to work after injury are essential factors for business success and growth, especially in the self insured sector. The program for the 2015 event is being structured to add maximum value and interest for people with responsibility for workers compensation, work health and safety and return to work performance.

The NCSI understands that new information and continuous improvement are becoming ever more valuable ingredients in business management and are important tools for maximising the benefits of workplace safety and sound workers compensation and injury management.

As a sponsor or exhibitor you will profit from the policy makers, researchers, experts and other interested individuals attending to discuss issues and solutions.

We look forward to welcoming you at this year’s conference along with our fabulous speakers and delegates.

The NCSI considers that some of the compelling reasons that people will attend the conference are:

• various conference sessions offering inside expertise

• matching their information and learning needs and helping them tackle everyday challenges

• gaining perspective through keynote addresses on the state of the industry as well as emerging trends

• extending their professional and personal knowledge

• sharing information and profiting from networking

• access to valuable new business leads

• discovering and evaluating products and services

• being part of what is becoming one of the most recognised events of its kind

• getting the scoop on the latest ideas

• taking advantage of being in the same place with the best and brightest of their professions

• meeting some of the best known professionals in person and exchanging experiences

• bringing together of industry experts to share knowledge, skills, new ideas and solutions.

About NCSI The Evolving Paradigm – Changing what we mean by ‘Workers Compensation’

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Sponsoring/exhibiting is a very cost-effective way to reach your target markets and is tax deductible to companies. We are confident the benefits of sponsoring and exhibiting at the 2015 conference are:

• promoting your organisation to the widest possible audience through the extensive pre-conference mailings and website exposure

• enhancing your image by being associated with an event specifically tailored to your target market

• building relationships that provide you with the opportunity for dialogue with your key target audience

• cultivating brand identity amongst receptive influential viewers

• developing new business directly with top decision-makers attending the conference

• maintaining existing business relationships directly with conference attendees

• networking with speakers and delegates at the leading edge of your industry

• gaining maximum exposure for your corporate brand in the promotional activity before, during and after the event

• using the event as a training/information seminar for relevant internal staff

• displaying your support for the industry and commitment to safety in the workplace

• launching new products or incentives directly to desired target market

Conference Dates

Wednesday, 11 November Welcome Reception

Thursday, 12 November Conference sessions and exhibition Conference Gala Dinner

Friday, 13 November Conference sessions and exhibition Closing canapés and drinks

Conference Venue

Novotel Twin Waters Resort, Sunshine Coast, Queensland Australia

Conference Details

The conference will be promoted extensively.

Promotion will include:

• direct mail and email distribution of the conference announcements and registration brochure

• conference website – sponsors will be acknowledged on the conference website

• national networks of associations

• promotion and links from other related websites

• promotion at other industry related conferences/meetings

Your support of this conference will be highlighted at every opportunity. Opportunities exist for promotion in other conference related materials including the conference satchel, handbook and signage.

Promotion of the Conference

Benefits of Sponsoring/Exhibiting

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The conference will commence on Wednesday, 11 November and will conclude on Friday 13 November.

The program will include:

• Keynote speakers

• Invited speakers

• Technical plenary sessions

• Concurrent sessions

• Welcome Reception

• Gala Dinner

• Closing canapés and drinks

• Morning/afternoon teas and lunches

• Trade exhibition

For more information about the conference program, please refer to the conference website at www.selfinsuranceconference.com.au

To secure your place at The Evolving Paradigm – Changing what we mean by ‘Workers Compensation’ conference, simply choose the sponsorship/exhibition option/s that suit your organisation, complete the application to sponsor/exhibit form and forward to the Conference Manager, Access Events, 207 Richmond Road, Richmond SA 5033 Australia.

For further information about sponsoring/exhibiting or to discuss other sponsorship options please contact:

Darren MickanGeneral Manager, Access Events

Telephone 08 8352 6466 Facsimile 08 8352 8077 Email [email protected] Website www.accessevents.net.au

Conference Program

The NCSI anticipates a wide range of professions and positions from both the public and private sector will be represented at The Evolving Paradigm – Changing what we mean by ‘Workers Compensation’ Conference including senior WH&S managers and practitioners, consultants, case managers, rehabilitation consultants, injury managers, claims managers, HR managers and company directors.

These people will come from a wide variety of industries such as local government, state and commonwealth public sectors, insurance, law, mining, defence and manufacturing as they are drawn to the common goal of maximising potential and productivity and promoting safety and wellness at work.

The NCSI expects that each one of these delegates in their professional and commercial environment has some level of authority to influence service delivery and contribute to the continuous improvement that your products and services might offer.

Those Who Will Attend Conference Manager

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Sponsorship Opportunities PlaTinum SPOnSOr

(two industry exclusive

packages only) $30,000 incl GST

Get your company front and centre!

• Opportunity to deliver a plenary session to the conference delegates as part of the program (subject to NCSI approval)

• Recognised as a featured Platinum Sponsor on day one or two of the conference

• Opportunity to provide an MC for the featured Platinum Sponsor conference day (subject to NCSI approval)

• Exclusive sponsor recognition at the social function on the featured Platinum Sponsor day

• Five conference registrations including evening social functions

• VIP seating at the Gala Dinner

• A delegate database of conference participants (except where privacy laws exclude particular delegate details from being included and where NCSI is excluded from divulging information due to contractual arrangements).

• One full page advertisement in the Conference Handbook

• Company logo and promotional paragraph in the Conference Handbook

• Company logo in the Conference Registration Brochure

• Prominent company logo and promotional paragraph on conference website

• Acknowledgement as a sponsor on conference website

• Website advertising link

• Three minute DVD advertorial (to be supplied by you) to be shown on screens during arrival and registration on each day

• Acknowledgement by Conference Chair at regular intervals throughout the conference

• Corporate slide to be shown at regular intervals throughout the conference

• One double exhibition booth in prime position

• Company signage (to be supplied by you) prominently displayed during the conference (type and size of sign to be determined by Conference Manager)

• One A4 flier (to be supplied by you) in conference satchel

• 20% discount for any full conference registrations purchased by sponsor.

Gala dinner SPOnSOr

(one only) $22,000 incl GST

Serve up your brand to the attendees!

The Gala Dinner will be held on site in the private function space, Lily’s on the Lagoon.

• Exclusive sponsorship of the Gala Dinner

• Company representative to address the Gala Dinner guests (two minutes)

• Four full conference registrations including evening social functions

• VIP table placement at the Gala Dinner

• A delegate database of conference participants (except where privacy laws exclude particular delegate details from being included and where NCSI is excluded from divulging information due to the contractual arrangements).

• One full page advertisement in the Conference Handbook

• Company logo featured exclusively on Gala Dinner menu

• Opportunity to supply a branded gift at each table place setting for dinner guests

• Company logo and acknowledgement as a sponsor in Conference Registration Brochure and Conference Handbook

• Acknowledgement as a sponsor alongside Gala Dinner in Conference Handbook

• Company logo and acknowledgement as a sponsor on conference website


• Three minute DVD advertorial (to be supplied by you) to be shown on screen at commencement of Gala Dinner


• Corporate slide show to be shown at commencement of Gala Dinner

• One exhibition booth

• Corporate signage (to be supplied by you) prominently displayed during the Gala Dinner (type and size of sign to be determined by the Conference Manager)


• 20% discount for any full conference registrations purchased by sponsor

GOld SPOnSOr

(four only) $15,000 incl GST

Gold always looks impressive!

• Three conference registrations including evening social functions

• A delegate database of conference participants (except where privacy laws exclude particular delegate details from being included and where NCSI is excluded from divulging information due to contractual arrangements)

• One half page advertisement in the Conference Handbook

• Company logo and acknowledgement as sponsor in the Conference Registration Brochure and Conference Handbook

• Company logo and acknowledgement as sponsor on the conference website


• One minute DVD advertorial (to be supplied by you) to be shown on screens during arrival and registration on each day




• Company signage (to be supplied by you) prominently displayed during the conference (type and size of sign to be determined by Conference Manager)


• 20% discount for any full conference registrations purchased by sponsor.

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WelcOme recePTiOn SPOnSOr


As they arrive, there you are!

This is an opportunity to get your name to the delegates right from the start.

• Two conference registrations including evening social functions

• Exclusive sponsorship of the Welcome Reception

• One quarter page advertisement in the Conference Handbook


• Company logo and acknowledgement as sponsor on conference website


• Acknowledgement by Conference Chair as Welcome Reception sponsor at Welcome Reception

• Corporate slide to be shown at regular intervals during the Welcome Reception

• Company signage (to be supplied by you) prominently displayed at the Welcome Reception (type and size of sign to be determined by Conference Manager)

• One A4 flier (to be supplied by you) in conference satchel.

cOnference SaTchelS SPOnSOr


We love a goodie bag!

• Exclusive sponsorship of conference satchel

• Logo displayed on conference satchel (artwork subject to NCSI approval)

• Selection of satchel design (from range offered by NCSI)

• One conference registration including evening social functions


• Company logo and acknowledgement as sponsor in Conference Registration Brochure and Conference Handbook





• 33% discount off exhibition booth price if taken in conjunction with this sponsorship.

Silver SPOnSOr

$5,000 incl GST

There’s always a Silver lining!

• One conference registration including evening social functions





• Acknowledgement by Conference Chair as silver sponsor



• Company signage (to be supplied by you) prominently displayed during the Conference

• One A4 flier (to be supplied by you) in conference satchel.

exhibiTiOn bOOTh

$3,000 incl GST

• One standard size exhibition booth for the duration of the conference


• See page 8 for exhibition details.

cOnference SaTchel inSerT

$500 incl GST

• One A4 company brochure (to be supplied by you) inserted in each conference satchel which will be given to all delegates, sponsors and exhibitors.

individual PackaGeS

In some circumstances sponsorship arrangements do not cater for the specific needs of sponsors, so we would like to offer you the opportunity to tailor a package to suit your needs.

You decide what you want to achieve out of your partnership with NCSI, whether it be:

• the desire to increase awareness of a product, an issue or a service, or

• establishment of networks and business leads.

Your involvement with NCSI has the potential to generate exciting opportunities for your organisation.

To discuss your requirements, please contact the Conference Manager, Darren Mickan on 08 8352 6466 or email [email protected]

Please note: • Acknowledgement in the

conference launch announcement, Conference Registration Brochure and the Conference Handbook is subject to sponsorship confirmation and receipt of deposit monies by the Conference Manager prior to printing deadlines.

• All signage costs, including production, artwork and delivery, are the responsibility of the sponsor.

• Artwork must be supplied in electronic format, specifications will be provided on confirmation.

• Conference satchel inserts must be freighted to the Conference venue at your own cost.

• Advertising and sponsorship is ordinarily tax deductable. Please consult a tax advisor for expert advice in this regard.

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Sponsorship

In order to confirm your sponsorship, we will require the signed Application to Sponsor/Exhibit Form to be forwarded to the Conference Manager. Sponsorship will be offered subject to NCSI approval and confirmation of receipt of deposit monies by the Conference Manager. The balance payment will be required by 31 August 2015. Payment must be received by this date to ensure full receipt of sponsorship benefits.

Exhibition

Early booking is necessary as exhibition space is limited. In order to confirm your exhibition booking, we will require the signed Application to Sponsor/Exhibit Form to be forwarded to the Conference Manager. Exhibition booths will be offered strictly in order of sponsorship level, date of receipt, subject to NCSI approval and confirmation of receipt of deposit monies by the Conference Manager. The balance payment will be required by 31 August 2015.

Payment

Cheques should be made payable to National Council of Self Insurers and forwarded to:

Conference Manager c/- Self Insurers of South Australia Level 1, 202 Hutt Street Adelaide SA 5000 Australia

Exhibition Booth Package

Booth Size 3m x 2m (where possible)

Walls 2.1m high wall panels

Signage Company names will be installed over each open aisle fascia using blue or black uppercase vinyl-cut lettering on a white background.

Lighting 2 x 150 watt track mounted spotlights per booth

Power 1 x 4amp power point per booth

Items which can be used on walls When attaching anything to the walls, exhibitors are asked to use velcro, blu-tack, thumbtacks or pushpins.

Conference Kit One per exhibition booth includes name badges for two representatives and Conference Handbook.

Promotion Listing of company name in the Conference Handbook

Catering Morning/afternoon teas and lunches for two representatives on both days.

Welcome Reception An invitation is extended by NCSI for two people per booth to attend the Welcome Reception as their guests.

Booth Position Selection of booth position will be controlled by the Conference Manager, subject to sponsorship level, date of receipt, NCSI approval and confirmation of receipt of monies by the Conference Manager.

Additional Staff Should you require additional staff to attend your booth a fee of $100 inc GST per person per day will apply to cover the cost of morning/ afternoon tea and lunch. The fee does not include the Welcome Reception, Gala Dinner or attendance at the conference sessions. Welcome Reception and Gala Dinner tickets are available at an additional cost. Should exhibition staff wish to attend any conference sessions, they must register as a conference delegate and pay the relevant registration fee.

Briefing Notes will be provided to exhibitors 6–8 weeks prior to the conference including the Exhibition Contractor Catalogue, a mailing label, storage details, rules and regulations of the venue etc.

Sponsors By taking up the option of an exhibition booth, sponsors will be required to have their booth staffed during morning/afternoon tea and lunch on both days.

How to Book and Payment Deadlines

Exhibition Details

Please refer to the NCSI Conference website at www.selfinsuranceconference.com.au for other exhibition details.

Accommodation

A block booking has been made at the conference venue. Special rates have been negotiated for those attending the NCSI 2015 Conference. To take advantage of these special rates, you will need to book your accommodation through the Conference Manager. As a sponsor/exhibitor you will be provided with the Conference Registration Brochure which will include accommodation information.

Cancellation Policy

In the event of cancellation of sponsorship or exhibition booking, the Conference Manager will reserve the right to retain full deposit monies received. Every endeavour will be made by the Conference Manager to resell the particular sponsorship and, if successful, a pro-rata refund will be made subject to NCSI approval, after allowing for all benefits received to date.

If the balance payment of sponsorship is not received by the due date, the Conference Manager reserves the right to cancel the sponsorship, or limit benefits of sponsorship until payment is received.

Car Parking

In-house guests may utilise the valet parking services of the venue.

Liability Waiver

The NCSI 2015 Conference, Access Events, the venue and the Exhibition Build Contractor will not be liable for injuries to any person or damages to property owned or controlled by exhibitors.

Regarding claims for damages and/or injuries that may arise from or be in any way connected with exhibitor occupation or display space, the exhibitor agrees to defend indemnity and hold NCSI and the Conference Manager harmless against all such claims.

The exhibitor agrees to insure itself at its own expense against property damage and/or loss and against liability or personal injury.

Participation in the exhibition does not imply any endorsement or approval by NCSI. NCSI takes no responsibility in relation to displays, products, representations or promotional material or the participants. NCSI has not assessed, endorsed or approved any display, product, representation or promotional material.

Exhibition Insurance

Exhibitors are strongly advised to insure goods during transit and while on display, against damage and/or loss however caused, as well as public liability. In addition, the exhibitor acknowledges that the NCSI 2015 Conference, Access Events, the venue and the Exhibition Build Contractor do not maintain insurance covering exhibitors property and that it is the sole responsibility of the exhibitor to obtain liability, business interruption, property damage or other insurance covering loss by an exhibitor.

Personal Insurance

Participants shall be regarded in every aspect as carrying their own risk for injury to person or property during the conference.

If you are travelling from rural areas or interstate, we strongly recommend that at the time of booking any travel you take out a travel insurance policy. The policy taken should include the loss of deposit through cancellation, medical insurance, loss or damage to personal property, including baggage, other financial loss incurred through disruption due to strikes or other industrial action. The organisers are in no way responsible for any claims concerning insurance.

Loading Dock

All exhibitor goods being forwarded to the venue should be marked with the delivery label provided by the Conference Manager in your Exhibitor Kit. Exhibitors should ensure airway bill / consignment numbers are carried with them at all times. This enables goods and equipment to be readily traced.

Website

Please check the conference website for more exhibition details and conference updates for NCSI 2015 Conference at: www.selfinsuranceconference.com.au

Further Information

For further information please contact the Conference Manager:

Darren Mickan General Manager Access Events

Telephone 08 8352 6466 Email [email protected] Website www.accessevents.net.au

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General Information

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Organisation ABN

Contact Name Position

Address

Telephone Mobile

Email Facsimile

Sponsorship Package PreferencesI/we would like to take up the following sponsorship package/s:

First Choice $

Second Choice $

Advertising Space $

Satchel Insert $

Other Options – not listed abovePlease provide details of an alternative sponsorship opportunity (as previously arranged with Conference Manager)

We accept the terms and conditions as outlined in the Sponsorship & Exhibition Opportunities Proposal and hereby enclose our payment.

Signed Date

(on behalf of the sponsor/exhibitor listed above)

Payment DeadlinesDeposit deadline: 50% payable upon receipt of NCSI invoice. Balance deadline: 31 August 2015

Method of PaymentPlease make cheques payable in Australian dollars to National Council of Self Insurers.

Please complete this form and return to:

Conference Manager – Access Events 207 Richmond Road, Richmond SA 5033 Australia Ph 08 8352 6466 | Fax 08 8352 8077 | E [email protected]

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Application to Sponsor/Exhibit


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Documents

NCSI The Evolving Paradigm Conference Sponsorship ... · This 2015 conference, the third of these ... registration brochure • conference website ... safety and wellness at work