UAMSInventoryofStorageReview/Destruction

1/14

Q1PleasespecifyyourdepartmentatUAMS

Answered:23 Skipped:0

# Responses Date

1 SurgicalServices 5/16/201410:13AM

2 Pharmacy 5/15/20142:50PM

3 AnatomicPathology 5/15/20146:09AM

4 CCTO 5/14/20144:50PM

5 PRI 5/14/20144:11PM

6 Breatsurgeryoncology 5/14/20143:02PM

7 S 5/7/20143:24PM

8 HospitalBil l ingServices 5/7/20141:30PM

9 OB.GYN 5/7/20141:25PM

10 MIRT 5/7/201411:24AM

11 MIRT 5/7/201410:03AM

12 PRIChildStudyCenter 5/6/20149:48AM

13 COM:IM:Cardiology 5/1/20142:42PM

14 HealthInformationManagement 5/1/201412:38PM

15 Otolaryngology 5/1/201412:02PM

16 ClinicalLaboratory 5/1/201411:39AM

17 PhysicalMedandRehabil itation 5/1/201410:36AM

18 Psychiatry 5/1/20149:57AM

19 MyelomaInstitute 5/1/20149:34AM

20 Facil ityPlanning-LeasingManagement 5/1/20149:23AM

21 PRI 5/1/20149:20AM

22 PediatricsFosterCare 5/1/20149:04AM

23 InternalMedic ine 5/1/20149:01AM

UAMSInventoryofStorageReview/Destruction

2/14

60.87% 14

39.13% 9

Q2DoyouknowyourVitalWebusername/password?

Answered:23 Skipped:0

Total 23

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

60.87%

39.13%

AnswerChoices Responses

Yes

No

UAMSInventoryofStorageReview/Destruction

3/14

39.13% 9

17.39% 4

43.48% 10

Q3HowoftendoyouloginyourVitalWebaccount?

Answered:23 Skipped:0

Total 23

# Comment Date

1 Dependsontheneedforrecordsthatareolder 5/6/20149:48AM

2 Moreoftenthen6months 5/1/201412:38PM

3 Ijustobtainedit. 5/1/201412:02PM

4 weeklytomonthly 5/1/20149:34AM

6months

Anually

Never

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

39.13%

17.39%

43.48%

AnswerChoices Responses

6months

Anually

Never

UAMSInventoryofStorageReview/Destruction

4/14

56.52% 13

43.48% 10

Q4DoyouknowhowtonavigateVitalWeb'swebsite?

Answered:23 Skipped:0

Total 23

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

56.52%

43.48%

AnswerChoices Responses

Yes

No

UAMSInventoryofStorageReview/Destruction

5/14

60.87% 14

39.13% 9

Q5DoyouneednavigationaltrainingforaccessingVitalWeb'swebsite?

Answered:23 Skipped:0

Total 23

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

60.87%

39.13%

AnswerChoices Responses

Yes

No

UAMSInventoryofStorageReview/Destruction

6/14

69.57% 16

30.43% 7

Q6Areyoufamiliarwiththerecordsyourdepartmenthasstoredatvitalrecords

control?Answered:23 Skipped:0

Total 23

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

69.57%

30.43%

AnswerChoices Responses

Yes

No

UAMSInventoryofStorageReview/Destruction

7/14

47.83% 11

52.17% 12

Q7Areyouknowledgeableoftheretentiondatesforyourinventoriedfilesand/or

boxesatVitalRecordsControl?Answered:23 Skipped:0

Total 23

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

47.83%

52.17%

AnswerChoices Responses

Yes

No

UAMSInventoryofStorageReview/Destruction

8/14

4.35% 1

95.65% 22

Q8Doallofyourfilesand/orboxeslocatedatVitalRecordsControlhavedestruction

dates?Ifno,pleaseexplainAnswered:23 Skipped:0

Total 23

# Comment Date

1 Boxespriortonewstaffarrivalsdonothavedestructiondates/destructiondateforouritemsoftenarebasedonspecifiedcriteriainsteadofspecific dates

5/14/20144:50PM

2 Perrecentcorrespondance 5/14/20144:11PM

3 I'mnotsureiftheyallhavedestructiondates 5/7/20143:24PM

4 WeshareanaccountwithFMOandnotalltherecordssentoverinthepasthavedestructiondates 5/7/20141:30PM

5 IbelieveIentereddestructiondates,butwhenIgobacktolooktheyeitherappearnottobethere,orpastthedestructiondatebutnotdestroyed.

5/7/20141:25PM

6 Iwasnevertold. 5/7/201411:24AM

7 Patientgreenchartsshouldneverbedestroyed 5/7/201410:03AM

8 Idon'thaveanexplanation;Iamunsureofwhenrecordsareabletobedistroyed 5/6/20149:48AM

9 Idon'tknow. 5/1/20142:42PM

10 Theseboxesareamixtureofshadowchartsfromvariousc linicsofwhichwasnotassignedadestructiondatewhensenttooff-site.

5/1/201412:38PM

11 Ididthemacoupleofmonthsago. 5/1/201412:02PM

12 departmentsdidn'tputthem 5/1/201411:39AM

13 Notsure.Iwastoldrecordsshouldbestoredfor33years.Theserecordsdatebackto1995. 5/1/201410:36AM

14 Justsentnewfi lesoverlastweek.Notsureiftheyhavedestructiondatesassignedyet 5/1/20149:57AM

15 weareworkingonit 5/1/20149:34AM

16 Wastoldtheyneededtobekeptindefinitely 5/1/20149:23AM

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

4.35%

95.65%

AnswerChoices Responses

Yes

No

UAMSInventoryofStorageReview/Destruction

9/14

17 don'tknow 5/1/20149:20AM

18 Thechildhastoageoutbecausetheyarefostercarerecords. 5/1/20149:04AM

19 Coordinatordidnotinc ludedestructiondate. 5/1/20149:01AM

UAMSInventoryofStorageReview/Destruction

10/14

43.48% 10

56.52% 13

Q9Doyouknowhowtoadddestructiondatesand/oreditcontentdescriptionsto

yourinventoryviaVitalWeb?Answered:23 Skipped:0

TotalRespondents:23

# Comment Date

1 IthoughtIdid 5/7/20141:25PM

2 Iamawareofhowtoaddadestructiondatehowever,frompull ingboxesbacktocampusrevealsthatthereisoriginaldocumentationwithintheboxesthatneedstobescannedintotherecord.

5/1/201412:38PM

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

43.48%

56.52%

AnswerChoices Responses

Yes

No

UAMSInventoryofStorageReview/Destruction

11/14

56.52% 13

43.48% 10

Q10Doallofyourfilesand/orboxeslocatedatVitalRecordsControlhave

contentdescriptions?Ifno,pleaseexplain.Answered:23 Skipped:0

TotalRespondents:23

# Comment Date

1 Notreallysure,butl ikelynot,anddescriptionsI'veseenarelacking 5/16/201410:13AM

2 Notknown 5/14/20144:11PM

3 Notalltheboxesstoredareours-IwouldestimateoverhalfbelongtoFMO 5/7/20141:30PM

4 donotknow 5/7/20141:25PM

5 MIRThasmovedseveraltimes.Iamsurethattherearesomeboxesthatdonothavecontentdescriptionsovertheyears.

5/7/201411:24AM

6 Olderboxesdonot,Ihavelearnedtokeepdetailedrecords. 5/7/201410:03AM

7 Thec linicamanagerbeforemedidalltheboxingofrecords. 5/6/20149:48AM

8 Idon'tknow. 5/1/20142:42PM

9 Mostlyallboxeshavecontentdescription,howeverit'snotalwaysc learwhattypeofdocumentationiswithintheboxwithoutrequestingthephysicalboxtoreview.

5/1/201412:38PM

10 Notsure.Havenevervisitedthesite.Allaremedicalrecords 5/1/201410:36AM

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

56.52%

43.48%

AnswerChoices Responses

Yes

No

UAMSInventoryofStorageReview/Destruction

12/14

34.78% 8

65.22% 15

Q11DoyouknowyoucanrequestforanauditofyourinventoryviaVitalWeb?

Answered:23 Skipped:0

Total 23

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

34.78%

65.22%

AnswerChoices Responses

Yes

No

UAMSInventoryofStorageReview/Destruction

13/14

26.09% 6

73.91% 17

Q12HaveyoueverconductedaphysicalauditofyourinventoryatVitalRecords

Controlsite?Ifno,pleaseexplain.Answered:23 Skipped:0

TotalRespondents:23

# Comment Date

1 Officeiscurrentlyinprocessofdoinganaudit 5/14/20144:50PM

2 TomyknowledgethishasnotbeendonesinceIhavebeeninthisdepartment 5/7/20141:30PM

3 Wehavestartedtheprocesstoc leanupthestorageboxesatVitalRecords. 5/7/201411:24AM

4 neverconductedaphysicalauditofCardiologysinventoryatVitalRecordsControlsite 5/1/20142:42PM

5 Noactualonsiteauditshavebeenperformed. 5/1/201412:38PM

6 Neveraskedtoconductone. 5/1/201410:36AM

7 No,Ihaveneverconductedaphysicalauditofmyinventory. 5/1/20149:04AM

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

26.09%

73.91%

AnswerChoices Responses

Yes

No

UAMSInventoryofStorageReview/Destruction

14/14

91.30% 21

8.70% 2

Q13AreyouwillingtoparticipateinthetrainingforVitalWeb?

Answered:23 Skipped:0

TotalRespondents:23

# Comment Date

1 IwastoldbyDr.Emanuelinameetingthathewastheunderstandthattheinformationwastobestored.Hestatedthathedoesnotwantanythingelsedestroyed.Mynumberis301-4975ifyouwishtodiscuss.

5/7/201411:24AM

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

91.30%

8.70%

AnswerChoices Responses

Yes

No