NEOTRAK 5.0STATE-OF-THE-ARTHIGH SPEEd INbOuNdTRACKING ANd TRACING

WE VALUE YOUR MAiL

DevelopedforOfficeManagers,MailroomSupervisorsorMailCentreDirectorslookingtotakecontrolofthereceivingand delivery of incoming mail. NeoTrak dramatically improves the management of your internal mail delivery process, increases department reliability via automation and decreases costs with improved productivity.

NeoTrak is an automated parcel receiving software designed to track important packages or documents from the point at which they are dropped off by the carrier at your facility to the point at which they are delivered to the intended recipient. NeoTrak can also track internal movement of various materials within an organization (e.g. files, equipment, office supplies, computers, etc.). NeoTrak answers the question: “Where is my package?”

NEOTRAK 5.0iMPROVE YOUR EFFiCiENCY AND NEVER LOSETRACk OF ANOTHER iNCOMiNG DELiVERY

Manual logging of incoming parcels is not only time consuming, labour-intensive and prone to errors, it is also difficult to manage because sharing information may become a complicated task. With NeoTrak software, you can monitor and report on the important packages and people that impact your business, making internal tracking hassles a thing of the past. Using Microsoft SQL database technology, you can link offices in the same building, across town, or across the country. Plus, NeoTrak’s patented voice recognition software and signature capture technology makes tracking and locating incoming shipments effortless.

NEVER LOSE A PACkAGE AGAiNNothing interrupts your busy day like trying to locate a lost item. Everything stops until that item is found. It takes an average of 20 minutes to find one missing item, and more often than not, you find it right where it was supposed to be; there was just no record that it was delivered or received. That can never happen with NeoTrak. Every package, parcel or item is tracked from the time it reaches your door to the time it reaches the appropriate recipient – and every point in between.

TRACk ANYTHiNG, ANYWHERE, ANY TiMENeoTrak monitors the movement and can pinpoint the location of any item or entity – in real time. At any given moment, you can identify an item’s present location, who is in possession of it and how long it’s been there – all from your desktop.

INbOuNd PARCEL LOGGING & TRACKING

1. SCANNED ENTRYThe receiving scanner logs your carrier and delivery date into the system.

2. RECiPiENT iD Your operator speaks or clicks the recipient’s name, the receiving screen shows the location and routes the items to delivery.

3. SiGNATURE CAPTUREA signature capture device or signature pad enables delivery verification.

4. DESkTOP TRACkiNGWith its 100% browser-based module, NeoTrak allows delivery searches and pickups to be performed and alerts to be scheduled right from the desktop.

How It Works:

NeoTrak allows you to maintain a record of your physical assets, whether it’s furniture, electronic equipment, tools, office supplies or other valuable items. It will display their location, date received, description and identification. And when an item is removed or assigned a new location, a signature can be collected as well as the date, time, etc. Each item may have comments and notes added to its delivery or movement record to show special information such as damage, markings, serial number and other relevant details. Asset Tracking can maintain a basic inventory of items allowing you to receive, monitor and deliver all your supplies.Detailedlocationscanevenbebrokendownbyroom,section, rack and shelf.

TRACkiNG OFFiCE SUPPLiESItems are counted, identified, recorded in the database and assigned a •location

When items are requested or dispensed, a transaction is recorded – •either at the workstation, or on the portable delivery device – showing the quantity and the new location or delivery to a department

The on-hand quantity in the system is adjusted to reflect the •transaction and to advise managers of the updated inventory

TRACkiNG FURNiTURE & EQUiPMENTItems are received and identified in the database, assigned a unique •serial number and a barcoded label is attached

Items are moved to the new location and recorded, complete with •signature

The system is updated and ready to generate reports on the status and •location of your items

ASSET TRACKING

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NEOPOST CANADA150 Steelcase Rd. W.Markham, Ontario, L3R 3J9Tel: (905) 475.3722Fax: (905) 475.7699

NeoTrak configurations can be designed to fit any organization from a single-person mailroom to a company with multiple locations.

In today’s climate of heightened security, it is important for many businesses to be aware of their visitors. With NeoTrak’s visitor log-in module, businesses can monitor the location of individuals, the time they arrive, who they visit, how long they stay and when they depart. This innovative tracking system uses the same database and operating system that NeoTrak uses to track parcels and shipments inside an office or across the country. It’s easy to implement and even easier to use.

• Detailssuchasescorts,areasvisitedandelapsedtime are automatically provided

• Inanemergency,detailedvisitorinformationcanbeviewed or printed on demand

• Thesystemstoreseachvisitor’sinformationsoitcanbe quickly and easily recalled for repeat visits

VISITOR LOG-IN

NEOTRAK SOFTWARE PACKAGES

How It Works:

•Avisitorentersthelobby.

•Thereceptionistorattendantregistersthevisitorbysimplyenteringthe information and logs the visitor in with a single mouse click.

•AphotoIDbadgewithbarcodecanbeprintedforeachvisitor(optional), or the visitor can be asked to sign in on the optional signature pad with an incorporated non-disclosure agreement.

NEOTRAk LiTE• Basic receiving application software for

a single location • Expandable to three workstations • Incorporates SQL Express database

NEOTRAk STANDARD• Intermediate receiving application

software ideal for a single location with multiple receiving stations

• Expandable to ten workstations • Incorporates SQL Express database • Includes all NeoTrak Lite features

NEOTRAk ULTRA• High-capacity receiving application

software suitable for companies with multi-site mail facilities and multiple receiving stations

• Incorporates Microsoft SQL database • Includes all NeoTrak Standard features

OPTiONAL FEATURES:• Asset management module – provides monitoring of basic inventory activities and material management • Visitor tracking module – provides monitoring of incoming guests

www.neopost.ca

Being ISO 9001 and 14001 certified,Neopost will serve you according to

the highest process, quality andenvironmental standards.

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