New College - York's Community for ADMS, HRM, IT and DEM

SAP lntroduction

Module 1

SAP 2007 / SAP University Alliances Introductory Accounting

Objectives


ERP


SAP

SAPSAP Stands for Stands for

SSystems, ystems, AApplications and pplications and PProducts in Data Processingroducts in Data Processing


R/3


Central DBCentral DB(Stores all Data and Applications Programs)

R/3 Client/Server: Three-Tier Architecture

Presentation

Application

Database

Input / Output Input / Output of data to of data to usersusers

Access to DB:Access to DB:Read / Writedata


Applications in the R/3

R/3Client/Server

ABAP/4

SDMM

PP

QMRM

HR ISOC

PS

AMCO

FI


R/3 Clients

SAP AG 1999

Customizing data

Usermaster data

Client

Applicationdata

R/3 Clients

A client: Is a unit of the R/3 System that is technically, organizationally,

and commercially self-contained

Has its own set of user master data, applicationdata, and Customizing based on table keyranges

Technical implementationof clients: All users must log into a specific

client within an R/3 System

Application data (master andtransaction data) belongs only toone specific client


What is an IDES System


Navigating in SAP


SAP Logon Screen


User Logon Screen


Client• This is a numeric field.

• This number defines a whole business entity.

User• Enter the name of the SAP user.

• Users of SAP system are client-specific, which means that having a user identification n one client will only allow access to that particular client.


Password Rules• Letters

• Numbers

• Easy to remember

• 3-8 Characters long

• No 3 Characters can be the same

• Do not start with a ? or an !

• Do not use previous 5 passwords

Language• SAP supports multi-national character sets and languages on the same

system, at the same time.

• Default languages are English and German.


SAP Easy Access Structure


Application Tool-bar E

nter

icon

C

omm

and

field

S

ave i

con

B

ack

butto

n

Exit

but

ton

Can

cel b

utto

n

P

rint b

utto

n

Find

/Exp

and

icons

Scr

oll ic

ons

C

reat

e a n

ew se

ssion

Cre

ate a

des

ktop

shor

tcut

Help ic

on


Navigating Menus

To expand or reduce the menu tree for each item

Click on


When you get to this level, where you see this

Open it by double clicking or pressing the

enter key.

You are presented with a data entry screen

Transaction or Data Entry Symbol


Screen Features

Status Bar

Title Bar

Menu Bar

Application Toolbar

Entry Fields

CustomizingDisplay Options


Entering Data


Field Types


SAP Fields

Field Name

Entry Field


Reporting


Sessions

An SAP session is a window in which the user may perform a particular task.

A User may have up to nine sessions open at one time.


On-line Help


System Messages


Logging Off

For security purposes it is important to log off SAP at the end of the day or whenever you leave your PC. Your username is linked with every transaction you perform to provide an audit trail. When reviewing transactions or running reports the user name of the person responsible for entering or maintaining system information is displayed.

Documents

New College - York's Community for ADMS, HRM, IT and DEM