New Employee Orientation “How To” for Supervisors

New Employee Orientation

“How To” for Supervisors

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Session ObjectivesYou will be able to:

• Recognize the benefits and goals of new employee orientation

• Assume a leadership role in the process

• Determine the topics to be covered

• Plan and execute successful orientations


Session Outline• Benefits and goals of orientation

• Your role in the process

• Planning for a new employee’s first day

• The first day

• After the first day

• Temps, part-timers, and disabled employees


Benefits of Orientation• Creates a positive first impression

• Provides essential information

• Helps you get to know the employee and assess training needs


Key Information• Company information

• Benefits information

• Job information


Goals of Orientation•Welcome new employees

• Acquaint new workers with the company

• Inform new employees about company policies


Goals of Orientation (cont.)

• Facilitate adjustment to the job

• Complete required paperwork

• Open channels of communication


Your Leadership Role• Planner

• Coordinator

• Overseer

• Evaluator


Orientation Background• Questions?


Before the First Day• What time to arrive

• Where to park

• What door to enter and where to report

• What to wear

• What tools and equipment to bring

• What documents to bring


What You Need to Do• Notify staff of new

arrival

• Designate and prepare a workstation

• Plan and schedule orientation activities

• Gather necessary information and paperwork


What You Need to Do (cont.)

• Determine expectations of performance and prepare job standards

• Select an orientation assistant

• Clear your schedule

• Prepare a first-job assignment


Select an Assistant• Assistant acts as a

buddy to new employee

• You monitor and confer


Select an Assistant (cont.)

• Qualities of an assistant


A Note About Adult Learning• Retention of information

• Information overload

• Effective learning


The First Day•Welcome the new employee• Introduce employee to co-workers and

workplace• Complete paperwork


The First Day (cont.)

• Issue keys, tools, equipment • Describe the job• Communicate

expectations• Review important

department procedures


The First Day (cont.)

• Answer any questions

• Assign a meaningful task

• Have lunch with the new employee

• End the day on a positive note


After the First Day• Second day

• End of first week


After the First Day (cont.)

• After 2 weeks

• After 4 weeks


Training Strategies• Assess needs

• Select method of training

• Assign trainers

• Evaluate results


Special Case Orientations• Temporary employees

• Part-time employees

• Employees with disabilities


Planning and Execution• Questions?


Orientation Checklist• Pay

• Time

• Benefits

• Identification

• Employee handbook

• Emergency information


Orientation Checklist (cont.)

• Work hours

• Breaks

• Overtime

• Absences

• Vacations and holidays



• Organizational chart

• Accountabilities

•Manuals

• Job description

• Performance appraisals

•Work tasks



• Safety

• Security

• Facility layout

• Phone system

• Supplies and materials

• Equipment



• Keys, access cards or codes

• Attire

• Food and beverages

• Smoking

• Visitors

• Parking


Key Points to Remember• Orientation provides information new

employees need to get off to a good start • Orientation has a direct impact on future

productivity, performance, and job satisfaction• You play a key role in the success of the

orientation process

Documents

New Employee Orientation “How To” for Supervisors