NEW GRANTS MANAGEMENT ENTERPRISE (GME) Completion Reports and User Access

NEW GRANTS MANAGEMENT ENTERPRISE (GME)Completion Reports and User Access

• Completion Reports and User Access• For More Information Contact:• Grants Management Division (602) 542-3901

or [email protected]• Visit: GME Document Library for

recording of this Webinar and other materials

Welcome!

ADE Grants Management Division 8/28/14

What the Attendee Sees

Using the GoTo Panel

Open and hide your control panel

Join audio:• Choose “Mic & Speakers” to

use VoIP• Choose “Telephone” and dial

using the information provided

Submit questions and comments via the Questions panel

Note: Today’s presentation is being recorded and will be provided within 48 hours.

Your Participation


Questions

• Please continue to submit your text questions and comments using the Questions Panel

• Please raise your hand to be unmuted for verbal questions.

For more information, please [insert contact information]

Note: Today’s presentation is being recorded and will be provided within 48 hours.

Your Participation


• Completion Report Overview • Expenditure Reporting• Supplemental Program Data Forthcoming• County Business Manager Role/Approval

• ADEConnect Entity Administrator Brief Overview

• User Access Administration Within GME

Webinar Agenda


Completion Report Basics

• Available July 1st of fiscal year regardless of Project End Date

• Cannot be initiated until all pending reimbursement requests are “Paid”

• All amendments/revisions completed• Cannot be submitted to ADE until

County approves (if applicable)• Initiates disbursement automatically


Expenditure Reporting

• Similar to a Reimbursement Request• Approved budget line items only


CR Adjustments

• Review Summary for Grants within that Application

• Enter Carryover amount by Grant


CR Supplemental Info

• Tables, Narrative or data input similar to an application “Program Details Page• May be either required or

optional• May be entered or adjusted

through a CR Revision if necessary


CR Submission

1. CR Draft Started 2. CR Draft Completed 3. CR LEA Business Manager Approved 4. CR County Business Manager Approved 5. CR Grants Management Final Approved

• Notifications for each step to Users with that role• May be returned to previous status by each user role if

necessary


ADEConnect• Similar to Common Logon authentication system• Allows access to multiple applications, including new

GME• Entity Administrators may create, update or delete

their users

ADEConnect Home: https://home.azed.gov/Portal/ADEConnect Training Schedule and Resources for Entity Administrators: http://www.azed.gov/aelas/adeconnect/Finding Entity Administrators or Reset Password? Contact Support Desk - (602) 542-7378 or (866) 577-9636 email: [email protected]


https://home.azed.gov/Portal/

https://home.azed.gov/Portal/

http://www.azed.gov/aelas/adeconnect/

http://www.azed.gov/aelas/adeconnect/

User Administration Basics

User Access Administrators Only:• Hover on Administer, then User Access

from the left hand menu.


Administer Existing UserSearch for existing user by Last Name, Email, Role, and/or Organization


Administer Roles• Lists all roles assigned to this user and the

organizations those assignments apply to• Can add new or delete existing roles for this user• User may have roles at SEA level or LEA level

but not both


LEA RolesRole Description

LEA Data View Allows an LEA user to view unapproved items for their LEA; user cannot add or edit data but can only view.

User Access Administrator Allows an LEA user to administer other users in their LEA, adding and updating their roles in the new GME as needed.

LEA Update Allows an LEA user to edit their application. (This role is grant specific, for example – “LEA ESEA Consolidated Update”, “LEA CTE State Priority Update”, etc.).

LEA Business Manager Allows an LEA user to take actions associated with other LEA fiscal roles, such as inputting and updating applications, revisions (amendments), reimbursement requests and completion reports.

LEA Authorized Representative

Allows an LEA user to take actions associated with the LEA Program/Financial Director or Superintendent, such as final approval before submitting to ADE.


Create a Role

• Choose applicable LEA name from drop-down menu

• Choose applicable role and click “Create”

Your Organization Name Here


Removing Specific RolesClick the Administer Roles icon for the desired user

Click the Delete icon for the Role you wish to remove from that user

Confirm Deletion


Q&A

• Next Webinar September 11th 10 a.m. • Check GME home page for updates• Presentation Recording and Materials

Available on GME System under “Document Library” tab, look for “Webinar Presentations”


Documents

NEW GRANTS MANAGEMENT ENTERPRISE (GME) Completion Reports and User Access