New Hampshire Hiking Trip

May 18 – 22, 2017

Travel / Emergency / Camp Plan

21st Oshawa X-Vents

New Hampshire – USA

White Mountains Hiking Trip

May 18, 2017 to May 22, 2017-03-26

Emergency Plans

Emergency Contacts

Vehicles and Drivers

Medical Facilities

Itinerary

Travel Plans

Route Descriptions

Plan Prepared by Kyle Cormier – Venturer – 21st Oshawa

Vetted by Steve Lines – Scouter In Charge

New Hampshire Hiking Trip

May 18 – 22, 2017

Travel / Emergency / Camp Plan

21st Oshawa X-Vents

1. The Event Contact / Coordinator for the Camp is STEVE LINES. If there is a problem, the backup contact is

DARCY SCOTT

2. All activities that have been planned have been examined for risk in accordance with Scouts Canada’s

“BP&P, Section 10000” dated July 2008. There are no activities planned which are at an unreasonable risk for

the youth during this camp period.

3. Prior to the camp, all Registration forms held by the group will be reviewed by the appropriate person

(parents/guardians for youth; the person himself for adults) and they will be resigned in the appropriate

space. All persons attending the camp (youth, leaders, and parent volunteers) must have a copy of the Scouts

Canada Registration form left on file with the Coordinator. Statutory Declarations will be submitted by all

participants granting legal authority for medical decisions to STEVE LINES or DARCY SCOTT. Copies of

passports will be submitted by all participants, as well as proof of Out Of Province medical Insurance.

4. If it becomes necessary to contact any emergency services, the Group Commissioner shall be informed as

soon as possible, and an Incident Report Form {Section 20000 of BP&P dated May 2005} shall be submitted.

5. The nearest medical clinics to our route are detailed in the attached listing (Medical Facilities).

6. All persons attending this trip have been trained in First Aid and CPR. Leaders will be made aware of ALL

medications prescribed by a doctor at the beginning of the camp with written instructions about their use.

He/she is not authorized to prescribe any medications without permission of the parent/guardians or

competent medical authority. If competent medical authority is sought, the parents/guardians and Group

Commissioner shall be notified at the earliest opportunity.

7. Emergency communications

Leader’s Cell Numbers

o Tanya Abernathy- 1 (905) 926-7657

o Toni Moran- 1 (905) 439-9341

o Darcy Scott- 1 (905) 242-7305

o Steve Lines- 1 (905) 706-1183

Pinkham Notch Visitor Centre- 1 (603) 466-2721

Appalachian Mountain Club HQ- 1 (617) 523-0636

White Mountains Hostel – 36 Washington Street, Conway, New Hampshire 03818

o Phone 1 866 902 2521 info@wmhostel.com

New Hampshire State Police- 1 (603) 846-3333

North Conway Police Dept- 1 (603) 356-5715

8. A copy of the camp plan and emergency plan shall be left with the Group Commissioner – Deb Renouf

(905) 213-8687 / Patty Terry (416) 414-8815

Deb Renouf (905) 213-8687 / Patty Terry (416) 414-8815

9. There will be a full first aid kit available on site at all times. Additionally, in those outdoor activities where

appropriate, the designated first-aider or his/her designate will carry personal first aid kits as well as

emergency supplies as appropriate.

10. An action plan, appended to the end of this emergency plan, will detail the actions of the leaders after

foreseeable incidents such as an injured person, lost youth or adult, or vehicle accident. Any other actions

New Hampshire Hiking Trip

May 18 – 22, 2017

Travel / Emergency / Camp Plan

21st Oshawa X-Vents

shall be discussed with the leadership team and appropriate action shall be taken with the consensus of all

leaders. Also, a copy of the Emergency Plan and Action Plan shall be made available to parents/guardians by

request and a copy will be available at the camp.

ACTION PLANS IN THE EVENT OF EMERGENCY

This action plan states the actions that should be carried out in case of the following emergency situations.

Any emergency not listed below should be discussed with all leaders and a consensus developed on the

actions to be taken. If any of these actions are carried out, the Group Commissioner, and the

parents/guardians shall be informed at the earliest opportunity.

Injured Person / Medical Problem

The designated first-aider shall take control of the situation until medical personnel arrive. This person will:

Assess the nature of the accident and the extent of the injury or injuries.

Direct others to call for appropriate assistance and to manage the crowd.

Treat and/or oversee treatment of the casualty or causalities.

This is to be continued until medical personnel arrive.

Document and report the incident.

Evaluate the accident for future consideration.

Lost Youth or Adult

The Scouter-in-Charge shall control this situation. With the assistance of the others, this person will:

Immediately co-ordinate and conduct a local area search for the person, ensuring all of the other

youth are moved to a safe and secure area.

If after ten (10) minutes in the case of youth or twenty (20) minutes in the case for adult the

person is not found, the appropriate authorities shall be contacted.

Ensure that the Scouter-in-Charge, Group Commissioner, “At Home Emergency Contact” and the

Parents/Guardians of the youth are contacted immediately.

Ensure all remaining youth are kept safe.

Document and report the incident

Vehicle Accident

In the event of a Vehicle accident where personal injury or property damage is sustained, 911 is to be

contacted immediately.

First Aid is to be rendered wherever safe and appropriate

The safety and Security of Youth and Leadership not directly involved in the incident is to be attended

to.

At the first reasonable opportunity the following persons are to be notified (in no specific order)

o Emergency Contacts of family members of persons involved in accident

o At Home Contact (Deb Renouf (905) 213-8687 / Patty Terry (416) 414-8815)

o Scouts Canada . If the incident is of a serious nature, 1-800-339-6643.

Document and report the incident as per BP&P guidelines

New Hampshire Hiking Trip

May 18 – 22, 2017

Travel / Emergency / Camp Plan

21st Oshawa X-Vents

Nearest Medical Facilities / Hospital (24 hour ER Dept)

Saco River Medical –Walk In Clinic

AMC Pinkham Notch Visitor Center to Saco River Medical

7 Greenwood Avenue, Conway, NH Walk In - Monday to Friday 8am to 6pm, Saturday 8am to 4pm, Sunday 9am to 1pm

Map data ©2017 Google 10 km

New Hampshire Hiking Trip

May 18 – 22, 2017

Travel / Emergency / Camp Plan

21st Oshawa X-Vents

Memorial Hospital - North Conway - New Hampshire medical centres

Memorial Hospital -Emergency 24/7 -Walk In ­ Open 7 days a week 7am – 6:30pm

3073 White Mountain Highway, North Conway New Hampshire -

603­356­5461

1/1

Map data ©2017 Google 5 km

New Hampshire Hiking Trip

May 18 – 22, 2017

Travel / Emergency / Camp Plan

21st Oshawa X-Vents

Travel Plans

The youth will travel in Leader vehicles. THE ROUTE WILL BE AS NOTED IN THE MAPS ON THE

FOLLOWING PAGES

Leader Vehicles

Darcy Scott

o Black / Chevy / Equinox / BPPC 377

Brigetta Balling

o White / Volkswagon / Golf ARSC379

Steve Lines

o Dark Blue/ Dodge / Caravan / BZNT 954

Tanya Abernethy

o Blue / Honda / Civic / BXJH 859

Trip Itinerary

May 18 3:30 pm – Scouter Darcy’s – 933 Grandview N, Oshawa

May 18 Proulty Beach Campground

May 19 1st Hike

May 19 To Be Determined

May 20 2nd Hike

May 20 To Be Determined

May 21 3rd hike

May 21 To Be Determined

May 22 9:00am/ Arrive in Oshawa at about 8:00pm

NOTE ABOUT DAILY ACTIVITY:

WEATHER AND TRAIL CONDITIONS CHANGE QUICKLY IN THE WHITE MOUNTAINS. HIKES AND

OUTINGS WILL BE DETERMINED BASED UPON THE WEATHER AND TRAIL REPORTS THAT ARE

AVAILABLE 12 HOURS BEFORE OUR HIKES.

DAILY TRIP PLANS WILL BE SENT ELECTRONICALLY EACH MORNING TO OUR ‘AT HOME CONTACT’ -

DEB RENOUF (905) 213-8687 / PATTY TERRY (416) 414-8815 (GROUP COMMISSIONER)

AT THE END OF EACH DAY, AND NO LATER THAN 7PM - WE WILL ALSO CHECK IN WITH OUR ‘AT HOME

CONTACT’ - DEB RENOUF (905) 213-8687 / PATTY TERRY (416) 414-8815 (GROUP

COMMISSIONERS)

A TRIP PLAN WILL ALSO BE LEFT WITH THE DESK STAFF AT THE WHITE MOUNTAIN HOSTEL

New Hampshire Hiking Trip

May 18 – 22, 2017

Travel / Emergency / Camp Plan

21st Oshawa X-Vents

Travel Plans

Oshawa to Newport Vermont – Thursday night camp Prouty Beach Campground

Address - 286 Prouty beach Rd, Newport, Vermont

Phone Number- 1 (802) 334-7951

New Hampshire Hiking Trip

May 18 – 22, 2017

Travel / Emergency / Camp Plan

21st Oshawa X-Vents

Friday - Newport Vermont To White Mountain Hostel – Conway NH

White Mountain Hostel

Address- 34 Washington St, Conway, New Hampshire

Phone Number- 1 (866) 902-2521

New Hampshire Hiking Trip

May 18 – 22, 2017

Travel / Emergency / Camp Plan

21st Oshawa X-Vents

Route Home on final day of trip.