New NOTICE & AGENDA RENO-TAHOE AIRPORT AUTHORITY … · 2018. 3. 29. · Reno-Tahoe Airport Authority Agenda August 12, 2014 Planning & Construction Committee Meeting Page 2 2. Project

BOARD OF TRUSTEES PRESIDENT/CEO Nat Carasali, Chairman Marily M. Mora, A.A.E Andy Wirth, Vice Chair EXECUTIVE VICE PRESIDENT/COO Rick Murdock, Secretary Dean E. Schultz, A.A.E Dr. Kosta Arger, Treasurer GENERAL COUNSEL *** Bill Eck Ann Morgan, Fennemore Craig Jones Vargas * Jerry Hall CLERK OF THE BOARD Steve Katzmann Cindy Riddell (Interim) ** Bob M. Larkin *** Adam Mayberry * Chair of Planning & Construction Committee ** Vice Chair of Planning & Construction Committee *** Member of Planning & Construction Committee

NOTICE & AGENDA RENO-TAHOE AIRPORT AUTHORITY

PLANNING & CONSTRUCTION COMMITTEE MEETING

DATE & TIME: Tuesday, August 12, 2014

10:00 a.m. (or immediately following the Finance & Business Development Committee meeting)

LOCATION: Reno-Tahoe International Airport Administrative Offices, Conference Rooms A-B Reno, Nevada AGENDA:

I. Approval of meeting minutes

1. Approval of meeting minutes from June 10, 2014

II. Public Comment (limited to 3 minutes) III. Presentations

1. None

IV. Monthly Construction and Planning Projects, including:

1. Board Action Items

A. Authorization for the President/CEO to execute a Professional Services Agreement for design services for the Central Disposal Facility Upgrade Project at the Reno-Tahoe International Airport, with H & K Architects, in the Amount of $122,350

B. Authorization for the President/CEO to award Bid 14/15-01, Public Works

Project WA-2014-259, for replacement of Avis building roof, with Frank Lepori Construction, Incorporated, in the amount of $131,632

Reno-Tahoe Airport Authority Agenda August 12, 2014 Planning & Construction Committee Meeting Page 2

2. Project Status Items a. Staff Report on the Phase 17 Apron Project at Reno-Tahoe International

Airport [Construction] b. Staff Report on the Runway 16L-34R Touchdown Areas Rehabilitation Project

at Reno-Tahoe International Airport [Construction] c. Staff Report on the Central Disposal Facility Upgrade Project at Reno-Tahoe

International Airport [Construction] d. Staff Report on the Pavement Management System Program at Reno-Tahoe

International Airport [Construction] e. Staff Report on the Taxiway ‘C’ Reconstruction Project at Reno-Stead Airport

[Construction] f. Staff Report on the Sound Insulation Program at Reno-Tahoe International

Airport [Planning] g. Staff Report on the Geographic Information System Project at Reno-Tahoe

International Airport [Planning]

V. General Committee comments, questions & items for future Committee meetings

VI. Public Comment (limited to 3 minutes)

VII. Adjournment Items will not necessarily be considered in the sequence listed. This meeting may be continued if all of the items are not covered in the time allowed. If the meeting is to be continued, the time and place will be announced at the end of the portion of the meeting to be continued.

Supporting Material: The designated contact to obtain supporting material is the Clerk of the Board, P.O. Box 12490, Reno, NV, 89510 or 775-328-6410. Supporting material is also available at the Reno-Tahoe Airport (Administrative Offices) and at the scheduled meeting. Members of the public who are disabled and require special accommodations or assistance at the meeting are requested to notify the Clerk of the Board in writing at P.O. Box 12490, Reno, Nevada 89510 or by calling (775) 328-6410 prior to the meeting date.

THIS NOTICE HAS BEEN POSTED AT THE FOLLOWING LOCATIONS: 1. Airport Authority Administrative Offices – 2001 E. Plumb Lane, Reno 3. Reno City Hall – One East First Street, Reno 2. Washoe County Administrative Offices – 1001 E. 9th Street, Reno 4. Sparks City Hall – 431 Prater Way, Sparks

*** These draft minutes have not yet been approved and are subject to revision at the next regularly scheduled meeting. ***

PLANNING & CONSTRUCTION COMMITTEE MEETING MINUTES

June 10, 2014 @ 10:14 a.m. Conference Room A/B

MEMBERS PRESENT: ALSO PRESENT: Jerry Hall, Chair Dean Schultz, A.A.E. Bob Larkin, Committee Member Executive Vice-President/COO Nat Carasali, Alternate Committee Member Ann Morgan, General Counsel Steve Katzmann, Alternate Committee Member Dan Bartholomew, A.A.E. Adam Mayberry, Board Chair Lissa Butterfield Tina Iftiger Dave Lazo, P.E. Jamie McCluskie Trish Tucker Linda Shields, Atkins North America Elizabeth Fielder, Fennemore, Craig, Jones & Vargas Burnham Moffat, Public Attendee MEMBERS ABSENT/EXCUSED: Andy Wirth, Vice Chair Bill Eck, Committee Member I. Approval of meeting minutes from May 13, 2014

Motion was made by Trustee Larkin, seconded by Trustee Carasali and the Committee unanimously approved the May 2014 minutes.

II. Public Comment (limited to 3 minutes)

None

III. Presentations 1. Informational Presentation -- Central Disposal Facility Program Study [Dave

Lazo, Engineering] Dave Lazo provided an informational PowerPoint presentation regarding the Central

Disposal Facility (CDF) Program Study. The project is for the improvement of the existing CDF to maintain an adequate level of service and capacity for airline ground service equipment operations. It is also to ensure compliance with sanitation and environmental standards for wastewater and glycol disposal. The improvements will consist of building expansion, site work, structural modifications, roof and door replacement, larger sand/water interceptor installation, replacement of plumbing, electrical, water systems, and mechanical

RTAA Planning & Construction Committee Meeting June 10, 2014 – Minutes

Page 2 of 8

equipment. A $1.5 million project budget was approved under Passenger Facility Charge Number 11 (PFC-11). The program study consisted of an evaluation of CDF operation requirements, functionality and condition of the existing facility. It also included document review, site investigation and stakeholder interviews. Four alternate proposals were created for the expansion and/or replacement of the existing CDF. Budget estimates were generated for the four alternates. The existing 960 square foot facility was constructed in 1992 and included three interior bays, equipment room and exterior wash pad. It was remodeled in 1997 which consisted of combining two disposal bays, modifying doors and relocating the glycol dump to the exterior pad. The facility is made of Concrete Masonry Unit (CMU) walls, a wood framed roof with single-ply membrane and metal parapet. The existing building systems that need to be addressed are:

• Overhead Doors Issues with height and age • Disposal Bay Grinder pump, wash down system

and door interlocks need to be replaced • Limited Capacity Add second disposal bay • Electrical System Needs replacement and separation

from water recycling equipment • Sand/Oil Interceptor Undersized and requires plumbing

modifications

The program study came up with four expansion and/or replacement options for the CDF project.

Alternate 1: 448 square foot expansion on the west side of the existing CDF.

Alternate 2: 448 square foot expansion on the east side of the existing CDF. Alternate 3: Demolition of existing facility and construction of a 1,408 replacement facility in current location. Alternate 4: Demolition of existing facility and construction of a 1,408 replacement facility in a north-south orientation of existing site. The configuration, features, and operational issues of the alternates were presented. Additionally, benefits and disadvantages of the alternates contained in the Program Study were discussed. Staff provided a chart showing the comparative cost estimates for the alternates. Alternates 1 and 2 are within the program budget and Alternates 3 and 4 which are for completely new construction exceeded the budget. On this basis Alternate 3 and 4 were


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eliminated. Alternate 1 was determined to be the preferred alternate for design due to its superior functionality. The next steps include requesting H & K Architects to prepare a fee proposal for design services for the preferred Alternate 1 and approval of a professional services agreement for these design services which will be brought for Board consideration at the July 2014 Board Meeting. In response to questions from the Committee, Staff explained that the funding for this project is coming from PFC 11 which is already approved and can only be used for capital improvements. Additionally, if the existing CDF was not expanded or renovated under this project, many of the existing building systems would require replacement in the next few years. As this was an informational presentation, no Committee action was necessary.

2. Informational Presentation – Stead T/EOC Budget Summary [Dave Lazo,

Engineering] Dave Lazo provided an informational PowerPoint presentation regarding the final Stead

Terminal/Emergency Operations Center (EOC) Budget summary now that the project is fully completed.

Staff started with a review of the baseline budget that was approved at the time of

contract award. It was noted that the estimate at completion forecast was monitored closely throughout the construction of the project. Staff reviewed the final budget summary with the committee. Actual expenses were compared to the baseline budget. Contract metrics, including contingency expenditures, allowances, shared savings and potential change orders were summarized. The cost variance of the total program including soft costs was $255,819 (4.2%) under budget.

As a result, the program came in under budget and completed on schedule with the

grand opening taking place on December 16, 2013. In response to a question from the Committee, Staff explained that the Nevada Institute

of Autonomous Systems is renting space in the upper level of the building at market rate and they may need additional space in the future.

As this was an informational presentation, no Committee action was necessary.

3. Informational Presentation – Construction Manager at Risk Project Delivery

[Linda Shields, Atkins North America] Linda Shields, Atkins North America, provided an informational PowerPoint

presentation regarding the Construction Manager at Risk (CMAR) Project Delivery. The Owner contracts separately with the Architect, the Owner’s Representative (OR)

and the CMAR. The Architect, Owner’s Representative and the CMAR are selected on


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a qualifications based process. The CMAR is brought into the process early to collaborate with the Owner and Owner’s Representative during the pre-construction services phase. Upon completion of the design, the project is issued by the CMAR for bidding by subcontractors and self-performed work. The construction contract is then finalized based on the results from the bids.

The CMAR pre-construction services contract is executed at the start of the design

phase of a contract. As the Architect proceeds with design development, design reviews and independent CMAR and Owner cost estimates are performed.

The CMAR acts as the general contractor for the project. As part of the bidding

process, the CMAR advertises for subcontractor qualifications, issues bid packages, conducts the pre-bid meeting, bids self-performed work, holds the bid opening meeting and evaluates the bid information under the observation of the Owner and Owner’s representative.

The CMAR method utilizes a guaranteed maximum price (GMP) contract. The GMP is

made up of subcontracts and self-performed work for construction costs, general conditions, allowances, CMAR contingency, bonds and insurance, overhead and profit. Allowances are included in the GMP and are for variable quantity work and unforeseen conditions. Types of work that may have uncertainty in them may include: permits, agency reviews, hazardous material abatement, dewatering, over excavation and underground utilities. All allowance expenditures require Owner approval. CMAR contingency is also included in the GMP and is pre-determined by the Owner. Contingency expenditures require Owner approval. Payment is only made on actual amounts used.

The shared savings provision is an incentive to reduce costs of general conditions and

CMAR self-performed work. There is a cap on the CMAR’s share which is pre-determined by the Owner and is stipulated in the contract. All unexpended allowances and CMAR contingency are not subject to shared savings and revert to the Owner.

The Owner contingency is not included in the GMP and is reserved by the Owner for

unforeseen conditions and Owner directed changes. The advantages of using the CMAR project delivery system include collaboration of the

Owner, Architect, OR and CMAR for design input, constructability, cost estimating, value engineering, scheduling and phasing. The CMAR process reduces change orders and cost exposure to both Owner and CMAR.

In response to a question from the Committee, Ms. Shields explained that cost savings

with the CMAR process over traditional methods are significant. Additionally, there are greater cost savings in vertical projects compared to horizontal construction due to the complexity of vertical projects.



Page 5 of 8

4. Informational Presentation – Update on Municipal & Regional Planning Coordination [Jamie McCluskie, Planning & Engineering]

Staff provided an informational PowerPoint presentation regarding the municipal and

regional planning coordination with respect to the land development process at the Reno-Stead Airport (RTS) in conjunction with the Master Developer Request for Qualifications (RFQ) for RTS. Staff has held multiple meetings with the City of Reno (City) and Truckee Meadows Regional Planning Agency (TMRPA). The objectives of the meetings were: evaluate ways to optimize the land development process and work concurrently to facilitate the Request for Qualifications (RFQ) currently being solicited by Economic Development.

As far as the City of Reno is concerned, it only requires a standard review of a project

when there is no regional impact. It is reviewed and approved using the City’s Municipal Code (Table 18.08-6B) and the City determines whether it is a principal use subject to discretionary review, the special use permit process or the site plan review approval process. Current zoning for Reno-Stead Airport (RTS) is “Reno-Stead Airport Regional Center” Planning Area Overlay Zoning District (RSARC). City staff indicated that this is currently the most flexible zoning for the area possible. The City indicated that the base zoning is Mixed Use. However, the overlay district allows the RTAA to also choose other zoning districts such as Industrial or Industrial/Commercial. The zoning determination is flexible and determined on a project by project basis.

The TMRPA approval requirements are only triggered when a project is of regional

significance (PRS). Staff described the criteria that would need to be met before a project would be designated as one of regional significance. The presentation noted, a project would need to trigger very high thresholds to be designated PRS. It was disclosed, that at a minimum, a PRS analysis would require studies on water, sewer and traffic. It was noted in the meetings that the best chance of getting PRS approval would be with an actual or tangible project.

At this point, Staff is still working on the RFQ process and will coordinate with the

RFQ respondent if a PRS is necessary. In response to a question from the Committee, Staff did discuss the Planned United

Development (PUD) handbook process with City of Reno. Staff indicated that they discussed this issue with Claudia Hanson, Planning Manager. Ms. Hanson indicated that the current zoning RSARC was the most flexible and less restrictive than the PUD handbook process.



Page 6 of 8

IV. Monthly Construction and Planning Projects, including:

1. Board action items A. #14(06)-26 Authorization for the President/CEO to award a Construction Contract

for the 2014 Landside Pavement Maintenance Project at Reno-Tahoe International Airport with Sierra Nevada Construction, in the amount of $352,007 [Construction]

Staff provided an informational PowerPoint presentation regarding the

project. This action authorizes the award of a construction contract for the 2014 Landside Pavement Maintenance project at the Reno-Tahoe International Airport.

This contract will provide for the pavement reconstruction of the northwest

portion of the public parking lot south of the parking structure. The pavement reconstruction was identified as the highest priority in the pavement management system. Stantec Consulting generated plans and specifications for this Phase 3 work as was authorized by the Board in November 2011.

This project was publicly advertised in May 2014 and bids were opened on

June 5, 2014. The low, responsive and responsible bidder was Sierra Nevada Construction in the amount of $352,007. The basis of award for the contract is the base bid only with no additive alternatives. The bids were reviewed for conformance with the bid requirements and recommendation is made to award the contract to Sierra Nevada Construction. Award of the contract will occur at the June 2014 Board meeting. The project is anticipated to be completed in September 2014.

The project is funded by the FY 2014-15 Capital Projects budget in the

amount of $376,500, augmented by $200,000 from the FY 2013-14 CIP budget. The aggregate budget is $576,500, with $380,000 allocated for construction.

In response to a question regarding a newspaper article, staff clarified that

the project has not started yet; however, the area has been blocked off which will allow time for existing parked vehicles to leave the area by the end of the month. At that time, the resurfacing will begin.

A brief discussion ensued regarding the necessity of keeping this action

item (IV.1.A.) separate from the next action item (IV.1.B) which is for the approval of Amendment 1 to the Professional Services Agreement (PSA) for the 2014 Program Management and Construction Management (PM/CM) services with Atkins North America. The amendment adds construction management services to the Atkins 2014 Annual Work Plan for the 2014 Landside Pavement Maintenance (Phase 3) work. It was indicated that it is necessary for the two action items to be kept separate as


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they are separate contracts; however, the Committee is allowed to open Action Item IV.1.B along with this item and to entertain one motion for approval of both items.

Following discussion, Chair Hall opened Action Item IV.1.B for discussion

and recommendation. Motion was made by Trustee Larkin, seconded by Trustee Carasali and the

Committee unanimously recommended that both this item (IV.1.A.) and the following item (IV.1.B.) be forwarded to the Board for approval at the upcoming Board meeting.

B. #14(06)-27 Authorization for the President/CEO to execute Amendment No. 1

(2014 Landside Pavement Maintenance Project) to the Professional Services Agreement for the 2014 Annual Program Management and Construction Management Services for the Airport Capital Improvement Plan at Reno-Tahoe International Airport and Reno-Stead Airport, with Atkins North America, in the Amount of $68,500, for a Total Amount of $108,500[Construction]

This action item was opened as noted above, discussed and moved forward

for approval with the above item (IV.1.A.).

2. Project Status Items a. Staff Report on the Phase 17 Apron Project at Reno-Tahoe International Airport

[Engineering/Construction] This item was summarized in the monthly Project Status Report which was included in

the monthly Board Packet. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.

b. Staff Report on the Runway 16L-34R Touchdown Areas Rehabilitation Project at Reno-

Tahoe International Airport [Engineering/Construction] This item was summarized in the monthly Project Status Report which was included in


c. Staff Report on the Central Disposal Facility Upgrade Project at Reno-Tahoe

International Airport [Engineering/Construction] This item was summarized in the monthly Project Status Report which was included in

the monthly Board Packet as well as being discussed during the above informational presentation. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.

d. Staff Report on the Pavement Management System Program at Reno-Tahoe

International Airport [Engineering/Construction]


Page 8 of 8

This item was summarized in the monthly Project Status Report which was included in

the monthly Board Packet as well as being discussed during the above two Board action items. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.

e. Staff Report on the Reno-Stead Terminal/Emergency Operations Center Project at

Reno-Stead Airport [Engineering/Construction] This item was summarized in the monthly Project Status Report which was included in

the monthly Board Packet as well as being discussed during the above informational presentation. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.

f. Staff Report on the Taxiway ‘C’ Reconstruction Project at Reno-Stead Airport

[Engineering/Construction]

This item was summarized in the monthly Project Status Report which was included in the monthly Board Packet as well as being presented in the above Board action items. As there were no additional updates or questions regarding the information submitted, this item was not discussed further.

g. Staff Report on the Sound Insulation Program at Reno-Tahoe International Airport

[Planning] This item was summarized in the monthly Project Status Report which was included in


V. General Committee comments, questions & items for future Committee meetings

None. VI. Public Comment (limited to 3 minutes)

None.

VII. Adjournment

The meeting was adjourned at 11:45 a.m.

*** These draft minutes have not yet been approved and are subject to revision at the next regularly scheduled meeting. ***

Board Memorandum Reno-Tahoe Airport Authority

Date: August 6, 2014 Memo #14(08)-38 To: Chairman & Board Members For: August 14, 2014 Board Meeting From: Marily M. Mora, A.A.E., President/CEO Subject: AUTHORIZATION FOR THE PRESIDENT/CEO TO EXECUTE A

PROFESSIONAL SERVICES AGREEMENT FOR DESIGN SERVICES FOR THE CENTRAL DISPOSAL FACILITY UPGRADE PROJECT AT THE RENO-TAHOE INTERNATIONAL AIRPORT, WITH H+K ARCHITECTS, IN THE AMOUNT OF $122,350

STAFF RECOMMENDATION Staff recommends that the Board authorize the President/CEO to execute a Professional Services Agreement (PSA) for design services for the Central Disposal Facility Upgrade project at Reno-Tahoe International Airport with H+K Architects, in the amount of $122,350. PURPOSE This action requests authorization for the President/CEO to execute a Professional Services Agreement (PSA) for design services for the Central Disposal Facility Upgrade project at Reno-Tahoe International Airport with H+K Architects. This action is in support of the Strategic Priorities of Increasing Air Service and Economic Development and the Guiding Principles of Air Service Development and Environmental Responsibility as identified in the Reno-Tahoe Airport Authority FY 2014-18 Comprehensive Strategic Plan. BACKGROUND The Central Disposal Facility (CDF) is primarily used by airlines and other airport tenants for the disposal of aircraft waste water, ground service vehicle washing, and glycol disposal by RTAA Airfield Maintenance. The facility is on airport property, north of Concourse “C” and adjacent to Gate 155 (see attached Exhibit A). The building was constructed in 1992 and is approximately 960 square feet. The facility consists of two enclosed bays for waste water disposal and vehicle washing. Additionally, there is an exterior glycol disposal pad and vehicle wash rack. Ancillary facility systems include disposal grinder pumps, high pressure water and steam cleaning equipment, and overhead doors with interlock sensors. In order to increase capacity and replace aging facility systems, the expansion and upgrade of the CDF was approved by the airlines as part of the PFC 11 program. This project will provide an additional disposal bay, replace overhead doors, roofing, electrical system, grinder pumps, and sand / water separators. The exterior glycol disposal pad and vehicle wash rack will be relocated to improve vehicle access and circulation on the constrained site.

Central Disposal Facility Upgrade - PSA (Design) #14(08)-38 August 14, 2014 Board Meeting Page 2 In September 2013, the RTAA issued a Request for Qualifications (RFQ) for architectural services for the planning, programming, and design of the CDF upgrade. The RTAA evaluation committee chose H+K Architects through a Qualifications Based Selection (QBS) process to perform these services. The RFQ contained the following components for the services; Phase 1 - Program Study, Phase 2 - schematic design, preliminary cost estimates, and an assessment of constructability, Phase 3 – design development of plans and specifications for construction. An initial agreement was executed with H+K Architects for Phase 1 and 2 services (i.e. Planning and Program Study) for the amount of $19,500, by Administrative Award on December 2, 2013. The Program Study issued on March 14, 2014, evaluated four design options (Alternates 1-4) and provided conceptual level cost estimates for each. Extensive stakeholder meetings were conducted to define facility requirements with Airline Station Managers as well as RTAA Facilities and Operations personnel. Regulatory issues for waste water and glycol disposal were investigated as part of the study to determine system capacity and environmental compliance. The Program Study evaluated the existing site conditions and components of the existing facility (see attached Exhibit B) and the operational requirements discussed with the stakeholders. This information was the basis for generating design options (Alternates 1-4) and recommendations in the report. Alternate 1 expands the existing facility to the west and Alternate 2 expands to the east. Alternates 3 and 4 are complete reconstruction of the existing facility, with different orientations at the existing site. An assessment was made to identify other site locations within 1,500 feet of the terminal concourses; however, no alternate location was operationally viable due to access and space limitations. DISCUSSION The findings of the Program Study were presented at the June 10, 2014 Planning and Construction Committee meeting. Alternate 1 was the preferred option, as it met the operational requirements and provided better vehicle circulation and building configuration. Alternate 2 was considered to have a less desirable building configuration and presented vehicle circulation issues. Alternates 3 and 4 for complete reconstruction exceeded the program budget and presented significant operational issues during construction. With the consensus of Alternate 1 as the preferred concept, H+K Architects was then requested to provide a fee proposal for design services. The fee was subsequently negotiated for design services consisting of architectural and engineering design development, construction specifications, product technical specifications, construction and contract documents, cost estimates, phasing plan, operational contingency plan, and project schedule. Periodic technical reviews, stakeholder coordination, and presentations are also included. Final contract documents shall be issued for permitting and construction bid purposes.

Central Disposal Facility Upgrade - PSA (Design) #14(08)-38 August 14, 2014 Board Meeting Page 3 Program Management/Construction Management services are not included and will be procured separately with Atkins North America (PM/CM Company of Record). Table 1 below is an estimate of the total program costs:

Table 1 – Project Estimate At Completion

Design Construction Management Construction

Other Direct Costs

Estimate At Completion

$122,350

$125,000 $1,200,000 $52,650 $1,500,000

Other Direct Costs include, but are not limited to, permits, utility company fees, environmental testing, legal advertisements, printing, and administrative costs. Environmental remediation is a standard exclusion in these contracts and is not anticipated as part of this project estimate. The Estimate At Completion (EAC) is a preliminary estimate for budgetary purposes only. This estimate will be revised with the content of the design documents, construction schedule, and actual construction bids. The EAC amount is currently used for programming of project funds in the Passenger Facility Charge (PFC 11) program. FISCAL IMPACT This agreement for design services in the amount of $122,350 is funded by the Passenger Facility Charge (PFC 11) program. The project budget is $1,500,000, with $122,350 allocated for design services. COMMITTEE COORDINATION This item is scheduled to be presented at the August 12, 2014 Planning and Construction Committee meeting. RECOMMENDATION It is hereby recommended that the Board adopt the following motion: “It is hereby moved that the Board authorize the President/CEO to execute a Professional Services Agreement for design services for the Central Disposal Facility Upgrade Project, with H+K Architects, in the amount of $122,350 and authorize the President/CEO, or her designee, to sign.” MMM/dl/cr

RUNWAY 16R/34L

RUNWAY 16L/34R

CONCOURSE C

RENO – TAHOE INTERNATIONAL AIRPORT CENTRAL DISPOSAL FACILITY UPGRADE

TERMINAL BUILDING

RUNWAY 7/25

GATE 155

CENTRAL DISPOSAL FACILITY

RENO – TAHOE INTERNATIONAL AIRPORT EXISTING CENTRAL DISPOSAL FACILITY

(EXHIBIT B)

EXISTING CENTRAL DISPOSAL FACILITY

VEHICLE WASH BAY

DISPOSAL BAY

GLYCOL DISPOSAL PAD

EQUIPMENT ROOM

Board Memorandum Reno-Tahoe Airport Authority

Date: August 6, 2014 Memo #14(08)–39 To: Chairman & Board Members For: August 14, 2014 Board Meeting From: Marily M. Mora, A.A.E., President/CEO Subject: AUTHORIZATION FOR THE PRESIDENT/CEO TO AWARD BID 14/15-

01, PUBLIC WORKS PROJECT WA-2014-259, FOR REPLACEMENT OF AVIS BUILDING ROOF, WITH FRANK LEPORI CONSTRUCTION, INCORPORATED, IN THE AMOUNT OF $131,632

STAFF RECOMMENDATION Staff recommends Board approval for the President/CEO to execute a contract for the roof replacement on the Avis Building located at the Reno-Tahoe International Airport to the low, responsive, and responsible bidder, Frank Lepori Construction, Incorporated, in the amount of $131,632. PURPOSE This action will authorize the award of a contract for approximately 5,000 square feet of roof replacement on the Avis rent-a-car storage and maintenance building located at the Reno-Tahoe International Airport (see attached Exhibit A). The contract also includes removing the existing windows in the light well of the lobby entrance, replaces these windows with a stucco wall, and roofing this entry area. This action is in support of the Guiding Principles of Safety and Security and Customer Service and the Board Strategic Priority - Facilitate Economic Development at both airports of the Board adopted Fiscal Year (FY) 2014-2018 Comprehensive Strategic Plan. BACKGROUND In April 2012, Applied Management Engineering Incorporated was awarded a contract to perform roof inspection assessments, to provide life cycle cost projections, and prepare a repair priority list for all Airport Authority rental car buildings. The roof on the building located at 1625 National Guard Way, currently occupied by Avis, at Reno-Tahoe International Airport is demonstrating signs of eminent failure due to its age and the buildup of layers of roofing products. Regular maintenance efforts have been performed in an attempt to prolong the life of the roof with the application of an aluminum coating and mastic over the cracked roofing material. The roof is currently 21+ years old and replacement is now recommended to protect the building as well as the tenant office contents contained therein. As a part of this project, the contractor will also remove the existing windows in the light well of the lobby entrance and replace the opening with a stucco wall and then roof this area. A Professional Services Agreement was executed with Paul Cavin Architect LLC in March of 2014 for the provision of permanent roof replacement design, deck pull-out testing, specifications and drawings for competitive bidding, and provision of pre-bid assistance for the project. The roofing system specified for this action is a Single Ply Membrane Product, consistent with roofing products installed on other RTAA facilities.

Roof Replacement – Avis Building #14(08)–39 August 14, 2014 Board Meeting Page 2 DISCUSSION The Invitation to Bid was issued on June 27, 2014. The bid was advertised on July 1, 2014, in the Reno Gazette-Journal. To supplement legal advertising, staff published the bid invitation on the Authority’s website. Six bidders attended the mandatory pre-bid meeting held on July 9, 2014, and were thus eligible to bid. One bid was received in good order and opened on July 23, 2014. Staff evaluated the bid received for conformance to specifications. Following this review, staff is recommending award to Frank Lepori Construction, Incorporated as the low, responsive, and responsible bidder. Warranties applicable to this contract are as follows:

• Two (2) year contractor warranty on materials and workmanship. • Primary roof manufacturer’s ten (10) year no dollar limit on labor and material, and; • Twenty (20) year warranty for prefinished metal finish.

All warranties commence upon the date of written acceptance of the completed work by the Airport Authority. COMPANY BACKGROUND Frank Lepori Construction, Incorporated was founded in 1985 and is incorporated in the State of Nevada. Lepori is a general contractor that currently employs more than 40 individuals and performs work in the Reno, Sparks, Carson City and Lake Tahoe areas. FISCAL IMPACT The Avis Building Roof Replacement Project was budgeted in the adopted Fiscal Year 2013-14 Capital Projects budget. The budget for this Project was in the amount of $168,750. This project is being funded using Customer Facility Charge (CFC) revenues. These revenues are generated by a $1.25 fee, started in August 2012, assessed to rental car customers based on each rental car transaction day. These fees are dedicated to funding property management of the Quick Turnaround Facility and major repairs and improvements to all Authority-owned rental car facilities. The rental car companies are responsible for the on-going day-to-day maintenance costs associated with this project. This project has no impact on airline rates, fees, and charges. The Professional Services Agreement with Paul Cavin Architect LLC for the design, testing, and specifications as discussed above resulted in an expenditure in the amount of $7,000 for this project. Combining the design fees and construction bid submitted by Frank Lepori Construction, Incorporated, the total costs are $138,632 with an estimated savings in the amount of $30,118 as compared to the original budget. COMMITTEE COORDINATION This item is scheduled for presentation at the August 12, 2014 Planning and Construction Committee meeting.

Roof Replacement – Avis Building #14(08)–39 August 14, 2014 Board Meeting Page 3 RECOMMENDATION Staff recommends that the Board adopt the following motion: “It is hereby moved that the Board authorize the President/CEO, or her designee, to award a contract for the roof replacement on the Avis Building located at the Reno-Tahoe International Airport to the low, responsive, and responsible bidder, Frank Lepori Construction, Incorporated, in the amount of $131,632 and authorize the President/CEO, or her designee, to sign.” MMM/jahcr

RENO – TAHOE INTERNATIONAL AIRPORT AVIS ROOF REPLACEMENT PROJECT

TERMINAL BUILDING

AVIS ROOF REPLACMENT

GA WEST

HYATT PLACE

NEVADA AIR NATIONAL GUARD

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RENO-TAHOE AIRPORT AUTHORITY PLANNING AND CONSTRUCTION COMMITTEE

PROJECT STATUS REPORT AUGUST 2014

Reno-Stead Airport Projects

Taxiway ‘C’ Reconstruction Project (Stead) The project consists of reconstruction of approximately 25,000 square yards of asphaltic concrete (AC) pavement of the existing taxiway between Runways 8-26 and 14-32. The work consists of demolition, excavation, stabilizing fill and base material placement, utility relocation, asphalt pavement, drainage, and taxiway edge lighting system installation. The AIP grant offer for design services was issued by the FAA on August 8, 2013. The Professional Services Agreement for design services with Wood Rodgers, for $345,500 was approved at the February 2014 Board meeting. The design kick off meeting was conducted on April 23, 2014. A Basis of Design review meeting was conducted May 28, 2014 to validate design criteria. The 60% design review was conducted on June 27, 2014 and the final review was conducted on July 18, 2014. The construction documents (plans and specifications) were issued for bid on July 24, 2014, with the bid opening date scheduled for August 13, 2014. Construction is contingent upon a subsequent AIP grant offer from the FAA and RTAA Board approval in September. If the grant offer for this project is provided in the late summer or fall, the construction work may be deferred to the spring of 2015, to avoid excavation during the winter months.

Reno-Tahoe International Airport Projects Apron Reconstruction (Phase 17) Project The AIP grant offer was issued by the FAA on September 17, 2013. The construction contract with Q&D Construction, approved by the Board in April 2013 for $2,782,052, was subsequently issued for award and was scheduled for construction starting spring 2014. A Pre-Construction meeting was conducted and a limited Notice To Proceed was issued for material and equipment procurement. A separate Notice To Proceed for construction was issued for March 24, 2014. The project consists of reconstruction of approximately 13,320 square yards of concrete pavement in the air cargo ramp area. The work consists of demolition, excavation, asphalt treated base placement, formwork, and concrete placement. The project also includes widening dimensions of a taxilane which will enable a 767-300 aircraft to better utilize the apron and cargo area. Extensive stakeholder coordination meetings have been conducted with RTAA Operations, airlines and FAA Air Traffic regarding schedule and logistics for this project. The Safety Risk Management (SRM) program for this project was conducted by the FAA with project stakeholders on January 23, 2014. Concrete pavement demolition was conducted from March 26 to 29, 2014. New concrete placement was completed on June 9, 2014. The project was completed on July 2, 2014 and the new apron pavement was opened for the AmeriJet B-767 air cargo operations commencing on July 8, 2014.

Planning & Construction Committee Project Status Report – August 2014

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Runway 16L-34R Touchdown Areas Rehabilitation Project The bid opening was conducted on May 7, 2013. The award of the construction contract to Granite Construction Company, in the amount of $2,162,693 was approved at the July 2013 Board meeting. A Pre-Construction meeting was conducted and a limited Notice To Proceed was issued on December 30, 2013 for material and equipment procurement. A separate Notice To Proceed for construction was issued on April 14, 2014. The project consists of the demolition and reconstruction of portions of runway concrete pavement, requiring closure of Runway 16L-34R during construction. Initially, due to AIP grant funding constraints known at the time, the contract approved in July 2013 consisted of the base bid and bid alternate 1 only. The overall program consists of the base bid and bid alternates 1 through 11, for a total program estimate of $7,300,000. The remaining work areas would be implemented as additional AIP funding became available on a multi-year basis. Subsequently, an AIP grant offer in the amount of $5,756,250 was issued by the FAA on September 24, 2013, which included additional FAA discretionary funds to address all bid alternates. Commensurate with the additional grant funding provided by the FAA, bid alternates 2 through 11 were awarded as Change Order No. 1 at the October Board meeting, in the amount of $3,033,570, for a total of $5,196,263. Work area alternates 2 through 11 will require an additional 60 days of construction, for a total of 175 days of runway closure. Project coordination meetings were conducted with RTAA, Airline, FBO, FAA, TSA, US Customs, and RTIA Users Group stakeholders on November 7, 12, and 18, 2013. These initial meetings presented the tentative schedule, work areas, and airfield impacts associated with the RTIA 2014 construction program. Stakeholder input and coordination of issues were documented in the meeting summary which was distributed to stakeholders. Additional follow up meetings were conducted with the RTIA Users Committee on February 10 and the Airline Station Managers on February 18, March 18, and April 15, 2014. The Safety Risk Management (SRM) program for this project was conducted by the FAA with project stakeholders on January 23, 2014. Concrete installation was completed in the areas south of Runway 7-25 on May 16, 2014. Pavement demolition and haul off north of Runway 7-25 was completed June 6, 2014. Concrete placement for the entire project was completed on July 14, 2014. The contractor is currently saw cutting and sealing joints, grooving pavement surface, and painting runway markings. The project is scheduled for completion on August 15, 2014. Central Disposal Facility (CDF) Upgrade The project consists of improvements to the existing Central Disposal Facility consisting of structural modifications, roof refurbishment, overhead door retrofit, upgrade of the sand / water separator, plumbing modifications, electrical modifications, water service modifications, equipment replacement and site improvements. The facility consists of three separate bays for waste water and glycol disposal, vehicle wash down, high pressure water and steam cleaning equipment. The facility provides disposal services for most of the airline Ground Service Equipment (GSE) and aircraft deicing glycol. A Request For Qualifications (RFQ) was solicited in August 2013 for the selection of a Consultant for design services. Statements of Qualifications (SOQ) were received from submitting firms on September 12, 2013. The Professional Services Agreement for an initial Program Study with H+K


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Architects was issued by administrative award in November. Specific project requirements and design features for the facility upgrade were discussed with project stakeholders, as part of the Program Study during coordination meetings on January 16 (RTAA Facilities) and January 21 (Airline Station Managers). Alternate locations for the facility were also evaluated prior to initiation of the design phase. The estimated budget for this program including soft costs is $1,500,000. The design options and recommendations from the Program Study were presented at the June 2014 Planning and Construction Committee meeting. In agreement with the findings of the Program Study, Alternate 1 was determined to be the preferred design option. On this basis, the design fee proposal was subsequently negotiated with H+K Architects and will be presented for approval at the August 2014 Board meeting. Upon completion of the design, the contract documents (plans and specifications) will be issued for bids in the first quarter of 2015, and construction is anticipated to start in the spring/summer of 2015. Pavement Management System Program The Professional Services Agreement (PSA) with Stantec Consulting for the 2014 Airfield and Landside Pavement Management System (PMS) Program was approved at the February 2014 Board meeting. The agreement, in the amount of $190,500, allocates $93,900 for pavement evaluations and $96,600 for design work. The services consist of airfield pavement inspections (annual update), airfield pavement repairs and rehabilitation (design work - Phase 9), landside pavement inspections (annual update), and RTIA landside pavement rehabilitation (design work - Parking Lot Reconstruction Phase 3). The program is funded from the FY 2013-14 Capital Improvements Budget. Airfield Pavement Maintenance - The contract documents (plans and specifications) will be issued for bid on August 7, 2014 and a Pre-Bid meeting will be conducted on August 19, 2014. The bid opening date is August 28 and the contract will be brought for approval at the September Board meeting. Construction is tentatively scheduled for a 45 day duration from September 22 to November 5, 2014. This work will require daytime closures of Runway 16R-34L and Taxiway B. The project is scheduled to start after the completion of the Runway 16L-34R Touchdown Areas Rehabilitation project in late August and after the Air Race activity in mid-September. The Runway closure has been coordinated with RTAA Airside Operations, Airline Station Managers, and FAA Air Traffic Control. Landside Pavement Maintenance – The Parking Lot Reconstruction (Phase 3) project was bid on June 5, 2014 and the contract with Sierra Nevada Construction, for $352,007 was approved at the June 2014 Board meeting. Construction was scheduled from July 7 to August 25, 2014. This work requires closure of the west 25% of the surface parking lot adjacent to the Airport Loop Road. Coordination of the partial lot closure and construction schedule has been conducted with RTAA Landside operations. The asphalt pavement installation was completed on July 23, 2014. The contractor is currently adjusting utilities and striping the parking spaces. The project is scheduled for completion on August 25, 2014.


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Sound Insulation Program There are currently two active phases (phases 21 and 22) in the sound insulation program. The 2014 construction season includes 59 residences located in Reno, Sparks and Washoe County, as shown in the table below. All of these residences are currently in the pre-construction phases of the program.

City of Sparks City of Reno Washoe County Phase Single/Multi Single/Multi Single/Multi Total 21.5 30 14 15 59 Total 30 14 16 59

Phase 21: Group 21.5 consists of a total of 59 single, multi-family and condominium residences in

Reno, Sparks and Washoe County. The general contractor, G&G Specialty Contractors Inc., has begun receiving materials and is prepping them for installation. A Notice to Proceed was issued to G&G Specialty Contractors to begin construction on August 18. Construction for Group 21.5, the final phase of residential construction, is currently scheduled to be completed by November 14, 2014.

Phase 22: As per the new guidelines of the Federal Aviation Administration (FAA), the pre-design

acoustical testing of Phase 22.2 was completed in January 2014. This testing is now required in order to determine eligibility prior to the commencement of design and construction. Phase 22.2 includes two Washoe County public schools, Elizabeth Lenz Elementary and Marvin Picollo Elementary. The acoustical testing report, completed by Brown-Buntin Associates (BBA), was submitted to the FAA on June 17, 2014 and the Airport Autority is still awaiting the FAA response. If the schools are determined to be eligible, based on new FAA noise standards, then design would take place in fall 2014, with noise mitigation construction occurring in summer 2015.

Geographic Information System Project In accordance with the Notice to Proceed (NTP) issued on June 6, 2014, Arora Engineers submitted a formal Statement of Work for Federal Aviation Administration (FAA) approval for the development of an FAA approved electronic Airport Layout Plan (eALP) and Geographic Information System (GIS) business systems integration for Reno-Tahoe International Airport. In order to comply with FAA standards, the high-resolution aerial photography activities must occur during a “leaf-on” period (spring or summer) in clear weather. As a result, Arora Engineering collected high altitude imagery on July 4, 2914, low altitude imagery on July 5, 2014 and LiDAR data on July 11, 2014. LiDAR stands for Light Detection and Ranging and is a form of remote sensing that uses light to measure variable distance to the earth. Further Remote Sensing techniques as well as Survey and Quality Control Plans are being drafted and will be submitted to the FAA pending approval of the Statement of Work. And finally, Arora has scheduled on-site meetings with internal stakeholders for late August to define data collection and application development scheduling priorities.

Documents

New NOTICE & AGENDA RENO-TAHOE AIRPORT AUTHORITY … · 2018. 3. 29. · Reno-Tahoe Airport Authority Agenda August 12, 2014 Planning & Construction Committee Meeting Page 2 2. Project