New PROJECT RISK MANAGEMENT - EOAI-AFRICA · 2019. 12. 5. · A natural future for all collectively PROJECT RISK MANAGEMENT GIZ for BMZ Support For the Period 2019-2021 Presented

A natural future for all collectively

PROJECT RISK MANAGEMENT

GIZ for BMZ SupportFor the Period 2019-2021

Presented by Venancia WambuaEOA-I Project Manager

Eastern Africa Knowledge Hub Project Inception WorkshopKampala, Uganda

28/08/2019-29/08/2019


OUTLINE OF THE PRESENTATION

1. Background of Organic Agriculture in Eastern Africa

2. The Knowledge Hub Project• Overall Goal and Objectives• Expected Results (Outputs & Outcomes) and Major Activities• Strategies of Implementation

3. Knowledge Hub Management and Coordination

4. Monitoring, Evaluation, Reporting and Learning

5. Risk Management

6. Sustainability and Scalability

7. Links to other EOA Initiatives


Risk Management put in Place

❖ Contract Establishment with the Sub contracting Partners;

✓ Clear specified contracting organisations and their roles and obligations

✓ Contracting period

✓ Contracting amounts


Strategic Focus of the Knowledge Hub in

Eastern Africa

OVERALL GOAL

To ensure that Ecological Organic Agriculture is integrated into the Eastern Africa agricultural systems.


Expected Results (Outputs)

OUTPUT 1 OUTPUT 2

OUTPUT 3

Knowledge on organic

agriculture is gathered,

validated and made

available.

Different locally adapted

organic farming practices

are disseminated, and

household’s nutrition is

improved.

Markets and consumption

patterns for ecological

products are strengthened

and stakeholders of the

organic agriculture sector

are well coordinated and

networked


Overall Outcome

Ensure that stakeholders in agricultural production,

processing, marketing and consumption are able to

harmonize production and maintenance of natural

resources through ecological intensification of their actions

and improved consumption behaviors.


Strategy of Implementation

3. Market Systems

Development and

Networking Strategy

2. Dissemination and

Capacity Building

Strategy

1. Integrated

Knowledge

Management Systems

Strategy (IKMS)


Integrated Knowledge Management

Systems Strategy (IKMS)

❖ The IKMS of the hub will involve collecting, adapting and validating

knowledge and ensuring that it is made widely available in friendly

formats for different target groups along value chains in the region.

Activities involve:1) Collecting evidence from (research findings, experiential and indigenous

knowledge and values) that farmers, researchers, policymakers and service

providers use in their practice and decision making.

2) Assembling and validation of knowledge in a knowledge bank of available

research and practical findings in EOA, as well as lessons learnt from

promising conventional agricultural practices.

3) Generating content on important thematic areas including: Nutrition and

food security, climate change, water management, resilience and

sustainability of farming systems, markets and market development and

technology transfer and learning.


Integrated Knowledge Management Systems Strategy (IKMS)

Tools to be used

❖ Knowledge databases/platforms/websites e.g. the Infonet Data Base

❖ Publications

❖ Information Education and Communication (IEC) materials

❖ Farmer videos

❖ ICT Applications and social media platforms (Facebook, Twitter, Flickr,

and YouTube)

4. Validation of Content

❖ The relevance of the knowledge and information materials will be validated

by an expert committee comprising of farmers, researchers, extensionists

which decides on the mechanism and backstops the Rural Service

Providers (RSPs) doing the main work using a simple check list.

5. Training on Target Groups

❖ The target groups will undergo training on how to access information and

knowledge from the information and knowledge sources and repositories.

The RSPs will be selected through network partners.


Dissemination & Entrepreneurship Strategy – Cont’d

❖ Development of a holistic, context specific and gender sensitive

extension system for knowledge sharing with various target groups along

the value chain based on the target groups’ needs and constraints.

❖ This is intended to create a multiplier effect in reach at the target group

level and impact along value chains by leveraging on EOA networks and

projcts and other initiatives. We would like to see:

➢ Increased flow of users into accessing the information and

knowledge repositories;

➢ Increased sharing of information and knowledge among various

target groups;

➢ Increased adoption of practices and techologies based on the

information and knowledge accessed;

➢ Increased conversion to ecological organic agriculture.



❖ The Knowledge Hub country partners are within

the EOA network and are already working with

many establised farmer groups (endogenously

and or exogenously formed).

❖We focus on farmer group approach for

realizing multiplier effect.

❖ A typical field officer of any partner organisation can

train 5-7 groups per month with each group consisting an average

of 25 members.

(125-175) members trained.

❖We will train our Partners‘ field officers as RSPs on how to:

❖ Access and use knowledge of the repositories,

❖ Use the various tools to disseminate the knowledge to

diverse target groups based on various value chains,

❖ Catalyse and strengthen local markets and supported by

BDS and local affordable certification systems.



❖ One field officer will train at least 40 farmer groups targeting at least 1,000 farmers.

❖ This approach of Training of Teams of Facilitators (ToToF) makes it cost effective

and facilitates monitoring and reporting on progress being made on different levels of

the value chain. The model strengthens the retention of trained RSPs and also

enhances synergy between the Knowledge Hub and the EOA-I partners.

❖ The Knowledge Hub will complement the ToToF by strengthening extension support

services to RSPs to build capacity of farmers and rural community entrepreneurs

to engage in organic agriculture enterprises.

This will be achieved through:

➢ Training of RSPs and Facilitators that bring demand system-oriented knowledge

to the target groups;

➢ Use of ICT Applications; websites (e.g. Infonet, EOA website, partner websites);

mobile applications (e.g. eSOKO, iCOW, Land App by African Technology Policy

Studies Network (ATPS); social media (twitter, facebook, flckr, YouTube);

➢ Use of audio-visual (farmer videos) materials; and

➢ IEC materials (modules on topics across the complete value chain, farmers

magazines e.g. TOF Magazine, Spore, The African Organic Manual by FiBL).


MULTIPLIER EFFECT IN NUMBERS

1 RSP/Change Agent

Targeted RSPs 1,800

Train 40 Farmer Groups

Annually

Each RSP Reaching

1,000 farmers annually

72,000 (W)

20,000 (Y)

Targeted beneficiaries

180,000



❖ The strategy will also involve use of demonstration plots. For example

the long-term experiments of ICIPE/FiBL in Kenya and other initiatives in

Eastern Africa for demonstrations of research results and best practices,

trainings and knowledge sharing.

COCOYAM STUDY DEMO PLOT IN EGERTON UNIVERSITY


Market Systems Development and Networking Strategy

❖ This will focus on networking and facilitating market linkages for creating incomes,

providing services and improving livelihoods farm households and other

community members. This strategy will be systematically linked for

complementarity and shared learning to other existent initiatives, such as the EOA-

I and its CLOs (National Organic Agriculture Movements).

❖ The strategy will be systematically linked for complementarity and shared learning

to other existent initiatives such as the:

➢ Ecological Organic Agriculture (OA-I) and its CLOs (National Organic

Agriculture Movements) currently facilitating Participatory Guarantee

System Approaches (PGS), Business Development Systems (BDS)

➢ Network of Organic Agricultural Research in Africa (NOARA),

➢ GIZ Green Innovation Centers,

➢ ICIPE’s Push-pull for Sub-Saharan Africa TTU,


Market Systems Development Strategy – Cont’d

Tools and Techniques to be Used❖ Business Development Services (BDS) approach

to link target groups to service providers (for

inputs, marketing, training, information,

technology development and transfer);

❖ Making markets work for the poor (M4P);

❖ Certification and standards within context

adapted PGS and third-party certification;

❖ Value Chains (VC) approach focusing on

strategic value chains and taking into account the

specific needs of the value chain actors.


Retail activation at Carrefour Supermarket at Two Rivers Mall,

Nairobi Kenya

RETAIL ACTIVATION – CERTIFIED FARMER

GIZ-BVAT KNOWLEDGE HUB CONCEPTUAL FRAMEWORK - EASTERN AFRICA

GIZ-Coordinating

Agency/BMZ-

Donor

West

Africa Hub SEKEM

Hub

Southern

Africa Hub

Other

Hubs/e.g.

GIC

TZ

UG RW ET

BU

Key Partners (Direct and Indirect

Implementation), Country partners in all

countries, The Coordination Unit(CU) and the

Project Steering Committee(PSC)

Target Groups [Farmers, Inputs suppliers,

processors, Rural Service Providers (RSPs), etc]

R

e

g

i

o

n

a

l

P

a

r

t

n

e

r

s

KE


Knowledge Hub Management and Coordination

Regional Knowledge Hub (BvAT-PELUM Uganda)

Country Sub-Hubs (6)

Training of Teams of Facilitators (ToToF, 5 per country)

Through ToToF 30 Change Agents/ RSPs per country trained annually

1 Change Agent to train 40 Famer Groups (1,000) farmers annually

30 Change Agents Effectively reach = 30,000 farmers

30, 000 Farmers x 6 countries = 180,000 Farmers


Knowledge Hub Management and Coordination – Cont’d

Project Management Team: (Will consist of 4 people)

Responsible for networking within the knowledge hub and coordination with

BMZ/GIZ regarding monitoring, reporting, financial management.

1. The Project Coordinator – Overall coordination and liaison with BMZ/GIZ, SEKEM

and other international stakeholders

2. Project Manager (knowledge management expert) - in charge of the regional

knowledge hub and linking with the other regional hubs and country nodes

3. Project M&E Officer

4. Project Accountant

Project Steering Committee (PSC) – (6 members)

Sets the overall strategic direction and provides a governance function and

makes the connection with the wider community of stakeholders and partners.

The Project Coordinator, 2 Implementing partners, Chair of Eastern Africa EOA-I

Regional Steering Committee (RSC), 1 Hub Coordinator and a GIZ representative.

The members will choose the Chair of the Committee.


Implementing Partner Engagement Strategy

: Role of theCountry Partners (Sub-Hubs): Country partners with good membership

networks and National Organic Movements (NOANs) and EOA-I partners.

6 Partner Countries:

1. Uganda: Pelum Uganda

2. Ethiopia: Institute of Sustainable Development (ISD).

3. Tanzania: Tanzania Organic Agriculture Movement (TOAM).

4. Kenya: Pelum Kenya

5. Rwanda: Rwanda Organic Agriculture Movement (ROAM) for Rwanda.

6. Burundi : Burundi Organic Agriculture Movement (BOAM) for Burundi.


Role of Sub-Hubs /Country Partners

: Role of theA. Technical-Knowledge (Compilation, Validation, Packaging)✓ Carry out an information, knowledge and training needs assessment (TNA)

✓ Develop capacity to gather, assemble and validate knowledge on organic agriculture from

various sources

✓ Gather and assemble knowledge on OA from the identified sources

✓ Develop knowledge repositories/formats (databases, websites, audio-visual, mobile apps

and print materials

✓ Validate and fill assembled knowledge in the various repositories

B. Dissemination of knowledge on organic farming practices and

household nutrition improvement✓ Undertake 2 trainings per country per year involving 30 ToToFs (RSPs) by the 5 Master

Trainers. The target will be a total of 1,800/year across the 6 countries

✓ Build community of target groups of approximately members (farmer groups (20-30),

processors (1-5), service providers (1-5) e.t.c) to share and use knowledge repositories by

RSPs

✓ Establish or link target groups to existing demonstration plots (at least 1 per country) at

country level

✓ Carryout out intra country exchange visits once a year


Role of Sub-Hubs /Country Partners- Cont’d

: Role of the

C. Market Development

✓ Assess business support service needs and capacity gaps in the market for key

actors along strategic value chains.

✓ Link farmer groups and other actors to business services (agrovets, transporters,

bulking agents, sprayers, bio-pesticide dealers, seed merchants etc) through

events where the farmer groups are participating like field days, trainings,

workshops, trade fairs e.t.c

✓ Training on value chain, entreprenuership and market development by RSPs of

target groups ( inputs, marketing, pricing, technology, bulking, storage,

transportation, labelling and certification)

✓ Facilitate marketing of organic produce at local, regional, national and

international levels

✓ Facilitate micro-intervention activities

✓ Training and promoting consumer awareness (campaigns and marketing

forums/events)


Implementing Partner Engagement Strategy- Cont’d

: Role of theInternational Partners:

❖ IFOAM Organics International: IFOAM-OI will support BvAT with virtual

platform building, with building of broad extension of holistic tailor-made

knowledge management through curriculum development, training of teams

of trainers (particularly with methodological support and in local and international

market access), with PGS and with a future BIOFACH Africa facilitation. BvAT is

leading plans for BIOFACH Africa 2020.

❖ Research Institute of Organic Agriculture FiBL: FiBL will be valuable in

supporting the knowledge bank and providing the material already elaborated

for Africa (see www.organic-africa.net) and Europe (see shop.fibl.org) as well as

material elaborated for the Green Innovation Centers. FiBL will feed in research

results and links relating to organic and sustainability science, provide support in

validation of knowledge and facilitate planning and access to demo plots.

❖ ICIPE


Implementing Partner Engagement Strategy - Cont’d

Strategy – Cont’d

: Role of the

International Partners:❖ Access Agriculture: Will support

BvAT towards becoming an African

Centre of Excellence for farmer to

farmer video production and

provide video platform and

outreach tools and services (smart

projectors, cloud-based monitoring

app, etc.)

❖ Will focus on translations only

(including national capacity building)

of already available videos local

languages over the 5 years as

budget is inadequate to also cover

capacity building in video production.


Monitoring, Evaluation, Reporting and Learning

:

Role of the

Indicator and indicator measure Base- line Target Data Source and

means of

verification

Responsible

Person

Impact Indicators

% increase in food security and

nutrition attributed to OA

Not available (Base

line survey to be

done)

20% National Bureau of

Standards

surveys/reports

BvAT/Country

Partners

% increase in number of households

who are resilient to climate and

weather-related risks

Not available (Base

line survey to be

done)

25% National Bureau of

Standards

surveys/reports

BvAT/Country

Partners

Outcome Indicators

% increase in acreage of land under

organic agriculture disaggregated by

certified and non-certified land

0.9million Ha 15% FiBL report on world

organic agriculture

statistics; project

reports

BvAT/Country

Partners

% increase in number of farmers

adapting organic farming practices

disaggregated by women and youth

612,908 50% FiBL report on world

organic agriculture

statistics; project

reports

BvAT/Country

Partners

Share of OA products in the domestic,

regional and international markets

Not available (Base

line survey to be

done)

10% National market

survey reports;

Project reports

BvAT/Country

Partners


Monitoring, Evaluation, Reporting and Learning – Cont’d

:

Role of the

Output Indicators

Number of demo plots

established

1 already

existing

12 plots Project

reports

Country Partners

Number of RSPs trained on OA

knowledge sharing,

disaggregated by women and

youth

0 1800

720

Women)

200 (Youth)

Project

reports

IFOAM; Access

Agriculture and

Country partners

Number of print, media and

online publications on OA

developed

Not available

(Base line

survey to be

done)

At least

250,000

copies

Project

reports

BvAT& Country

Partners

Number of knowledge

depositories easily available to

users

Partner data

bases (8);

Infonet (1)

4

Project

reports

BvAT, International &

Country Partners

Number of farmers reached by

OA knowledge disaggregated by

women and youth

Not available

(Base line

survey to be

done)

180,000

72,000 (W)

20,000 (Y)

Project

reports

International and

Country Partners


Monitoring, Evaluation, Reporting and Learning – Cont’d

:

Role of the

❖ An integrated and Robust M&E system will be put in place.

❖ M&E will be strengthened at all levels especially at the country level through an

elaborate M&E framework, M&E Plan, Tools, and an elaborate monitoring budget

Tools for data collection include:

▪ Surveys (questionnaires, interviews and analyses)

▪ Central data sources (government official reports and statistical records,

published articles and project field reports – for quantitative indicators).

▪ Field observation visits, stakeholder meetings, interviews, case studies and

stories of change – for qualitative indicators.


Sustainability and Scalability

1`1 1` • Linkage to SDGs: The Hub will contribute to achieving various SDGs, with SDG 2

(ZERO HUNGER) being of highest priority followed by 1, 3, 12, 13, 15 and 17 which includes the food system, environmental protection, health, gender and collaboration.

• Fundraising and resource mobilization for financial sustainability. The Hub activities will also leverage on already existing initiatives (for synergies, complementarities, cost sharing, scaling up etc.) such as the EOA-I, the Green Innovation Centres, Profitability of Organic and Conventional Farming Systems (ProEcoAfrica) and the Biovision Farmer Communication Programme.

• Linkages to other institutions and to also existing agricultural training and education initiatives such as SEKEM; Manor House, KIOF and SACDEP Kenya and SAT in Tanzania, AfrONet, NOAMs and utilize their infrastructure in the region to disseminate knowledge. It will also strengthen and tap into transnational African networks of scientists such as FARA, NOARA, ICROFS and CGIAR Centers (CIAT, ICIPE, IITA), and linking to European Initiatives and institutions.

• The hub will develop and implement a strong stakeholder and partnerships (PPPs) engagement model for hub management.


The Knowledge Hub in Eastern Africa will be linked to related initiatives in

Africa including:

➢ The Ecological Organic Agriculture Initiative (Currently in 9 African

countries 2019-2023) – Focus has been on developing institutions and

structures, and this new initiative will focus on availing and putting

knowledge into application for impact on the ground. The 3 sub areas are

aligned to some EOA Pillars ( Research Training and Extension,

Information and Communication and Value Chain and Market

Development). ✓ Research, Training and Extension Pillar – Is in charge of Generating

Research on EOA by gathering already existing data and supporting

research and local knowledge on EOA. This available research will be used

to feed into the Regional Hub.

✓ Information and Communication dissemination Pillar- Will complement the

2nd Component of the Knowledge Hub by use of already established

platforms and expertise to disseminate gathered information. Already

established Extension services close to farmers will be used

The Link to other EOA Initiatives in the

Continent

1`1 1`


✓ Value Chain and Market Development Pillar (3)- Partners under this Pillar are currently

using some proposed tools. They are supporting and linking farmers to Organic markets by

supporting them to go through the PGS process and also BDS support where they are

facilitating linkages of producers to input suppliers and ensuring good linkages are

established.

✓ Networking Pillar 4 – The already established Platforms at National, Regional and

Continental Platforms will be used as avenues of disseminating information from the hub

and linking with the rest of the established regional hubs as well as Sub Hubs

➢ The GIZ Green Innovation Centers. This global project aims to use innovation in the

agricultural and food sector to boost the incomes of smallholders, create more employment

opportunities (particularly in food processing), and to increase regional food supplies in the

project’s rural target areas.

➢ Network of Organic Agricultural Research in Africa (NOARA).

➢ Forum for Agricultural Research in Africa (FARA) eRail.

➢ ICIPE’s Push-pull for Sub-Saharan Africa.

The Link to other EOA Initiatives in the

Continent- Cont’d


We look forward to working with GIZ and

all our proposed partners to make the

BMZ supported Initiative a success in

establishing and sustaining a network of

regional knowledge hubs on organic

farming in Africa


END !!!

1`1 1`

Documents

New PROJECT RISK MANAGEMENT - EOAI-AFRICA · 2019. 12. 5. · A natural future for all collectively PROJECT RISK MANAGEMENT GIZ for BMZ Support For the Period 2019-2021 Presented