Money-Saving Tips for Your Business

• Go green and save some green when you reduceelectricity costs and other expenses.

• Embrace the DIY trend! Invest in learning skills such asHTML code or graphic design so you can do more things in-house.

• Save money with open­source software instead ofcommercial products, and by utilizing sites likewww.download.com for freeware and limited versions ofbusiness software.

• Hire interns to perform certain roles, saving salary whileproviding them with valuable work experience.

• Negotiate with your vendors for better prices. Sometimesyou can get better rates for bulk business or get a discountif you give them a referral.

October 2012

Your Email Signature Can Help Drive YourBusiness

Is your email signature up to par? Here are a few things to consider to transformyour email signature from blasé to brilliant: 

Size matters - Keep your signature short and sweet. Too much information will turnoff the reader or just be ignored, so it should be limited to four lines or less.

The bare essentials - Your email signature should include your name, title,company name, email address, website, and your phone number (the best way toreach you). You can also add your company’s logo (keep it small) and a brief taglineexplaining what your business is about.

Don’t bother with - You waste space by including unnecessary details. Inspirationalthoughts or quotes might not be appropriate for your professional email account, soleave those out too.

Make the most of it – Use your email signature to include a link to your corporatebrochure, or your product catalogue.

Mobile Printing: What’s All theBuzz About?

We work in a global economy, and many people are

constantly on the move – travelling for business or onvacation – but still in need of access to their information.Laptops, smartphones, and tablets facilitated the

mobilization of offices; now cloud computing is enabling

people to not only stay in contact but to do their job from

almost anywhere, by providing access to their files and

information, even when they’re nowhere near their desk. 

When you upload and store your data in the cloud, it can

be accessed remotely— at the airport, a hotel room,another office, or even in a meeting at a client’s facility.But what happens when you need to print your documents

while you’re out of the office? 

Mobile printing provides you with access to not only your

electronic files, but to actual hard or paper copies, as well.

With on-demand, mobile printing you can print any type of

file from many remote locations. Being away from the

office no longer means being away from a printer.

This convenience empowers you to freely and successfully

work independent of/from your office, and that’s whythere’s such a buzz about mobile printing.

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October 2012

Improve OrganizationalEfficiency in Your Workplace

Register for our technology event!

Date: Thursday, October 18thTime: 2:30 pm - 4:00 pmLocation: Stargel Office Solutions4700 Blalock Road, Houston, TX 77041

Or email openhouse@stargel.com to RSVP.

Looking for ways to organize business documents and increaseefficiency in the workplace?

Come learn how Stargel Office Solutions software solutions and managednetwork services will benefit your office. This open house event will focus onsimple solutions that improve your business processes and allow your organization to be more productive andprofitable.

Appetizers,beer, and wine provided. (Guests must be 21 or older to attend)

Attend for your chance to WIN amazing door prizes

Mini-sessions will include demonstrations of the following office solutions:Toshiba RE­RITE • Drivve Image • Adobe LeanPrint • DocuWare • Managed Network Services

Space is Limited…Register Now!

October 2012

Why Document Management? Why Now?

In today’s fast­paced business environment, we all have to wear multiple hats toremain competitive in this challenging economy. We believe that efficiency andorganization will help your company grow and succeed beyond your expectations.

If you have not yet attended our DocuWare Live Webinar, we invite you to join us onOctober 23rd for our next document management Webinar.

Watch this short video to learn more and register.

The 4 C’s of Enterprise ContentManagement

Compliance - Failing to comply with any of the growingnumber of government regulations many businesses mustadhere to can prove extremely costly. Enterprise ContentManagement (ECM) will help ensure that your sensitivecontent has been captured, stored, managed, andeventually disposed of in accordance with compliancerequirements.

Collaboration - ECM improves collaboration betweenemployees and departments by aligning and integratingyour staff, processes, and information. Content is received,distributed, and accessed digitally, making it availableimmediately, and preventing it from being misfiled,duplicated, lost, or mismanaged.

Cost Control - By organizing your information moreefficiently, you will improve how this content is retrieved,processed, and used, which will lead to enhancements inthe processes you rely on.

Continuity - ECM creates central repositories for all ofyour content separate from those used for transactions,identifying business-critical information to serve as asafeguard and aid in the hasty restoration of yourinformation.

Expressway Transport Is On theRoad to Success with DocuWare

Requirements: Expressway Transport, a generalcommodities carrier, wanted to implement a documentmanagement system to decrease the time and cost toprocess shipments from dispatch to invoice. They investedin DocuWare to create a central electronic documentrepository that included automatic indexing with OCR(Optical Character Recognition) and barcodes, electronicbaskets for efficient movement of documents betweendepartments, and integration with Varipro Systems forquick and easy access of documents.

Solution: With DocuWare and a Savin MFP, the dispatchrequest begins and ends in electronic form. Faxes are nowcaptured electronically, email is moved into DocuWareseamlessly, and any other paper documents are scannedand appended to the file with just a few clicks. The order isstill generated from Varipro Systems in paper form but itincludes a special barcode that references the ordernumber in the database. The barcode enables informationto be extracted from the documents and automaticallyentered into DocuWare. Authorized users can now searchthe files using customized indexing data points. The invoiceis then generated and emailed to the customer, while a

copy is electronically stored in DocuWare. UsingDocuWare, Expressway has eliminated 40+ hours permonth of manual filing and reduced the time to processshipments.

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October 2012

Paper vs. Digital Documents: What You Should Know aboutDocument Imaging

By converting your hard-copy documents into electronic files, you can turninformation on paper into valuable digital data. Document imaging utilizes scannersto convert paper documents into electronic, searchable files with the use of OpticalCharacter Recognition (OCR). Once converted, your data can easily beindexed, identified, accessed, and managed electronically.

Digitizing documents will allow you to reduce the paper clutter in your office, as wellas the amount of time previously spent prepping and handling those documents.You’ll also benefit from improved collaboration and decreased storage costs. 

When you prioritize document imaging as a critical business process, you’ll quicklyrealize all of the benefits that come with this practical solution. Compared to paperdocuments, digital documents are also:

• Less expensive to store • Less expensive to transport and distribute • Easier to locate • More search friendly 

Hot Products

STAR-QCloud Managed Services -Desktop Virtualization

STAR-Q is a hosted desktopsolution that will enable yourbusiness to leverage the mostpowerful and scalable cloudtechnology available in themarket today. STAR-Q allowsorganizations to work anytime,anywhere without requiring high-powered, over-pricedhardware. In addition, your business will not be affectedshould you experience a disaster or datacenter failure.STAR-Q represents the latest in Computing-as-a-Service(CaaS), offering a viable and cost effective way to supportyour remote and desktop users. Cloud service has distinctcharacteristics that differentiate it from traditionalDesktop/Laptop Internal Support or External HostingServices:

DocuWare ACTIVE IMPORTStoring E-mail & Files: Automatic - Simple

DocuWare ACTIVE IMPORT is an add-on module to the

basic DocuWare software package.

ACTIVE IMPORT's main tasks are to monitor certain

folders or subdirectories on your PC or in your email

program, import incoming files and objects into

DocuWare, and to store them automatically.

Documents that are, for example, created by scanning

on digital copiers are placed in appropriate network

directories monitored by ACTIVE IMPORT, which then

transfers the documents to DocuWare. This means

that the flood of e-mail you receive can be

automatically stored just as easily as scanned

documents.

StarConnectProactive IT Services

StarConnect

With our full portfolio ofofferings, StarManaged Services cantailor a set of solutionsto meet your specific needs. We cancomplement your current IT staff; enablingthem to focus on business-specific needs.Or, we can manage your entire ITinfrastructure; physical or virtual.

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