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NIGP Accreditation for Cooperative Programs
Brent Maas Exec. Director, Business Strategy
©NIGP 2015
What we’ll be talking about
• Why accreditation? • Accreditation goals • Accreditation components identified • Accreditation components “TBD” • Q & A / Discussion
©NIGP 2015
Why accredit coop programs?
• Proliferation of cooperative programs • Muddied definition of “cooperative” • Ensuring integrity of practice and “high
standard” • Regulatory threat • Leadership and monitoring
©NIGP 2015
Accreditation Program Goals
VISION A marketplace of quickly identifiable cooperative programs that consistently practice sound public procurement behaviors.
MISSION Preserve the integrity of cooperative practice as a long-term, viable procurement option.
©NIGP 2015
Focus of Accreditation
• Cooperative program management • Procurement processes used to establish a
body of contracts • Contracting agency • NOT proposing to “certify” or “accredit” all
contracts
©NIGP 2014
Accreditation Goals
ALL practices consistent with: • Values, Guiding Principles & Practices of
Public Procurement • ABA Model Procurement Code • Global Best Practices • Demonstrated commitment to professional
procurement practice
©NIGP 2015
Accreditation Goals
• Voluntary participation • Define stringent requirements • Identify deficiencies • Provide opportunity for correction • Accredit only those meeting the
requirements
©NIGP 2015
Accreditation Goals
What it’s NOT • NOT a replacement for agency due diligence • NOT an indicator of “best solution” or “best
price” • Does NOT review 100% of contracts and
contracting agencies
©NIGP 2015
Program Management
Contracting Agency Management
Contracting Process
3 Areas of Focus
Could be the same entity
©NIGP 2015
Criteria & Passing
Program Management
• 40 criteria • 16 MANDATORY • 14 scored • 10 informational • 133 / 148
Contracting Process
• 77 criteria • 42 MANDATORY • 33 scored • 2 informational • 162 / 182
Agency Management
• 48 criteria • 16 MANDATORY • 30 scored • 3 informational • 150 / 167
446 PASSING 74 MANDATORY + ©NIGP 2015
Mandatory Elements (high-level)
• Government or non-profit entity • Competitive solicitation / award • Transparency of practice, documentation and
disclosure • Legal compliance • Evidence of ongoing contract management • Evidence of supplier performance management • Commitment to ethical practice by all parties
©NIGP 2015
Program Management
Government Authority
Non-Profit Non-Govt Facilitator
ENTITY TYPE
AREAS OF FOCUS • Supplier mgt support • Contract mgt support • Contract audits
• Price • Rebates
• Dispute resolution
• Governance • Financial audit • Customer service /
user experience • Access and fees
• Program profile – Type of entity – Transparency – Ethical commitment – Competitive contracting
model – # contracts/ suppliers/
staff
©NIGP 2015
Solicitation Award & Post-Solicitation
Pre-Solicitation
• Needs assessment • Solicitation model (rationale)
• Specifications
• Market evaluation
• Stakeholder involvement
• Solicitation development
• Award criteria
• Communication and transparency
• Adequate notice and response time
• ITB/RFP competitive opportunity
• Piggyback language
• Defined criteria & weighting
• Single/Multiple Award
• Communication and transparency
• Evaluation method
• Document availability
• Post-award changes − Public / user
notification − Appropriate
• Contract & supplier management
AREAS OF FOCUS
Contracting Process
©NIGP 2015
Contracting Agency Management
• Authority & Responsibility – Regulatory review – Policy manual
• Strategic Procurement Management – Planning & scheduling
• Personnel & Organization Management – Audit & evaluation – Ethics – Professional development & certification – IT-based systems enablement
©NIGP 2015
Fees & Assessment Methodology
• Fee structure – Assessment fee – NIGP Accredited Cooperative license fee
• Assessment methodology – Desk audit – NIGP Consulting
• 25% of program contracts (20 max) • 33% of program agencies, if “lead agency” model (5
min) – Mandatory Criteria Pass Rate: 100% – Scored Criteria Pass Rate: 90%
©NIGP 2015
Recognition & Maintenance
• License to use NIGP Accredited Cooperative mark • Posting to dedicated area of NIGP website • 3-year accreditation • 18-month check-in (ongoing)
©NIGP 2015
Jean Clark Director, Procurement Transformation Services (NIGP Consulting) Periscope Holdings
Rebecca Cook Commodities Division Director MI Dept of Management & Budget
Stephanie Dion, CPPB Procurement & Contract Specialist City of Red Deer, AB
Barb Johnson, CPPO Contract Administrator Ohio Dept of Rehab & Corrections
Ted Lucas, JD, CPPO Dir., Procurement & Contracts Division Sound Transit, WA
Brent Maas Exec. Dir., Business Strategy NIGP
Cliff McCue Associate Professor Florida Atlantic University
Nelson Park, CPPO Procurement and Contracting Manager Seattle City Light, WA
Matt Walker President, NIGP Code & NIGP Consulting Services Periscope Holdings
Coop Accreditation Task Force
©NIGP 2015
Feedback Nsite community www.nigp.org
Brent Maas NIGP Exec. Dir., Business Strategy & Relationships
Comments or Inquiries?
Public Procurement Practices www.globalpublicprocurement.com
Cooperative Procurement: Great Value (Great Confusion) www.nigp.org - Resources-Publications-Position Papers
Additional Resources
©NIGP 2015
NIGP Accreditation for Cooperative Programs
Brent Maas Exec. Director, Business Strategy
©NIGP 2015