nit 141015. FASTENERS IOCL

8/20/2019 nit 141015. FASTENERS IOCL

1/23

Tender No. RGRM141015 Due Date: 30/05/2014

Indian Oil Corporation Limited, Refineries Division, Guwahati Refinery, Noonmati, Assam-781020, India

INDIAN OIL CORPORATION LIMITED

GUWAHATI REFINERY

NOONMATI, GUWAHATI-20Fax No. 0361-2657251/50

Telephone No. 0361-2657055/2597251/7262/7253

MATERIALS DEPARTMENT

NOTICE INVITING TENDER (National)

(No. RGRM141015)

For

Supply of Studs & Nuts at Guwahati Refinery

Due on

30/05/2014 (14.30 HRS – IST)

Issued to/ From:

---------------------------------------------------------------------


2/23




GUWAHATI REFINERY

NOONMATI, GUWAHATI-20

National Tender No. : RGRM141015 for Supply of Studs & Nuts at Guwahati Refinery

Index

Sr. No. Description Annexure No. of

Pages

1 Open tender no & due date 1

2 Index 1

3 National Tender Notice A 2

4 Special Instructions to Bidder B 9

5 Pre Qualifying Criteria (PQC)

& BIDDER’S CONFIRMATION

C 1

6 Price Schedule (Priced Bid) D 2

7 Bid Evaluation Criteria E 1

8 Public Procurement Policy for Micro and Small

Enterprises

E-1 2

9 Technical Specifications F 5

10 General Purchase Conditions (GPC) G 45

11 Questionnaire of Agreed Terms & Conditions

( For Indian bidders)

H 5

12 List of Directors of Indian Oil Corporation Limited I 2

13 Format for Deviation statement J 1

14 E-payment details format K 1

15 Proforma of declaration of black listing/holiday listing L 2


3/23



Annexure-A


(Refineries Division)

National tender no.: RGRM141015 for Supply of Studs & Nuts at Guwahati Refinery

Sealed tenders are invited in Single Bid from reputed Vendor / Supplier / manufacturers for the supply of

following material:

Description of material Quantity Tender Fee Earnest Money Deposit

Supply of Studs & Nuts at

Guwahati Refinery

As per price

schedule

Not applicable (Tender

fee is not applicable if

tender documents are

downloaded from

website or soft copy of

the tender document is

issued)

Not applicable

PRE-QUALIFICATION CRITERIA :1. The annual turnover of the bidders during any of the preceding three financial years should be at

least Rs. 148364 (Indian National Rupees One Lakh Forty Eight Thousand Three Hundred Sixty

Four Only)

(Audited balance sheet and profit & loss accounts should be attached as a documentary support

towards this requirement.)

2. Bidders should have been awarded Purchase orders for Similar item in any of the last five years

ending on last day of the month immediately previous to the month in which last date of bid

submission falls as under :

A. Three similar completed orders each consisting not less than Rs. 74182 (Indian NationalRupees Seventy Four Thousand One Hundred Eighty Two Only)

OR

B. Two similar completed orders each consisting not less than Rs 98910 (Indian NationalRupees Ninety Eight Thousand Nine Hundred Ten Only)

OR

C. One similar completed orders each consisting not less than Rs. 123637 (Indian NationalRupees One Lakh Twenty Three Thousand Six Hundred Thirty Seven Only)


4/23



Note: Copies of relevant Purchase Orders/ Work Orders, along with supporting documents like,

completion certificates / commissioning certificates/LR copy of transporter etc. are to beuploaded as documentary evidence as per instruction given in tender document.

Tender document (Non-transferable) will be available from the office of the Chief Materials Manager

(Materials), Indian Oil Corporation Ltd. (Refineries Division), Guwahati Refinery, Noonmati, Guwahati-20,

from 16/05/2014 to 29/05/2014 (both days inclusive) on all working days.

The complete tender document can also be downloaded from our website within the sale period . Tender fee

is not applicable if tender documents are downloaded from website or soft copy of the tender document is

issued)

For the sake of convenience, we advise all tenderers to download the complete tender document from the

website. Vendors will have to register in our website for downloading the complete tender document.

Interested bidders may please confirm their participation by fax at 0361-2657251 or e-mail [email protected] by 28/05/2014.

Tenders obtained from any other source will not be acceptable.

Tender shall be received up to 14.30 Hrs on 30/05/2014 and opened on the same day at 15.00 Hrs

The tender issuing authority reserves the right to issue / not to issue tender documents, accept or rejects any

tender/all tenders in part or full without assigning any reason, whatsoever. IOCL also reserves the right not

to accept the lowest rates quoted by the tenderers. Prevailing Government guidelines regarding cost of

documents/EMD/price preference shall be applicable.

Indian Oil Corporation Limited will not be responsible for any delay/loss of documents in postal service.

Chief Materials Manager

PLACE: Noonmati, Guwahati -20

DATE: 15/05/2014


5/23


6/23



2.2 The bid (technical & price bid) shall be sealed in one envelop with superscription of IOCL’s Tender No.,

Due Date. This should be addressed to Chief Materials Manager, Indian Oil Corporation Limited,

Guwahati Refinery, Noonmati, Guwahati-20.

2.3 Bids complete in all respects should reach our Office on or before 30/05/2014 by 14:30 Hrs (IST).

2.4 Telex/Telegraphic/Fax/E-Mail offers shall not be accepted.

2.5 The bid (Technical & price bid) shall be opened on 30/05/2014 at 15.00 Hrs. (IST).

2.6 The commercial requirements are specified in the attached ‘Questionnaire of Agreed Terms &

Conditions’, which should be duly filled in, signed & stamped in all pages. The same should be

returned to us along with your bid. Bids received without duly filled in Questionnaire are liable to

be rejected.

2.7 If not bidding please return Tender Document along with regret letter within the due date.

3.0 Tender Opening:

The bid (Technical as well as priced bid) shall be opened on 30/05/2014 at 15.00 Hrs. (IST). The bids will be

evaluated as per the “Bid Evaluation Criteria” attached in annexure E.

4.0 General Points

4.1 IOCL reserves the right to accept or reject any tender in Part or full without assigning any reason

whatsoever. IOCL also to give purchase preference to Public Enterprises, as admissible under the

existing policies of Government of India.

4.2 Any effort by Bidder or Bidder’s Agents, Consultant or representative, howsoever described, to

influence the owner in any way concerning scrutiny / consideration / evaluation / comparison of

the bid or decision concerning the award of the contract shall entail rejection of the Bid.

4.3 Indian Oil Corporation Limited will not be responsible for any delay, loss or non-receipt of tender

documents sent by post / courier.

4.4 Offers and all correspondence must be in English Language only.

4.5 The tender document is non-transferable. In case bidder is not interested to quote, please return

the tender documents along with regret letter within due date.

4.6 The following names shall be incorporated in the invoices against each supply for availing

CENVAT benefit.

Location Consignee

Guwahati(Assam) Materials Manager (Stores), Indian Oil Corporation Limited

(Refineries Division), Guwahati Refinery, Noonmati, Guwahati-20,

Assam.


7/23



4.7 The prices shall be indicated in figures and in words. In case of any discrepancy between the prices

indicated in figures and words, the price indicated in words shall be deemed as correct.

4.8 The terms & conditions mentioned above and in Questionnaire of Agreed Terms & Conditions at

(Annexure-H) supersede any condition in contradiction mentioned elsewhere in the tender

documents.

4.9 Documents required for meeting pre-bid qualification criteria will be examined at the time of

Techno commercial bid evaluation. Preferably vendor should down load the tender documents

from IOCL website. Acceptance of tender documents will be subject to submission of requisite

documents by vendor for meeting pre bid qualification criteria.

4.10 Interested Bidders may download the Tender Documents from the website

(www.indianoiltenders.com)

4.11 Taxes /Duties etc. where applicable should be shown separately.

4.12 E-payment: Payment from IOCL will be made through e-payment mode only. Bidders should

submit their bank details along with a copy of PAN card duly attested by gazetted officer and a

copy of a cancelled cheque to cross verify the accuracy of the bank particulars. Bidders to clearly

indicate submission of the same in their offer. Those who have already submitted need not submit

again and may indicate "already submitted and available with Guwahati Refinery with vendor

code (please mention the vendor code)”. Without this bank details IOCL will not be able to release

the payment. E-payment details format is attached as Annexure-K.

4.13 Use of white/erasing fluid for correcting the rates is banned. Wherever the rates are correctedwith white/erasing fluid, the bids will be summarily rejected.

4.14 Bidder to quote competitive prices considering the fact that price negotiations, if required, to be

held with the lowest tenderer only. Negotiations will not be conducted with the bidders as a

matter of routine. However, corporation reserves the right to conduct negotiations.

4.15 Mode of payment & acceptance criteria:

a. Bidders may note that IOCL (GR) shall release all payments through e-payment mode (RTGS /

NEFT/ ACCOUNT TO ACCOUNT TRANSFERS) only and NOT through any other mode. Bidders must

therefore, submit their bank details without fail. Besides, all bank charges incidental to payment

against dispatch documents through bank (if applicable) shall be to vendors account only.

b. IOCL Payment Terms for supply shall be 90% payment against despatch documents through bank

and balance 10% within 30 days after receipt and acceptance of materials at Guwahati Refinery

stores

or

100% payment after receipt and acceptance of materials at Guwahati Refinery Stores within 30 days.

Any deviation may attract suitable loading or offer may be liable for rejection.


8/23



4.16 Commercial Loading

A. Non-furnishing of Performance Bank Guarantee, wherever required: In case of non-acceptance to

furnish PBG (for 10% of order value) as per tender terms their offer will be loaded with 10% of

their basic cost. In case the supplier offers to give PBG for less than 10% of the order value,

loading shall be done for the differential amount.

B. Price variation: We ask for firm prices. In case a bidder doesn’t offer firm prices, he must indicate

a maximum ceiling to which his quoted price may vary. The said maximum ceiling shall be added

to the amount quoted by the bidder.

C. Price Discount clause: We ask for total acceptance of this clause (Refer Clause No.-12 of our

enclosed General Purchase Conditions). In case a bidder accepts this clause in part, the difference

between the quantum as per GPC and that offered by the bidder shall be added to the tendered

amount. For non-acceptance of the clause, loading of 5% shall be done on the quoted prices.

D. Payment Terms: We ask for acceptance to our payment term specified in this tender. In case abidder takes deviation to this payment term, loading for interest implication at 1% higher than

IOC's Prime Lending Rate shall be done.

E. Freight components: If a bidder does not mention freight component separately, the same shall

be considered as “nil”. Accordingly, a freight component shall be loaded to the offered price to

arrive at the landed cost at site.

F. Taxes & Duties: If a bidder does not mention Taxes & Duties, the same shall be considered as

“Borne by vendor”.

G. Delayed Delivery: Delayed Deliveries (Considering GPC clause of 0.5% per week of delay- max 5%

total order value) .In case the vender does not accept the delayed delivery clause or take

exceptions to the % rate mentioned in GPC, loading shall be done to the extent of maximum of 5%

of the order value or the differential % not agreed by the supplier. In case the vender takes anexception that price reduction in case of delayed delivery should be restricted to 5% of delayed

portion only and not on total order value, then price loading @ 2.5% shall be done. c) In case the

vender insists for liquidated damages or indicates penalty clause in place of price reduction clause,

the prices shall be loaded by 5% .

4.17 Tender can be submitted directly by foreign vendor or their authorized Indian Agent on behalf of them but not both. Payment to Indian Vendor shall be in Indian Rupee.

4.18 Any Legal dispute shall be within the Jurisdiction of Local Court, Guwahati (Assam).

4.19 Important Notes:

A.Vendor may be put on “Holiday List” in case

• The offer is accepted and the Vendor fails to furnish the Performance Bank Guarantee or

to execute the contracts within the stipulated period.


9/23



• In case the tenderer alters / modifies / withdraws the bid suo-moto after opening the

bids (Technical bids in case of two bid system) and within the validity period. In such a

case, the tender submitted by the tenderer shall be liable to be rejected.

B.Please note that the tender can be abandoned without assigning any reason and in such case, no

compensation will be paid for the efforts made by bidder.

C.Suo-moto reduction shall not be considered for evaluation whether given before or after opening

of price bids. If any bidder other than lowest bidder offers suo-moto reduction in the prices after

opening the price bid, the offer shall be rejected out rightly. However, if there is a suo-moto

reduction from the lowest bidder adjudged on the basis of the comparative statement as per

price bids before such reduction, the benefit of suo-moto reduction shall be availed of at the

time of placement of order on the lowest bidder.

D. IOCL Approved Third Party Inspection Agencies are:

• M/S. ENGINEERS INDIA LTD

• M/S. LLOYD'S REGISTER OF SHIPPING

• M/S. DET NORSKE VERITAS

• M/S. PROJECTS & DEVELOPMENT INDIA LTD

• M/S. MECON LTD

• M/S. INDIAN REGISTER OF SHIPPING

• M/S. SGS INDIA PVT LTD

• M/S. BUREAU VERITAS

• M/S. RITES LTD

• M/S. TUV INDIA PVT LTD

• M/S. TUV SOUTH ASIA PVT LT

•

E. Vendor must quote third party inspection charges in their offer (wherever applicable as per tender

conditions), failing of which their offers will be loaded with the maximum quoted charges among

the technically acceptable offers. Third Party Inspection (TPI) is required for this tender.

F. Vendor must quote freight charges in their offer, failing of which their offers will be loaded with

the maximum quoted charges among the technically acceptable offers. However IOCL reserves

the right to bring the consignment through our approved transporters if the freight charge in the

techno - commercially acceptable lowest offer is found to be more than the freight charge of our

approved transporters.

G.Vendor must mention clearly the commercial terms and conditions in their offer. No spaces

should be kept blank and “Not applicable" should be written instead of keeping blank spaces

wherever required.


10/23



H. Bidder shall quote their prices only in the price schedule (Annexure D) and nowhere else in the

tender documents. Prices quoted in price schedule (Annexure D) will supersede the prices

indicated anywhere else in the tender documents.

4.20 Earnest Money Deposit(EMD) :

Bidder to submit a non-transferable/non-adjustable interest free “Earnest Money Deposit” (EMD) as

specified in the Tender Notice along with un-priced part of the bid by way of Demand Draft drawn in

favour of Indian Oil Corporation Ltd, Refineries Division, payable at Guwahati in form of Swift transfer

/DD/Bankers’ cheque. For single bid system, bidder should submit EMD in a separate cover so that in case

applicable EMD is not submitted then the offer may not be opened.

4.20.1 Tenders without EMD are liable to be rejected.

4.20.2 EMD of “Technically unqualified bidders” shall be released after finalization of Part-I

(Technical Bid) evaluation. EMD of unsuccessful bidders shall be released after issuance of

LOA/ Purchase order against this tender. However, in case of successful bidder the EMD

shall be released on receipt of performance bank guarantee.

4.20.3 Forfeiture of EMD – A tenderer who has submitted their bid shall not be permitted to

alter/amend or withdraw the bid, not withstanding that the bid(s) has/have not yet been

opened/finalised. A tenderer who purports to alter/modify withdraw their offer after

submission, within the validity of the offer shall be liable to have their offer rejected and

their EMD forfeited/encashed.

4.20.4 The Earnest Money deposited by successful tenderer shall be forfeited if the successful

tenderer fails to honour the offer terms prior to ordering and Contractual terms after

issuance of Fax of Acceptance/PO.

4.21 Tender Fee :

Bidder to submit a “Tender fee” of requisite amount as specified in the Tender Notice in favour of Indian

Oil Corporation Ltd, Refineries Division, payable at Guwahati in form of Demand Draft (DD) for issue of

hard copy tender documents from the office of Chief Materials Manager, IOCL, Guwahati Refinery on all

working days. Tender fee is exempted in case tender documents are downloaded from our website

www.indianoiltenders.com or soft copy of the tender documents is issued.

4.22 Exempted Categories:

As per MSME Act, 2006 (or Erstwhile NSIC Registered Parties), Central/State PSUs and JVs of IOC are

exempted from submission of Tender Fee and EMD, if applicable.


11/23



For claiming exemption as per MSME Act, 2006 or SSI unit registered with NSIC under single point

registration scheme, eligible bidders are required to submit valid documents as per Government guideline

along with a copy of the guideline.

Thanking you,

For & on behalf of

Indian Oil Corporation Ltd.

Guwahati Refinery

Note: This is not an order Chief Materials Manager


12/23



Confirmation Regarding Participation in the Tender

Interested vendors should confirm about their participation by fax or e-mailed to 0361-2657251/50

or ([email protected]/[email protected]/[email protected])

Ref: NIT No. RGRM141015

Supply of Studs & Nuts at Guwahati Refinery

Name of the company:______________________

IOCL vendor code:____________________________

Address:__________________________________________________________________________

_________________________________________________________________________________

City:______________________

Pin code:______________________

Contact Person (s) Name:________________________________

Designation:____________________________

Phone / Mob:___________________________________

Fax:______________________

E-Mail address:___________________________________________

Excise registration no: __________________________________________

ECC No: __________________________________________

NSIC registration no for Micro / Small scale industries: ___________________________________

PAN no: ______________________

Maximum Annual Turnover in the last three Years:__________________ year ___________

Maximum Single Work / Purchase order in the last three years:______________ year ___________

Have you studied the Pre-Qualification requirement of the selected tender? Yes / No

Is the company having valid registration with Provident Fund Authorities? Yes / No

Is the company having Valid Sales Tax registration? Yes / No

Is the company registered with Central Excise? Yes / No


13/23



Is the company fulfilling the Minimum Annual turnover in the NIT in any of the last three preceding

financial years? Yes / No / Not Applicable

Is the company meeting the Minimum single work order requirement of the value mentioned in the

NIT in any of the last three preceding financial years? Yes / No / Not Applicable

Is the company meeting the technical qualifying criteria mentioned in the NIT? Yes / No / Not

Applicable

Confirm that you will furnish the documentary evidence against pre-qualification criteria along with

your offer. Yes / No / Not Applicable

Are you Manufacturer / Authorized Dealer / Sole Selling Agent for the tendered materials?

Manufacturer / Authorized Dealer / Sole Selling Agent / Others / None of these / Not Applicable

Name and Designation of the Authorized Company Official who has filled up the above details:

___________________________________________________________________________

Do you confirm that the hard copy of tender being submitted is identical to the one downloaded

from our web-site? In case the same is found altered / modified in any way, your offer shall be

rejected forthwith and you may be barred from participating in future tenders. Yes / No

I / We agree to submit the attested hard copies of pre-qualification documents as per the Notice

Inviting Tender along with our offer. I / We undertake and confirm that in case we do not submit

these Pre-Qualifying documents with our offer or the documents are not found in order by IOCL /

not acceptable to IOCL our tender shall be rejected by IOCL without any correspondence in this

regard.

Detailed version of NIT to be published on the Website


14/23



Annexure C

PRE QUALIFYING CRITERIA & BIDDER’S CONFIRMATION.

BIDDER TO CONFIRM SUBMISSION OF ALL RELEVANT DOCUMENTS AS INDICATED IN THIS PQC. BIDS NOT

MEETING THE PQC ARE LIABLE FOR REJECTION WITHOUT ANY FURTHER NOTICE.

SL

NO PRE QUALIFYING CRITERIA BIDDER’S CONFIRMATION

1 Bidder has to furnish the following along with their

UNPRICED BID:-

a) Copies of documents like Annual Report/

Balance Sheet/ Profit & Loss Account etc in

support of bidder’s annual turnover in any of

the last 3 preceding financial years.

The annual turnover should be at least Rs.

148364.00 under consideration in any of the

last three preceding financial years.

b) Confirm submission of proof of execution of similar order by bidder in any of the last five

years ending on last day of the month immediately previous to the month in which last

date of bid submission falls as per any one of the following options (along with their

completion certificate/ proof of delivery/LR copy of transporter , mentioning details of

supply of same / similar materials along with the bid).

1 Copy of one similar completed orders

each of value not less than Rs.123637.00 only.

2 copy of two similar completed orders

each of value not less than Rs.

98910.00 only.

3 copy of three similar completed

order of value not less than

Rs. 74182.00 only.


15/23



Annexure-D

PRICE SCHEDULE (To be submitted with Technical & price Bid)

(Quotation for the Supply of Studs & Nuts at Guwahati Refinery

Offer Ref. No. Date:

From:

To

Chief Materials Manager

Indian Oil Corporation Limited

GuwahTi RefineryNoonmati, Guwahati-20

Subject: Supply of Studs & Nuts at Guwahati Refinery against our National NIT No. RGRM141015 due

on 30/05/2014 (1500 Hrs. - IST):

. TOTAL PRICE

Sl

no

Item description quantity Price Basis :

Unit price in

Figures (Rs.)

Unit price in Words

1 STUD,AS,A193,B7,NUTS,A194,2H,M12x60mm

6000 EA


6000 EA


800 EA

4 STUD,AS,A193,B7,NUTS,A194,2H,M18x120 mm

1000 EA

Price Basis FOR Guwahati Refinery/ Ex-works

Discount on basic unit price, if any : Extra @ ____%

Packing & Forwarding Charges Extra @ ____% / Inclusive

Freight Charges Extra @ ____% / Inclusive


16/23



Third Party Inspection Charges Extra @ ____% / Inclusive

Excise duty Extra @ ____% / Inclusive @____% / Not Applicable

VAT / CST without form ‘C’/ CST

with form ‘C’ Extra @ ____% / Inclusive @____%

Transit insurance IOCL scope

Assam State Entry Tax, if any Entry Tax wherever applicable shall be loaded extra.

Payment terms For Supply (please

confirm as per tender)

Delivery period (please mention

minimum possible delivery period)

Price quoted is as per DGS&D rate

contract :Yes / No

If yes DGS&D contract reference no

Validity of offer

Offers to be valid for 120 days from the bid due

date/extended due date

(Offer will be liable for rejection if offer validity from

the bid due date/extended due date is provided less

than 120 days)


17/23



Annexure-E

BID EVALUATION CRITERIA

1.0 Price:

Quoted prices in Indian Rupees for Indigenous Supply and in Foreign Currency for Imported supply

shall be considered for evaluation. TT selling rate as on the date of opening of price bid shall be

considered for conversion.

2.0 Transportation :

Transportation charges to Guwahati Refinery will be under IOCL scope and will be loaded suitably

on the offer during price evaluation.

3.0 Third Party Inspection (TPI):

TPI charges quoted by the vendor shall be loaded in price evaluation.

4.0 Transit Insurance:

If kept under IOCL scope loading shall be done based on contract of IOCL towards transit insurance

from dispatch point. In case the bidder quotes insurance charges inclusive, no rebate shall be given

for the purpose of evaluation.

5.0 Royalty Inflow

Inflow of royalty to IOCL net of prevailing taxes/surcharge shall be considered during evaluation of

bids in case the product is based on IOCL (R&D) formulation.

6.0 Evaluation

Final evaluation for comparison will be on lowest basis (on net of CENVAT basis, wherever

applicable) at Guwahati Refinery considering CENVAT credit available to IOCL.

6.0. Taxes and Duties:

For Indigenous Supply:

i) Excise Duty: As quoted by the vendor (with excise tariff no.) wherever applicable extra.

ii) Sales Tax / VAT: As quoted by the vendor wherever applicable extra.

iii) Service Tax: wherever applicable extra.

When bidder does not mention Taxes & Duties, the same shall be considered as “Borne by bidder

“and included in their quoted basic price.

7.0. Entry Tax:

Entry Tax wherever applicable shall be loaded extra.

8.0 Loading on account of deviation in commercial terms

As per point no 4.16 of “Special Instructions to Bidders”

9.0. Cost of Accessories/ Mandatory Spares and Commissioning Spares, if any, shall be considered

for evaluation of bids. However cost of operational & maintenance spares (Optional items), shall not

be considered for commercial evaluation.


18/23



ANNEXURE_E-1

Public Procurement Policy for Micro and Small Enterprises

Tender Conditions for Benefits/Preference for Micro & Small Enterprises (MSEs)

I. As per Public Procurement Policy for Micro & Small Enterprises (MSEs) Order, 2012

issued vide Gazette Notification dated 23.03.2012 by Ministry of Micro, Small and

Medium Enterprises of Govt. of India, MSEs must be registered with any of the

following in order to avail the benefits/preference available vide Public Procurement

Policy MSEs Order, 2012.

a. District Industries Centers (DIC)

b. Khadi and Village Industries Commission (KVIC)

c. Khadi and Village Industries Board

d. Coir Board

e. National Small Industries Corporation (NSIC)

f. Directorate of Handicraft and Handloom

g. Any other body specified by Ministry of MSME

II. MSEs participating in the tender must submit the certificate of registration with any

one of the above agencies indicating the details of the particular tendered item

along with their bid.

III. The registration certificate issued from any one of the above agencies must be valid

as on close date of the tender. The successful bidder should ensure that the same is

valid till the end of the contract period.

IV. The MSEs who have applied for registration or renewal of registration with any of

the above agencies/bodies, but have not obtained the valid certificate as on close

date of the tender, are not eligible for exemption/preference.

V. The MSEs registered with above mentioned agencies/bodies are exempted frompayment of Earnest Money Deposit(EMD) as well as Tender fee.

VI. Price Preference – Subject to meeting terms and conditions stated in the tenderdocument including but not limiting to prequalification criteria, twenty percent of

the total quantity of the tender is earmarked for MSEs registered with above

mentioned agencies/bodies for the tendered item. Where the tendered quantity can

be split, MSEs quoting a price within a price band of L1 + 15 percent shall be allowed

to supply up to 20 percent of total tendered value provided they match L1 price. In

case the tendered quantity cannot be split, MSE shall be allowed to supply total

tendered quantity provided their quoted price is within a price band of L1 + 15

percent and they match the L1 price. In case of more than one such MSEs are


19/23



in the price band of L1 + 15% and matches the L1 price, the supply may be sharedproportionately.

VII. Out of the twenty percent target of annual procurement from micro and small enterprises four

percent shall be earmarked for procurement from micro and small enterprises owned by

Scheduled Caste & Scheduled Tribe entrepreneurs. In the event of failure of such MSEs to

participate in the tender process or meet the tender requirements and L1 price four percent

sub-target so earmarked shall be met from other MSEs.

VIII. To qualify for entitlement as SC/ST owned MSE, the SC/ST certificate issued by District

Authority must be submitted by the bidder in addition to certificate of registration with

any one of the agencies mentioned in paragraph (I) above. The bidder shall be responsible

to furnish necessary documentary evidence for enabling IOCL to ascertain that the MSE isowned by SC/ST. MSE owned by SC/ST is defined as:

a. In case of proprietary MSE, proprietor(s) shall be SC /ST

b. In case of partnership MSE, The SC/ST partners shall be holding at least 51% shares inthe enterprise.

In case of Private Limited Companies, at least 51% share shall be held by SC/ST promoters.


20/23


21/23



Annexure-J

FORMAT FOR DEVIATION STATEMENT

Sl. No. Technical Deviation(S)

1

2

3

4

5

Sl. No. Commercial Deviation(S)

1

2

3

4

5


22/23



ATTACHMENT-L

PROFORMA OF DECLARATION OF BLACK LISTING/HOLIDAY LISTING

In the case of Proprietary concern:

I hereby declare that neither I in my personal name or in the name of my Proprietary concern M/s. _________________________ which is submitting the accompanying Bid/Tender nor any other concernin which I am proprietor nor any partnership firm in which I am or was involved as a Managing Partner are currently placed on Black list or Holiday list declared by Indian Oil Corporation Limited or its Administrative Ministry, except as indicated below:

(Give particulars of black listing or holiday listing and in absence thereof state “NIL”)

I, hereby do further declare that the following notice(s) have hitherto been issued against proposedaction for holiday / black listing and/or the following action for holiday listing / black listing has hithertobeen taken, as the case may be, by Indian Oil Corporation Ltd. or its Administrative Ministry in mypersonal name or in the name of any proprietary concern of mine or against any partnership firm of which I was or am the managing partner.

No. and Date of Show-cause Notice/Notice of Holiday / Black Listing

Period of Holiday Listing / BlackListing

Present Status

(State ‘NONE’ if there is no such notice or action). -

In the case of a Partnership Firm

We, hereby declare that neither we, M/s. _______________________ submitting the accompanyingBid/Tender nor any partner involved in the management of the said firm either in his individual capacityor as proprietor of any concern or as partner of any firm in which he/she was a Managing Partner, arecurrently placed on Black List or Holiday List declared by Indian Oil Corporation Limited or its Administrative Ministry, except as indicated below:


We ________________________________ hereby further declare that the following notice(s) havehitherto been issued against proposed action for holiday I black listing and or the following action for holiday listing/black listing has hitherto been taken as the case may be, by Indian Oil Corporation Ltd. or its Administrative Ministry against the above firm or any partner involved in the management of the firm

in his individual capacity or as proprietor of any concern or as Managing Partner of any firm.



Present Status

(State ‘NONE’ if there is no such notice or action).

In the case of Company


23/23

Tender No. RGRM141015 Due Date: 30/05/2014We hereby declare that we are not currently placed on any holiday list or black list declared by Indian OilCorporation Limited or its administrative Ministry, except as indicated below:


We, _______________________ hereby do further declare that the following notice(s) have hithertobeen issued against proposed action for holiday / black listing and/or the following action for holidaylisting/black listing has hitherto been taken, as the case may be, by Indian Oil Corporation Ltd. or its Administrative Ministry against the company.



Present Status

(State “None” if there is no such notice or action).

It is understood that if this declaration is found to be false in any particular, Indian Oil CorporationLimited or its Administrative Ministry, shall have the right to reject my/our bid, and if the bid has resultedin a contract, the contract is liable to be terminated.

Place _____________________ Signature of the Bidder _____________________

Date _____________________ Name of the Signatory _____________________