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No Place Like HomeTexas Region 3 Evaluation Training
General Staff Survey
• Please open your browser to:
https://www.surveymonkey.com/s/TX3STAFF
• Read the informational page, and if you agree to take the survey, please click “Next” to begin
• All of your responses are CONFIDENTIAL• It should take approximately 15 minutes to
complete
NPLH Summary
• Evaluation of three child welfare agencies’ use of family meetings with families receiving in-home services– Process
• What does practice look like?• Tools: focus groups, observations, surveys
– Outcomes• Child welfare placements (number and type), re-
reports, recurrence of maltreatment, etc.• Family functioning and protective factors• Satisfaction and service provision• Tools: administrative data, surveys
Your role…
• Is critical!• To provide data and feedback about your
experience working in child welfare and with family meetings– As part of a federally-funded study that will be
disseminated nationally• To recruit families to participate, so that they
can provide data and feedback about their experience
• To participate in the feedback loop – ongoing communication
Who What is the value?
…the field •Research is mixed and the evidence-base of FGDM is moderate—more research is needed•Additional research can support the national spread of family meetings or suggest the need for alternative practices
…families •Families receive interventions with known effectiveness•Opportunity for families to provide input about their experiences with CPS
What’s in it for…?
Who What is the value?
…CPS Staff and Agencies (You!)
•Accountability. •Opportunity to get input from staff who know the most about the families (You!)•Knowledge of effectiveness of family meetings can increase investment in the practice•Visibility and respect for advancing the field and systematically examining internal practices•Increased knowledge about the use and potential of evaluation•Results can impact system and practice change
What’s in it for…?
Human Subjects
• Overview–History of human subjects research–Historical laws and documents
protecting human subjects–Your role in protecting the rights of
participants*
Human Subjects History
Before there were human subjects protections:
• Nuremberg (1930’s – 1940’s)– Concentration camp prisoners, twins
• Willowbrook Hepatitis Study (1956)– Mentally retarded, institutionalized children
• Brooklyn Jewish Chronic Disease Cancer Study (1963)– Poor, eldery
• San Antonio Contraception Study (1971)– Mostly poor, women
• Tuskegee Syphilis Study (1932-1971)– Poor, black males
Human Subjects History
Attempts to protect human subjects:• The Nuremberg Code (1947)
– Informed consent. Benefits outweigh risks. Voluntary participation.
• Declaration of Helsinki (1964…2000)– “Concern for the interests of the subject must always prevail
over the interests of science & society”
• National Research Act (1974)– Tuskegee Institutional Review Board (IRB) approval required if
getting U.S. Dept. of Health and Human Services funds
• The Belmont Report (1979)– “Justice, beneficence, respect for persons”
Our Role
Our Role in Protecting Participants Rights
• Give participants all the information that they may need to make an informed decision.
• Ensure that participants understand the information• Give participants an opportunity to consider
involvement in the project on an initial and ongoing basis (can stop at any time).
News You Can Use
• What’s important to know:– Risks to you personally are minimal– There are potential benefits to children, families, and
to staff in the agency – Your participation is voluntary
• Privacy and Confidentiality– All survey information is confidential and used only
for the study– Survey data is maintained by Kempe Center NPLH
evaluation team– Individually identifiable information will NOT be
shared outside of the Kempe Center evaluation team
Evaluation Terms
• Evidence-Based Practice• Confidentiality vs. Anonymity• Experimental research design
– Random assignment
• Bias• Fidelity• Validity• Process vs. Outcome evaluation
– How vs. What
• Qualitative vs. Quantitative methods– Depth vs. Breadth
Evaluation Design - TX
General Staff
Survey
Families meet eligibility criteria and notified about the study; Parent Survey
Random Group Assignment
Meeting participants
notified about the study; Fidelity
Survey
Follow Up Survey Follow Up Survey
Case-Specific Questionnaire
Right now
FBSS worker makes FGC referral*
FGC
1-2 months post-FGC
FBSS Case closure/transfer to CVS
*Your unit becomes eligible for a monthly incentive based on FGC referrals.
NPLH Surveys
1. General Staff Survey
2. Parent Survey
3. Meeting Fidelity Surveya) Participant
b) Facilitator/Coordinator
4. Case-Specific Questionnaire
5. Follow-Up Surveya) Parent – Intervention
b) Parent – Control
c) Meeting Participant
Surveys that are distributed TO you
• General Staff Survey–All staff who have a role in the
evaluation (case workers, coordinators/facilitators, supervisors)
• Coordinator-Facilitator Meeting Fidelity Survey–Coordinators/Facilitators only
• Case-Specific Questionnaire–Case-workers only
General Staff Survey
• Purpose:–To understand more about:
• Who utilizes family meetings in CPS• How much experience staff have with
family meetings• How staff perceive family meetings• The context in which meetings are
happening.–We can use this information to inform
our process and outcome evaluations
General Staff Survey
• Who? You!– FBSS Case workers providing in-home
services– Family meeting facilitators/coordinators– Supervisors of both
• When? Now
• How? Via Survey Monkey
Coordinator-Facilitator Fidelity Survey
• Purpose:– To understand more about:
• How, why, and when family meetings are used• Who is invited to and who attends family
meetings• Other characteristics of family meetings
–Fidelity–Logistics
–Meeting fidelity is part of our process evaluation
Coordinator-Facilitator Fidelity Survey
• Who? Meeting coordinator/facilitator
• When? After the Family Group Conference (FGC) – Once back at your desk/computer (same day
or day after)
• How? Via Survey Monkey
Case-Specific Questionnaire
• Purpose:–To understand more about:
• What services in-home families receive• Are services provided impacted by family
meetings?–Services provided is one of our outcome
evaluation variables
Case-Specific Questionnaire
• Who? Case workers• When? At case closure OR transfer from
in-home services to out-of-home services (i.e. from FBSS to CVS)– Transfer does NOT mean voluntary
placements– It does mean a formal or legal change in
custody• How? Via Survey Monkey
– We will send you a ‘tickler’ or reminder
Surveys that are distributed BY you
• Parent Survey– By FBSS workers– At face-to-face meetings with family– At point of referral for an FGC
• Participant Fidelity Survey– By coordinators/facilitators– At FGCs
What you ARE responsible for
To distribute:1. Information Sheet
• Explains project to participants.• Consent is not required but participation is voluntary.• What is voluntary? Completion of surveys NOT participation in
child welfare services.
2. Distribute• Paper and pencil surveys with:
– Parent Survey – self-addressed and stamped envelope with a flyer with a phone number to call for assistance
– Meeting Participant – large self-addressed, stamped envelope for all surveys in the center of the room/table
To pre-fill:
-Case ID and FBSS Stage ID fields before distributing Caregiver Surveys or Participant Fidelity Surveys to families/meeting participants.
What you are NOT responsible for
• Explaining the content of surveys to families• Helping families/meeting participants fill out
surveys• People with questions can call the number
provided on the Information Sheet (have extra copies available for them to keep)
• Other household members or family supports, etc. can help.
• In order to maintain confidentiality, it is important that you merely handout surveys and provide no more information than what is included on the information sheets.
Parent Survey
• Purpose:– To understand more about:
• The characteristics of families receiving in-home child welfare services (e.g. demographics)
• The protective capacities of parents • The parent-child relationship and child behavior
– This information can be linked to outcomes
Parent Survey
• Who? Parents or legal guardians• When?
– Face-to-face meeting– At time of referral for FGC
• How?– Paper and pencil– Self-addressed and stamped envelope– Distributed by FBSS worker– Parents can call the number on the
information sheet to take the survey via phone
Participant Fidelity Survey
• Purpose:– To understand more about:
• How, why, and when family meetings are used• Who is invited to and who attends family meetings• Other characteristics of family meetings
–Fidelity–Logistics
– Meeting fidelity is part of our process evaluation
– We want to hear from families and other participants as well as staff.
Participant Fidelity Survey
• Who? Any meeting participant who agrees to fill it out
• When? AT the family meeting– Section 1: Before the meeting starts– Section 2: After the meeting ends
• How? Paper and Pencil– Meeting participants will fill out paper-pencil
surveys and place them in a large envelope– The coordinator/facilitator will collect them in a
safe spot to be mailed to the evaluation team
Surveys administered by evaluation team
• How? Paper and pencil; via mail• 3 follow-up survey versions with the
following components:– Meeting Follow-Up
• Who? All meeting participants who filled out the initial Meeting Participant Fidelity Survey
– Parent Follow-Up• Who? All (intervention and control group) parents
– Family Satisfaction• Who? All (intervention and control group) parents
AND meeting participants
Coordinators/Facilitators Meeting
Log
• Facilitators:– You will be asked to fill out information an
additional spreadsheet (not unlike what you may be doing now)• Ex. Date of referral, meeting type, date of meeting,
meeting cancellation reason, etc.
– This will be posted on a document sharing website
– We will send the link to you before data collection begins
NPLH Survey Summary
• Case workers:– Complete:
• General Staff Survey (1 time)• Case Specific-Questionnaire (for every study case)
– Distribute:• Parent Survey (to every study case)
• Facilitators:– Complete:
• General Staff Survey (1 time)• Facilitator Fidelity Survey (for every study family meeting)• Complete meeting log (for every study family meeting)
– Distribute:• Meeting Participant Fidelity Survey (for every study family
meeting)
Where can I find survey materials?
Margie Casey, Administrative Assistant
1200 E. Copeland Rd., Suite 400
M/C 013-8– You can find extra survey materials here
• Parent surveys with self-addressed, stamped envelopes• Extra information sheets• Meeting Participant fidelity surveys and envelopes
– Facilitators can drop off survey packets here after meetings for bulk mailing at a later date
– When you are running low on materials, we will deliver more
When can I find them? When do we start?
October 29th!
THANK YOU!
If, throughout the life of this
project, you have any questions
please contact:
Heather Allan, NPLH Project Coordinator
Email: [email protected]
Phone: 720.336.8283