NOAA’s Program Coordination Office

Tim McClungNOAA Deputy Chief of Staff

August 30, 2007

A Window Into Leadership

NOAA's Program Coordination Office: A Window Into Leadership 2

NOAA’s Program Coordination OfficeA Window Into Leadership

PCO Purpose

NOAA’s future leaders right for PCO now

Increasing Awareness of the PCO position

Competitive process detailed

Timeline/Actions

Benefits to NOAA

NOAA's Program Coordination Office: A Window Into Leadership 3

NOAA’s Program Coordination OfficeA Window Into Leadership

What is the purpose of PCO?Staff to all NOAA HQ LeadershipRepresent line office views in speeches/presentationsAlert line offices to relevant upcoming HQ issues or events and vice versa

NOAA's Program Coordination Office: A Window Into Leadership 4

NOAA’s Program Coordination OfficeA Window Into Leadership

NOAA’s Future Leaders Right For PCO Now

Focused on personal/professional

growthSelf-motivated, organized, team playersExcellent, concise writers Respectful of authority yet can advise leadership tactfullyThe face of your lineAct as mentor for many others after assignment

NOAA's Program Coordination Office: A Window Into Leadership 5

NOAA’s Program Coordination OfficeA Window Into Leadership

Increasing Awareness of Opportunity Prepared PCO materials

Terms of Reference“Perks” of the positionHighlight PCO web site/presentations

Word of mouthPCO success stories

NOAA's Program Coordination Office: A Window Into Leadership 6

NOAA’s Program Coordination OfficeA Window Into Leadership

6 Months Before Position TransitionCast the biggest net possible

Email (from DAA/AA) to all employees in the line announcing opportunityInquiries are directed to current PCO representative

Current PCO representative begins monthly interviews with DAA/AA regarding next assignment

NOAA's Program Coordination Office: A Window Into Leadership 7

NOAA’s Program Coordination OfficeA Window Into Leadership

2-5 Months Before Position Transition

2-3 day shadowing opportunitiesCandidates separately shadow current PCO representative

Mondays are particularly good days

Meet/Greet opportunityCandidates feel out PCO and vice versaTravel costs for non-local candidates partially/fully paid by NOAA’s ADF

Current PCO representative continues monthly meetings with DAA/AA regarding next assignment

NOAA's Program Coordination Office: A Window Into Leadership 8

NOAA’s Program Coordination OfficeA Window Into Leadership

2 Months Before Position TransitionNOAA team interviews top 3 candidates

Interview team will include:Executive Director to the NOAA Chief of StaffCurrent PCO representativeAppropriate (one) NOAA policy representativeLine representative(s) chosen by DAA

Current PCO representative finalizes next assignment plans with DAA/AA

NOAA's Program Coordination Office: A Window Into Leadership 9

NOAA’s Program Coordination OfficeA Window Into Leadership

6 Weeks Before Position TransitionSelection of new representative is made New representative begins transition efforts at “home” site to prepare for PCO detail

Handing off duties/assignments

Current PCO representative begins planning for upcoming training of new representative and transition to next assignment

NOAA's Program Coordination Office: A Window Into Leadership 10

NOAA’s Program Coordination OfficeA Window Into Leadership

One Week Before Position TransitionNew representative arrives and conducts one full week of shadowing

Hand-off of duties/assignmentsHandle administrative detailsPersonal introductions to HCHB NOAA employees

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NOAA’s Program Coordination OfficeA Window Into Leadership

Length of PCO AssignmentPCO assignments should be one year

Full year provides representatives opportunity to experience all annual responsibilities Nature of job allows new representatives to benefit from “veteran” representatives Staggering staff transitions based on line/calendar

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NOAA’s Program Coordination OfficeA Window Into Leadership

Benefits to NOAABuilding a cadre of NOAA’s future leaders with:

Broad based knowledge of all NOAA programs Understanding of the internal and external pressures influencing NOAA policyConnections across all line offices

Assisting NOAA Leadership to serve the Nation needs

NOAA’s Program Coordination Office

Tim McClungNOAA Deputy Chief of Staff

August 30, 2007

A Window Into Leadership